Tamworth Country Music Cavalcade
2010 Theme: Country Music Carnivalé
Saturday 23 January 2010
New start time of 9am
Best Visitor Float Winner 2009 – The Leukaemia Foundation
Cavalcade Entry Kit
(includes entry conditions & guidelines)
Proudly coordinated by Tamworth Regional Council
Festivals, Events & Venues Division on 6767 5220
Proudly supported by:
Tamworth Country Music Cavalcade
2010 Theme – Country Music Carnivalé
The 2010 Tamworth Country Music Cavalcade is Risk Management
designed to be a colourful and exciting event which
features many country music stars and attracts The 2010 Tamworth Country Music Cavalcade
thousands of festival fans along Peel Street. Around operates under strict guidelines and control
65 businesses and community groups take the measures for float entrants. The 2010 Cavalcade
opportunity to dress up a float and participate in this Risk Management Plan will be available online by early
annual country music celebration. December at www.tcmf.com.au. On the event day,
emergency vehicles can access all intersections to
The Tamworth Country Music Cavalcade is a significant Peel Street, except for Fitzroy Street between Kable
festival event which attracts national and international Avenue & Marius Street – dial 000 in an emergency.
media coverage. It all gets underway from the corner
of Peel & Hill Streets at the new start time of 9am on
Judging & Prizes
Saturday, 23 January 2010.
There are some great prizes to be won for building a
Entry Fee spectacular float design. If you are a first place winner
in any of the 2010 prize categories, your organisation’s
We have new entry fees and cavalcade conditions for next float will automatically be placed towards
2010. An entry covers one vehicle only nominated in the front section of the following year’s cavalcade.
an appropriate category on the official entry form and
complying with the 2010 cavalcade entry conditions. The cavalcade will be judged by a panel who will
start judging in the assembly area at 8am before
An approved charitable organisation receives a free heading to a central judging spot in the CBD area.
entry with appropriate proof of status to accompany
your entry form. The entry fee for all other entrants Judges will award each float a score out of 100 points
ie community/non-community, business/commercial - 60 points will be awarded for float construction,
or artist only vehicles is $125 inc-GST which covers activity and overall presentation based on the set
float numbers, artist signage and event administration theme. 40 points will be awarded for the entertainment
costs. component - live country music, country music
artist(s) and float participation costume/dress. So
Please complete the enclosed Official Cavalcade think bright and colourful floats when creating
Entry Form and lodge it at any branch of Tamworth your float design and scene and include at least
Regional Council together with the appropriate one country music artist and live country music.
payment (if applicable), public liability coverage and
supporting documentation (proof of charitable status). If you are having trouble securing a country
music artist, please contact Council’s
Cavalcade entries close: Festivals, Events & Venues Division on
6767 5220 – they have compiled a list of artists
5pm on Monday, 11 January 2010. wanting to jump on board a float and be part
of the Country Music Carnivalé celebrations.
The Tamworth Country Music Cavalcade is classified
as a Class 1 Special Event organised by Tamworth
Regional Council and will commence at NSW Police
discretion at the new start time of 9am on Saturday,
23 January from the cnr of Peel & Hill Streets. The
Cavalcade will travel along Peel Street at walking pace
to the intersection of Peel & O’Connell Streets. The
dispersal area will be in Peel Street between O’Connell
& Bligh Streets.
Prizes & Categories
Sponsored by Prize Category 1St Prize 2nd Prize 3rd Prize
Best Commercial/ $1,000 advertising $500 advertising Plaque
Business package package
& plaque & plaque
Best Non-Commercial $770 cash & plaque $330 cash & plaque Plaque
Best Equine $770 $330 Plaque
Furneys Rural Furneys Rural
-Tamworth Gift -Tamworth Gift
Voucher & plaque Voucher & plaque
Best Overall Float and Best Visitor Float (outside Tamworth Please read the entry conditions as some conditions have
Regional Local Government Area) will be awarded special changed. Float entries must comply with the set theme and
plaques for these sections. all of the 2010 entry conditions.
Winners Announcement • An entry is limited to one vehicle only. The entry category
and type of vehicle is to be specified on the Official Entry
Winners will be announced soon after the Cavalcade by Form.
2TM/92.9 and the results will be available from the Festival
Headquarters (Tamworth Regional Council) and Tourism • All floats must be decorated and constructed in
Tamworth Ltd. accordance with the set theme and have a constructed
design with at least one country music artist, live
For Media Event Accreditation music performance or pre-record music playing.
