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					                   Regular Meeting of the City Council of the City of Manchester, Iowa
                          Monday, June 9th, 2008                        5:00pm

1.    Call meeting to order
Mayor Kramer called the meeting to order at 5:05pm.

2.      Roll Call
Roll call of members present: Dean Sherman, Tony Broghammer, Dan Stelken, Ron Struble, Connie Behnken
(Council Member Behnken arrived at 5:11pm). Absent: None.

3.      Motion to approve the agenda
The City Clerk asked that the notes from the June 4th, 2008 Water/Sewer Committee meeting and the notes from
the June 6th, 2008 Street Committee meeting be removed from Item #6 on the Consent Agenda. Motion by
Stelken, seconded by Broghammer to approve the agenda as amended. ON CALL OF ROLL: AYES: Stelken,
Broghammer, Sherman, Struble. NAYS: None.

Consent Agenda
       4.     Approval of the minutes of the May 19th, 2008 City Council Work Session and the May 27th,
              2008 City Council meeting
       5.     Motion to adopt R-111-2008 – Resolution Approving Payment of the Bills
       6.     Acknowledge receipt of: the May 2008 Statistical Report for the Public Library; the minutes of
              the May 8th, 2008 Library Board meeting; the minutes of the June 2nd, 2008 Parks & Recreation
              Commission meeting
       7.     Motion to adopt R-112-2008 – Annual Salary Resolution
       8.     Approve payment of the following claims from the 2007 CDBG Housing Grants:
              Bandy Project                    Rent/Utility Reimbursement                       $600.00
              Weber Project                    Rent/Utility Reimbursement                       $920.00
              Kenyon Project                   Rent/Utility Reimbursement                       $254.00
       9.     Motion to approve payment of the following claims to TeKippe Engineering, P.C.:
              Well #7, Water Nitrate Removal                                    $653.02
              River Front Walkway                                               $776.80
              2008 Street Improvements                                          $7,271.10
              WWTP Construction Services                                        $561.80
       10.    Motion to adopt R-113-2008 – Resolution Approving Change Order #1 (WWTP Sludge
              Removal Project)
       11.    Motion to approve Pay Estimate #2 in the amount of $308,406.19 to Connolly Construction,
              Inc. for the 2008 Street Improvement Project
       12.    Approve payment of the following claims to Gibbs Engineering & Surveying, P.C.:
              13th – Howard – 11th Street Improvement Project                   $13,846.25
              13 – Howard – 11 Street Improvement Project
                th                th
                                                                                $10,849.50
       13.    Motion to adopt R-114-2008 – Resolution Acknowledging Receipt of Donation (Police Canine)
       14.    Motion to set July 14th, 2008 at 5:00pm as the date and time for a Public Hearing on an
              Application for Voluntary Annexation (Vontalge)
       15.    Motion to set June 23rd, 2008 at 5:00pm as the date and time for a Public Hearing on the
              Proposed Contract Documents for the Well No. 7 Improvements Project
       16.    Motion to adopt R-115-2008 – Resolution Approving Contract (13th – Howard – 11th Street
              Improvement Project)
       17.    Motion to approve Pay Estimate #1 in the amount of $36,000.40 to McClain Excavating for the
              Wastewater Treatment Plant Sludge Removal & Disposal Project
       18.    Approve payment of the following claims to ECIA:
              2008 CDBG Sewer Grant Administration                                      $1,719.38
              2008 CDBG Sewer Grant Administration                                      $1,536.88
       19.   Approve the following application for the Downtown Incentive Program as recommended by
             the Design Committee:
             Bill Scott (121 S. Franklin)    Commercial Rehab Grant               $7,500.00
Council Member Behnken arrived at 5:11pm.

Motion by Struble, seconded by Stelken to approve the consent agenda as presented. ON CALL OF ROLL:
AYES: Struble, Stelken, Sherman, Broghammer, Behnken. NAYS: None.

