"Minutes for the Project Steering"
DRAFT – for review only (December 14, 2005) Integrating Vulnerability and Adaptation to Climate Change into Sustainable Development Policy Planning and Implementation in Southern and Eastern Africa Project Steering Committee Meeting th 4 December at the Hotel La Tour, Centre Ville 400 Boulevard Rene Levesque Ouest MINUTES The meeting began at 9:45 am. 1. Welcoming Remarks and Introductions – Liza Leclerc Liza Leclerc welcomed participants to the first meeting of the Project Steering Committee for the project “Integrating Vulnerability and Adaptation to Climate Change into Sustainable Development Policy Planning and Implementation in Southern and Eastern Africa”. The following individuals participated in the meeting: Eduardo Baixo, MICOA, Mozambique Telma Manjate, MICOA, Mozambique Joshua Wairoto, Kenya Meteorological Department Reinhard Wolf, Gesellschaft für Technische Zusammenarbeit (GTZ) Richard Muyungi, Vice President’s Office, Tanzania Katinda Ernest Kamando, Ministry of Foreign Affairs, Tanzania Kamazio F. K Manyika, Vice President’s Office, Tanzania Liza Leclerc, United Nations Environment Programme (UNEP) Victor Orindi, African Centre for Technology Studies (ACTS) John Drexhage, International Institute for Sustainable Development (IISD) Jo-Ellen Parry, IISD Anne Hammill, IISD 2. Overview of Project Goals and Objectives – Liza Leclerc In describing the history of the project, it was note it was developed in response to the establishment of the Global Environment Facility’s Strategic Priority on Adaptation (SPA). Initial steps in developing the project included drafting of five technical papers and hosting a regional workshop in September 2004 with the assistance of the Kenya Institute for Public Policy Research (KIPPRA). The workshop brought together climate change and non-climate change experts to support linking climate change adaptation to national development plans. Following the workshop, participating countries submitted proposals to UNEP for specific adaptation project to be implemented in their country. Three of the submitted project proposals were selected following consideration of a number of criteria, such as generation of global environmental benefits, poverty reduction and links to national policy: Kenya: Increasing Community Resilience to Drought in Makueni District; 1 DRAFT – for review only (December 14, 2005) Mozambique: Community-based Fire Management Strategy in Central Mozambique; and Rwanda: Reducing the Vulnerability of the Energy Sector to the Impacts of Climate Change. Tanzania and Madagascar were asked to participate in the project as observer countries. A Medium-Size Project proposal was submitted to the GEF in January 2005, and was been recommended for approval by the CEO in October. An official letter indicating support for the project has not yet been received by UNEP. The total value of project is US$2.065-million, comprised of: $1.0-million from the GEF; $235,000 from UNEP; $220,000 from governments; $800,000 from bilateral sources; and $10,000 from the executing agencies. In-kind contributions will be fully captured in the final implementation plan. Overall, it was highlighted that the project will provide concrete examples of how to mainstream adaptation initiatives into national and/or regional planning processes, and provide insight into the obstacles to achieving this objective. 3. Management Structure – Victor Orindi Through a slide presentation, Victor Orindi reviewed the project’s management structure, which consists of Pilot Project Implementation Teams, Pilot Project Steering Committees, Technical Advisory Support, a Project Management Team, and the Project Steering Committee. He noted that the lead agencies of the Pilot Project Implementation Teams are: Centre for Science and Technology Innovation based at the Kenya National Academy of Sciences in Kenya; Kigali Institute of Science and Technology in Rwanda; and GTZ-PRODER in Mozambique. The activities of each of these agencies will be overseen by the Pilot Project Steering Committee in each country. Each Steering Committee will contain representatives from a range of government departments and key stakeholder groups within their respective countries. In discussions that followed, the following points were made: While an official meeting of the Project Steering Committee once a year is adequate, a strategy for engaging its members throughout the project will need to be developed. To be more effective, meetings should be held in participating countries and not only on the margins of the COP or SBs. While more cost effective, as representatives on government delegations often change and it is difficult to devote attention to other matters when the negotiations are taking place, it was advised that separate Project Steering Committee meetings be held. As the project deserves serious attention, countries (Tanzania for example) could explore ways of sharing the cost of participation in dedicated Project Steering Committee meetings. 