FLEXIBLE STAFFING ALTERNATE STAF

Document Sample
FLEXIBLE STAFFING ALTERNATE STAF Powered By Docstoc
					           FLEXIBLE STAFFING


ALTERNATE STAFFING




    Employee and Public Services Department
          Personnel Services Division
              455 County Center
        Redwood City, CA 94063-1663
            www.co.sanmateo.ca.us


                 March, 2003
                               FLEXIBLE AND ALTERNATE STAFFING                                                      REFERENCE MANUAL



                                                     TABLE OF CONTENTS

                                                                                                                                                   page



Part I: PURPOSE, OVERVIEW AND DEFINITIONS................................................................3- 6

          A.         Purpose............................................................................................................................. 3

          B.         Overview.......................................................................................................................... 4

          C.         Definitions ....................................................................................................................... 5

                     1.         Flexible Staffing .................................................................................................. 5

                     2.         Alternate Staffing................................................................................................. 6



Part II: FLEXIBLE & ALTERNATE STAFFING PATTERN EXHIBITS.............................7- 32

          A.         Flexible Staffing .............................................................................................................. 7

          B.         Alternate Staffing........................................................................................................... 27



Part III: QUESTIONS & ANSWERS............................................................................................... 32



Part IV: SAMPLE FORM AND HOW TO USE IT........................................................................34




datawpc\pol-proc                                                                                                                                         2
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                REFERENCE MANUAL




                 Part I:               PURPOSE, OVERVIEW AND DEFINITIONS


A.        Purpose


The purpose of this manual is to:

•    Provide policies and procedures for the administration of Flexible Staffing and Alternate Staffing

•    Clarify terminology

•    Serve as a reference for classification placement within patterns.

This manual is designed to be used by managers, payroll clerks and Personnel Analysts.




datawpc\pol-proc                                                                                          3
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                  REFERENCE MANUAL


B.        Overview


Job classifications fall in two categories: 1) flexibly staffed or 2) not flexibly staffed (standalone
classifications). We describe flexible staffing as a "pattern" of staffing. Flexible staffing refers to the
relationship that exists between a group of related classifications in regard to skill level, e.g., Trainee
vs. Journey Level. A flexibly staffed classification pattern allows qualifying individuals to promote
upwards when the required level of knowledge, skills and abilities has been reached. It also enables
departments to hire individuals at any level within the pattern based on their current skill set.

The second "pattern" described in this document is alternate staffing. Alternate staffing refers
specifically to issues of position control. Departments have the option of filling positions with a
variety of classifications within an alternate pattern based on the department's needs. Classifications
grouped within an alternate pattern may or may not be flexibly staffed.

What follows is a more detailed explanation of staffing patterns and a complete listing of classes that
fall within either flexible or alternate patterns, or both.


When referring to the exhibits below:




                        = standalone classifications



                        = flexibly staffed classifications



                        = alternately staffed patterns




datawpc\pol-proc                                                                                          4
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                  REFERENCE MANUAL


C.        Definitions


1.        Flexible Staffing

Flexible staffing exists when a classification series has two or more levels and an employee can be
initially appointed to any level in the series and can be promoted from one level in the series to
another without further testing. When an employee promotes from one level to another, he/she may
begin a new probationary period. If the employee fails this new probationary period, he/she may not
return to the lower level.

The most common flexible staffing pattern consists of a trainee and a journey level. Some series may
have a trainee, a journey level and an advanced journey level classification. Major characteristics of
flexible staffing are:

•    Ability to hire employees at any level in the classification series.

•    Ability to recognize performance and to promote staff based on demonstrated knowledge, skills
     and abilities.

•    Option to promote from one level to the next without further examination.

•    Inability of an employee within a flexibly staffed classification to return or demote to the lower
     trainee level position due to probationary rejection.