Bills approved for payment:
              VENDOR NAME                         DESCRIPTION               AMOUNT
 ACTION TARGET                         HOSTAGE PACKAGE                        $545.00
 ADDOCO, INC.                          PLAYGROUND MULCH                    $1,111.76
 ADOLPH KIEFER & ASSOC                 LIFEGUARD UNIFORMS                  $1,284.26
 ALLIANT UTILITIES                     MONTHLY ELECTRICITY                $13,756.21
 AMERICAN SEATING COMPANY              TIRRILL BANDSHELL SEATING          $15,593.73
 AMERICAN SECURITY CABINETS            PAYMENT DROP BOX                       $945.00
 APACHE HOSE & BELTING                 STREET REPAIRS, OPER SUPPLIES       $1,266.01
 AQUILA, INC                           MONTHLY GAS BILL                       $689.33
 BANKERS TRUST                         BOND MANAGEMENT FEE                    $600.00
 BARCO MUNICIPAL PRODUCTS, INC.        STREET OPERATING SUPPLIES           $1,084.79
 BARD CONCRETE                         CONCRETE                            $1,202.59
 BARRON MOTOR SUPPLY                   MAY 2008 SUPPLIES                      $199.26
 BECKER ELECTRIC, LLC                  NELSON LIFT STATION REPAIRS            $973.00
 BOB STEPHEN MOTORS INC.               PD: REPAIRS/ 05 IMPALA                 $446.83
 BROWN SUPPLY CO                       PAINT, EQUIP REPAIRS                   $799.84
 CHEMSEARCH                            RESTROOM SPRAYERS/SUPPLIES             $289.67
 CHICKASAW CO EXTENSION OFFICE         CONTAINER GARDENING CLASS               $24.00
 CITIZENS STATE BANK                   BOND PAYMENT (FIRE STATION)         $9,172.68
 CLIFFORD BUNTING                      REIMBURSE MILEAGE                       $46.46
 CONSECO ANNUITY ASSUR CO              MEYER-CANCER INSURANCE                  $19.75
 CUMMINS CENTRAL POWER LLC             WWTP: SERVICE ON EQUIPMENT             $612.30
 D & S PORTABLES                       2008 FLOOD EXPENSE                     $247.50
 DAVID & MARY KENYON                   KENYON 816 E BUTLER RENT/UTILS         $436.16
 DEL CO ABSTRACT                       ABSTRACT FEES                          $200.00
 DEL CO RECREATION CENTER              GYM RENTAL - DODGEBALL                 $135.00
 DES MOINES STAMP MFG                  NOTARY STAMPS: LAURA/JULIE              $50.75
 DOLAN INS AGENCY                      INSURANCE PREMIUM                      $420.00
 DORSEY & WHITNEY                      FIRE STATION BOND ISSUE             $3,622.20
 DULCIE MANGOLD                        REFUND ART IN THE PARK                  $20.00
 ECIA                                  2007 CDBG HOUSING GRANT ADMIN      $19,690.93
 EDM EQUIPMENT CO, INC                 SWEEPER REPAIRS                        $971.67
 ELECTRONIC ENGINEERING, INC           MONTHLY PAGER                           $15.95
 ELLIOTT EQUIPMENT CO                  SEWER JET VAC PUMP REPAIRS             $567.14
 ERIN L REMPE, PETTY CASH              AQUATIC CENTER START-UP CASH           $200.00
 FAREWAY STORES                        CONCESSION SUPPLIES, SUPPLIES          $206.01
 FARMERS & MERCHANTS                   BOND PAYMENTS                     $472,467.08
 FARNER-BOCKEN CO                      POOL & COMPLEX CONCESSIONS          $4,484.68
 FIRST STATE BANK                      BOND PAYMENTS                      $32,297.71
 FOX ENGINEERING                       WWTP PROJECT ENGINEERING           $17,880.00
 GALLS INC.                            HAUSCHILD - UNIFORM                    $202.65
 GEORGEN AUTO                          VEHICLE REPAIRS                     $1,128.40
 GRACE MAIFELD                         REFUND - REC CLASS                      $10.00
 GRAINGER                              WWTP FUSE PULLERS, LIGHT                $51.90
 GRAYBILL ELECTRONICS INC              REPAIRS                                $141.50
 GS DIRECT                             LASERJET, FILES, TRAYS                 $481.98
 HARLAND TECHNOLOGY SERVICES           ANNUAL COMPUTER MAINT FEE           $6,152.14
 HEATHER LIVINGSON                     REFUND BROADWAY KIDS                    $30.00
HERITAGE PRINTING, INC           PRIDE WEEK                           $17.66
HOULIHAN SANITATION              MONTHLY GARBAGE                     $321.50
IOWA TELECOM                     MONTHLY PHONE BILL                $2,397.41
J & R SUPPLY INC                 WATER SUPPLIES                      $519.30
JAMES T. PETERS                  LEGAL FEES                        $1,711.00
JC CROSS CO.                     BLOWER:NELSON CT LIFT STATION     $1,279.00
