OFFICE OF THE PRINCIPAL: POLICE TRAINING COLLEGE, JHARODA KALAN, NEW DELHI. No. /Genl. (II)/PTC dated New Delhi, the 2007 To Subject: - Regarding purchase of latest educational version of licensed computer genuine software for the upgradation of Computer Lab/PTC. Sir’s Sealed tenders are invited for the purchase of the following latest educational version of licensed computer genuine software for the upgradation of Computer Lab/PTC through Registered Post, Speed Post, Courier or these can be put personally in the sealed tender box kept in the office of the Principal/PTC by 29.08.2007 at 11 AM, on the following terms & conditions:- Sl. Software Name No. 1. Flash 9 2. Dragon Naturally speaking speech 3. Adobe Photoshop latest ver. 4. Page Maker latest ver. 5. Windows Server 2003 6. MS Office 2007 7. Windows XP 8. Visual Studio 9. Visual dot net 10. SQL Server 11. Oracle 10 12. Latest Anti Software 13. Nero8 14. Dream Weaver 1. Separate envelope should be used for TECHNICAL BID as well as PRICE BID. The words “TECHNICAL BID/PRICE BID for the purchase of latest educational version of licensed computer software for the upgradation of Computer Lab/PTC due to open on 29.08.2007 at 11.30 AM shall be prominently marked on the top of each envelope separately and both the sealed envelopes should further be put in a bigger envelope duly sealed and super scribed. 2. The person signing the tender documents should be authorized for signing the tender documents and his signature should be attested by owner/parter/director of the tendering firm/govt. store. A certificate in this regard, duly issued by the Director/owner/partner, must be attached alongwith tender documents. 3. Only authorized representative will be allowed to attend the meeting of the Purchase Committee. He/She should also bring authority letter on firm’s letter head that any decision/negotiation taken by him/her would be accepted by Store. 4. No representative shall be allowed to attend the meeting of the Purchase Committee on behalf of more than one tendering firm/store. 5. Only Salex Tax/VAT payee firms are entitled to fill this tender. The Sales Tax/VAT Registeration Certificate must be attached with the tender. In absence of these documents, the tender will not be entertained. 6. The current Sales Tax/VAT Clearance Certificate should be attached along with the tender. 7. The TECHNICAL BIDS will be opened first on 29.08.2007 at 11.30 AM and the PRICE BID of technically approved firms will be opened only after scrutiny of technical bid. 8. The tenders should reach this office by 11 AM ON 29.08.2007. 9. Bidders shall not be permitted to alter or modify their bids after expiry of the deadline for receipt of bids. 10. Tenderer must deposit Rs. 10,000/- ( Rupees Twenty thousand only) as Earnest Money in the shape of Bank Draft in favour of Principal, Police Training College, Jharoda Kalan, New Delhi. In the absence of earnest money tender will be rejected and not entertained at all. 11. Rates quoted shall be valid up to four months. 12. The price shall be F.O.R. Delhi delivery including packing, transit and forwarding to carrier and statutory levies, if any. There shall be no extra charges for these equipments. 13. The price must be quoted with clear term of Excise, Sales Tax/VAT and other charges etc. If these taxes/charges are not mentioned separately, it will be presumed that the price quoted are inclusive of all taxes/charges. No claim for taxes/charges will be entertained at a later stage. 14. The purchase shall on credit basis and no advance payment shall be given. 15. Tenders shall specify the minimum period of delivery of the genuine software from the date of confirmed supply order, in the quotation which shall not be more than 15 days. In case the firm fails to complete the supply within stipulated period, penalty of 2% per week on the total cost of indented will be imposed on the firm. If even after, this supply/installation is not competed, legal action shall be initiated against the firm as per norms specified in the tender and proceeding for black listing will also be initiated. The penalty shall be recovered from the Earnest money deposit/outstanding dues/security deposits/final bill etc. 16. After evaluation of technical bids of all tendering firms/govt. stores, the Purchase Committee will open the commercial bids of those firms qualified in technical bid. The Purchase Committee will have discretion to award the contract to more than one firm, if their rates are found same. 17. The firm(s) whose tender is accepted will have to deposit Bank performance guarantee/security money by bank draft/FDR @ 8% of the tendering amount issued in the shape of FDR in favour of Principal, Police Training College, Jharoda Kalan, New Delhi. 18. The security deposits shall be released only after the expiry of warranty/guarantee of the software. However, payment of the agency shall be released after the supply of articles successfully. 19. Any agency which has exemption of earnest money deposits and security deposits from Govt. of India’s Department of Ministry shall furnish a certified copy of such order, indicating therein clearly that they are exempted, failing which tender shall not be allowed for the same. 20. Tenderer(s) shall indicate their rates in clear/visible figures as well as in words and shall not after overwriting/make cutting in the quotation. If any alteration/overwriting etc. is noticed the rates of such item shall not be considered. 21. In case the tenders/successful tender(s) is noticed breaking of any condition(s) at any stage during the proceedings of tender warranty/guarantee period, the legal action as per rules/laws shall be initiated and Earnest money/security money as applicable can be forfeited. Proceedings for blacklisting will also be initiated. 22. Conditional tender shall not be accepted at any cost and shall be rejected straightway. 23. Successful bidder(s) if shows inability/incapability to complete the supply after ace ptance of the tender, besides legal action as enumerated above, difference of higher cost, if the work/supply is got completed from other tender(s) agency from market would be recovered form the earnest money/security deposits of the tenderer (s) 24. If there is any fault in the software during warranty/guarantee period the same should be rectified within 24 hours. 25. The committee decision shall be final and the tenderer(s) should not have any objection in this regard. 26. There should be warranty/guarantee of the genuine software from the date of receipt of supply in good condition. 27. A copy of terms & conditions duly signed by the tenderer as a token of acceptance of the same should be attached alongwith the tender. 28. All dispute are subject to the jurisdiction of the Courts in the NCT of Delhi. Note:- A THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE MARKED AS TECHNICAL BID AND DOCUMENTS SHOULD BE PROPERLY PAGED IN TENDER FORMAT:- a. EARNEST MONEY OF RS. 10,000/- IN THE SHAPE OF BANK DRAFT IN FAVOUR OF PRINCIPAL, POLICE TRG. COLLEGE, JHARODA KALAN, NEW DELHI. b. SALES TAX/VAT REGISTERATION CERTIFICATE c. CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE ALONGWITH LATEST SALES TAX/VAT DEPOSIT ACKNOWLEDGEMENT/CHALLAN. d. CERTIFIED COPY OF ORDER INDICATING THEREIN CLEARLY THAT THEY ARE EXEMPTED OF EARNEST MONEY AND SECURITY DEPOSITS FROM GOVT. OF INDIA’S DEPART MENT OF MINISTRY. e. COPY OF TERMS & CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, AS A TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS. f. CLEAR CUT SPECIFICATION OF THE SOFTWARE FOR WHICH PRICE ARE QUOTED. g. ANY OTHER RELEVANT IMPARTANT INFORMATION, IF ANY B) PRICE BID SHALL CONTAIN PRICE CLEARLY MENTIONED SALES TAX/VAT & OTHER LEVIES ONLY AND NO OTHER DOCUMENTS SHALL BE ENCLOSED WITH THE PRICE BID. ( Balbir Singh ) ACP/HQ For PRINCIPAL, POLICE TRG. COLLEGE JHAROA KALAN, NEW DELHI.
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