Some Examples:

                                     Office Assistant Series
             Office Assistant II
             Office Assistant I

                                 Management Analyst Series

             Management Analyst III
             Management Analyst II
             Management Analyst I

                                      Social Worker Series

             Social Worker III
             Social Worker II
             Social Worker I




datawpc\pol-proc                                                                                          5
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                REFERENCE MANUAL


2.        Alternate Staffing


Alternate staffing provides the ability to hire employees with different professional backgrounds and a
variety of skills to meet the needs of the department. The group of classifications are treated as
interchangeable for position control purposes. The decision to fill one classification or another is
made by the department based on the skills mix necessary to provide the program services. Often the
background and skill requirements do not support employees moving between classifications.

An Example:

                                             PATIENT CARE SUPPORT GROUP




                                            Pharmacy Aide


                                            Pharmacy Technician


                                            Dental Assistant


                                            Crisis Team Technician


                                            Operating Room Technician


                                            Orthopedic Technician




Note: Classes within an alternate staffing pattern may also be flexibly staffed. One pattern is not
exclusive of the other. See Engineer Group, page 26.




datawpc\pol-proc                                                                                      6
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                       REFERENCE MANUAL




                      Part II:              FLEXIBLE & ALTERNATE STAFFING
                                                     PATTERN EXHIBITS
A.        Flexible Staffing

Listed below are the flexibly staffed classification series used in the County. Depending on the
department and the assignment these series may exist in classified status, unclassified status or
confidential status.

                                                         Accountant Series

                                 Accountant II
                                 Accountant I



                                              Airport Operations Specialist Series

                                 Airport Operations Specialist II
                                 Airport Operations Specialist I



                                                          Appraiser Series

                                 Appraiser II
                                 Appraiser I
                                 Real Property Appraisal Technician


                                                      Auditor-Appraiser Series

                                 Auditor-Appraiser II
                                 Auditor-Appraiser I


                                                     Automotive Mechanic Series

                                 Automotive Mechanic
                                 Automotive Mechanic Trainee

datawpc\pol-proc                                                                                    7
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL




                                                Automotive Service Worker Series

                                 Automotive Service Worker II
                                 Automotive Service Worker I



                                                      Benefits Analyst Series

                                 Benefits Analyst II
                                 Benefits Analyst I



                                               Biologist/Standard Specialist Series

                                 Biologist/Standard Specialist IV
                                 Biologist/Standard Specialist III
                                 Biologist/Standard Specialist II
                                 Biologist/Standard Specialist I



                                                     Building Inspector Series

                                 Building Inspector II
                                 Building Inspector I



                                                Building Permit Technician Series

                                 Building Permit Technician II
                                 Building Permit Technician I




datawpc\pol-proc                                                                                     8
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                                              Buyer Series
                                 Buyer II
                                 Buyer I
                                 Purchasing Technician



                                                     Child Support Attorney Series

                                 Child Support Attorney IV
                                 Child Support Attorney III
                                 Child Support Attorney II
                                 Child Support Attorney I



                                                      Child Support Officer Series

                                 Child Support Officer II
                                 Child Support Officer I



                                                     Code Compliance Officer Series

                                 Code Compliance Officer II
                                 Code Compliance Officer I



                                               Communications Dispatcher Series

                                 Communications Dispatcher II
                                 Communications Dispatcher I




datawpc\pol-proc                                                                                     9
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                       REFERENCE MANUAL



                                             Community Program Specialist Series

                                 Community Program Specialist III
                                 Community Program Specialist II
                                 Community Program Specialist I



                                                      Community Worker Series

                                 Community Worker II
                                 Community Worker I



                                                      Computer Operator Series

                                 Computer Operator II
                                 Computer Operator I



                                                     Construction Inspector Series

                                 Construction Inspector II
                                 Construction Inspector I




                                                             Cook Series

                                 Cook II
                                 Cook I




                                                       Courtroom Clerk Series

                                 Courtroom Clerk II
                                 Courtroom Clerk I




datawpc\pol-proc                                                                                   10
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                         REFERENCE MANUAL



