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					                                              Content
                                     Individual On-line Registrations
                                           Group Registrations
                                             Name Changes
                                          Cancellations/Refunds
                                            Registration Fees
                                              Entitlements
                                            Payment Options

                       Information for group registrations
The following document explains how to register a group of delegates for the 8th Asian & Oceanian
Epilepsy Congress. Please, read it carefully: it has been written to assist in the registration process
and to guarantee the satisfaction of your delegates. For any queries, please do not hesitate to contact
us. If you have any suggestions that could improve the registration procedure, please share them with
us: your feedback will contribute to a successful congress.



There are 2 different ways of registering groups of delegates for the 8th Asian & Oceanian Epilepsy
Congress 2010:

         Individual On-line Registration
         Group Registration

1. Individual On-line Registration
Registration is available through our online registration system, available at
http:// www.epilepsymelbourne2010.org/registration.html

Please note that if registering your delegates through our on-line registration system:

         You should fill the on-line registration form with the delegates’ full postal and e-mail
          addresses. This information is required for security and insurance regulations. Registrations
          submitted with companies’ or agencies’ details will not be processed until delegates’ details
          are provided.

         Agencies registering delegates on behalf of any member of the pharmaceutical industry will
          be requested to provide the name and country of the sponsoring company. This information
          will be used for reporting and statistical purposes.

         Individual confirmation of registration letters will be emailed directly to the delegates. Please
          be advised that these letters contain payment information. If you wish for the confirmation
          letters    to    be   sent    to     you     and      not  the     delegates,     please    email
          registration@epilepsycongress.org before you register your delegates advising us of this.

         The only form of payment accepted through the On-Line Registration System is credit card
          (Visa, MasterCard or American Express).

         Invoices can be only issued per delegate (i.e. if you register 10 delegates, and you need an
          invoice for the amount paid, you will be provided with 10 invoices, one for every delegate
          you registered).

         Collection appointments prior to the start of the congress cannot be arranged for delegates
          registered through the on-line registration system.


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                            8th Asian & Oceanian Epilepsy Congress, Melbourne 2010
                                           ILAE/IBE Congress Secretariat
                                   7 Priory Hall, Stillorgan, Dublin 18, IRELAND.
                                   Tel +353 1 205 6720 Fax + 353 1 212 3576
                 Email groups@epilepsycongress.org Website: www.epilepsymelbourne2010.org
2.

Group Registration
Group registrations will only be accepted on the official group registration form. Please do not change
or alter this form. You may download the form from here:
http://www.epilepsymelbourne2010.org/registration/groups.html

Please send your completed form to: groups@epilepsycongress.org.

In order to comply with security and insurance regulations, individual postal and email addresses are
required for each delegate. Registrations submitted without these details will not be processed.
The name and details of each delegate should be submitted on the congress group registration form.

To qualify for the early registration rate, payment must be made before 9th July 2010. All delegates
contact details for the paid early registrations must be received no later than 13th August 2010.
Names received after this date will be subject to the late registration fee.

Any changes or additions after 8th October 2010 will be handled on-site. The On-Site registration
fees will be applied.

Group Leader:

Agencies registering delegates on behalf of any member of the pharmaceutical industry will be
requested to provide the name and country of the sponsoring company. This information will be used
for reporting and statistical purposes.

As the main contact person for the group registration, you will be assigned a Group Leader
Identification Number (ID). No amount will be charged for the Group Leader ID. Please note that
Group Leaders are not entitled to any of the delegates’ benefits (access to the congress area,
delegate pack, etc.). If you wish to benefit from any of the delegates’ entitlements, please contact us:
the applicable registration category will be then added to your Group Leader ID upon receipt of
payment of the registration fee.

As a Group Leader, you will receive a group leader confirmation letter. This document, issued under
your name, states the situation of your group registration and contains all the payment information.
This letter will be sent once payment for the registration fees has been received. We will also issue an
individual confirmation of registration letter for every delegate you register. Individual confirmations
of registration letters do not quote any payment details. This procedure guarantees the confidentiality
of payment-related information. Please note that these letters will be emailed to you only: you will be
responsible for delivering these documents to the delegates. No documentation will be forwarded
directly to delegates.

Collections:

Group collections prior to the start of the congress will be available on an appointment only basis.
Appointments must be booked in advance. All of the information about collection appointments will be
sent to you in due course.

During the congress, collections will be available from the Congress Registration Desk on a first come,
first served basis.



