District Representative Meeting
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District Rep Orientation- The Training Welcome and Introduction to and Expectations of the Job of District Rep. • Hi. I am Matthew B. Butler from San Diego, California. I am a founding partner in a five-lawyer firm focusing its practice in business litigation, construction litigation, and consumer class actions. • Introduce Gina Sadler, Finance Administrator, and flag significance of role • Introduce Craig Cannon, Disaster Legal Services Director, and his 3 Vice Directors, and flag significance of role • Determine Audience o How many have been to a YLD Conference Describe o How many have held a YLD leadership position Describe o How many have held a position in a local or state bar association • Expectations- be a liaison for the YLD and for your District. Simple. You are our face to them and their face to us. Know both sides. Keep both sides informed. Simple. • Ice breaker. (Mad Libs) Where do I go from here (or, how to be a stellar "DR") • Understand your important role in the YLD o Liaison- you get the information out and bring it in o Part of the governing body o FEMA • Becoming an expert on the Division o Read the Bylaws o Familiarize yourself with the Website o You will meet a parade of speakers tomorrow -- get to know them and what they do. o Study on your own time • Get Organized! (some pointers) o Calendar your dates o Keep your manual handy o Set aside time to work on YLD stuff (lunch time/after work/before work) o Prepare ahead- your reports have set due dates! Meetings are not changing dates any time soon! • Prepare a POA (Plan of Action) (Exhibit D) o Go through the document • Contact your Affiliates and build a relationship with them. o Email o Phone follow up o Go to their meetings or events o Bar Leader Institute Example- introduce myself to affiliated big bar presidents and president-elects for the next year. • Communicate with the Division about your Affiliates. o Through reports (Exhibit C, E, F) o CCs List (Exhibit A) o Submit program nominations (Exhibit H) o National Conferences Team • Attend Affiliate Meetings • Work with Specific Affiliates (Difference between Affiliates) • Assistant Council Coordinators o 2nd year DRs selected by the Chair o 5- covering certain regions o They are your first line of defense o Words of Wisdom o They will help me follow-up with you if you are late getting reports out. • Council Meetings – Council Reports o We will meet prior to council at lunch at the Fall and Spring Conference to discuss district representative business, recognize outstanding district representatives, get updates on Affiliate activities, and to get to know one another. o You should read your council materials prior to attending lunch – including the reports from the directors and officers. Be prepared, there may be games with prizes about the council materials. • District Representative Role at Midyear and Annual (Assembly) o Share information from Council meeting with Delegates o Coordinate with Presidents of YLD Affiliates in each state for Delegate Certification • $$$ - Reimbursement policy & procedures (very important!) (Exhibit J) o Can’t get money back until you turn in your report o YLD covers airfare (purchased 21 days or a reasonable time in advance); 3 nights per diem (since you have to be at Council meeting) of $100 per day and $20 for transportation to and from the airport- that isn’t 20 to and 20 from- it is 20 that’s it. With hotel rates the reimbursement usually does not cover your entire expense. You can choose to share a room, request funds from your Affiliate or firm, or consider it an out of pocket expense. o Reimbursements must be turned in 30 days from the meeting. (Funny— that lines right up with when your reports are due!) • Calendar those dates!