2010 Site Selection Committee by osp18113

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									MEMO
TO:     ABA SEER Council
CC:      Steve McKinney, William Penny, George Wyeth
FROM: Ramsey L. Kropf, correspondent
DATE: May 13, 2008
RE:      Fall Meeting Site Selection Committee Report
**********************************************************
We recommend New Orleans as the site for the 2010 Fall Meeting.

In our discussions, we looked at states and cities from the center of the country,
and narrowed the choices to Austin, Chicago and New Orleans. 1 We also
looked at the resort choice in Charlotte, North Carolina. Staff provided a
preliminary workup of hotel costs. Room rates were very expensive at the
Chicago properties, and food and beverage minimums were quite high in
Texas. Given that, we discussed the Royal Sonesta Hotel, for which some of
the committee had visited during other meetings. At the inquiry time, dates
were available (not holding); $179 per room; $53,000 food/beverage minimum.
This room price and food/beverage minimum is well within our historic price
ranges.

The committee was also drawn back to New Orleans, so that the ABA can
continue to support the community there post-Katrina.

Attached is a worksheet provided by staff to assist our discussions.




1
    Ramsey continued to push Aspen, but the others were not swayed.
                                                                  18th Section Fall Meeting
                                                      Section of Environment, Energy, and Resources
                                                                       September 2010
                                                                      Updated: 03/20/08


                              Grove Park Inn                                Hilton Austin                                Renaissance Austin
       Location              290 Macon Avenue                              500 East 4th Street                          9721 Arboretum Boulevard
                               Asheville, NC                                  Austin, Texas                                   Austin, Texas
        Website            www.groveparkinn.com                             www.hilton.com                            www.renaissanceaustin.com
  Dates & Rates            Monday September 27 -                         Monday September 27 -                           Monday, September 27 –
      Available            Sunday, October 3, 2010                       Sunday, October 3, 2010                         Sunday, October 3, 2010
                              1st Option Hold                        1st Option Hold – until 4/30/08                 Not Holding Space at This Time

                             Single/Double: $259                           Single/Double: $219                             Single/Double: $189
                             Staff Rooms: $194.25                           Staff Rooms: $109                    Staff Rooms: 2 at $94.50/remainder at $149

      Room Tax                       10.75%                                       15%                                             15%
   Commission                          10%                                        10%                                             10%
Res cut-off date                  45 Days Out                                 21 Days Out                                     21 Days Out
  Individual Cxl                   7 Days Out                                 21 Days Out                                4:00 p.m. day of arrival
   Check-in and               4:00 p.m. Check-in                           3:00 p.m. Check-in                           After 3:00 p.m. Check-in
       Out Time              11:00 a.m. Check out                         12:00 p.m. Check out                            12:00 p.m. Check out
 Meeting Rental                         No                                        None                        Waived with 90% pick up and $80,000 F&B
                    Note: Staff office location not available                                                                 minimum met.
                   until Wed. at 7:00 a.m. – A temp location                                                    Note: Would need to set plenary partial
                   could be made available until Wed. a.m.                                                         schoolroom to reuse for breakout
Food/ Beverage           6.75% F&B Tax / 20% Gratuity                8.25% F&B Tax / 21% Gratuity                    8.25% F&B Tax / 21% Gratuity
Tax and Gratuity     There is a $65,000 excluding tax and                 F&B minimum TBD                    There is a $80,000, excluding tax and gratuity,
                            gratuity, F&B minimum.                                                                           F&B minimum.
    Health Club                        Yes                                         Yes                                             Yes
            Spa                        Yes                                         Yes                                        Yes – next door
           Pool                        Yes                                         Yes                                               Yes
         Rating                3 Star / 4 Diamond                            4 Star/Diamond                                  3 Star/ 4 Diamond
Last Renovation                     Current                                 Newly built 2004                                        2007
 Closest Airport             Greenville Spartanburg                         Austin Bergstrom                                 Austin Bergstrom