Please contact David Woodward at Tourism Tamworth Ltd – • Country music artist only vehicles must have at least one
6767 5305 or email: firstname.lastname@example.org. country music artist who can be seen by the spectators
There will be two designated media areas along the Cavalcade with their country music playing from the vehicle.
• An entry can consist of one vehicle type with walking
For Music Marching Bands or Dance Groups wishing participants limited to 50 walking participants. Motorcycle
to participate in the 2010 Tamworth Country Music or bicycle groups are limited to 12 riders maximum. There
Cavalcade, please contact Festivals, Events & Venues on is no limit to musical marching bands or dancing groups. If
6767 5220 for details. dancing on the parade route road surface, dance routines
must dance forward steps only.
CAVALCADE ENTRY • Mini-buses, coaches, motorhomes or billboard
CONDITIONS & GUIDELINES trucks are not eligible to enter the 2010 Cavalcade.
This condition does not apply to festival sponsors.
Country Music Carnivalé is the theme for the 2010 Tamworth
Country Music Cavalcade. Each float must focus their float • Each float entry is to provide one walking marshall
design and construction on the set theme. to carry the supplied country music artist sign pole
at the front of the float. The sign pole will remain
So, when you are designing your float for 2010 think beyond the property of Tamworth Regional Council and will
earth tone colours, hay bales and hessian – design your float be collected from the country music sign walking
with bright colours, invite a country music star onboard, feature marshalls in the dispersal area for future reuse.
live or pre-recorded country music, costume and dance.
• The size of floats is set based on the RTA requirements:
We want the 2010 Tamworth Country Music Cavalcade to maximum length of any articulated vehicle in
celebrate the final weekend of festivities - so let’s create the the float is 19m and for any rigid vehicle 12.5m.
party atmosphere for the thousands of spectators that line
Disclaimer: Tamworth Regional Council accepts no • The theme for the 2010 Cavalcade is Country Music
responsibility for damage to floats. The maximum height Carnivalé. This is a non-political event – floats deemed
of floats is 4.3m. to carry political messages or views will be automatically
disqualified. Vehicles displaying signage more than
• All float vehicle drivers must be appropriately licenced manufacturers badges will need to submit a photo of
for the type of vehicle being driven and the driver’s name the proposed vehicle for pre-approval before lodging an
recorded on the Official Entry Form. entry.
• All motorised vehicles must have current RTA registration • Any float entry on the day of the Cavalcade that is
and have float number signage displayed at the front and considered to be inappropriate or predominately
rear of the vehicle. promoting a competitor of the cavalcade or festival
sponsors will be rejected (please see www.tcmf.com.au
• Float participants are not permitted to spray/squirt water, for a full list of current sponsors) – any float entry that
throw or hand out any material during the event. No breaches the 2010 Tamworth Country Music Cavalcade
fireworks allowed. No smoking is permitted onboard the entry conditions will be withdrawn from proceeding in
floats. this event by the event organiser, Tamworth Regional
• The consumption of alcohol is not permitted onboard
floats. The Cavalcade route passes through an Alcohol • The float supervisor must attend a compulsory Cavalcade
Free Zone. Briefing Meeting on Wednesday, 20 January at Tamworth
Community Centre, cnr of Peel & Darling Streets, starting
• Each entry is required to provide a copy of current Public at 6:00pm. Each float entry will receive a copy of the
Liability Insurance (a minimum of $20 million) at time of pre-event briefing notes and allotted float numbers.
lodging the entry form. Participants indemnify Tamworth Country music artist signage poles to be collected from
Regional Council against any claim which may arise the Cavalcade table outside the Xerox Business Centre
directly from the acts or omissions during the conduct on the event morning.
of this activity.
• Horses are the only animals permitted in the Cavalcade
• The float entry must have a nominated float supervisor unless an application has been made to Tamworth Regional
and driver. The float supervisor is responsible for briefing Council’s Festivals, Events & Venues Division for approval
their float participants and to ensure the care and control by the official closing date.
of all passengers and materials on their vehicle/float
during the Cavalcade. • Horse entries must comply with the general entry
conditions and the follow specific conditions relating to
• Float construction must include a handrail or stabilizing horse participation:
bar for float participants to have easy access to in case of a
sudden stop. The driver must have a clear and unimpeded • Horse participants must comply with the NSW
view from the vehicle. Department of Primary Industries
(DPI) requirements www.dpi.nsw.gov.au for event
participation (if applicable).