                                                           Criminalist Series

                                 Criminalist II
                                 Criminalist I




                                                      Cytology Technologist Series

                                 Cytology Technologist II
                                 Cytology Technologist I




                                                      Data Entry Operator Series

                                 Data Entry Operator II
                                 Data Entry Operator I




                                                       Deputy Court Clerk Series

                                 Deputy Court Clerk II
                                 Deputy Court Clerk I




                                                     Deputy County Counsel Series

                                 Deputy County Counsel IV
                                 Deputy County Counsel III
                                 Deputy County Counsel II
                                 Deputy County Counsel I




                                                     Deputy District Attorney Series

datawpc\pol-proc                                                                                     11
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                         REFERENCE MANUAL



                                 Deputy District Attorney IV
                                 Deputy District Attorney III
                                 Deputy District Attorney II
                                 Deputy District Attorney I
                                 Law Clerk



                                                     Deputy Probation Officer Series

                                 Deputy Probation Officer III
                                 Deputy Probation Officer II
                                 Deputy Probation Officer I



                                               Deputy Public Administrator Series

                                 Deputy Public Administrator II
                                 Deputy Public Administrator I



                                        Deputy Public Guardian Conservator Series

                                 Deputy Public Guardian Conservator III
                                 Deputy Public Guardian Conservator II
                                 Deputy Public Guardian Conservator I



                                                          Deputy Sheriff Series

                                 Deputy Sheriff
                                 Deputy Sheriff Trainee



                                                       Drafting Technician Series

                                 Drafting Technician II

datawpc\pol-proc                                                                                     12
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                                       Drafting Technician Series

                                 Drafting Technician II
                                 Drafting Technician I



                                                       Elections Specialist Series

                                 Elections Specialist II
                                 Elections Specialist I



                                                     Electrograph Technician Series

                                 Electrograph Technician II
                                 Electrograph Technician I



                                             Employment Services Specialist Series

                                 Employment Services Specialist II
                                 Employment Services Specialist I



                                                            Engineer Series

                                 Associate Civil Engineer
                                 Associate Engineer
                                 Assistant Engineer



                                            Environmental Health Specialist Series

                                 Environmental Health Specialist III
                                 Environmental Health Specialist II
                                 Environmental Health Specialist I



datawpc\pol-proc                                                                                    13
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                           Environmental Health Technician Series

                                 Environmental Health Technician II
                                 Environmental Health Technician I



                                                     Equipment Mechanic Series

                                 Equipment Mechanic II
                                 Equipment Mechanic I



                                               Equipment Services Worker Series

                                 Equipment Services Worker II
                                 Equipment Services Worker I



                                                     Fiscal Office Assistant Series

                                 Fiscal Office Assistant II
                                 Fiscal Office Assistant I



                                                     Food Service Worker Series

                                 Food Service Worker II
                                 Food Service Worker I



                                                      Forensic Specialist Series

                                 Forensic Specialist II
                                 Forensic Specialist I




datawpc\pol-proc                                                                                    14
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                                       Fraud Investigator Series

                                 Fraud Investigator II
                                 Fraud Investigator I




                                             Hazardous Materials Specialist Series

                                 Hazardous Materials Specialist III
                                 Hazardous Materials Specialist II
                                 Hazardous Materials Specialist I



                                    Housing and Community Development Specialist
                                                     Series

                                 Housing and Community Development Specialist III
                                 Housing and Community Development Specialist II
                                 Housing and Community Development Specialist I



                                                     Human Services Analyst Series

                                 Human Services Analyst II
                                 Human Services Analyst I



                                                        Internal Auditor Series

                                 Internal Auditor II
                                 Internal Auditor I



                                              Investment Services Specialist Series

                                 Investment Services Specialist II
                                 Investment Services Specialist I
datawpc\pol-proc                                                                                    15
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                         REFERENCE MANUAL