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                           8th Asian & Oceanian Epilepsy Congress, Melbourne 2010
                                          ILAE/IBE Congress Secretariat
                                  7 Priory Hall, Stillorgan, Dublin 18, IRELAND.
                                  Tel +353 1 205 6720 Fax + 353 1 212 3576
                Email groups@epilepsycongress.org Website: www.epilepsymelbourne2010.org
3.

Registration Fees
                                                                                               On-Site
                                                                              Late
                                                 Early Registrations                        Registrations
       Registration Fees                             On/Before
                                                                         Registrations
                                                                                            Available from
                                                                        10th July to 8th
            (Inclusive 10% GST)                     9th July 2010                            21st October
                                                                         October 2010
                                                                                                 2010

Senior                                                 US$ 300              US$ 350           US$ 400


Trainee / Non Physician*                               US$ 150              US$ 175           US$ 200

Subsidised Registration**                              US$ 150              US$ 150           US$ 150

Accompanying Person                                    US$ 100              US$ 100           US$ 100

 Day Only Registration                                 US$ 150              US$ 175           US$ 200

*All delegates applying for Trainee Registration must provide a letter from the Head of the
Department in order to prove their trainee status.
** All delegates applying for Special Subsidised Registration must fax a clear copy of their passport to
the congress secretariat at +353 1 212 3576 as proof of their age. Alternatively a scanned copy of the
passport can be sent to registration@epilepsycongress.org The Subsidised Registration Rate is available to
nationals of the following countries as defined by the World Bank’s category of ‘Low Income Countries’:
Afghanistan, Bangladesh, Benin, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros,
Congo Dem. Rep., Eritrea, Ethiopia, Gambia The, Ghana, Guinea, Guinea-Bissau, Haiti, Kenya, Korea Dem.
Rep., Kyrgyz Republic, Lao PDR, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar,
Nepal, Niger, Rwanda, Senegal, Sierra Leone, Somalia, Tajikistan, Tanzania, Togo, Uganda, Uzbekistan,
Vietnam, Yemen Rep., Zambia, Zimbabwe.

ASEPA Pre Congress Workshops
     Registration Fees              One Half Day Workshop                Two Half Day Workshops
Delegates Registered for
                                              US$ 30                                US$ 50
   The Main Congress

 Delegates Not Attending
                                              US$ 50                                US$ 75
   The Main Congress


Epilepsy and Society Programme Registration
                        Registration Fees
                            Early
                                                                                    US$ 70
                 (On/Before 8th October 2010)
                           Onsite
                                                                                    US$ 90
                   (From 21st October 2010)

       Friday 22 October Healesville Sanctuary Tour†                               US$ 110

†On Friday 22nd October, there is an optional tour available to all attendees that will visit the
Healesville Sanctuary and vineyards in spectacular countryside surrounding Melbourne. Healsesville
Sanctuary is the perfect place to spot native animals in their natural surroundings. You can see
wedge-tailed eagles, dingoes, koalas, wombats, reptiles, and more, all while strolling through the
bushland. In the afternoon you will visit a nearby vineyard where you will get the opportunity to taste
the wines on offer while learning all about Australian grapes. Lunch is provided in a winery restaurant;
a glass of wine is included.

This full day tour costs US$110 inclusive of lunch. Please note that this tour is subject to a minimum
of 20 participants. Should the tour be cancelled due to insufficient numbers, you will receive a full
refund for the tour and be offered a sightseeing tour of Melbourne instead.

Registration Fees are inclusive of Australian GST currently at 10%.

Change of delegates’ names will be subject to a surcharge of US$ 40 after 27th August 2010.
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                            8th Asian & Oceanian Epilepsy Congress, Melbourne 2010
                                           ILAE/IBE Congress Secretariat
                                   7 Priory Hall, Stillorgan, Dublin 18, IRELAND.
                                   Tel +353 1 205 6720 Fax + 353 1 212 3576
                 Email groups@epilepsycongress.org Website: www.epilepsymelbourne2010.org
4. Entitlements

Senior and Trainee Registrations Include:
• Admission to main scientific programme sessions (upon display of name badge)
• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
 Coffee breaks Friday 22nd – Sunday 24th October 2010
 Lunches Friday 22nd and Saturday 23rd October 2010
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance

Day Registration Includes:
• Admission to main scientific programme sessions (upon display of name badge)
• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
 Coffee breaks Friday 22nd – Sunday 24th October 2010 for registered day
 Lunches Friday 22nd and Saturday 23rd October 2010 for registered day
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance

Accompanying Person Registration Includes:
• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
• Entry to the Welcome Ceremony and Reception
 Coffee breaks Friday 22nd – Sunday 24th October 2010
 Half day boat tour of Melbourne


Epilepsy and Society Programme Registration Includes:
• Admission to epilepsy and society programme sessions (upon display of name badge)
• Coffee breaks on Thursday 21st October 2010
 Lunch on Thursday 21st October 2010
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance


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5. Name Changes

Any name changes made after 27th August 2010 will be subject to a surcharge of US$ 40.
This surcharge is not refundable at any time.

