Project Management Concepts

							Project Management Concepts
Project Management Defined
Project management is both a method and a mindset.
It is about organizing work and changing people’s behavior toward the work.

Purpose of Project Management
       Improved workload management
       Improved communications

Projects, Programs, and Operations Defined
       Operations: day to day routine activities
       Programs: repeated projects
       Projects: produce something new

What is a Project?
       Sequence of tasks
       Cons umes resources
       Achieves an objective
       Results in something new

Why Projects Fail
       Not enough resourc es
       Not enough time
       Unclear specifications
       Changes in scope
       Disagreement among stakeholders
       Bad plan
       Lack of project management


Golden Rules of Project Success
       Develop a comprehensive, realistic plan and keep it up -to-date.
       Gain consensus on project outcomes.
       Make reasonable resource requirements.
       Build the best team you can and take care of them.
       Keep the stakeholders informed.
       Be willing to change or to try new things.
       Be both a manager and a leader.



Success of a Project
       Cont ract/Work order
       Management support
       Dynamic team
       Effective communications
       Work skills
4 Basic Project Management Steps
   1.   Initiate
   2.   Plan
   3.   Implement
   4.   Close

1. Initiate the Project
       Set goals and objectives
       Identify client and management expectations
       Appoint a Project Manager
       Select initial team members
       Identify deliverables
   
2. Plan
       Define project scope
       Identify tasks
       Sequence tasks
       Define resource needs
       Prepare plan
       Present for approval
3. Implement
       Obtain resources
       Lead team
       Maintain communications
       E valuate change requests
       Resolve conflicts
       Cont rol/manage project
       Brief management

4. Close
       Conduct post-project review
       Prepare final report
       Shut down operations
       Disband team
Task Definition
            1. Techniques for breaking work into tasks
            2. Defining the dependencies between tasks


Work Breakdown Structure:

Outline Form

Task A
         TaskA1
         TaskA2
                  •TaskA2-1
                  •TaskA2-2


Hierarchical Form
A1
A2-1A2-2
A2
TASKATASKB
PROJECT

Common Project Management Diagrams

Gantt Charts
Calendars

Gantt Chart Structure
Task1 – defined
Task2 – defined
Task3 – defined

TASK1
STARTS
TASK3
STARTS
TASK1
ENDS
TASK2
STARTS
TASK2
ENDS
TASK3
ENDS

Project Tracking
   1. Establishing a project baseline
   2. Comparing actual performance to the plan
Typical Project Plan Documentation
Plan Components
  1.   Executive Summary
  2.   Project Scope
  3.   Limitations
  4.   Work description
  5.   Baseline schedule
  6.   Resource requirements
  7.   Cost analysis
  8.   Progress reports
  9.   Attachments or references

  Executive Summary
       1. Introduction
       2. Background
       3. History
       4. Summary of key points
       5. Brief cost analysis
  Project Scope
           Overall objectives
           Goals
           Milestones
           Deliverables
  Project Limitations
           Assumptions
           Risks
           Constraints
           Impact on other work or projects
  Work To Be Performed
           Work breakdown structure
           Task identification
           Task dependencies
  Project Baseline Schedule
                Gantt Chart
  Resource Requirements
           People
           Material
           Equipment
           Space (Rooms)
           Services
  Cost Analysis
  Progress Reports
  Attachments or References
           Supplement al material
           Vendors’ literature
           Other documents