                                                Job Development Specialist Series

                                 Job Development Specialist II
                                 Job Development Specialist I



                                                      Legal Office Assistant Series

                                 Legal Office Assistant II
                                 Legal Office Assistant I



                                                     Legal Process Technician Series

                                 Legal Process Technician II
                                 Legal Process Technician I



                                                         Legal Secretary Series

                                 Legal Secretary II
                                 Legal Secretary I



                                                            Librarian Series

                                 Librarian II
                                 Librarian I



                                                        Library Assistant Series

                                 Library Assistant II
                                 Library Assistant I




datawpc\pol-proc                                                                                     16
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                         REFERENCE MANUAL



                                                       Library Technician Series

                                 Library Technician II
                                 Library Technician I



                                                           Locksmith Series

                                 Locksmith
                                 Locksmith Trainee



                                                      Management Analyst Series

                                 Management Analyst III
                                 Management Analyst II
                                 Management Analyst I



                                             Marriage and Family Therapist Series

                                 Marriage and Family Therapist II
                                 Marriage and Family Therapist I



                                                     Medical Office Assistant Series

                                 Medical Office Assistant II
                                 Medical Office Assistant I



                                               Medical Records Technician Series

                                 Medical Records Technician II
                                 Medical Records Technician I




datawpc\pol-proc                                                                                     17
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                                      Medical Technologist Series

                                 Medical Technologist II
                                 Medical Technologist I



                                                     Mental Health Counselor Series

                                 Mental Health Counselor II
                                 Mental Health Counselor I



                                                      Microfilm Technician Series

                                 Microfilm Technician II
                                 Microfilm Technician I



                                                        Nurse Practitioner Series

                                 Nurse Practitioner
                                 Nurse Practitioner Trainee



                                                     Occupational Therapist Series

                                 Occupational Therapist II
                                 Occupational Therapist I



                                              Occupational Therapist, PHC Series

                                 Occupational Therapist, PHC II
                                 Occupational Therapist, PHC I



                                                         Office Assistant Series


datawpc\pol-proc                                                                                    18
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                           REFERENCE MANUAL



                                 Office Assistant II
                                 Office Assistant I



                                                           Park Ranger Series

                                 Park Ranger II
                                 Park Ranger I



                                                     Patient Services Assistant Series

                                 Patient Services Assistant II
                                 Patient Services Assistant I



                                                        Physical Therapist Series

                                 Physical Therapist II
                                 Physical Therapist I



                                                     Physical Therapist, PHC Series

                                 Physical Therapist, PHC II
                                 Physical Therapist, PHC I



                                                              Planner Series

                                 Planner III
                                 Planner II
                                 Planner I
                                 Planner Technician




datawpc\pol-proc                                                                                       19
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                                      Production Technician Series

                                 Production Technician II
                                 Production Technician I



                                                 Psychiatric Social Worker Series

                                 Psychiatric Social Worker II
                                 Psychiatric Social Worker I



                                                           Psychologist Series

                                 Psychologist II
                                 Psychologist I



                                        Public Health Laboratory Technician Series

                                 Public Health Laboratory Technician II
                                 Public Health Laboratory Technician I



                                               Public Health Microbiologist Series

                                 Public Health Microbiologist II
                                 Public Health Microbiologist I



                                                     Public Works Technician Series

                                 Public Works Technician II
                                 Public Works Technician I




datawpc\pol-proc                                                                                    20
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                         REFERENCE MANUAL



                                                     Radiologic Technologist Series

                                 Radiologic Technologist III
                                 Radiologic Technologist II
                                 Radiologic Technologist I



                                                       Real Property Agent Series

                                 Real Property Agent III
                                 Real Property Agent II
                                 Real Property Agent I



                                     Recordable Documents Examiner/Indexer Series

                                 Recordable Documents Examiner/Indexer II
                                 Recordable Documents Examiner/Indexer I



