office 2007 training by thebodyguard

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									                         OFFICE OF THE PRINCIPAL: POLICE TRAINING COLLEGE,
                                     JHARODA KALAN, NEW DELHI.

No.                 /Genl. (II)/PTC dated New Delhi, the                                            2007
To




Subject: -         Regarding purchase of latest educational version of licensed computer genuine software for
                   the upgradation of Computer Lab/PTC.

Sir’s

                Sealed tenders are invited for the purchase of the following latest educational version of
licensed computer genuine software for the upgradation of Computer Lab/PTC through Registered Post,
Speed Post, Courier or these can be put personally in the sealed tender box kept in the office of the Principal/PTC by
29.08.2007 at 11 AM, on the following terms & conditions:-

                     Sl.         Software Name
                     No.
                     1.          Flash 9
                     2.          Dragon Naturally speaking speech
                     3.          Adobe Photoshop latest ver.
                     4.          Page Maker latest ver.
                     5.          Windows Server 2003
                     6.          MS Office 2007
                     7.          Windows XP
                     8.          Visual Studio
                     9.          Visual dot net
                     10.         SQL Server
                     11.         Oracle 10
                     12.         Latest Anti Software
                     13.         Nero8
                     14.         Dream Weaver


                    1.    Separate envelope should be used for TECHNICAL BID as well as PRICE BID. The words
                          “TECHNICAL BID/PRICE BID for the purchase of latest educational version of licensed
                          computer software for the upgradation of Computer Lab/PTC due to open on 29.08.2007 at
                          11.30 AM shall be prominently marked on the top of each envelope separately and both the
                          sealed envelopes should further be put in a bigger envelope duly sealed and super scribed.

                    2.    The person signing the tender documents should be authorized for signing the tender
                          documents and his signature should be attested by owner/parter/director of the tendering
                          firm/govt. store. A certificate in this regard, duly issued by the Director/owner/partner, must
                          be attached alongwith tender documents.

                    3.    Only authorized representative will be allowed to attend the meeting of the Purchase
                          Committee. He/She should also bring authority letter on firm’s letter head that any
                          decision/negotiation taken by him/her would be accepted by Store.

                    4.    No representative shall be allowed to attend the meeting of the Purchase Committee on behalf
                          of more than one tendering firm/store.
5.   Only Salex Tax/VAT payee firms are entitled to fill this tender. The Sales Tax/VAT
     Registeration Certificate must be attached with the tender. In absence of these documents,
     the tender will not be entertained.

6.   The current Sales Tax/VAT Clearance Certificate should be attached along with the tender.

7.   The TECHNICAL BIDS will be opened first on 29.08.2007 at 11.30 AM and the PRICE BID
     of technically approved firms will be opened only after scrutiny of technical bid.

8.   The tenders should reach this office by 11 AM ON 29.08.2007.

9.   Bidders shall not be permitted to alter or modify their bids after expiry of the deadline for
     receipt of bids.

10. Tenderer must deposit Rs. 10,000/- ( Rupees Twenty thousand only) as Earnest Money in
    the shape of Bank Draft in favour of Principal, Police Training College, Jharoda Kalan, New
    Delhi. In the absence of earnest money tender will be rejected and not entertained at all.

11. Rates quoted shall be valid up to four months.

12. The price shall be F.O.R. Delhi delivery including packing, transit and forwarding to carrier
    and statutory levies, if any. There shall be no extra charges for these equipments.

13. The price must be quoted with clear term of Excise, Sales Tax/VAT and other charges etc. If
    these taxes/charges are not mentioned separately, it will be presumed that the price quoted are
    inclusive of all taxes/charges. No claim for taxes/charges will be entertained at a later stage.

14. The purchase shall on credit basis and no advance payment shall be given.

15. Tenders shall specify the minimum period of delivery of the genuine software from the date
    of confirmed supply order, in the quotation which shall not be more than 15 days. In case
    the firm fails to complete the supply within stipulated period, penalty of 2% per week on the
    total cost of indented will be imposed on the firm. If even after, this supply/installation is not
    competed, legal action shall be initiated against the firm as per norms specified in the tender
    and proceeding for black listing will also be initiated. The penalty shall be recovered from the
    Earnest money deposit/outstanding dues/security deposits/final bill etc.