• The float supervisor is responsible for ensuring
• Horses to be conditioned pre-event.
children are supervised at all times on board the
• All riders 18 years and under are to wear helmets at
float. all times during the Cavalcade
• Horses must be led or ridden.
• All heavy vehicles carrying float participants must disperse • Any horse led during the Cavalcade must be led with a
from the right hand side of the vehicle. All medium and bit in their mouth.
light vehicles carrying float participants must disperse • Experienced riders and horses are only permitted in
from the left hand side of the vehicle. Please take this this event. Riders are to submit a declaration of the
into account when designing your float. horse’s suitability for this event.
• A Rider & Horse Declaration Waiver form must be
• All float vehicles must carry a first aid kit and a suitable lodged with the Chief Horse Steward in the Horse
fire extinguisher. Assembly Area located outside the Riding for Disabled
in Marius Street by 7:45am on the event morning.
• Float drivers are restricted to less than 10km/h they are Junior riders must seek parent or guardian’s signature.
also asked to avoid coming to a stop and/or creating
excessive space between their float and the entry in front Please Note: An aircraft flyover by the
of them. Each float driver is to allow the distance of two Australian Defence Force’s Basic Flying Training
standard cars between each float. School may occur prior to the start of the
2010 Tamworth Country Music Cavalcade.
2010 Tamworth Country Music Cavalcade
OFFICIAL ENTRY FORM
Saturday 23 January 2010
2010 Theme - Country Music Carnivalé
Entries close: 5pm on Monday 11 January 2010
Mailing Address: ____________________________________________________________________________
Mobile:__________________________________________ Email: _____________________________________
I have read the Entry Conditions for the 2010 Tamworth Country Music Cavalcade and I understand these
conditions must be adhered to by all float participants under my direct supervision. I will inform our float
participants of these entry conditions on the event morning and prior to the 9am official start including any
instructions given by the Event Organiser (Tamworth Regional Council) and/or NSW Police Service.
Name (Please Print):__________________________________________________ Office Use Only
Festival Sponsor - Free Entry
Date: ____ /____ /____
ENTRY FEE & JUDGING CATEGORY (please circle)
$125 inc-GST Entry Fee: Commercial Non-Commercial Country Music Artist Only Vehicle
Free Entry: Approved Charitable Organisation (proof of status must be attached)
Are you entering the Equine Section? NO or YES
Is your float entry from outside Tamworth Regional Council Local Government Area? NO or YES
PUBLIC LIABILITY INSURANCE
Attached is a current copy of Public Liability Insurance ($20M +) for our business or community organisation.
We are entering one float entry, in the cavalcade and we will comply with the set 2010 entry conditions. The
type of vehicle will be:
Standard Car UTE 4WD Motorcycle/Push Bikes (Limit set at 12 rides)
Semi Trailer Low Loader Length of vehicle:_______________________________
If other, please specify including the number of walking, musical marching bands or dance participants_______
A float entry is limited to one vehicle per Entry. Mini buses, coaches or motorhomes are excluded from
entering the 2010 Tamworth Country Music Cavalcade. This condition does not apply to festival sponsors.
FLOAT SUPERVISOR & DRIVER
Name Of Float Supervisor On The Day:________________________________ Mobile:____________________
Name Of Driver On The Day:_________________________________________Mobile:_____________________
Broadcast Float Description
Please write in the third person a 60 words (max) float description which describes your float. This is your
opportunity to inform the public about your float theme, your business/organisation and your featured country
Country Music Artist Sign Pole
To order one country music artist sign pole, please provide us with the correct spelling of your featured country
music artist (or group). Please Print:
All floats must have a country music artist and live or pre-recorded country music as part of the float design.
If you don’t have a country music artist, pleas contact the Festivals, Events & Venues Division on 6767 5220 to
obtain a list of available country music artists for your contact.
Entries close: 5pm on Monday 11 January 2010
This event is proudly coordinated by
Complete the Official Entry Form & Return To:
(Include entry fee payment or proof of charitable status and current Public Liability)
Tamworth Regional Council
PO Box 555
Tamworth NSW 2340
Enquiries to Festivals, Events & Venues Division on 6767 5220
Fax: 6767 5499 or Email: email@example.com