       Distance            65 miles / 60 + minutes                        7 miles / 15 minutes                            17 miles / 25 minutes
        Shuttle               @$150 round trip                              $12.00 one-way                                  $17.00 one-way
            Cab                       n/a                                   $18.00 one-way                                  $40.00 one-way
        Parking        Complimentary self park / $20 valet             $15 self park / $20.00 valet                Complimentary self park / $14.00 valet
          Notes    •   Staff rooms at 25% group rate            •   Staff rooms at 50% group rate            •     2 staff rooms per night at 50% group rate,
                   •   2 suite upgrades at group rate           •   2 Capital suite upgrades at group rate         remainder at discounted rate
                   •   5 VIP amenities                                                                       •     2 suite upgrades at group rate
                   •   10 guaranteed mountain view deluxe
                       rooms at group rate (value of $6,300)
                                                                              1
                            Hyatt Regency Austin                       Westin Michigan Avenue                     Westin Chicago River North
       Location              208 Barton Springs Road                     909 North Michigan Avenue                        320 North Dearborn
                                  Austin, Texas                               Chicago, Illinois                             Chicago, Illinois
        Website            www.hyattregencyaustin.com                  www.westin.com/michiganave                      www.westinchicago.com
  Dates & Rates              Monday, September 20 –                       Monday September 20 -                         Monday, September 27 –
      Available             Sunday, September 26, 2010                  Sunday, September 26, 2010                      Sunday, October 3, 2010
                                 1st Option Hold                              1st Option Hold                        1st Option Hold – until 4/1/08

                                Single/Double: $209                        Monday, September 27 –                            Single: $309
                                 Staff Rooms: $156                         Sunday, October 3, 2010                           Double: $ 339
                                                                              2nd Option Hold                              Staff Rooms $209

                                                                                 Single: $345
                                                                                Double: $365
                                                                              Staff Rooms: $165

      Room Tax                            15%                                      15.4%                                        15.4%
   Commission                             10%                                       10%                                          10%
Res cut-off date                     30 Days Out                                21 Days Out                            4 Weeks Prior to Arrival
  Individual Cxl                    24 Hours Prior                             72 Hours Prior                               72 Hours Prior
   Check-in and                   3:00 p.m. Check-in                         3:00 p.m. Check-in                           3:00 p.m. Check-in
       Out Time                 12:00 p.m. Check out                        12:00 p.m. Check out                         12:00 p.m. Check out
 Meeting Rental        Waived if $70,000 F&B minimum is met.               Waived with 85% pick up                   Yes - $300 per breakout room
                         Note: Staff office is 357 square feet
Food/ Beverage             8.25% F&B Tax / 21% Gratuity                10.50% F&B Tax / 22% Gratuity                10.94% F&B Tax / 21% Gratuity
Tax and Gratuity        There is a $70,000, excluding tax and        There is a $75,000, excluding tax and       There is a $100,000, excluding tax and
                               gratuity, F&B minimum.                       gratuity, F&B minimum.                       gratuity, F&B minimum.
    Health Club                           Yes                                          Yes                                          Yes
            Spa                          No                                           Yes                                          No
           Pool                          Yes                                          Yes                                          No
         Rating                  3 Star /4 Diamond                            4 Star / 4 Diamond                          4 Star / 4 Diamond
Last Renovation                         2008                                       April 2008                          2008 – lobby and ballroom
 Closest Airport                  Austin Bergstrom                             Chicago O’Hare                               Chicago O’Hare
       Distance                  7 Miles/15 minutes                         19 miles / 40 minutes                        20 miles / 45 minutes
         Shuttle                  $12.00 one-way                               $55.00 round trip                             $55 round trip
            Cab                   $22.00 one-way                               $45.00 one-way                                 $50 one-way
        Parking              $11 self park / $18.00 valet                 $46 self park / $46.00 valet                  Self park n/a / $41 valet
          Notes    •     7 staff rooms at 25% off group rate     •    Staff rooms at a discounted rate       •     Staff rooms offered at a discounted
                   •     2 Executive suite upgrades at group     •    2 suite upgrades at group rate               rate
                         rate                                                                                •     2 suite upgrades at group rate

