ABN 51 116 463 846
Please complete the below so that Cancer Council staff can include it in the agreement between your business
and the charity. The agreement will then be sent out for you to approve and sign.
Main Contact Details
Registered business name/s:
Full name of each director:
Nature of the business:
Business postal address:
Business street address: (if same as postal address write ‘as above’)
Business phone number: Business fax number:
Business email address:
Business web address:
Percentage or dollar value of item to be donated: % OR $ per unit
Retail price of item/s: $
Nature of the fundraiser:
Timeframe of fundraiser - From (dd/mm/yyyy): To (dd/mm/yyyy):
Timing of payments to The Cancer Council (monthly, quarterly etc):
Preferred payment method (cheque, BPAY etc):
Please read the below Community Fundraising Guidelines, and then
complete and return pages 1 and 2 to The Cancer Council Office.
Community Fundraising Guidelines
These guidelines have been developed to assist groups • The CFR Coordinator is not authorised to use The
and individuals that are planning fundraising projects to Cancer Council as its beneficiary charity until it has
benefit The Cancer Council NSW. received the ‘authority to fundraise’ letter. Permission
to fundraise is issued for a finite period, no longer than
These guidelines provide the basis for a fundraiser/event 12 months, and following the fundraiser/event the
to be organised by the Community Fundraising Event ‘authority to fundraise’ letter must be returned to the
Coordinator (CFR Coordinator) on behalf of The Cancer local or state Cancer Council office, along with the
Council NSW (hence forward The Cancer Council). If record of income and expenditure and accompanying
accepted, by signing and returning the previous page, receipts, and any used or unused receipt books, raffle
and completing the agreement and proposal, these terms books and ID badges.
and conditions will form the basis of any dealings between
The Cancer Council and the CFR Coordinator in relation to • The CFR Coordinator’s arrangements for the
the fundraiser/event. fundraiser/event should be planned with the
approval of The Cancer Council. The Cancer Council
Organising the Event expects a reasonable level of regular liaison and
information about the fundraiser/event.
• The fundraiser/event shall be conducted in the CFR
Coordinator’s name and is the sole responsibility of the
CFR Coordinator. The Cancer Council is not able to take Upholding The Cancer Council’s Standards
a coordination role in all these activities and its officers
cannot assist in soliciting prizes, organising publicity, Because of the nature of our organisation and the high
or providing goods or services to assist the CFR ethical standards under which we operate, there are some
Coordinator in the running of the fundraiser/event. events that we cannot be associated with. It is important
to decide whether the fundraiser/event corresponds with
• The volunteer “CFR Coordinator “ is defined as the all The Cancer Council’s health messages and values.
individual or organisation holding the fundraiser/event Please consider:
on behalf of The Cancer Council.
- Cancer and tobacco
• If you have a business you may wish to donate a - Cancer and sun exposure
percentage of sales over a period of time to The Cancer - Cancer and obesity
Council. It is essential that the percentage amount to
- Cancer and alcohol
be donated is displayed on all printed materials relating
to the promotion. You will need to contact The Cancer
We also cannot endorse activities that involve:
Council’s head office to make an arrangement that
satisfies The Cancer Council and Office of Liquor, - Amusement rides
Gaming and Racing guidelines for working with a - Animals or animal rides eg. rodeos, campdraft
trader, and additional paperwork must be completed.
- Use of firearms or fireworks
Authorisation - Aerial risks eg parachuting, paragliding, bungy
• If the fundraising proposal has been successful, - Motor vehicle and motor bike racing, including
notification will be sent by post. If successful, car rallies
The Cancer Council will issue you with an event - Marine risks (any activity on the water including
number, which should be used in all correspondence swimming)
with The Cancer Council.
unless the CFR Coordinator provides evidence of public
• Any person or organisation fundraising in New South liability insurance to cover themselves and their participants.
Wales must, by law, have an ‘authority to fundraise’ The Cancer Council is unable to provide public liability
letter. The Cancer Council will send the CFR Coordinator insurance cover to CFR events and/or Coordinators.
such an authorisation (sanction) letter confirming The
Cancer Council’s involvement when: Promoting the Event
- We have received a written and signed application
- We are satisfied that the fundraiser/event will • If the CFR Coordinator wishes to utilise The Cancer
produce a return of at least 60% income after Council name and/or logo on any materials or products,
expenses have been deducted the CFR Coordinator must obtain prior permission from
The Cancer Council. Each piece of printed material,
- We are satisfied that the CFR Coordinator will supply
including media releases, must by approved by The
The Cancer Council with a complete record of
Cancer Council. Printed material must be forwarded to
income and expenditure, with supporting receipts
The Cancer Council for approval prior to being printed
and invoices, after the fundraiser/event’s conclusion
or circulated. Permission for logo usage will attract
- We are satisfied that the fundraising activity fits in conditions, negotiated between The Cancer Council
with the aims and values of The Cancer Council and the CFR Coordinator, especially if the use of logo
- We are satisfied the fundraising activity is not a is for marketing activities of an organisation, and a
high risk activity minimum donation amount may have to be guaranteed.
