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HERSHEY HS MARCHING BAND
2009‐2010
OUTBACK BOWL TRIP
REGISTRATION FORMS
AND
INFORMATION
Attached, you will find:
• detailed trip information
• trip registration forms
o student forms
o chaperon/adult forms
o additional family member forms
o chaperon application
• tentative itinerary
• detailed trip inclusions
• fundraiser information
IMPORTANT NOTICE
REGARDING TRIP DUE DATES:
THE INITIAL DUE DATE FOR DEPOSITS
AND MATERIALS
HAS BEEN EXTENDED UNTIL
MAY 15, 2009.
THERE WILL BE AN OPTIONAL
INFORMATIONAL MEETING FOR ALL THOSE
INTERESTED IN THE
OUTBACK BOWL TRIP
ON TUESDAY, MAY 12
FROM 6:00‐6:20 PM,
IN THE HS AUDITORIUM,
PRIOR TO THE HS BAND
DRESS REHEARSAL.
Hershey HS Marching Band
Outback Bowl Trip Details
Trip Dates: December 28, 2009 – January 2, 2010. A detailed itinerary is attached.
Trip purpose: The Hershey Marching Band will perform on the field as part of a massed band during the
halftime show at the 2010 Outback Bowl, a nationally‐televised New Year’s Day bowl game (last year’s
game attendance was over 55,000 people – that’s quite an audience). The Outback Bowl is played in
Raymond James Stadium in Tampa, FL, the home of the Tampa Bay Buccaneers. In addition, the band
will march in the Outback Bowl Parade in Ybor City.
A number of recreational activities are planned as part of the trip as well, including a day at Universal
Studios Theme Parks and New Year’s Eve at Busch Gardens Tampa. Complete details can be found on
the itinerary.
Trip Cost: The total student trip cost is $999.00. This includes all activities, transportation, admission, and
most meals. There is a payment schedule that enables parents to spread out payments over a six
month period. PLEASE NOTE: REGISTRATION FORMS INCLUDE THE REFUND GUARANTEE PROGRAM FEE AS
PART OF THE TOTAL AMOUNT, RAISING THE APPARENT TOTAL COST. THE COST OF THE TRIP IS $999.00 PER
STUDENT WITHOUT THIS OPTIONAL BENEFIT, WHICH IS DESCRIBED BELOW.
Fund Raisers: We will be holding a number of fundraisers throughout the Spring, Summer and Fall. Should
you choose to participate in these fundraisers, you can reduce the cost of your trip significantly. Profits
from fundraisers are placed directly into students’ Band Booster accounts and will be applied to
payments by the band booster treasurer; you can not receive these profits in cash.
Some of the Fund Raisers already planned (more may occur) include:
• Frozen French Bread Pizza (plus cheesecakes, cookie dough and related items)
o three sales –in May/June and in Aug/Sept/Oct. (you can expect approx. 30% of total sales to
go to your student account).
• Entertainment Books
o Late August/early September (students can earn between $7.00 and $12.00 per book,
depending upon individual sales).
• Booster Volunteer Credit
o If a parent volunteers for three booster events (e.g. concession stand shifts, football game
chaperon, etc.), the band boosters will provide $50.00 toward the final trip payment. N.B.
Chairing a committee satisfies two of the three required volunteer shifts). More details
regarding specific volunteer opportunities will be available this summer.
Multiple Band Member Reduction: Any family with more than one performing band member (winds,
percussion or colorguard) participating in the trip will receive a 25% reduction from the band boosters
on each additional band member after the first participant.
Chaperons: In addition to members of the marching band staff, one chaperon for every ten students will be
selected to accompany the band. Chaperons will be selected by the director after all applications have
been received. Please see details on the attached chaperon application. The band boosters provide a
discount of 25% off the double occupancy price for chaperons. Chaperons have very specific duties and
this fee reduction is a token of gratitude for assumption of those responsibilities. All chaperons must have
up‐to‐date volunteer clearances.
Outback Bowl trip details, p. 2
Additional family member participation: It is common for parents and family members to attend the trip
along with the band. As long as there is bus space, we encourage this and families are accommodated
on a first‐come, first‐serve basis. All adults traveling with the band must have up‐to‐date clearances,
whether they are chaperoning or simply attending the trip as an “extra” participant. “Extra”
participants generally follow the group schedule, but are not required to do so (e.g. you might be able
to find something else to do during the massed band rehearsals, but you’ll need to make those
arrangements on your own).
• “Extra” family members’ rates are determined by the number of people per room. Please see the
attached payment schedule for rates for triple, double and single rooms.