                                                     Records Center Assistant Series

                                 Records Center Assistant II
                                 Records Center Assistant I



                                        Rehabilitation Production Supervisor Series

                                 Rehabilitation Production Supervisor II
                                 Rehabilitation Production Supervisor I



                                                      Residential Counselor Series

                                 Residential Counselor II

                                 Residential Counselor I


datawpc\pol-proc                                                                                     21
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                       REFERENCE MANUAL



                                                     Resource Conservation Series

                                 Resource Conservation Specialist II
                                 Resource Conservation Specialist I




                                                     Respiratory Therapist Series

                                 Respiratory Therapist II
                                 Respiratory Therapist I




                                                      Retirement Analyst Series

                                 Retirement Analyst II
                                 Retirement Analyst I




                                                       Revenue Collector Series

                                 Revenue Collector II
                                 Revenue Collector I




                                                Road Equipment Operator Series

                                 Road Equipment Operator II
                                 Road Equipment Operator I




                                                     Shelter Care Counselor Series

                                 Shelter Care Counselor II
                                 Shelter Care Counselor I




datawpc\pol-proc                                                                                   22
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                       Sheriff's Criminal Records Technician Series

                                 Sheriff's Criminal Records Technician II
                                 Sheriff's Criminal Records Technician I




                                                 Sheriff's Property Officer Series

                                 Sheriff's Property Officer II
                                 Sheriff's Property Officer I




                                                       Social Worker Series
                                 Social Worker III
                                 Social Worker II
                                 Social Worker I




                                                         Staff Nurse Series

                                 Staff Nurse
                                 Staff Nurse Trainee




                                                     Stationary Engineer Series

                                 Stationary Engineer II
                                 Stationary Engineer I




                                                        Storekeeper Series

                                 Storekeeper II
                                 Storekeeper I


datawpc\pol-proc                                                                                    23
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                        REFERENCE MANUAL



                                                     Utility Worker Series

                                 Utility Worker II
                                 Utility Worker I




                                         Vocational Rehabilitation Counselor Series

                                 Vocational Rehabilitation Counselor III
                                 Vocational Rehabilitation Counselor II
                                 Vocational Rehabilitation Counselor I




                                                Word Processing Operator Series

                                 Word Processing Operator II
                                 Word Processing Operator I




datawpc\pol-proc                                                                                    24
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                      REFERENCE MANUAL


The Systems Engineer Series is flexibly staffed according to the working title within work unit.


                                              Programmer-Systems Analyst Series

                         Systems Engineer (Applications Programmer or Systems Analyst)
                         Associate Systems Engineer (Associate Programmer Analyst)
                         Assistant Systems Engineer (Assistant Programmer Analyst)




                                                     Systems Programmer Series

                         Advisory Systems Engineer (Systems Programmer II)
                         Systems Engineer (Systems Programmer I)




                                                          Data Base Series

                         Advisory Systems Engineer (Data Base Analyst II)
                         Systems Engineer (Data Base Analyst I)




                                              Operations/Help Desk Analyst Series

                           Associate Systems Engineer (Operations Analyst II or Help Desk
                           Analyst II)
                           Assistant Systems Engineer (Operations Analyst I or Help Desk
                           Analyst I)




                                                       Desktop Support Series

                         Systems Engineer (Senior Desktop Support Technician)
                         Associate Systems Engineer (Desktop Support Technician)




datawpc\pol-proc                                                                                  25
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                      REFERENCE MANUAL



                                                       Network Support Series

                         Systems Engineer (Senior Network Services Technician)
                         Associate Systems Engineer (Network Services Technician)




                                                     Voice Systems Support Series

                         Systems Engineer (Senior Voice Communications Technician)
                         Associate Systems Engineer (Voice Communications Technician)




                                                     Radio Systems Support Series

                         Systems Engineer (Senior Radio Communications Technician)
                         Associate Systems Engineer (Radio Communications Technician)




datawpc\pol-proc                                                                                  26
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                       REFERENCE MANUAL