Guidelines on how to use the logo are supplied if the logo Fundraising Act and Regulations. Non-compliance with
is provided to the CFR Coordinator. these regulations may jeopardise The Cancer Council’s
right to fundraise, so we thank you for your help in
• If the CFR Coordinator wishes to refer to or promote these matters.
“The Cancer Council, it must refer to The Cancer Council
as “The Cancer Council NSW” The CFR Coordinator has • The information you give The Cancer Council will be
no right to the name “The Cancer Council NSW” . available to the Office of Liquor, Gaming and Racing
• The level, mode and percentage of support for The
Cancer Council must be explicitly stated on all materials Record Keeping & Banking
and correspondence relating to the fundraiser/event.
• Basic tips for record keeping: A simple way to keep track
• Due to limited resources The Cancer Council cannot of the financial details of your event is to keep a folder
undertake media relations for the CFR Coordinator. Media with a number of plastic sleeves. Use individual sleeves
guidelines will be provided if the proposal is successful. to keep receipts, bank deposit stubs, cheques donated,
donor pledge/tally sheets, receipts. Make notes on the
Fundraising and the law back of receipts if it is unclear as to what that money
The basic obligations of the Charitable Fundraising Act and
Regulations are to: • The Cancer Council cannot pay expenses incurred by
you, but you can deduct your necessary expenses from
• Provide The Cancer Council with an accurate record the proceeds of your event, provided they are properly
of the income and expenses associated with your documented, and the total amount is initially deposited
fundraiser following the fundraiser/event. into the bank account. (Total expenses must be less
than 40% of total proceeds)
• Keep accurate financial records, including the retention
of receipts and invoices. • The Cancer Council can provide official receipts for
approved events. Tax-deductible receipts can only be
• Where expenses will need to be deducted from the issued to people donating money of $2 or more. Receipt
gross income of the event, set up a separate bank and raffle books must be returned, whether completely
account that mentions The Cancer Council’s name. ALL or partially used, to The Cancer Council within four
funds are to be banked into this separate bank account, weeks of the fundraiser/event’s conclusion, along with
and expenses can only be drawn out after all the money all ID badges. They are legal and auditable documents,
has been banked. The account must be closed after your and are the responsibility of the CFR Coordinator. Our
event. Monies raised should be banked directly into such compliance with legal issues, such as those surrounding
a bank account or into The Cancer Council’s own bank receipts, ensures our continued permission to fundraise,
account using a deposit slip. All accounts opened for so we thank you for helping us in this way. If a receipt
community fundraising purposes must have two book cannot be located, a signed affidavit stating that it
signatories, approved by The Cancer Council, to has been lost must be provided by the CFR Coordinator.
authorise payments relating to the event. The Cancer Council will provide the CFR Coordinator
with complete guidelines for using receipts. It is the
• Money raised, the ‘authority to fundraise’ letter, and responsibility of the CFR Coordinator to familiarise
details of your actual income and expenditure must be themselves with these, and understand:
returned to The Cancer Council within four weeks of the
- When a receipt can be issued, and to whom i.e.
ticket purchases (eg raffle), entry to an event, dona-
tions of good or services and auction purchases are
• For fundraising purposes, a child is anyone under
not tax deductible
the age of 15 years. The minimum ages for children
participating in an appeal (event) as a volunteer or - The legal implications of issuing receipts
receiving payment are 8 years and 13 years respectively.
- The necessity of returning official receipts (used and
There are specific codes of practice associated with
unused) to The Cancer Council
children in fundraisers/events that will be supplied to the
CFR Coordinator should they check the ‘involving groups - Reconciliation of funds
of children’ box.
Please remember that the fundraiser/event will be held
• The fundraiser/event must meet requirements of to raise funds for non-tax deductible contribution, of the
relevant laws and regulations. Please contact a local or net proceeds of a fundraising activity, made to The Cancer
state Cancer Council office if you need direction or Council.
guidance in this area.
If you have any queries about your application, please
• The financial aspects, fundraising, raffles, record contact the Community Relations Coordinator at your
keeping and management of the fundraiser/event are local Cancer Council office.
the responsibility of the CFR Coordinator, and the
CFR Coordinator must comply with the Charitable
Thank you for supporting The Cancer Council NSW –
your important contribution will help us in our mission to defeat cancer.