UW Tacoma NEW EMPLOYEE – CHECKLIST

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					UW TACOMA NEW STAFF – CHECKLIST
CLASSIFIED AND PROFESSIONAL STAFF

EMPLOYEE ACTION

       Complete employment/payroll forms: http://www.tacoma.washington.edu/finance/payroll/new_hire_forms.cfm
       Buy UWT Pass or Parking Permit if desired (MAT 354N – Campus Cashier).
       If you have previous Washington State service (at a Washington State agency or state institution of higher ed), please
       submit a completed Request for Crediting of Previous Washington State Employment form to UWT HR:
       http://www.washington.edu/admin/hr/forms/crediting.request.doc
       Once you have your Employee ID number (Payroll), set up your e-mail account at:
       https://uwnetid.washington.edu/newid/
       Once you have established your UW email address, update your campus address in Employee Self-Service:
       https://prp.admin.washington.edu/ess/uwnetid/address.aspx [Note: Provide your email address and your UW phone
       number and set the UW Directory Listing Preference to read “Campus address with e-mail”.]
       Go to http://mailman1.u.washington.edu/mailman/listinfo/uwtline to subscribe to uwtline.

DEPARTMENT ACTION

   Clarify Terms of Employment:
       Discuss job duties and performance expectations
       Explain process for Performance Evaluations
       Explain employment program (Professional, Classified, temporary Project Assignment, etc.) and probation period if
       applicable.

   Technology and Equipment:
      Explain policies/procedures for using the phone/voicemail, computer/email/internet, copy machine, fax machine.
      To obtain computer login for your new employee, visit the Computer Services site:
      http://www.tacoma.washington.edu/compserv. [Click on Services, then click on "New Campus Computer Account
      Request (for Faculty & Staff)]
      To obtain Long-Distance calling code/UWATS (route to Finance for Authorized Approval):
      http://www.washington.edu/admin/comtech/phone/uwatformgl.pdf
      To apply for Procurement Card, application is available at:
      http://www.washington.edu/admin/procard/pdfs/procardapp.pdf
      To obtain access to administrative systems - Keynes, OPUS, OASIS, Records Retrieval, etc. (route to Finance for
      Dean/Director approval):
      http://www.washington.edu/admin/adminsystems/forms/access.pdf
      To obtain access to Student Data Base, submit this form to Enrollment Services/Registrar’s Office:
      http://www.washington.edu/admin/adminsystems/forms/UWTsdbform.pdf

   Scheduling:
      Explain regular work schedule, breaks, lunch.
      Explain procedures for completing weekly timesheets, OWLS, and for requesting Annual Leave
      Explain departmental expectations/procedures for attendance and use of Sick Leave.
      Explain Inclement Weather and Suspended Operations policies

   Safety Information:
      Explain Emergency Evacuation Plan and Departmental Safety Plan.
      Explain other relevant Safety information.

   Other:
      Explain paydays/direct deposit/where to pick up paychecks
      Issue keys (Campus Security).
      Add them to the UWT online Campus Directory.
      Create a department personnel file to retain employment documents.