B.        Alternate Staffing

                                                         ENGINEER GROUP


                                                     Construction Inspector Series


                                 Construction Inspector II
                                 Construction Inspector I

                                                           Engineer Series

                                 Senior Civil Engineer
                                 Senior Engineer
                                 Associate Civil Engineer
                                 Associate Engineer
                                 Assistant Engineer




                            LEGISLATIVE AIDE/EXECUTIVE ASSISTANT GROUP

                                 Legislative Aide
                                 Executive Assistant




datawpc\pol-proc                                                                                   27
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                          REFERENCE MANUAL




                                     MENTAL HEALTH CASE WORKER GROUP



                                                     Psychiatric Social Worker Series
                                  Psychiatric Social Worker II
                                  Psychiatric Social Worker I




                                              Marriage and Family Therapist Series
                                  Marriage and Family Therapist II
                                  Marriage and Family Therapist I



                                                     Mental Health Counselor Series
                                  Mental Health Counselor II
                                  Mental Health Counselor I




                                       MENTAL HEALTH SUPERVISOR GROUP

                                 Supervising Mental Health Clinician
                                 Supervising Mental Health Psychologist
                                 Supervising Psychologist




datawpc\pol-proc                                                                                      28
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                   REFERENCE MANUAL


                                                     PATIENT CARE GROUP



                                 Medical Services Assistant II
                                 Medical Services Assistant I
                                 Licensed Vocational Nurse


                                                        Staff Nurse Series
                                 Staff Nurse
                                 Staff Nurse Trainee


                                                     Nurse Practitioner Series
                                 Nurse Practitioner
                                 Nurse Practitioner Trainee


                                 Licensed Psychiatric Technician

                                 Clinical Nurse
                                 Physicians Assistant



                                             PATIENT CARE SUPPORT GROUP



                                 Pharmacy Aide
                                 Pharmacy Technician
                                 Dental Assistant
                                 Crisis Team Technician
                                 Operating Room Technician
                                 Orthopedic Technician




datawpc\pol-proc                                                                               29
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING           REFERENCE MANUAL


                                                     PHYSICIAN GROUP

                                 Child Psychiatrist
                                 Staff Physician




                                         PUBLIC HEALTH EDUCATION GROUP


                                 Health Education Associate
                                 Public Health Educator




                                               RADIOLOGY/IMAGING GROUP




                                 Lead Imaging Specialist
                                 Imaging Specialist
                                 Lead Radiologic Technologist


                                                      Radiology Series
                                 Radiologic Technologist III
                                 Radiologic Technologist II
                                 Radiologic Technologist I




datawpc\pol-proc                                                                       30
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                     REFERENCE MANUAL


                                                     ROAD WORKER GROUP

                                                Road Maintenance Worker Series
                                 Road Maintenance Worker II
                                 Road Maintenance Worker I
                                                 Road Equipment Operator Series
                                 Road Equipment Operator II
                                 Road Equipment Operator I

                                                Equipment Services Worker Series
                                 Equipment Services Worker II
                                 Equipment Services Worker I
                                                     Equipment Mechanic Series
                                 Equipment Mechanic II
                                 Equipment Mechanic I




                                            SUPERVISING PHYSICIAN GROUP

                                 Supervising Child Psychiatrist
                                 Supervising Physician




datawpc\pol-proc                                                                                 31
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING            REFERENCE MANUAL


                                                 SYSTEMS ENGINEER GROUP


                                 Project Manager


                                 Senior Systems Engineer


                                 Advisory Systems Engineer


                                 Systems Engineer
                                 Information Technology Analyst


                                 Associate Systems Engineer


                                 Assistant Systems Engineer




datawpc\pol-proc                                                                        32
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                    REFERENCE MANUAL



  Part III:             QUESTIONS & ANSWERS

1.        When do you promote within flexibly staffed classifications?

          Departments may set internal policies to promote in one of two ways:

          •     Promotions may be made after a set period of time in the lower classification (e.g., one
                year) with a satisfactory performance appraisal.

