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					University of Bath Alumni Email for Life Service.
All final year students and alumni have the opportunity to sign up for the University of
Bath Alumni Email Address that gives you a permanent email address that will
forward all mail to an email address of your choice. You can also set up the
mainstream email services so that you can send emails from your alumni email
address using your personal email account! The following instructions will allow you
to do this.

How it works.

There are three different email addresses referred to on the alumni community
website.
• Your Preferred Email Address is the one which you wish us to contact you on, such
as your work email address, a personal Gmail one or your alumni email address if
you have set one up.
• Your Alumni Email Address is the one you choose that is @alumni.bath.ac.uk, once
chosen this address can not be changed.
• Your Forwarding Address is the email address that you want to receive the emails
sent to your alumni email address. This can be changed if you open a new personal
email account, for example if you switch from Hotmail to Gmail. Once you have set
up your Alumni Email Address all emails sent to your Alumni Email Address will
automatically be forwarded to your own personal email inbox.

Example

Your personal email address is ILoveBath@Gmail.com and you apply for a job. They
need to send you an application form via email but ILoveBath@Gmail.com doesn't
look very professional. Luckily you have your Bath Alumni Address which you chose
sensibly as joe.bloggs@alumni.bath.ac.uk which you can give to your future
employer. The application form then appears in your ILoveBath@Gmail.com inbox
and you don't have to give your email address as ILoveBath@Gmail.com. You have
updated your preferred email address to be joe.bloggs@alumni.bath.ac.uk and set it
to be visible on the alumni community website. An old friend finds it and emails you
by sending a message to joe.bloggs@alumni.bath.ac.uk. Their message will appear
in the inbox of your ILoveBath@Gmail.com email account.

Important Note

You can not change your Alumni Email Address once you have chosen it so pick
something that is sensible! We suggest using your name or initials for example
joe.bloggs@alumni.bath.ac.uk or J.Bloggs@alumni.bath.ac.uk. You cannot send
emails from your Bath Alumni Email Address, it is a forwarding service. If you reply to
an email that was sent to it the reply will come from your personal email address e.g.
ILoveBath@Gmail.com. However there are some work arounds for this using the
mainstream email services such as Googlemail and Hotmail. Instructions for using
these can be found further on in this guide.

Signing up
   1. Register and Log in to the Alumni Web Community. On the home page click
      on the ‘Alumni Email for Life’ logo on the left of the page underneath the main
      menu or click on the link in the Quick Links menu on the right of the page.
   2. Use the form that will appear at the bottom of the page to sign up or edit your
      Alumni Email Address settings.
   3. Make sure that you choose your Alumni Email Address carefully as once it is
      set it can not be changed! We suggest using your name or initials for example
      joe.bloggs@alumni.bath.ac.uk or J.Bloggs@alumni.bath.ac.uk.
   4. Tick the box marked 'Yes, I want email forwarding from a life long email
      address' and then click 'update'.
   5. Provide your personal email address as the forwarding address. This can be
      updated at any time by returning to this page.
   6. On the confirmation page that opens you will have the option to update your
      Preferred Email Address. You will need to enter it in its entirety e.g.
      joe.bloggs@alumni.bath.ac.uk If you experience any problem setting this up
      please email alumniweb@bath.ac.uk.

Send Email from your Alumni Email Address! With many of the mainstream email
clients (Gmail/Googlemail, Hotmail and Outlook) you can in fact send emails from
your alumni email address by setting up a new 'from field'. We are testing this with
numerous different free email services and programs. If you use one that you would
like us to test please email us with the details to alumniweb@bath.ac.uk . The
following instructions should help you to send emails using your alumni email
address as the 'from' address:

Outlook (2003)

If you use Microsoft Outlook then you may already have used the 'from field' facility in
which case it will already appear at the top of a new message window. If it is not
there click on 'View' and then on the menu that appears select 'From field'. Now
above the 'To' field is a box where you can enter a different address to send the
email from. Simply type your alumni email address in to this an click send.

