Minutes for the Project Steering

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					DRAFT – for review only (December 14, 2005)

  Integrating Vulnerability and Adaptation to Climate Change into Sustainable
Development Policy Planning and Implementation in Southern and Eastern Africa

                         Project Steering Committee Meeting
                   4 December at the Hotel La Tour, Centre Ville
                        400 Boulevard Rene Levesque Ouest


The meeting began at 9:45 am.

1. Welcoming Remarks and Introductions – Liza Leclerc

Liza Leclerc welcomed participants to the first meeting of the Project Steering
Committee for the project “Integrating Vulnerability and Adaptation to Climate Change
into Sustainable Development Policy Planning and Implementation in Southern and
Eastern Africa”. The following individuals participated in the meeting:
 Eduardo Baixo, MICOA, Mozambique
 Telma Manjate, MICOA, Mozambique
 Joshua Wairoto, Kenya Meteorological Department
 Reinhard Wolf, Gesellschaft für Technische Zusammenarbeit (GTZ)
 Richard Muyungi, Vice President’s Office, Tanzania
 Katinda Ernest Kamando, Ministry of Foreign Affairs, Tanzania
 Kamazio F. K Manyika, Vice President’s Office, Tanzania
 Liza Leclerc, United Nations Environment Programme (UNEP)
 Victor Orindi, African Centre for Technology Studies (ACTS)
 John Drexhage, International Institute for Sustainable Development (IISD)
 Jo-Ellen Parry, IISD
 Anne Hammill, IISD

2. Overview of Project Goals and Objectives – Liza Leclerc

In describing the history of the project, it was note it was developed in response to the
establishment of the Global Environment Facility’s Strategic Priority on Adaptation
(SPA). Initial steps in developing the project included drafting of five technical papers
and hosting a regional workshop in September 2004 with the assistance of the Kenya
Institute for Public Policy Research (KIPPRA). The workshop brought together climate
change and non-climate change experts to support linking climate change adaptation to
national development plans. Following the workshop, participating countries submitted
proposals to UNEP for specific adaptation project to be implemented in their country.
Three of the submitted project proposals were selected following consideration of a
number of criteria, such as generation of global environmental benefits, poverty reduction
and links to national policy:
 Kenya: Increasing Community Resilience to Drought in Makueni District;

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  Mozambique: Community-based Fire Management Strategy in Central Mozambique;
 Rwanda: Reducing the Vulnerability of the Energy Sector to the Impacts of Climate
Tanzania and Madagascar were asked to participate in the project as observer countries.

A Medium-Size Project proposal was submitted to the GEF in January 2005, and was
been recommended for approval by the CEO in October. An official letter indicating
support for the project has not yet been received by UNEP. The total value of project is
US$2.065-million, comprised of: $1.0-million from the GEF; $235,000 from UNEP;
$220,000 from governments; $800,000 from bilateral sources; and $10,000 from the
executing agencies. In-kind contributions will be fully captured in the final
implementation plan.

Overall, it was highlighted that the project will provide concrete examples of how to
mainstream adaptation initiatives into national and/or regional planning processes, and
provide insight into the obstacles to achieving this objective.

3. Management Structure – Victor Orindi

Through a slide presentation, Victor Orindi reviewed the project’s management structure,
which consists of Pilot Project Implementation Teams, Pilot Project Steering
Committees, Technical Advisory Support, a Project Management Team, and the Project
Steering Committee. He noted that the lead agencies of the Pilot Project Implementation
Teams are:
 Centre for Science and Technology Innovation based at the Kenya National Academy
   of Sciences in Kenya;
 Kigali Institute of Science and Technology in Rwanda; and
 GTZ-PRODER in Mozambique.
The activities of each of these agencies will be overseen by the Pilot Project Steering
Committee in each country. Each Steering Committee will contain representatives from a
range of government departments and key stakeholder groups within their respective

In discussions that followed, the following points were made:
 While an official meeting of the Project Steering Committee once a year is adequate,
    a strategy for engaging its members throughout the project will need to be developed.
 To be more effective, meetings should be held in participating countries and not only
    on the margins of the COP or SBs. While more cost effective, as representatives on
    government delegations often change and it is difficult to devote attention to other
    matters when the negotiations are taking place, it was advised that separate Project
    Steering Committee meetings be held.
 As the project deserves serious attention, countries (Tanzania for example) could
    explore ways of sharing the cost of participation in dedicated Project Steering
    Committee meetings.