KEITH LEE                        BLACK GLOVES                         $32.26
KEN HEMPSTEAD                    UNIFORM ALLOWANCE                   $102.00
KMCH                             ANNOUNCEMENTS                       $755.00
KUHLMAN CONSTRUCTION CO, INC     MATERIALS: FLOOD, STREET MAINT    $1,147.48
LAWSON PRODUCTS                  SHOP OPERATING SUPPLIES              $76.95
LUANNE BECKER                    REFUND REC CLASS                     $10.00
MAIN STREET MARKET               CONCESSION SUPPLIES                 $195.12
MANCH AREA CHAMBER OF COMMERCE   REIMBURSE PRIDE WEEK EXPENSES        $67.82
MANCHESTER ENTERPRISES, INC.     FIRE: SPEC BLDG UTILITIES           $679.05
MANCHESTER MOTOR SUPPLU          OPERATING SUPPLIES                   $71.41
MANCHESTER PRESS                 PUBLICATION EXPENSE                 $707.50
MARTIN EQUIP OF IA-IL, INC       VEHICLE MAINTENANCE                 $233.69
MEARDON, SUEPPEL, DOWNER         POLICE UNION NEGOTIATIONS         $2,617.42
MEGAN SMITH                      CPR-AQUATIC CENTER EMPLOYEES        $100.00
MES - MIDAM                      FIRE: COMPRESSOR                    $985.50
MILT L. KRAMER                   MILEAGE REIMBURSEMENT               $167.96
MONKEYTOWN                       OFFICE SUPPLIES                   $1,150.21
MUNICIPAL SUPPLY INC             WATER METER, COUPLINGS              $202.06
NE IA TELEPHONE SERVICE, INC     SUPPLIES, LIGHTNING REPAIRS         $785.98
NORBY FARM FLEET                 OPERATING SUPPLIES                   $55.76
NORSOLV                          STREET OPERATING SUPPLIES           $106.45
OMB EXPRESS POLICE SUPPLY, INC   UNIFORM SUPPLIES                    $168.99
PALMER HARDWARE                  MAY 2008 SUPPLIES/SERVICES        $1,396.41
PARAGON                          ON-OFF SWITCH/PARTS                  $18.84
PEPSI COLA BOTTLING CO           CONCESSIONS                       $2,740.00
PITNEY BOWES                     POSTAGE                             $518.99
PIZZA HUT                        MEETING 6-4-08                       $24.65
POOL TECH INC.                   CHLORINE SYSTEM, CHLORINE         $4,280.00
POSPISIL PAINTING, INC           GRIND POOLHOUSE WALKWAY           $2,390.00
POSTMASTER                       UTILITY BILL POSTAGE                $299.12
PRONTO                           PD: FUEL/NYSTEL                      $11.00
PROSPECT PIZZA, INC              FLOOD DE-BRIEFING MEETING            $21.40
REGIONAL MEDICAL CENTER          POLICE: LABORATORY EXPENSE           $10.00
REXCO EQUIPMENT                  VEHICLE REPAIRS                     $115.56
RIVER CITY PAVING, INC           STREET PATCHES                    $6,775.63
RJ ENDER COMPUTERS               CITY HALL ROUTER                     $65.00
ROWLEY EQUIPMENT, INC            VEHICLE, MOWER REPAIRS              $356.79
SECRETARY OF STATE               NOTARY RENEWAL                       $30.00
STANDARD AUTO PARTS, LLC         OPERATING SUPPLIES                  $301.66
TEKIPPE ENGINEERING, PC          ENGINEERING FEES                 $12,671.86
TELEDYNE ISCO                    SEWER EQUIPMENT REPAIR              $326.65
THREE RIVERS FS CO.              FUEL                             $10,735.97
TIMOTHY J VICK                   MILEAGE REIMBURSEMENT                $90.89
TRANS-IOWA EQUIPMENT             SWEEPER REPAIRS                     $580.27
TRISTATE TRUCK EQUIPMENT         WATER VEHICLE REPAIRS                $85.68
TSCHIGGFRIE EXCAVATING           STREET MAINTENANCE                $1,398.28
UNION SECURITY INSURANCE CO      MONTHLY LIFE INSURANCE              $556.28
US CELLULAR                      MONTHLY CELL BILL                   $152.21
UTILITY EQUIPMENT CO.            WATER SUPPLIES                    $2,808.80
VICTOR W DANNENBRINK             MEAL REIMBURSEMENT                    $5.14
VISION SERVICE PLAN              VISION INSURANCE                    $419.34
WAL-MART COMMUNITY BRC           SUPPLIES                            $305.12
 WEBER PAPER CO.                         TOWELS/TISSUE - POOL                      $356.08
 WELLMARK                                HEALTH INSURANCE                       $17,367.77
 WENDY REID                              REFUND SWIM LESSONS                        $25.00
 ZEE MEDICAL INC                         MEDICAL SUPPLIES FOR POOL                  $98.34
 PAYROLL ACCOUNT                         PAYROLL EXPENSES                       $55,784.94
                                 GRAND TOTAL                                   $752,561.97