Gmail/Googlemail

Google offer an excellent free web mail service called Gmail (Googlemail in the UK).
It can be set up to allow you to send an email that appears to come from your alumni
email address, once set up it is very easy to use. When you write a new message
there is a 'from' box that has a drop down list of the email addresses you can send
the email from. The following instructions should help you to set up your Google mail
account to do this.
    1. In the top right corner of your Google mail window is a button called 'Settings'
        Click on this and a control panel for your Google mail account will appear.
    2. There are 7 different tabs, click on 'Accounts'
    3. In the top section labelled 'Send Mail as..' there is a link called 'Add another
        email address'. Click on this an a small window will open.
    4. In the box that opens you can set the name that any emails sent will display,
        for example you can set to this to be your full name rather than a nick name.
        The second box asks for the email address you want to add. Enter your
        alumni email address, e.g staff@alumni.bath.ac.uk and click 'Next Step'.
    5. The window will change and asks you to send an verification email to your
        alumni email address. This will quickly appear in your inbox (it will be sent to
        the inbox that you have set as your forwarding address on the Alumni Web
        Community). Close the small window if your Google mail address receives
        your alumni emails.
   6. Find the confirmation email and click on the link near the top of the message
      that asks you to confirm the request. A confirmation page will then appear,
      click on the link to return you to your Google mail inbox.
   7. To send an email from your Alumni Email address using Google mail you
      simply need to select the address in the 'from' field when you write a new
      message.
   8. You can set Google mail to automatically set the address from which you
      reply to an email to be the same as the address is was sent to, for example if
      an old friend emails your Alumni Email address when you click reply the
      response will automatically come from your alumni email address. To do this
      return to the accounts settings tab and under the list of email addresses you
      can send an email from you will see this heading 'When I receive a message
      sent to one of my addresses:', select 'Reply from the same address the
      message was sent to'. Google mail still sends your Google address as a
      Sender field. Many email clients do not display this however some Microsoft
      ones will display it as follows: joe.bloggs@googlemail.com on behalf of
      joe.bloggs@alumni.bath.ac.uk.


MSN Hotmail

Hotmail is a free email service provided by Microsoft. It can be set up so that you can
send emails that appear to come from your alumni email address. To use this feature
in the Classic view:
     1. Log in to your Hotmail inbox and click on the button labelled 'Options'. The
        page will change.
     2. The first section is called 'Manage your Account' and under that title is link
        reading 'Add and address to send mail from'. Click on this.
     3. Enter your alumni email address into the box and click on 'Send Verification'
     4. The email address that you set as your forwarding address on the alumni web
        community will now receive an email. Open it and click on the link near the
        top confirming your request to use the email address. A confirmation window
        will open, you may have to enter your hotmail login details again.
     5. To send an email from your Alumni Email address using Hotmail you simply
        need to select your alumni email address from the drop down 'from' field list
        when you write a new message.

To use this feature in the new interface for Hotmail follow these
instructions.

   1. Log in to your Hotmail inbox and click on the button labelled 'Options', at the
      bottom of the list that appears click on 'More Options'.
   2. The first section is called 'Manage your Account' and under that title is link
      reading 'Add and address to send mail from'. Click on this.
   3. Enter your alumni email address into the box and click on 'Send Verification'
   4. The email address that you set as your forwarding address on the alumni web
      community will now receive an email. Open it and click on the link near the
      top confirming your request to use the email address. A confirmation window
      will open, you may have to enter your hotmail login details again.
   5. To send an email from your Alumni Email address using Hotmail you simply
      need to select your alumni email address from the drop down 'from' field list
      when you write a new message.
Yahoo Mail (using Thunderbird)

Yahoo also offer the option of sending emails from a different address however it is
not a free service through their web mail interface. It can be done using email
programs such as Outlook (see instructions at the top of the page) or free of charge
using Mozilla's Thunderbird email client developed and distributed free of charge
from the makers of the very popular FireFox web browser. Thunderbird can be
downloaded from here for Windows, Mac and Linux. Once you have downloaded and
installed Thunderbird by running the file you downloaded and following the prompts
on the screen you need to configure your Yahoo Account to allow external programs
to download your emails, then you need to configure Thunderbird itself. These
instructions should help with this:

   1. Go to the yahoo mail page (http://mail.yahoo.co.uk) and login with your Yahoo
       mail ID and password.
   2. Click “Mail Options” in the top right corner of the Yahoo mail screen.
   3. In the mail options screen, click on “POP Access and Forwarding” in the
       middle column (under the heading “Management”).
   4. Activate the option labelled " Web & POP Access" and then decide if you wish
       to trust Yahoo's SPAM filters. Once done click 'Save' which can be found in
       the top left of the page. Clicking on 'POP Settings' will open a page showing
       you all the information you need to set up Thunderbird.
   5. Sign out of your Yahoo Account
   6. Open Thunderbird (Icons on either the Start Menu, Quick Links bar or
       Desktop)
   7. It will ask whether to import anything from other email clients. It is entirely up
       to you what you choose on this screen (if you don’t have another email client
       installed your only option will be to not import).
   8. Thunderbird will now guide you through setting up an account. First enter
       your name and your @alumni.bath.ac.uk email address in to the appropriate
       boxes and click the “Next >” button.
   9. In the next screen, make sure “POP” is selected (not “IMAP”) and in the
       “Incoming Server” box type in:
                               pop.mail.yahoo.co.uk
   10. Leave the other option (about a “Global inbox”) as selected and click on the
       “Next >” button.
   11. In the “SMTP Server” box type in:
                               smtp.mail.yahoo.co.uk
   12. Click the “Next >” button.
   13. In both the “Incoming username” and the “Outgoing username” boxes, enter
       your Yahoo mail ID (the part of your address before the @yahoo.co.uk). Click
       the “Next >” button.
   14. Enter an account name for this account. This can be anything you want to
       describe this account. Click the “Next >” button.
   15. Click the “Finish” button on the summary screen