Progress report of DAISY Project by begzsuren


									Progress Report

    I.    Summary Information

Organization Name:              Ulaanbaatar City Public Library
Project Title:                  Establishment of DAISY Digital Talking Books Center
Primary Contact Name:           Ch.Altantsetseg – Project coordinatar
Primary Contact Email:,
Reporting Period:               01/5/2010-16/8/2010
Date Submitted:                 16/7/2010
Next Report Due:                20/11/2010

II. Progress Narrative

a. Please list successes in implementing the project during the reporting period.

       The funds approved for the implementation of the project were received at the
account of the State Central Foundation, the Ministry of Finance of Mongolia, on May 6,
2010, and were transferred to the State Foundation of the Ulaanbaatar City Municipality on
May 17, 2010. We submitted the documents related to the Project to this Foundation and
thus got permission to use the money allocated there at our account on May 20.

        On May 24-27, 2010 the delegation of the Ulaanbaatar Public Library, including Ms.
Ch.Altantsetseg, Project Coordinator, and Mr. J.Begzsuren, Project's IT Advisor, participated
in the PLIP Meeting in Ljubljana city, Slovenia.

        This Meeting provided an excellent chance to exchange views and news with the
people concerned in the library developments, learns from the valuable experience of other
winner-libraries and helped to fully realize all the requirements that should be followed during
the project implementation process.

        When arrived we started our work from the issue of primary importance which was the
         setting up of the DAISY Studio. For the Studio being able to fulfill its tasks properly, we
         approached the Mongolian National Center of Standardization and conducted the
         construction and electric repairing work in accordance with requirements of the Center.

         The DAISY Studio consists of 3 parts which are as follows: (a) Recording Cabin for the
         Sighted Reader, (b) Producer's Room for the Daisy Expert and (c) Office Room.

         The Recording Cabin and Producer’s Room was assembled with a plywood of 1.5 cm
         thickness. The ceiling was changed by fixing a hanging/suspension ceiling that was to
    reduce noise from the outside. The entire inside wall of the Cabin was covered by a 1.5
    cm Mongolian white fine felt that was applied in two layers. Additionally, the felt itself
    was covered by the fabric suitable to the acoustics. Also the heating pipes close to
    these rooms were wrapped by felt.

    The Recording Cabin and the Producer's Room were divided off by a door made of
    sound-blocking vacuum materials. These 2 rooms are also separated by a 2-glasses-
    vacuum window. In addition, the floor in 2 rooms was wholly covered by a carpet with a
    felt and rubber on the bottom side.

    The Office Room wall's paint base was twice applied and then painted with a light
    green color emulsion, and the floor covered with PVC materials. Also the Office Room
    window was changed by a vacuum one to reduce the noise from the street. The door
    was changed to have a better look.

    A special attention was paid to the repair of the electrical networks in the studio. For it
    being functioned well to meet technical safety and fire prevention conditions, all the
    lamps and plugs were changed, and the cable was connected from the library's central
    electrical control panel.

    In accordance with the instructions given by EIFL, the logo and banners of the funding
    and cooperated organizations were designed and printed out. They could be seen in
    the DAISY Studio where also the room address and other necessary signs are placed.

   Another important work conducted was the successful procurement of all the needed
    equipment including 2 pcs of Plextalk PTR-2 (Digital Book Recorder) from Shinano
    Kenshi Co. Ltd, Japan and 40 pcs of Book Sense-DAISY players from HIMS Co. Ltd,
    South Korea. The procurement was conducted via the bank transfer of payments as
    well as the contacts with DHL, FedEx and the Customs offices.

    During this period bought were 2 computers that meet the requirements (noiseless
    power supply block, processor's fan and hard disc) for the work in a DAISY
    environment. These computers were purchased with the supplies which are as follows:
    USB external sound card, 2 sets of studio microphone, 2 sets of headphone and
    additional cables).

    One more computer was bought for the use in the DAISY Talking Book Center where
    people can browse the Internet for improving knowledge and for copying DAISY digital
    books directly to the BookSense DAISY player from that computer.

    We contacted to the Japanese Society for Rehabilitation of Persons with Disabilities
    asking them to help with the programming/licensing issues and thus were provided with
    a right to download and use on our computers the software for recording DAISY books.