                                                    FUND TOTALS                   AMOUNT
                                         GENERAL FUND                           $91,285.44
                                         ROAD USE TAX                           $27,247.05
                                         EMPLOYEE BENEFITS                       $2,274.66
                                         TAX INCREMENT FUND                     $65,145.32
                                         TIRRILL TRUST                          $15,593.73
                                         PARK IMPROVEMENT                           $831.73
                                         SPORTS COMPLEX                              $12.07
                                         DEBT SERVICE                          $449,613.51
                                         BIKEWAY/WALKWAY PROJECTS                $2,388.50
                                         STREET IMPROVEMENT FUND                 $6,132.76
                                         CDBG HOUSING GRANTS                    $20,127.09
                                         STREET PROJECTS                         $8,577.08
                                         SEWER CAPITAL IMPROVEMENTS             $18,691.20
                                         FIRE DEPARTMENT EXPANSION               $3,622.20
                                         WATER FUND                             $18,873.80
                                         SEWER FUND                             $22,145.83
                                                               GRAND TOTAL     $752,561.97


20.   Public Hearing on a Development Agreement between the City and Lextron Animal Health, Inc. in
      connection with the construction of a warehousing addition to the Company’s veterinary pharmaceutical
      operations, which agreement provides for certain financial incentives in the form of annual
      appropriation, incremental property tax payments in a total amount not exceeding $176,000
Mayor Kramer opened the Public Hearing at 5:17pm.

City Manager Vick informed the Council that Lextron is expanding and adding employees locally. City
Manager Vick further informed the Council that the proposed development agreement would provide a ten year
sliding scale property tax rebate to Lextron. The property tax rebate would be based only on the new
construction value and would be an annual appropriation.

Council Member Struble asked what the not to exceed amount of $176,000 was comprised of. City Manager
Vick responded that it was the anticipated total rebate over the 10 years period, and would be the maximum the
City would rebate.

There being no written comments on file and no oral comment to be heard, Mayor Kramer closed the Public
Hearing at 5:23pm.

Motion by Sherman, seconded by Broghammer to adopt R-116-2008 – Resolution Approving Development
Agreement with Lextron Animal Health, Inc., Authorizing Annual Appropriation Tax Increment
Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement. ON CALL
OF ROLL: AYES: Sherman, Broghammer, Stelken, Behnken, Struble. NAYS: None.

21.   Public Hearing & Taking Action on the Proposal to Enter into a Sewer Revenue Loan & Disbursement
      Agreement
Mayor Kramer opened the Public Hearing at 5:24pm.
City Manager Vick informed the Council that this loan was for the wastewater treatment plant project. City
Manager Vick further informed the Council that this loan would be through the State Revolving Loan Fund
which provides for a low fixed interest rate and that the public hearing was a required part of the bond issuance
process.

Council Member Stelken asked if there were penalties for pre-payment? City Manager Vick responded that
there were no penalties if the City pre-paid on the loan.

Council Member Struble asked if it was a 20 year repayment schedule? City Manager Vick responded that it
was a 20 year repayment.

There being no written comments on file and no oral comments to be heard, Mayor Kramer closed the Public
Hearing at 5:27pm.

Motion by Behnken, seconded by Stelken to adopt R-117-2008 – Resolution authorizing and approving a Loan
& Disbursement Agreement & providing for the issuance & securing the payment of $7,720,000 Sewer Revenue
Bonds, Series 2008. ON CALL OF ROLL: AYES: Behnken, Stelken, Sherman, Broghammer, Struble. NAYS:
None.

22.     2008 Crack Sealing
Mayor Kramer referred the Council to the bids from Bartelt Enterprises Inc. and Kluesner Construction, Inc.,
noting that Bartelt was the low bidder based on the per linear foot cost.

City Manager Vick informed the Council that when bids were sent out, the City did not specify the footage.

Mayor Kramer asked what was budgeted for this project. City Manager Vick responded that the budget was
$20,000.

