UW TACOMA NEW STAFF – CHECKLIST
CLASSIFIED AND PROFESSIONAL STAFF
Complete employment/payroll forms: http://www.tacoma.washington.edu/finance/payroll/new_hire_forms.cfm
Buy UWT Pass or Parking Permit if desired (MAT 354N – Campus Cashier).
If you have previous Washington State service (at a Washington State agency or state institution of higher ed), please
submit a completed Request for Crediting of Previous Washington State Employment form to UWT HR:
Once you have your Employee ID number (Payroll), set up your e-mail account at:
Once you have established your UW email address, update your campus address in Employee Self-Service:
https://prp.admin.washington.edu/ess/uwnetid/address.aspx [Note: Provide your email address and your UW phone
number and set the UW Directory Listing Preference to read “Campus address with e-mail”.]
Go to http://mailman1.u.washington.edu/mailman/listinfo/uwtline to subscribe to uwtline.
Clarify Terms of Employment:
Discuss job duties and performance expectations
Explain process for Performance Evaluations
Explain employment program (Professional, Classified, temporary Project Assignment, etc.) and probation period if
Technology and Equipment:
Explain policies/procedures for using the phone/voicemail, computer/email/internet, copy machine, fax machine.
To obtain computer login for your new employee, visit the Computer Services site:
http://www.tacoma.washington.edu/compserv. [Click on Services, then click on "New Campus Computer Account
Request (for Faculty & Staff)]
To obtain Long-Distance calling code/UWATS (route to Finance for Authorized Approval):
To apply for Procurement Card, application is available at:
To obtain access to administrative systems - Keynes, OPUS, OASIS, Records Retrieval, etc. (route to Finance for
To obtain access to Student Data Base, submit this form to Enrollment Services/Registrar’s Office:
Explain regular work schedule, breaks, lunch.
Explain procedures for completing weekly timesheets, OWLS, and for requesting Annual Leave
Explain departmental expectations/procedures for attendance and use of Sick Leave.
Explain Inclement Weather and Suspended Operations policies
Explain Emergency Evacuation Plan and Departmental Safety Plan.
Explain other relevant Safety information.
Explain paydays/direct deposit/where to pick up paychecks
Issue keys (Campus Security).
Add them to the UWT online Campus Directory.
Create a department personnel file to retain employment documents.