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   Meetings could be held in the participating countries on a rotational basis to bring
    people closer and ensure that stakeholders not directly involved in the project get a
    chance to interact and learn more about its activities.
   The need to use the web site and email to keep project stakeholders engaged was
   The main constraint on supporting this initiative is the availability of finances; if
    additional funding is allocated to holding Project Steering Committee meetings, less
    will be available for the pilot projects. Options such as video conferencing and a more
    interactive web site could be explored.

4. Overview of the Pilot Projects

Brief overviews of the three pilot projects were made by Victor Orindi and Jo-Ellen
Parry, after which the following comments were shared.

4.1. Kenya – Increasing Community Resilience to Drought in Makueni District

   It is sometimes difficult to convince local communities to use climate forecast from
    the meteorological department; the pilot project will need to downscale the
    information and present it in an easy to understand manner.
   Care must be taken to ensure that farmers are not provided with the wrong seeds and
    that supply problems are addressed.
   Need to involve other relevant organizations/projects like the Kenya Agricultural
    Research Institute (KARI) seed unit; the RANET Project (which interprets forecast
    results in local languages that people easily understand); the World Bank Reform
    Project; and the rain water harvesting project in Kenya.
   Greater linkages are needed at the community level.
    Research centres and departments like KARI need to factor climate change into their
    research if they are to remain effective.
   Links should be established with the LUCID Project in Kenya and Tanzania. The
    LUCID Project focuses on the risk of pest and diseases in the two countries.
   Each country team should carry out a quick inventory of projects to which links might
    be established (e.g., GEF focal points, FAO, UNDP, NAPA teams). The country
    teams should talk to lead ministries in each country to identify existing projects.
   There is a need to work within the resources that are available.
   Greater focus should be placed on making linkages to the government departments
    involved with the project.

4.2. Mozambique – Community-based Fire Management Strategy

   Linkages could also be established with UNDP’s Coping with Drought project.
   Mozambique is trying to develop a national strategy for controlling fire. The
    Environment Department is undertaking a fire risk mapping exercise that aims to
    identify fire prone areas and to develop an effective strategy to deal with the problem.
    Lessons from the adaptation pilot project could feed into this process.

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   As the project has both mitigation and adaptation benefits, it might be possible for it
    to produce credits that could be purchased on a voluntary basis through the Chicago
    Climate Exchange.
   Use of fire is illegal in most places yet people still use it; therefore it might be
    appropriate to look at enforcement of existing laws and regulations.
   Some forest fires are man-made and causes could be poverty related (e.g. hunting) or
    management in nature (e.g. pastoralists stimulating regeneration of grass).
   Man-made forest fires will be exacerbated with drought and climate change.
   There is a need to address the issue of incentives at the local level to encourage
    greater community involvement in fire management.
   Linkages need to focus more on in-country projects rather than simply on UNEP/UN

4.3. Rwanda – Reducing the Vulnerability of the Energy Sector to the Impacts of
     Climate Change

   Meteorological information for use in the project could come from the IGAD Centre
    for Climate Prediction and Application (ICPAC) based in Nairobi.

5. Synthesis Activities – Jo-Ellen Parry

Following an overview of the project’s current plans with respect to hosting regional
workshops in August/September 2006 (possibly in partnership with the SouthSouthNorth
project) and in the early part of 2008, the following comments were shared by

   A clear strategy for outreach and communication of project information is needed. It
    was suggested that members of the implementation teams arrange regular meetings
    with key individuals in various departments to brief them on the evolution of the
   Also need to communicate information at the community level.
   Reports should be shared with policy makers and other stakeholders as a way of
    keeping them posted.
   The question of how observer countries will be kept engaged was raised. It was
    suggested that a separate budget line for their participation be established.
   It was also suggested that Tanzania implement its NAPA project under the umbrella
    of the “Integrating Vulnerability and Adaptation” project.