    Above this, the software for making DAISY books named was needed. The licensing
    with the permission to download and use it was to be received for starting our activities.
    Fortunately, this permission was kindly and promptly provided by the Japanese Society
    for Rehabilitation of Persons with Disabilities. The name of the program is "My Studio
     From the shortlist of all the candidates, Ms. M.Erdenechimeg was chosen for the work
      in the Studio as a sighted reader. She is a graduate of the Journalism Faculty and used
      to work in the studio of FM 98.5 that is operative in Ulaanbaatar city.

      The DAISY expert conducted 1-week software training for the sighted reader while
      teaching her how to deal with electronic equipment and how to make the recording with
      the use of "My Studio PC" software.

      The manual for using the “BookSense – DAISY Player” was prepared to distribute in
      the libraries of 21 provinces and other places. Now the manual is being designed for
      the publication. Also the manual has been read as an audio manual.

     A public opinion poll was conducted for finalizing the list of books that should be
      recorded. For getting opinions, a 5-page Large Script as well as a 4-page Braille text
      with DAISY introduction materials was prepared to be distributed among the low vision
      and blind people. The Project implementing officers took part in the Youth Forum and
      the Open Discussion Meeting of Women organized by the Mongolian National
      Federation of the Blind (MNFB). At these meetings they participated in debates,
      explained the tasks of the DAISY Project and disseminated the opinion poll materials.
      Much talk was around the questions of improving library services, mailing and
      transportation, educational status of the young and blind and the skill development of
      the adults.

      The Youth Forum was held in the MNFB Culture Center on June 2 and was attended
      by 50 delegates. The Women's Open Discussion was conducted on June 10-11 in
      Ulaanbaatar where all 21 provinces as well as 9 districts of the capital city were
      presented by 40 delegates. At the Discussion Meeting we met with MNFB activists in
      21 provinces, MNFB Board Members, members of the Women's Council of the
      Federation, members of Culture, Sport and Elderly Councils, as well as people from the
      Rehabilitation and Training Center for the Blind, and the Specialized School No 116.
      Totally almost 100 persons were explained in detail about DAISY books project and
      answers were received to the opinion poll questionnaire.

     Thanks to the above-mentioned activities to introduce the purpose and tasks of the
      Project, many more people contacted us by telephone and sent their suggestions in a
      written form. After a thorough consideration of the received answers and all the opinion
      poll materials, the following 12 Mongolian titles were chosen to start the reading for
      setting up the DAISY library:

    1. World History (2 volumes)
    2. Mongolian History
    3. Human Body Anatomy and Physiology
    4. Manual on Massaging
    5. Bulgakov M.A "Master and Margarita"
    6. Western Mongolian "Jangar" Heroic Epic Poetry
    7. Literature read in high schools - Mongolian and World Classics (2 volumes)
    8. Ayurzana G."Essay and stories"
    9. Samuel S."Self-Support Techniques"
    10. A Computer Handbook
    11. Narangerel S., Oyuntsetseg B. "New Technologies - for Production" (cooking classes)
    12. Everyday household advice
       The recording of the first Mongolian DAISY book named "World History" began on July
        26. Its editing started on August 9 and was completed within 3 days. When producing
        DAISY books, the provisions of the Mongolian Copy Right Law as well as the position
        of the International Federation of Library Associations are taken into account.
        The recording of the 2nd book named "Master and Margarita" by Russian writer
        M.Bulgakov began on August 12 and is being continued currently.

b. Please list challenges that were experienced in implementing the project during
the reporting period. Please explain what caused the challenges and what steps
were taken to overcome them.

        The main problem that we have encountered was related to the financial issues.
         They were as follows:

         1/ the money transferred to our account were received to our account at the
         Central State Foundation which is actually a State Bank. It is a too much busy
         institution and the transactions to Japan and South Korea to buy equipment were
         done very slowly. Due to this some valuable time to be used for creative
         activities, was lost.

         2/ Sudden rise of building materials prices made influence also on the
         unpredicted raising of payment to the work related to the repairing of rooms as
         well as electricity wiring work.

c. Please describe any variances from the project plan.

        There were 3 issues that were not taken into account when we prepared our
         project plan.

         We did not realize the necessity in a computer that was to be installed in the
         DAISY Digital Talking Book reading room where DAISY digital books could be
         copied directly to the BookSense DAISY player from that computer, blind and
         low vision readers to read a book using Daisy book player software on this
         computer. Finally using Internet for improving knowledge about DAISY
         technology and others

         We were to predict that the prices of construction materials may rise when the
         spring comes. It was winter time when the project was written and the prices
         were probably frozen at that period.