          •     Promotion determinations may be made on an individual basis when employees meet the
                minimum qualifications for the positions and meet pre-determined performance
                objectives. Under this option, one employee might be promoted after 3 months at the
                lower classification while a second employee might be promoted after 14 months at the
                lower classification.


2.        How do you promote within flexibly staffed classifications?

          •     In departments where promotions are made after a set period of time, the department
                should automatically process the promotion in conjunction with issuance of a satisfactory
                performance evaluation.

          •     In departments where promotions are based on meeting pre-determined performance
                objectives, the supervisor should initiate the promotion action when it has been determined
                that the individual has met the objectives.


3.        When and how do you promote within classifications that are not flexibly
          staffed?

          For classes that are not flexibly staffed, promotions are made only when a vacancy exists.
          When a vacancy occurs, and it is determined that there is sufficient workload at the higher
          level, the department submits a requisition to announce the position. Interested employees
          apply for the position and go through a competitive process.

4.        What happens if you pass your initial probationary period but are not
          promoted?

          In many flexibly staffed classifications, the probationary period for the entry level position is
          six or nine months but the typical experience period for promotion to the journey level is
          12 months. If the employee satisfactorily completes the six or nine month probationary period
          and is later found to be performing at an unsatisfactory level, he/she should not be promoted
          since he/she would not receive a satisfactory 12 month performance evaluation. In this case,
          an unsatisfactory evaluation should be issued and corrective action initiated. If the employee
          fails to improve to a satisfactory level, action should be initiated to dismiss the employee.

datawpc\pol-proc                                                                                           33
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING                   REFERENCE MANUAL




5.        Can you return/demote to the lower classification if you fail probation in the
          higher classification?

          If the position is flexibly staffed as trainee to advanced trainee or journey, the employee does
          not have the right to return or demote to the trainee level classification.




datawpc\pol-proc                                                                                         34
Flexible Staffing Policies and Procedures (030103)
                               FLEXIBLE AND ALTERNATE STAFFING   REFERENCE MANUAL




  Part IV:              SAMPLE FORM AND HOW TO USE IT




datawpc\pol-proc                                                               35
Flexible Staffing Policies and Procedures (030103)
                           FLEXIBLE AND ALTERNATE STAFFING                              REFERENCE MANUAL



                       PROMOTION WITHIN FLEXIBLY STAFFED CLASSIFICATIONS
  Promotion from a lower classification to a position at a higher level in a series is made at the option of the department
  head with the approval of the Employee and Public Services Director when the following criteria are met:

  1         The two classes must be flexibly staffed.

  2         The employee meets the qualifications for the higher level class.

  3         The department head certifies that the employee is qualified for advancement.

  4         A recent performance report is submitted to Employee and Public Services.

  WHEN AND HOW TO PROCESS THIS FORM:

  When the above criteria have been met, the department head signs and submits this form to Employee and Public
  Services.

  Employee and Public Services contacts the department only in the case of disapproval.

  The personnel/payroll clerk processes the promotion following the procedures consistent with the HR/Payroll Reference
  Manual.



EMPLOYEE'S NAME
Current Classification
Recommended Classification
I understand that when promoted from the trainee or the advanced trainee level to the journey level class I may begin a new
probationary period. If I begin a new probation period I understand that I do NOT have the right to return to my previous
classification if I am rejected during my probationary period.


Employee Signature



DEPARTMENT HEAD SIGNATURE                                                            DATE

       An application form is attached for the recommended class           A performance evaluation is attached from within
                                                                            the previous 3 months
                                For Employee and Public Services Department Use Only

  Reviewed by


      Approved           Not Approved      Dept Notified




\pol-proc (02212002)                                                                                                      36
ppctFLEX-1ks.doc

				
DOCUMENT INFO