Job Title Trainee Legal Secretary (One year fixed term contract) Department / Team Various Ref 10/024s Full time / Part time Full Time Number of roles 4 Location Newcastle Salary £11,000 The job We are looking to appoint four bright, enthusiastic and pro-active individuals to join our S.T.A.R.T (Secretarial Training & Recruitment) Programme, initially on a 12 month rotational training basis in our Company and Commercial, Litigation, Wealth Management and Commercial Property Departments, with a view to progression to Junior Secretary in a designated department following successful completion of the training period. Key responsibilities Over the 12 month training period the programme supports the development of highly skilled secretaries through on the job learning and formal training. The role, reporting to each Department’s Support Manager, delivers secretarial services to a wide range of fee earners and deals with work of a varied nature whilst you are working towards developing the skills and competencies required to progress within the training programme. Skills and experience Ambition and an enthusiasm to learn are essential along with a flexible and positive attitude towards teamwork, good communication skills and a commitment towards the firm’s values of Clients, People and Results. This is an excellent opportunity if you are serious about developing your career and interested in training as a legal secretary with one of the North East’s leading law firms. Ideally you will have a minimum of GCSE Grade C in three subjects including English Language and Mathematics. Some office environment experience is desirable as is NVQ Level II, although there will be an opportunity to join our NVQ training programme. Further details Contact the HR department on 0191 279 9821 To apply If you think that your skills and experience match this vacancy, you can apply by submitting your CV, together with a short hand-written covering letter, to David Wood (HR Administrator), Dickinson Dees LLP, 112 Quayside, Newcastle upon Tyne NE1 3DX. Alternatively, you can submit your CV online with a scanned hand-written covering letter to email@example.com. Short listing will take place w/c 26 July. If you are shortlisted, you will be required to attend an assessment half day and, if successful at this stage, an interview. Assessment half days will be held for shortlisted candidates w/c 2 August, and interviews w/c 9 August 2010. JOB DESCRIPTION Job Title : Trainee Legal Secretary Department : Various Reporting To : Support Manager 1. Job Purpose To take guidance from the secretarial team and the Support Manager to enable basic confidential secretarial and administrative tasks to be performed, whilst demonstrating a willingness to learn and develop. 2. Key Accountabilities (main responsibilities) CLIENTS • Good communication skills • Positive image and flexible attitude and behaviour • Development of excellent client care and professional relationship skills. PEOPLE • Be pro-active and willing to learn and develop. • Develop an understanding of and willingness to participate in teamwork. RESULTS • Support secretaries with routine office procedures to gain an appreciation and understanding of the office environment • Develop IT and secretarial skills, participating in formal, ongoing training when necessary. • Fulfil best practice requirements (personal organisation, teamwork and client care) 2. Dimensions (any numerical information relating to the job) There will be one Trainee Legal Secretary per department on a three month x 4 rotational programme. They will report directly to the Support Managers and individual departmental secretarial mentors. This is primarily an on-the-job learning role and the individual is not assigned to any fee earner(s) but will be taking instruction from and assisting a team of secretaries. It is envisaged that the individual will stay in this role for 12 months dependent upon speed of progression. 3. Organisation Chart (showing which role the job reports to, its peers and subordinates) Head of Department Partners Fee earners Secretaries Support Manager Fee earners Secretaries 4. Knowledge / Experience / Skills Needed (the knowledge, skills and experience required to undertake the role) Essential • Good standard of education with a minimum of three GCSEs (grade A-C) including English Language and Mathematics. • A willingness to learn • Common sense approach • Sound grasp of literacy and numeracy • Adaptability/flexibility • Articulate Desirable • NVQ Level II • OCR I and II • Audio skills • Prior work experience in an office environment (school, work experience etc). The individual will possess a willingness to learn and a common sense approach to dealing with everyday tasks. They should be literate and able to confidently work with basic numeracy. Their keyboard skills should be at a level to satisfy basic requirements and to enable progression. 7. Decision Making Authority (the decisions that the trainee is able to make without reference to others) The Trainee Legal Secretary has authority to make decisions in the following areas:- • when to seek out additional work • when they require extra guidance and help 8. Background Information and Context (any other relevant information about the job) The role focuses primarily on training and development whilst experiencing a work environment with continued support and encouragement to enable career progression to junior level and beyond.