2 DRAFT – for review only (December 14, 2005) Meetings could be held in the participating countries on a rotational basis to bring people closer and ensure that stakeholders not directly involved in the project get a chance to interact and learn more about its activities. The need to use the web site and email to keep project stakeholders engaged was underscored. The main constraint on supporting this initiative is the availability of finances; if additional funding is allocated to holding Project Steering Committee meetings, less will be available for the pilot projects. Options such as video conferencing and a more interactive web site could be explored. 4. Overview of the Pilot Projects Brief overviews of the three pilot projects were made by Victor Orindi and Jo-Ellen Parry, after which the following comments were shared. 4.1. Kenya – Increasing Community Resilience to Drought in Makueni District It is sometimes difficult to convince local communities to use climate forecast from the meteorological department; the pilot project will need to downscale the information and present it in an easy to understand manner. Care must be taken to ensure that farmers are not provided with the wrong seeds and that supply problems are addressed. Need to involve other relevant organizations/projects like the Kenya Agricultural Research Institute (KARI) seed unit; the RANET Project (which interprets forecast results in local languages that people easily understand); the World Bank Reform Project; and the rain water harvesting project in Kenya. Greater linkages are needed at the community level. Research centres and departments like KARI need to factor climate change into their research if they are to remain effective. Links should be established with the LUCID Project in Kenya and Tanzania. The LUCID Project focuses on the risk of pest and diseases in the two countries. Each country team should carry out a quick inventory of projects to which links might be established (e.g., GEF focal points, FAO, UNDP, NAPA teams). The country teams should talk to lead ministries in each country to identify existing projects. There is a need to work within the resources that are available. Greater focus should be placed on making linkages to the government departments involved with the project. 4.2. Mozambique – Community-based Fire Management Strategy Linkages could also be established with UNDP’s Coping with Drought project. Mozambique is trying to develop a national strategy for controlling fire. The Environment Department is undertaking a fire risk mapping exercise that aims to identify fire prone areas and to develop an effective strategy to deal with the problem. Lessons from the adaptation pilot project could feed into this process. 3 DRAFT – for review only (December 14, 2005) As the project has both mitigation and adaptation benefits, it might be possible for it to produce credits that could be purchased on a voluntary basis through the Chicago Climate Exchange. Use of fire is illegal in most places yet people still use it; therefore it might be appropriate to look at enforcement of existing laws and regulations. Some forest fires are man-made and causes could be poverty related (e.g. hunting) or management in nature (e.g. pastoralists stimulating regeneration of grass). Man-made forest fires will be exacerbated with drought and climate change. There is a need to address the issue of incentives at the local level to encourage greater community involvement in fire management. Linkages need to focus more on in-country projects rather than simply on UNEP/UN projects. 4.3. Rwanda – Reducing the Vulnerability of the Energy Sector to the Impacts of Climate Change Meteorological information for use in the project could come from the IGAD Centre for Climate Prediction and Application (ICPAC) based in Nairobi. 