Marching Band Status “in good standing”: All student trip participants must be in good standing in the
marching band at the time of the trip in order to participate. This means that you’ve completed the
season (i.e. ‐ you haven’t quit or been dismissed for disciplinary reasons). Please see the refund
schedule on the trip forms for more information. (Dismissal for disciplinary reasons is extremely rare
and not something the vast majority of students needs to worry about.)
New Horizons Tour and Travel (NHTT): I have been working with this tour company for almost 20 years and
they are reliable and professional. They provide us with a tour guide on site to facilitate all of our needs
and deal with any problems, and the events and activities they endorse are always of the highest
quality.
Individual Billing through NHTT: After your initial payment, you will deal directly with New Horizons for
your individual billing – you will pay them directly.
• If you use fundraising credits (including the Booster Volunteer Credit), a form will be provided for
you to let the boosters know which payment and what amount you wish to apply , and those funds
will be sent separately to NHTT on your behalf.
• It is best to anticipate fundraising proceeds as you go along, since those credits can not be turned
into cash.
RGP – Refund Guarantee Program: This is a new program offered by New Horizons. It is important that you
understand that there is a non‐refundable $75.00 fee to enroll, but that, if you are unable to participate,
a full refund of the money you have paid (less that $75.00) is guaranteed, regardless of the reason. You
can withdraw at any time for any reason without financial penalty. This program protects you against
unforeseen circumstances in all cases. It’s essentially an insurance policy for your funds.
I am neutral on this topic – it is not required and only you can make your own decision as to whether or
not you choose to enroll.
I have tried to anticipate as many questions as possible, but if you have more, please feel free to contact
me.
Contact information: Email is best: rmiller@hershey.k12.pa.us. My office phone is 531‐2244, x. 1012.
OK. I want to go on this trip – how do I sign up?
Students:
1. Complete the student registration form and return it to Mr. Miller by
May 8. UPDATED: NEW DUE DATE IS MAY 15.
• Include a deposit check/money order for $100, made payable to
New Horizons Tour and Travel
• Remember to include the marching band contract, filled out
completely for next year (you will not be registered without this).
Chaperons:
1. Complete the chaperon application form.
2. Complete the adult registration form.
• please include the deposit check/money order
Chaperons will be announced as soon as total student numbers have
been determined in late May/early June. Your check will not be
processed until that time.
Additional Family Members:
1. Complete the adult registration form for each adult attending.
• Use this form also for non‐student children who may be
attending.
• Return these forms to Mr. Miller with a deposit check/money
order.
Hershey Marching Band
Outback Bowl Trip
Chaperon Application
Please answer all questions below.
Name: Phone:
Address:
Email address:
Child’s name: Grade in school (09‐10)
Is your attendance on the trip contingent upon your acceptance as a chaperon?
(i.e. – would you go as an “extra parent,” regardless of chaperon duties…this question is purely for
prediction of the total number of participants and has no bearing on your selection as a chaperon).
Are you a medical doctor, nurse, or EMT (if yes, indicate which)?
Are you already on the DTSD “approved” chaperon list?
If so, please list the clearances currently on file with the District office.
Have you chaperoned a Hershey Band trip in the past?
Please list your band booster volunteer activities below.
The band boosters will provide chaperons with a discount of 25% off the double occupancy
rate of $1,269.00. This makes the cost for chaperons $951.75.
Performing Tours 1-800-327-4695
April 1, 2009
Itinerary developed for
Hershey High School Band
Rich Miller, Director
Outback Bowl
December 28, 2009-January 2, 2010
Dirk DeYoung, Sales Manager Becky Hill, Tour Manager
Itinerary subject to change TBD, Tour Director
Monday December 28
3:00 pm Depart Hershey HS and head south to the Sunshine State.
Please note, the estimated drive time is 16 hours. Eighteen
have been allowed to facilitate meal and rest stops. Meals
will be at your expense en route.
Tuesday December 29
9:00 am Arrive in Orlando at the Universal Studios complex. Your
Professional New Horizons Tour Director will meet you
here.
Today You will have a one day-one park pass to either Universal
Studios or Islands of Adventure
In the Universal Studios, enjoy movie themed attractions,
based on movies such as Earthquake, Jaws, Twister, Men in
Black, and take the backlot tour and see sets and props from
dozens of recognizable movies!
In Islands of Adventure, you will ride thrill rides based on
famous Universal characters in lands like: Marvel
Superhero Island, Toon Lagoon, Jurassic Park, The Lost
Continent, and Suess Landing!
Also Today you will have a meal coupon for use in the
Citywalk area
7:00 pm Depart for Tampa
9:00 pm Arrive at your hotel
Wednesday December 30
8:00 am Buffet breakfast at your hotel
9:00 am Depart for to Pier 60 in Clearwater for beach time!
12:00 pm Transfer to The Pier in St. Petersburg where you will have
lunch on your own at one of the restaurants or the food
court.