Council Member Sherman noted that the contract would be set up so that work will not exceed $20,000.

Council Member Stelken asked if there was any sort of life expectancy with crack sealing? City Manager Vick
responded that 5 years can be expected from the crack sealing before it would need to be re-done.

Motion by Broghammer, seconded by Behnken to award the contract for the 2008 Crack Sealing Project to
Bartelt Enterprises Inc. ON CALL OF ROLL: AYES: Broghammer, Behnken, Sherman, Stelken, Struble.
NAYS: None.

24.     FEMA Flood Assistance
Mayor Kramer noted that the City had just experience the 4th flood in 2 months and that City staff has been
working with the DNR and FEMA to try to obtain funding for the damage. Mayor Kramer also informed the
Council that he and the City Manager had spoken with Representative Bruce Braley and that he has stated he
will work to assist his constituents in whatever way he can.

Ken Kramer, 217 Winslow Drive, asked if there is anything the City can do to assist with the storm sewer back-
up, noting that he has had to clean up for a second time now due to the storm sewer back-up.

Mary Kramer, 217 Winslow Drive, noted that Fairview Drive still under water which impacts their property as
they abut Fairview Drive. Mrs. Kramer also informed the Council that they had lived there for seven years and
have never had a problem.

The Council discussed the loss of electricity, the impact to the lift stations, detention/retention basins, the
pumping of water, the construction of additional residences in that area, and public assistance from FEMA.
Council Member Behnken asked what residents who were in need of assistance should do? City Manager Vick
responded that they should contact City Hall to be added to list of damaged properties that the County is
compiling for FEMA.

Mrs. Kramer stated that they just want something done so they don’t flood again. City Manager Vick responded
that the City is working on this issue and that he would like the City Council to put together a committee to
address flooding issues/concerns. City Manager Vick further stated that he is offering to go to neighborhood
meetings to help answer questions.

Council Member Behnken asked if there were back-up generators for the lift stations. City Manager Vick
responded that there were not back-up generators but that would be something to look at.

Council Member Broghammer stated that Alliant Energy should contact the radio station when electricity is out
to let them know what is going on so they can broadcast it to their listeners.

City Manager Vick informed the Council that the resolution before the Council qualifies the City for FEMA
funding.

Motion by Broghammer, seconded by Struble to adopt R-118-2008 – State of Iowa Designation of Applicant’s
Authorized Representative Resolution. ON CALL OF ROLL: AYES: Sherman, Broghammer, Stelken,
Behnken, Struble. NAYS: None.

25.     Motion to approve Pay Estimate #4 in the amount of $117,073.00 to Loecke Building Service, Inc. for
        the Fire Station Project
Motion by Sherman, seconded by Behnken to approve Pay Estimate #4 in the amount of $117,073.00 to Loecke
Building Service, Inc. for the Fire Station Project. ON CALL OF ROLL: AYES: Sherman, Broghammer,
Stelken, Behnken, Struble. NAYS: None.

26.   Committee Reports
None.

27.   City Attorney
None.

23.    National City Managers Conference
City Manager Vick requested permission from the City Council to attend the International City/County
Management Association (ICMA) Annual Conference in Virginia in September.

Motion by Struble, seconded by Broghammer to approve City Manager Vick’s attendance at the International
City/County Management Association meeting in Virginia in September 2008. ON CALL OF ROLL: AYES:
Sherman, Broghammer, Stelken, Behnken, Struble. NAYS: None.

28.     City Manager
City Manager Vick updated the Council on issues related to the flood yesterday. City Manager Vick stated that
he would like to put together a committee to work on flooding issues/concerns. City Manager Vick also
informed the Council that Well #7 was hit by lightning and the radio controls were damaged. City Manager
Vick requested that the Personnel Committee meet on Wednesday at 6:30am to discuss replacing Marty Kelzer.

29.     City Clerk
The City Clerk informed the Council that the City has been informed that there will be a 1.5% decrease in health
insurance premiums for next year.
30.     City Council Members
Council Member Sherman updated the Council on the tree nursery project noting that the fence was in place and
trees have been planted.

31.    Mayor
Mayor Kramer referred the Council to correspondence included in the back of their packets from the Delaware
Fire Department and Aquila.

Motion by Behnken, seconded by Stelken that the meeting be adjourned at 6:15pm. ON CALL OF ROLL:
AYES: Sherman, Broghammer, Stelken, Behnken, Struble. NAYS: None.




ATTEST:                                                        Milt L. Kramer, Mayor




Erin Rempe, City Clerk

				
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