5. Synthesis Activities – Jo-Ellen Parry Following an overview of the project’s current plans with respect to hosting regional workshops in August/September 2006 (possibly in partnership with the SouthSouthNorth project) and in the early part of 2008, the following comments were shared by participants: A clear strategy for outreach and communication of project information is needed. It was suggested that members of the implementation teams arrange regular meetings with key individuals in various departments to brief them on the evolution of the project. Also need to communicate information at the community level. Reports should be shared with policy makers and other stakeholders as a way of keeping them posted. The question of how observer countries will be kept engaged was raised. It was suggested that a separate budget line for their participation be established. It was also suggested that Tanzania implement its NAPA project under the umbrella of the “Integrating Vulnerability and Adaptation” project. 6. Review of the Budget – Jo-Ellen Parry The draft project budget provided to Project Steering Committee members in advance of the meeting was reviewed, noting the expected allocation of resources between different budget lines. Due to time constraints, discussion on the content of the draft budget did not take place. 7. Next Steps / Conclusions – Liza Leclerc 4 DRAFT – for review only (December 14, 2005) The following follow-up activities were noted: To increase the effectiveness of the Project Steering Committee, efforts will be made to build discrete meetings into the project’s detailed work plan. Linkages to in-country initiatives will be presented more strongly. The possibility of presenting interim project results in the next COP through a side event will be explored. UNFCCC and GEF focal points will be copied on messages to facilitate greater information sharing. Minutes from this meeting as well as the accompanying slide presentation will be shared with Project Steering Committee members as soon as possible. The meeting adjourned at 12:00 pm. 5 DRAFT – for review only (December 14, 2005) Contact information for Meeting Participants: Mozambique Eduardo Baixo MICOA Mozambique Tel. 258 21 465299 Email: email@example.comfirstname.lastname@example.org Telma Manjate MICOA Mozambique Tel. 258 21 485274 Email: email@example.com Kenya Joshua Wairoto Kenya Meteorological Department +254 20 3876028/ 0722 747759 Email: Joshua_wairoto@yahoo.co.uk/ Joshua.firstname.lastname@example.org Tanzania Richard Muyungi Vice Presidents Office +255 22 2118416 Tanzania37@hotmail.com Katinda Ernest Kamando Ministry of Foreign Affairs +255 22 2111906 email@example.com Kamazio F. K Manyika Vice Presidents Office +2555 22 2118416 Freddy_Manyika@yahoo.com; Freddy_Manyika@hotmail.com Germany Reinhard Wolf GTZ Tel. 49 6196791322 Email: firstname.lastname@example.org United Nations Environment Programme Liza Leclerc Adaptation Task Manager +254 20 623113 Liza.email@example.com 6 DRAFT – for review only (December 14, 2005) International Institute for Sustainable Development John Drexhage Director, Climate Change and Energy Tel: +1 (613) 238-9820 Email: firstname.lastname@example.org Jo-Ellen Parry Program Manager, Climate Change and Energy Tel: +1 (204) 958-7722 Email: email@example.com Anne Hammill Project Manager, Climate Change and Energy Tel: +41 (22) 917-8637 Email: firstname.lastname@example.org African Centre for Technology Studies Victor Orindi Tel: +254 (20) 7224711 Email: email@example.com Absent with Apologies UNFCCC Secretariat Annet Moehner UNFCCC Secretariat Email: firstname.lastname@example.org Janos Pasztor, UNFCCC Secretariat Email: email@example.com The World Bank Ariel Dinar, Agriculture and Rural Development Department Email: firstname.lastname@example.org Ian R Noble, Climate Change Team Email: email@example.com United Nations Development Programme Bo Lim Senior Technical Advisor Email: firstname.lastname@example.org 7 DRAFT – for review only (December 14, 2005) Mounkaila Goumandakoye Drylands Development Centre Email: email@example.com Global Enviornment Facility Bonizella Biagini Senior Climate Change Advisor. Email: bbiagini@TheGEF.org The Netherlands Christine Pirenne DGIS Email: firstname.lastname@example.org Germany Elizabeth Mauslof, BMZ Germany Madagascar Germain Randriasandratana Collaborateur du Directeur-General De L’environment Email: email@example.com Rwanda Hon. Albert Butare Minister of State in Charge of Energy and Communications Email: firstname.lastname@example.org Hon Patricia Hajabaijuka The Minister of State in Charge of Lands and Environment Email: email@example.com Kenya R. Michieka National Environment Management Authority (NEMA) Email: firstname.lastname@example.org Emily Massawa National Environment Management Authority (NEMA) Email: email@example.com Gesellschaft für Technische Zusammenarbeit Holger Liptow, Climate Protection Programme Email: Holger.Liptow@gtz.de 8 DRAFT – for review only (December 14, 2005) ICPAC Laban Ogallo, ICPAC, Nairobi Email: firstname.lastname@example.org 9