P.O. Box 15649, Sacramento, CA 95852
Attention: Entertainment Department
Email: firstname.lastname@example.org Fax: (916) 263-7903
ENTERTAINMENT APPLICATION – Due by: March 31, 2010
Please complete and return this entertainment application and a promotional packet to the California State Fair, at the above address by March 31,
2010. Please complete the entire application! Applications submitted without a promotional packet will not be considered. Packets submitted after
deadline will not get as much review as those received before deadline.
Megan’s Law – If you are selected to perform at the California State Fair you will be required to complete a Megan’s Law form. In 1998, the
California State Fair implemented a policy requiring that all persons conducting business with, employed by, or volunteering at Cal Expo during the
course of the annual State Fair shall provide the necessary personal information to enable their names to be searched through the Department of
Justice’s Megan’s Law files.
IMPORTANT! Due to the dramatic increase in the number and variety of available performers, we are requiring that each performer or group submit
a promotional packet or EPK (electronic press kits) to help us in the selection process. This might include one of more of the following:
documentation citing past awards or recognition of the performer or group, letters of recommendation, a listing of public appearances (including radio
and TV), pictures and, if possible, a video or audio sample of your performance. Performers may substitute a website address if site contains all the
above elements or a combination of hard copy and website information. Acts that compliment our Fair theme will get more consideration. EPK
(electronic press kits) encouraged
Your proposed act must be family-oriented and appropriate for all ages.
Name of Performer/Group________________________________________________________________
Contact Person______________________________ Phone ( )____________________________
Mailing Address______________________________ Cell ( )______________________________
City/State____________________ Zip____________ Fax ( )______________________________
E-mail:______________________________________ Web site: _______________________________
Prior approval by Fair Management is required for all artist merchandise sales. If
hired, Entertainment Director will discuss any stipulations and the rules will be in the
contract with Cal Expo.
All bookings will be at the discretion of the California Exposition & State Fair.
ENTERTAINMENT APPLICATION: CATEGORY OF ENTERTAINMENT
Stage Act Roving Act Grounds (stationary) Act
Instrumental: Group- Solo- Other (Specify: )
Vocal: Group- Solo- Other (Specify: )
Dance: Group- Solo- Other (Specify: )
TYPE (please check all that apply):
Children’s Country Blue Grass Folk R&B
Jazz Rock Inspirational Rap Spoken Word
Ethnic Pop Comedy
____ Other (please specify),:___________________________________________
____NOVELTY ACTS – (i.e. Clowns, Hypnotists, Juggler, Magician, ect.) please specify:______________________________________
____SPECIAL EXHIBITS – Specify:_______________________________________________________________
ENTERTAINMENT APPLICATION: PROPOSED COST and AVAILABILITY
Number of Performers in Group: Number of Assistants: Number of Equipment Vehicles:
When are you available? Weekends_____ Weekdays_____ 12 pm-4 pm _____ 4 pm-10 pm______
Length of Performance (per show, not to exceed fifty (50) minutes):________________
Maximum Number of performances per day: ________
____NO CHARGE, Free Public Exposure Only Entertainment; OR
FEE $_____________Per Performance (notes:___________________________________________________)
or $_____________Per Day (notes:__________________________________________________________)
or $_____________Flat Fee (notes:__________________________________________________________)
(Where applicable, stipulate whether per hour rate, minimum hours/performances, price breaks)
Please indicate if you plan to: . Sell Merchandise If so What? (Please List)
Give Away Merchandise If so What? (Please List)
ENTERTAINMENT APPLICATION: REFERENCES
Venue Contact Person Phone Number
Have you ever performed at the California Exposition and State Fair? ____ NO ____ YES, When?______________________
ENTERTAINMENT APPLICATION: TECHNICAL INFORMATION
The California State Fair will provide the following:
Power Professional Sound & Lights Folding Chairs 8-foot tables
Important Note: Sound & Lights cannot be adjusted.
(Please be specific about what you plan to bring to your performance site. This will assist us in transporting you to your venue in a timely manner.
Note: State Fair will provide microphones, mic stands, monitors, sound and lights. You will not need to bring those items.)
Instruments/Equipment (please list):
Wireless Equipment (if any):
Questions regarding this technical information sheet may be directed to the Entertainment Department by calling (916) 263-3141.
Use this diagram to draw your stage set-up showing your equipment placement. Please indicate your equipment needs:
Use the symbols in the legend to indicate mic and monitor placement.
LEGEND: 8 FOOT TABLE
Mic = Boom Mic = b Direct Box = [ DI ] Monitor = [ M ] OTHER
State Fair Use Only:
Group: Date & Time
California State Fair
Entertainment Waiver Form
This is only an application for an opportunity to perform. Submission of this application
does not guarantee the performer or their agent a booking at the State Fair, nor does it
constitute any agreement with the State to provide space, services or compensation.
The parties agree that the participant, and any agents and employees of participant, in
performance of this contract shall act and are acting in an independent capacity and not as
officers, employees, or agents of the State Fair.
State Fair is not responsible for loss or damage to property of participant.
Participant is required to provide evidence of workers’ compensation insurance as applicable.
By signing this agreement, participant certifies either: (1) participant will provide evidence of
workers’ compensation insurance prior to commencement of term; or, (2) participant is
independent and has no paid or volunteer employees. This certification does not alter or affect
compliance with the workers’ compensation requirements in the Labor Code of the State of
Participant hereby waives all claims and recourse against the State of California, California
Exposition & State Fair, including the right to contribution for loss or damage to persons or
property in any way connected to this Agreement, and shall indemnify and save harmless the
State of California, California Exposition & State Fair, from all claims due to any acts or
Participant shall indemnify, defend, and save harmless the State of California, California
Exposition & State Fair, its officers, agents, and employees from any and all claims, suits or
actions of every name, kind and description brought forth from, or on account of, injuries to or
death of any person including, but not limited to, workers and the public, or damage to property
resulting from the performance of this agreement, except as otherwise provided by statute. The
duty of the participant to indemnify and save harmless includes the duties to defend as set forth
in California Civil Code section 2778.
Printed Name Date
Name of Performer/Group (Please Print)