                                                                                 2
                       Renaissance Chicago Hotel                         InterContinental New Orleans                         Sheraton New Orleans
       Location           One West Wacker Drive                             444 St. Charles Avenue                                500 Canal Street
                                Chicago, IL                                    New Orleans, LA                                    New Orleans, LA
        Website    www.renaissancechicagodowntown.com               www.ichotelsgroup.com/h/d/ic/1/en/hotel/                www.sheratonneworleans.com
                                                                                    msyha
  Dates & Rates              Monday September 20 -                          Monday September 20 -                               Monday September 20 -
      Available           Sunday, September 26, 2010                      Sunday, September 26, 2010                         Sunday, September 26, 2010
                                      and                                                                                                and
                             Monday, September 27 –                              Single/Double: $219                            Monday, September 27 –
                             Sunday, October 3, 2010                                Staff Rooms: $                              Sunday, October 3, 2010
                         1st Option Hold on Both Dates                                                                       st
                                                                                                                            1 Option Hold on Both Dates
                                                                    Monday, September 27 – Sunday, October 3,
                                   Single: $329                                      2010                                         Single/Double: $199
                                  Double: $349                                                                                    Staff Rooms: $99.50
                              Staff Rooms: $246.75                               Single/Double: $189
                                                                                  Staff Rooms: $189

      Room Tax                        15.4%                         13% + $2.00 per room, per night occupancy         13% + $3.00 per room, per night occupancy
                                                                                        tax                                               tax
   Commission                           10%                                            10%                                               10%
Res cut-off date                    30 Days Out                                    30 Days Out                                       30 Days Out
  Individual Cxl              4:00 p.m. Day of Arrival                        Information Not Given                                 72 Hours Prior
   Check-in and                 3:00 p.m. Check- in                             3:00 p.m. Check-in                                3:00 p.m. Check-in
       Out Time                12:00 p.m. Check out                           12:00 p.m. Check out                               12:00 p.m. Check out
 Meeting Rental       Yes – 90% pick up - $5,000 total rental                           No                              Waived if $65,000 F&B minimum is met
                      80 – 89% pick up - $10,000 total rental
                       70 - 79% pick up - $15,000 total rental
                       60 - 69% pick up - $20,000 total rental
                   Less than 60% pick up - $35,000 total rental
                   Note: One breakout for 100 people will need
                   to be 90 people classroom. The stand alone
                      basic practices series will need to be 80
                                   people rounds.
Food/ Beverage               10.25% Tax / 22% Gratuity                        9.75% Tax / 21% Gratuity                         9.75% Tax / 22% Gratuity
Tax and Gratuity   There is a 96,300, excluding tax and gratuity,        There is a $53,000, excluding tax and            There is a $65,000, excluding tax and
                                   minimum F&B                                  gratuity, minimum F&B                            gratuity, minimum F&B
    Health Club                         Yes                                               Yes                                              Yes
            Spa                        Yes                                               No                                                No
           Pool                        Yes                                              Yes                                               Yes
         Rating                4 Star / 4 Diamond                                      4 Star                                     3 Star / 4 Diamond
Last Renovation                 Ongoing updates                         2004 meeting space / 2002 guest rooms                           Ongoing
 Closest Airport                Chicago O’Hare                                          MSY                                               MSY
       Distance               18 miles / 40 minutes                             14 miles / 20 minutes                            16 miles / 25 minutes
         Shuttle                  $25 one-way                                       $13 one-way                                       $15 one-way
            Cab                   $45 one-way                                       $28 one-way                                       $29 one-way
        Parking              $41 self park / $38 valet                        $15 self park / $29 valet                         Self park n/a / $30 valet
          Notes    •   Staff rooms at 25% group rate                •    2 suite upgrades to parlor suites at group   •   Staff rooms at 50% group rate
                   •   2 upgrades to Riviere Suites at group             rate     3                                   •   2 suite upgrades at group rate
                               Hotel Monteleone                          Royal Sonesta Hotel                 Hotels Contacted But Not Available:

       Location                  214 Royal Street                          300 Bourbon Street                Austin:
                                 New Orleans, LA                            New Orleans, LA
        Website            www.hotelmonteleone.com                         www.sonesta.com
  Dates & Rates              Monday September 20 -                       Monday September 20 -               Barton Creek Resort & Spa
      Available            Sunday, September 26, 2010                 Sunday, September 26, 2010             The Driskill
                           Not Hold Space at This Time                            and                        Four Seasons
                                                                         Monday, September 27 –              Hyatt Regency Lost Pines
                                Single/Double: $179                      Sunday, October 3, 2010             Intercontinental
                                 Staff Rooms: $99                    Not Holding Space at This Time