6. Review of the Budget – Jo-Ellen Parry

The draft project budget provided to Project Steering Committee members in advance of
the meeting was reviewed, noting the expected allocation of resources between different
budget lines. Due to time constraints, discussion on the content of the draft budget did not
take place.

7. Next Steps / Conclusions – Liza Leclerc

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The following follow-up activities were noted:
 To increase the effectiveness of the Project Steering Committee, efforts will be made
   to build discrete meetings into the project’s detailed work plan.
 Linkages to in-country initiatives will be presented more strongly.
 The possibility of presenting interim project results in the next COP through a side
   event will be explored.
 UNFCCC and GEF focal points will be copied on messages to facilitate greater
   information sharing.
 Minutes from this meeting as well as the accompanying slide presentation will be
   shared with Project Steering Committee members as soon as possible.

The meeting adjourned at 12:00 pm.

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Contact information for Meeting Participants:

Eduardo Baixo
MICOA Mozambique
Tel. 258 21 465299
Email: ebaixo@walla.com/eduardo.baixo@micoa.gov.mz

Telma Manjate
MICOA Mozambique
Tel. 258 21 485274
Email: telmanjate@yahoo.com.br

Joshua Wairoto
Kenya Meteorological Department
+254 20 3876028/ 0722 747759
Email: Joshua_wairoto@yahoo.co.uk/ Joshua.wairoto@meteo.go.ke

Richard Muyungi
Vice Presidents Office
+255 22 2118416

Katinda Ernest Kamando
Ministry of Foreign Affairs
+255 22 2111906

Kamazio F. K Manyika
Vice Presidents Office
+2555 22 2118416
Freddy_Manyika@yahoo.com; Freddy_Manyika@hotmail.com

Reinhard Wolf
Tel. 49 6196791322
Email: reinhard.wolf@gtz.de

United Nations Environment Programme
Liza Leclerc
Adaptation Task Manager
+254 20 623113

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International Institute for Sustainable Development
John Drexhage
Director, Climate Change and Energy
Tel: +1 (613) 238-9820
Email: jdrexhage@iisd.ca

Jo-Ellen Parry
Program Manager, Climate Change and Energy
Tel: +1 (204) 958-7722
Email: jparry@iisd.ca

Anne Hammill
Project Manager, Climate Change and Energy
Tel: +41 (22) 917-8637
Email: ahammill@iisd.ca

African Centre for Technology Studies
Victor Orindi
Tel: +254 (20) 7224711
Email: v.orindi@cgiar.org

Absent with Apologies

UNFCCC Secretariat
Annet Moehner
UNFCCC Secretariat
Email: amoehner@unfccc.int

Janos Pasztor,
UNFCCC Secretariat
Email: jpasztor@unfccc.int

The World Bank
Ariel Dinar,
Agriculture and Rural Development Department
Email: adinar@worldbank.org

Ian R Noble,
Climate Change Team
Email: inoble@worldbank.org

United Nations Development Programme
Bo Lim
Senior Technical Advisor
Email: bo.lim@undp.org

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Mounkaila Goumandakoye
Drylands Development Centre
Email: mounkaila.goumandakoye@undp.org

Global Enviornment Facility
Bonizella Biagini
Senior Climate Change Advisor.
Email: bbiagini@TheGEF.org

The Netherlands
Christine Pirenne
Email: christine.pirenne@minbuza.nl

Elizabeth Mauslof,
BMZ Germany

Germain Randriasandratana
Collaborateur du Directeur-General De L’environment
Email: randriasandrata@wanadoo.mg

Hon. Albert Butare
Minister of State in Charge of Energy and Communications
Email: abutare@gov.rw

Hon Patricia Hajabaijuka
The Minister of State in Charge of Lands and Environment
Email: phajabakiga@minitere.gov.rw

R. Michieka
National Environment Management Authority (NEMA)
Email: dgnema@swiftkenya.com

Emily Massawa
National Environment Management Authority (NEMA)
Email: emmassawa@hotmail.com

Gesellschaft für Technische Zusammenarbeit
Holger Liptow,
Climate Protection Programme
Email: Holger.Liptow@gtz.de

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Laban Ogallo,
ICPAC, Nairobi
Email: laban.ogallo@meteo.go.ke