If you have registered delegates individually through the on-line registration system, please send
your requests for name changes to registration@epilepsycongress.org.

If you have arranged a Group Registration, please contact groups@epilepsycongress.org.

Name changes should be clearly explained, detailing who is the delegate you wish to replace and
providing full details for the new delegate you want to register (name, postal address and email
address).

Any name changes received after 8th October 2010 will be handled on-site.


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                          8th Asian & Oceanian Epilepsy Congress, Melbourne 2010
                                         ILAE/IBE Congress Secretariat
                                 7 Priory Hall, Stillorgan, Dublin 18, IRELAND.
                                 Tel +353 1 205 6720 Fax + 353 1 212 3576
               Email groups@epilepsycongress.org Website: www.epilepsymelbourne2010.org
6. Cancellations/Refunds
Cancellations will only be processed upon receipt of written notification. Currency exchanges are the
responsibility of the registrant and the Congress Secretariat will accept no liability for money loss
through bank charges, transfers or currency fluctuations. Registration forms not accompanied by the
appropriate payments will not be honoured until full payment is received. Refunds will be settled
within one month of the congress, in order to facilitate necessary organisational and logistic
procedures.

Cancellation of registration fees is as follows:
      On or before 9th July 2010         Registration fees refunded, less US$ 40 administration fee
      On or before 13th August 2010      Registration fees refunded, less 30%
      On or before 10th September 2010   Registration fees refunded, less 60%
                    th
      On or before 8 October 2010        Registration fees refunded, less 80%
      From 9th October 2010              No refunds


The name change fee (US$ 40 after 27th August 2010) is not refundable at any time

Cancellation notifications regarding groups should be sent to:
8th AOEC Melbourne 2010
7 Priory Hall, Stillorgan, Dublin 18, Ireland
Fax: +353 1 212 3576 Email: groups@epilepsycongress.org

If you have arranged a Group Registration, please send your cancellation requests to
groups@epilepsycongress.org.

If you have registered your delegates individually through the on-line registration system, please
send your cancellation requests to registration@epilepsycongress.org


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                             8th Asian & Oceanian Epilepsy Congress, Melbourne 2010
                                            ILAE/IBE Congress Secretariat
                                    7 Priory Hall, Stillorgan, Dublin 18, IRELAND.
                                    Tel +353 1 205 6720 Fax + 353 1 212 3576
                  Email groups@epilepsycongress.org Website: www.epilepsymelbourne2010.org
7. Payment Options
Payments are only accepted in US$. Payment can be provided by credit card, bank draft or bank
transfer.

PAYMENT BY CREDIT CARD
Please forward the following details:
        Card Type: we accept Visa, American Express and MasterCard
        Card Holder Name
        Credit Card Number
        Expiry Date in the format MM/YY


BY BANK TRANSFER:

BY BANK TRANSFER:

Reference:                  Pharmaceutical Company Name and Country
Account name:               8th AOEC Melbourne
Account number:             45091008
Bank:                       Bank of Ireland Global Markets
Address:                    PO Box 2386 Colvill House
                            Talbot Street
                            Dublin 1, Ireland
Sort Code:                  90 13 94
Swift Code:                 BOFIIE2D
Iban no.:                   IE83 BOFI 9013 9445 0910 08

A copy of the bank transfer receipt must be attached to the registration form. All charges due on bank
transfers must be paid by the registrant.

BY BANK DRAFT

Please contact registration@epilepsycongress.org for a bank draft registration form.

The Bank Draft in US$ should be made payable to 8th AOEC 2010, and must be issued by a bank in US
Dollars

The Draft and completed registration form should be sent to: 8th AOEC 2010
                                                             7 Priory Hall, Stillorgan
                                                             Dublin 18, Ireland
                                                             Tel: +353 1 205 6720
                                                             Fax: +353 1 212 3576



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                             8th Asian & Oceanian Epilepsy Congress, Melbourne 2010
                                            ILAE/IBE Congress Secretariat
                                    7 Priory Hall, Stillorgan, Dublin 18, IRELAND.
                                    Tel +353 1 205 6720 Fax + 353 1 212 3576
                  Email groups@epilepsycongress.org Website: www.epilepsymelbourne2010.org

				
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