                                                                            Single/Double: $179              Chicago:
                                                                             Staff Rooms: $150
                                                                                                             Fairmont
      Room Tax            13% + $2.00 per room, per night            13% + $2.00 per room, per night         Four Seasons
                                   occupancy tax                               occupancy tax
   Commission                           10%                                         10%
                                                                                                             Ritz-Carlton
Res cut-off date                    21 Days Out                                 21 Days Out                  Sheraton
  Individual Cxl                   72 Hours Prior                              72 Hours Prior                Swissotel
   Check-in and                  3:00 p.m. Check-in                         3:00 p.m. Check-in
       Out Time                 12:00 p.m. Check out                       12:00 p.m. Check out              New Orleans:
 Meeting Rental                          No                                          No
                       Note: The space for the opening session   Note: Some of the breakouts will need to
                         can only accommodate 400 theatre.        be set theater because some space will
                                                                                                             Hyatt Regency
                                                                             need to be reused.              JW Marriott
Food/ Beverage             9.75% Tax / 22% Gratuity                      9.75% Tax / 21% Gratuity            Ritz-Carlton
Tax and Gratuity   There is a negotiable F&B minimum. For          There is a $52,965, excluding tax and
                   reference, most of the ABA groups of this              gratuity, minimum F&B.             Hotels Who Have Not Responded:
                   size have done $25,000 to $40,000 at this
                                     hotel.
    Health Club                       Yes                                           Yes                      Chicago:
            Spa                          Yes                                         No
                                                                                                             Hilton Chicago
           Pool                          Yes                                        Yes
                                                                                                             Intercontinental
         Rating                       4 Diamond                             4 Star / 4 Diamond               Palmer House
Last Renovation                      End of 2004                                    2004
 Closest Airport                         MSY                                        MSY
       Distance                 12 miles / 20 minutes                      17 miles / 30 minutes
         Shuttle                     $15 one-way                               $15 one-way
            Cab                      $28 one-way                               $35 one-way
        Parking                Self park n/a / $30 valet                  $31 self park / $31 valet
          Notes    •     Staff rooms at 50% group rate           •   Staff rooms at discounted rate
                   •     2 suite upgrades at group rate          •   2 Petite suite upgrades at group rate
                                                                                4
                                                                 •   2 VIP amenities
                       ABA Section of Environment, Energy, and Resources
                                      Section Fall Meeting
                                Dates, Location and Room Rates

     Date                 Hotel                   City, State           Room Rate
17   September 23-26,     Baltimore Marriott      Baltimore, MD         $225 s/d
     2009                 Waterfront
16   September 17-20,     Arizona Biltmore        Phoenix, AZ           $220 s/d
     2008
15   September 26-29,     Omni William Penn       Pittsburgh, PA        $149 s/d
     2007                 Hotel
14   October 4-7, 2006    Manchester Grand        San Diego, CA         $235 s/d
                          Hyatt
13   September 21-25,     Renaissance Nashville   Nashville, TN         $176 single/
     2005                 Hotel and Nashville                           $178 double
                          Convention Center
12   October 6-10,        Hyatt Regency Hill      San Antonio, TX       $250 s/d
     2004
11   October 8-12,        Omni Shoreham Hotel     Washington, DC        $209 single/
     2003                                                               $234 double
10   October 9-13,        Hilton Portland         Portland, OR          $160 s/d
     2002
9    October 3-7, 2001    Adam’s Mark Hotel       St. Louis, MO         $145 s/d
8    September 20-24,     Intercontinental        New Orleans, LA       $176 s/d
     2000
7    October 6-9, 1999    Hyatt Regency at San    San Diego, CA         $195 s/d
                          Diego Bay
6    October 6-10,        Hyatt Regency at        Hilton Head Island,   $159 s/d
     1998                 Palmetto Dunes          SC
5    October 15-19,       Grove Park              Asheville, NC         $180 s/d
     1997
4    October 2-6,         Boston Park Plaza       Boston, MA            $120 single/
     1996                                                               $140 double
3    September 27-        Marriott’s Orlando      Orlando, FL           $148 s/d
     October 1, 1995      World Center
2    September 28-        Hyatt Regency Hill      San Antonio, TX       $165 (s/d)
     October 2, 1994      Country Resort
1    September 29-        Grove Park              Asheville, NC         $160 s/d
     October 3, 1993

								
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