         When the Studio preparation work started, we found that the electricity network
         and wiring condition were at the level that could not meet Technical Safety and
         Fire Prevention requirements. Important was to change all the wiring in the

         For tackling problems that were encountered and completing the Studio
         preparations at a quality level and buying the DAISY player computer for blind
         and low vision readers, we used money that became available due to the price
         difference when 40 pcs of BookSense-DAISY Player and 2 pcs of Plextalk PTR2
         Digital Book Recorder were purchased. Detailed explanation of the balance is
         given in the Financial Report with all the related documents attached.
d. If there are stories from your experience in implementing the project that you
would like to highlight, please provide narrative below and/or pictures (optional).

      Of immense importance was the participation of Mr. M.Tsengel in the project idea
       development process. He was well aware of this new and advanced technology of
       information dissemination as he had participated in DAISY Seminar held in Malaysia
       before. He is an excellent expert able to use PC and electronic equipments while
       being a blind person himself. As Mr. Tsengel, the Project's Team Member, is closely
       related to the modern media technologies and also can feel the necessity of the
       visually disabled persons, this project has much chances to be greatly successful.

      In the near future, when the DAISY Talking Book Center will attract more persons
       with visual disabilities, some preparations may become necessary to increase
       convenience for them to enter and exit the library building by adjusting the entrance
       door, pavement and nearby areas to the needs of these people.

      We created a Face Book page to share our project photos and news at

III. Activity Progress

a. Please insert all agreed upon Activities as outlined in your proposal. If there are
additional Activities necessary to complete project, please highlight and explain in
section II c.

                                                                     On Track or Completed
                                      Planned Start    Planned
               Activity                                             On Track with Challenges
                                          Date        Finish Date
                                                                    Challenges Experienced
   1. Ordering the required
      equipment, installation and     01.05.2010
                                                      01.06.2010 Completed
      training when received

   2. Re-designing of the room in
      the library (UPL) for meeting   01.06-2010
                                                      15.06.2010 Completed
      the DAISY recording
   3. Preparation of the detailed
      planning, editing of
      scenarios and the
                                      15.05-2010      15.06.2010 Completed
      announcement of the
      vacancy on the Sighted
      Reader (and hiring).
   4. Training of the hired Sighted
      Reader as well as the
      volunteer students on
                                      15.06.2010      01.07.2010 Completed
      Software (My studio PC)
      and Hardware (PLEXTALK
      Portable CD recorder)
   5. Based on the opinion poll
       among the blind persons,
       start creating DAISY digital
       books for kids, as well as
       various inquiries, manuals
       on foreign languages,            02.07.2010     20.04.2011         On Track
       history, use of computer,
   6. Prepare the stock of digital
       books and start duplicating
   7. Include DAISY books in the
       library stock and OPAC and
       make it known to all the         10.07.2010
                                                       31.04.2011         On Track
       branches as well as in the
       province and college
   8. Official opening of the Digital
       Talking Books Center.            10.10.2010                        Awaited
       Advertise on public media.
   9. Prepare an audio manual
       and conduct training courses     01.10.2010
                                                       01.03.2011         On Track
       among 300 persons while
       using the reading devices
   10. Operate moving library to
       serve the workers of the
       Rehabilitation and Training
                                        02.01.2010     31.03.2011         Awaited
       Center for the Blind and the
       students of the special
       school No 116.
   11. Start organizing services for
       the blind people living in
       rural areas (via the rural       01.11.2010     31.04.2011         Awaited
       libraries network and MNFB
                                        Twice a year
   12. Conduct Book Fairs where
       the meeting with authors will                                      Awaited
       be organized
   13. Conduct public opinion poll
       through the “Librarians”
                                        25.06.2010                  Completed
       journal on the topics of
       DAISY books to be created
   14. Publicity of the project and
       the digital books during the
       International White Cane                                           Awaited
       Day, in cooperation with
   15. In the framework of the
       MNFB’s Volunteers Program
       organize activities for          01.05.2010     31.04.2011         Awaited
       increasing the number of
       sighted readers.

b. Please provide a narrative describing achievements and progress on activities.


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