WEATHERFORD COLLEGE TECH PREP CONSORTIUM STEERING COMMITTEE MEETING 9:00 a.m., Friday, May 7, 2004 Weatherford College Board Room Minutes Attendance Members Present: Kevin Eaton, Linda Hutton, David Russell, Moneisa Downs, Gayle Manskey, Kathy Barakis, Debra Myers, Mary Landers, Becky McDonald (proxy for Marianne McMinn), Ron Clark, LeRoy Tillery, Cheryl Floyd, Alan Edwards, Kay Landrum, Shirley Chenault, Sally Burt, and John Allison. Members Absent: Terry Brock, Jan Crouch, Ken Davis, Martha Crawford, Kenneth Garrett, Matt Adams, Scott Landrum, Sandy Hamilton, Sandra Hartnitt, Dennis McNaughton, Paul Stone, Bob Jehli, Larry Drennan, Kent Hudson, Michelle Stone, Glenda Goodwin, Carolyn Weston, Dalwell Criswell, Debbie Roark, Jon Roark, Candy Slocum, Geneva Day, Andrea Sutton, Melanie Cormack, Alice Birkhimer, Sharon Mills, Avalon White, Mary Landers, Arleen Atkins, Carol Eppright, Vicki Smith. I. Call to Order John Allison, Vice-Chair, called the meeting to order at 9:05 a.m. II. Welcome Newcomers and Guest John Allison welcomed members for attending and then asked all members to introduce themselves. III. Business Meeting A. Approval of Minutes - February 27, 2004 John asked members to review the minutes from the February steering committee meeting. A motion was made by Shirley Chenault to approve the minutes and there was a second by LeRoy Tillery. John confirmed that the motion carried and the minutes are approved as they appear. B. Chairman’s Report Jennifer Patton Memorial Golf Tournament- John Allison spoke about the scholarship golf tournament for the Health Science department at Weatherford High School. C. Director’s Report 1. Scholarship Awards- Kevin Eaton stated that 13 scholarships were awarded to service area high school seniors this quarter. This scholarship will be for the 2004-2005 school year at Weatherford College. Scholarships ranged from $200-$1000. The 13 scholarship recipients represented 6 partner ISD’s with Weatherford High School having the largest number of recipients with 4. Omni American Credit funded our $1,000 scholarship and the recipient of this Scholarship was Jessica Nelson of Graford High School. We would like to thank all of our Scholarship Golf Tournament Supporters for making these scholarships possible. 2. Budget- Linda Hutton spoke on our current budget status and a budget amendment to place funds in the appropriate accounts for the remainder of the year. A spreadsheet was handed out to show how the funds are being moved. 3. Summer Teacher Externship Update- David Russell stated that 19 area educators have been selected to participate in Teacher Extern program from June 14-29, 2004. Teachers will be placed with businesses during the week of June 14-18. They will participate as fully as possible according to business parameters and then take their experiences and write integrated curriculum for their classroom. The integrated curricula will be posted on the Weatherford College Tech Prep Consortium website as a resource for other educators. New business participants to the program include Bell Helicopter, Fort Worth Star-Telegram, Parker County Juvenal Probation, the City of Fort Worth’s Environmental Management Department, Weatherford National Bank, and Cross Timbers Family Services of Stephenville. Other partners include Lockheed-Martin, Cook Children’s Medical Center, Campbell Health System, JAMAK, and others. 4. Online Dual Credit Technical Courses- Kevin Eaton stated that Dr. Shirley Chenault, Vicky Smith, Wilma Edmiston and himself have been working on a grant that will fund the development of Technical Dual Credit Online Courses for area high school students to access starting Fall 2004. These courses will allow ISD’s to participate in Tech Prep Programs that would otherwise be impossible due to staffing issues and budgetary constraints that these schools must operate under. Students would receive tuition free college credit upon completion of these courses. The ISD’s would be able to count these students as enrolled in their Technical Classes and receive the 35% additional weighted funding for each of the participants. Therefore, the financial benefit to the participating ISD’s could be substantial. The program will start with a pilot group of three partner ISD’s. In the second year we hope to add the remaining 26 partner ISD’s. Weatherford College will be offering courses in Accounting, Criminal Justice, and Child Development. We will start out with three courses for each semester of the 2004-2005 school year. Starting in year two more courses will be developed to meet the needs of our area ISD’s. 5. School Presentations- Kevin Eaton and Dr. Russell have been visiting schools this quarter and presenting information to seniors on Tech Prep and how to receive their technical credit. They have already visited Huckabay and Dublin, and are scheduled to visit Lipan of the 17th of May. They will also address 8-11th graders in Lipan and educate them on the benefits of tech prep. 6. State Tech Prep Conference- Kevin Eaton, Linda Hutton, Terry Brock, and David Russell participated in the Texas Higher Education Coordinating Board’s Seamless Transitions Conference in Dallas March 8-10. The conference focused the need to provide seamless transitions for technical students from high school to the community college and ultimately to the university. Kevin and David made 2 presentations entitled “Collaboration for Education” to approximately 40 attendees. Also, WC president, Dr. Huff, joined seven other community college presidents and the University of Texas at Arlington president in signing agreements that would allow technical students to transfer their credits to UTA to earn an academic bachelor’s degree through the Texas TWO-TWO Project. 7. Abilene Presentation for Colleges- Dr. Russell and Kevin Eaton presented information to College and University representatives about Tech Prep and the Texas Two-Step in Abilene. They explained the benefits of our online registration system and why it was important to post-secondary institutions as well as secondary institutions. Attendees showed great interest in the information and many questions were fielded on where they needed to go from here. The Abilene Tech Prep Consortium is now in the process of implementing an online registration system. 8. Tech Prep Magazine- Kevin Eaton stated that the Tech Prep staff will be updating the Tech Prep Magazine for the Fall 2004 school year. With the purchase of a new 5 mega-pixel camera, we will be able to take professional quality photographs to use in the publication. We hope to have the final produced and completed by the middle of July. These magazines will be distributed to partner ISD’s in August. 9. Subgrant Payments- Linda Hutton gave an update on the progress of the sub-grants that had been given. 17 ISD’s were given sub-grants this year. 13 schools have been given reimbursements and two are in process. Two schools have not returned anything for reimbursement. 10. Teacher Alignment Training Online- Kevin stated that teacher alignment information will be available online for the 2004-2005 school year. Teachers will access the WCTPC website in order to download copies of the college course syllabus that each of their High School courses will articulate too. These instructors will then sign a copy of the syllabi and mail it to the Tech Prep Department at WC. They will also be asked to request a meeting with the college instructor if they feel that more clarification is required. This will streamline the alignment process and give us a system of tracking which instructors have aligned their courses and which ones have not. IV. Unfinished Business A. John Allison stated there is none at this time. V. New Business A. 2004-2005 Proposed Budget Review- John Allison asked that members review the Proposed budget spreadsheet handed out. John then asked if there were any questions about the proposed budget. A motion to approve the budget as it appears was made by Kathy Barakis and a second was made by Sally Burt. The motion carried and the budget was approved. B. 2004-2005 Proposed Goals Review-John Allison then asked all member to review the Proposed Goals for next year. A motion to approve was made by Mary Landers, and a second was made by Kay Landrum. The motion carried and the goals were approved. VI. Items for Discussion John Allison stated that no items for discussion were submitted for this meeting. He then asked if anyone had anything that they would like to discuss. VII. Next Meeting Our next meeting will be on Friday, August 27, 2004, from 9:00-11:00 a.m., Weatherford College Board Room. VIII. Adjournment The meeting was adjourned at 10:30 a.m. by John Allison.