16. After evaluation of technical bids of all tendering firms/govt. stores, the Purchase Committee
    will open the commercial bids of those firms qualified in technical bid. The Purchase
    Committee will have discretion to award the contract to more than one firm, if their rates are
    found same.

17. The firm(s) whose tender is accepted will have to deposit Bank performance
    guarantee/security money by bank draft/FDR @ 8% of the tendering amount issued in the
    shape of FDR in favour of Principal, Police Training College, Jharoda Kalan, New Delhi.

18. The security deposits shall be released only after the expiry of warranty/guarantee of the
    software. However, payment of the agency shall be released after the supply of articles
    successfully.

19. Any agency which has exemption of earnest money deposits and security deposits from Govt.
    of India’s Department of Ministry shall furnish a certified copy of such order, indicating
    therein clearly that they are exempted, failing which tender shall not be allowed for the same.

20. Tenderer(s) shall indicate their rates in clear/visible figures as well as in words and shall not
    after overwriting/make cutting in the quotation. If any alteration/overwriting etc. is noticed
    the rates of such item shall not be considered.

21. In case the tenders/successful tender(s) is noticed breaking of any condition(s) at any stage
    during the proceedings of tender warranty/guarantee period, the legal action as per rules/laws
    shall be initiated and Earnest money/security money as applicable can be forfeited.
    Proceedings for blacklisting will also be initiated.
     22. Conditional tender shall not be accepted at any cost and shall be rejected straightway.

     23. Successful bidder(s) if shows inability/incapability to complete the supply after ace
         ptance of the tender, besides legal action as enumerated above, difference of higher cost, if
         the work/supply is got completed from other tender(s) agency from market would be
         recovered form the earnest money/security deposits of the tenderer (s)

     24. If there is any fault in the software during warranty/guarantee period the same should be
         rectified within 24 hours.

     25. The committee decision shall be final and the tenderer(s) should not have any objection in
         this regard.

     26. There should be warranty/guarantee of the genuine software from the date of receipt of
         supply in good condition.

     27. A copy of terms & conditions duly signed by the tenderer as a token of acceptance of the
         same should be attached alongwith the tender.

     28. All dispute are subject to the jurisdiction of the Courts in the NCT of Delhi.

     Note:-
     A      THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE
            MARKED AS TECHNICAL BID AND DOCUMENTS SHOULD BE PROPERLY PAGED IN
            TENDER FORMAT:-

a.   EARNEST MONEY OF RS. 10,000/- IN THE SHAPE OF BANK DRAFT IN FAVOUR OF PRINCIPAL,
     POLICE TRG. COLLEGE, JHARODA KALAN, NEW DELHI.
b.   SALES TAX/VAT REGISTERATION CERTIFICATE
c.   CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE ALONGWITH LATEST SALES TAX/VAT
     DEPOSIT ACKNOWLEDGEMENT/CHALLAN.
d.   CERTIFIED COPY OF ORDER INDICATING THEREIN CLEARLY THAT THEY ARE EXEMPTED OF
     EARNEST MONEY AND SECURITY DEPOSITS FROM GOVT. OF INDIA’S DEPART MENT OF
     MINISTRY.
e.   COPY OF TERMS & CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, AS A TOKEN OF
     ACCEPTANCE OF TERMS AND CONDITIONS.
f.   CLEAR CUT SPECIFICATION OF THE SOFTWARE FOR WHICH PRICE ARE QUOTED.
g.   ANY OTHER RELEVANT IMPARTANT INFORMATION, IF ANY

     B)     PRICE BID SHALL CONTAIN PRICE CLEARLY MENTIONED SALES TAX/VAT & OTHER
            LEVIES ONLY AND NO OTHER DOCUMENTS SHALL BE ENCLOSED WITH THE PRICE
            BID.




                                                              ( Balbir Singh ) ACP/HQ
                                                     For PRINCIPAL, POLICE TRG. COLLEGE
                                                             JHAROA KALAN, NEW DELHI.

								
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