1:00 pm Arrive in St. Pete.
3:45 pm Meet at the Pier Aquarium for entry to the aquatic site
2727 Spring Arbor Road · Jackson, Michigan 49203 · EMAIL travel@nhtt.com
VOICE (517) 788-6822 · FAX (517) 788-6847
Performing Tours 1-800-327-4695
4:00 pm Enter the aquarium
6:00 pm Board your coaches and transfer to the Spaghetti
Warehouse
6:45 pm Dinner begins
8:15 pm Return to your hotel
Thursday December 31
7:00 am Buffet breakfast at your hotel
8:15 am Depart for rehearsal
9:00 am Mass Band rehearsal
Noon Rehearsal ends. Return to your hotel
Lunch Will be at your expense at a location TBD based on the
rehearsal and hotel sites
3:15 pm Depart for the parade
4:00 pm Arrive at Ybor City for warm up and staging prior to step-
off for the Outback Bowl parade
5:30 pm The parade begins. Enjoy the Mardi Gras-like feel of the
Outback Bowl Parade through the old Cuban neighborhood.
Immediately Transfer to the site of tonight’s award ceremony and dinner
and dance.
8:00 pm Awards Ceremony, dinner, and DJ dance takes place at
Busch Gardens
11:59 pm Start your 60 second countdown to 2010
12:00 pm Board your coaches and return to your hotel
Friday January 1
6:00 am Buffet breakfast at your hotel
7:00 am Depart for another massed band rehearsal
8:00 am Rehearsal begins
9:00 am Transfer to Raymond James Stadium for the Outback
Bowl, between the Big 10 and the Southeastern Conference
10:00 am You will have sub sandwiches with chips and a drink
delivered to your busses
11:00 am Outback Bowl kickoff
12:30 pm Massed Band halftime show!!
3:30 pm Board your coaches and begin your return to Pennsylvania.
Any meals taken en route will be at your expense.
Saturday January 2
9:30 am Arrive back at Hershey High School!
2727 Spring Arbor Road · Jackson, Michigan 49203 · EMAIL travel@nhtt.com
VOICE (517) 788-6822 · FAX (517) 788-6847
Performing Tours 1-800-327-4695
April 1, 2009
Itinerary developed for
Hershey High School Band
Rich Miller, Director
Outback Bowl
December 28, 2009-January 2, 2010
Dirk DeYoung, Sales Manager Becky Hill, Tour Manager
Tour Inclusions:
Round trip motor coach transportation aboard 2 privately chartered 47 passenger coaches with
restroom and video
Three buffet breakfasts at your hotel
A sub sandwich lunch
Dinner at Spaghetti Warehouse
A Universal Studios meal coupon
Participation in the Outback Bowl festival which includes:
3 nights accommodations
Parade participation
Game admission
A New Year’s Eve dinner dance party at Busch Gardens
Half time show participation
Admission to Universal Studios
A visit to Pier 60 Beach
A visit to the Pier in St. Petersburg
A visit to the Pier Aquarium
All taxes and gratuities
Baggage tags for all participants
Individual Billing
Certificate of insurance
Also:
A Tour Director to accompany your group and assist with any special needs
For Your Protection:
New Horizons provides many safety and security protections for your tour. To see a full list, visit
http://www.nhtt.com/safety_security.htm
Membership in the NTA—National Tour Association
Membership in the SYTA—Student Youth Travel Association
A 24-hour on call emergency service while on tour
2727 Spring Arbor Road · Jackson, Michigan 49203 · EMAIL travel@nhtt.com
VOICE (517) 788-6822 · FAX (517) 788-6847
Hershey Bands Outback Bowl Trip
Student Account Fundraiser Schedule
As of 4/21/09
Frozen French Bread Pizza and related food items:
Three opportunities to fundraise:
Sale Starts Orders and Money Due Delivery Date
April 28, 2009 May 12, 2009 June 5, 2009
August 6, 2009 August 18, 2009 September 8, 2009
September 9, 2009 September 22, 2009 October 20, 2009
Payment by check is due at the time of ordering for these sales.
Entertainment Books
Kick‐Off in late August – sales through mid‐September.
Also, don’t forget the Band Booster volunteer credits available.
Hershey HS Band
Tampa
December 28 - January 02, 2010
STUDENT REGISTRATION FORM
Legal First Name: Last Name:
Parent / Guardian: First Name: Last Name:
Address:
City: State: Zip:
Daytime Phone: ( ) Evening Phone: ( )
E-mail Address (optional):
Return completed and signed registration form to Mr. Rich Miller along with your non-refundable deposit check or
money order.
XXXXXXXX
REGISTRATION DEADLINE: May 8th, 2009 15th, 2009
Make checks payable to NEW HORIZONS TOUR & TRAVEL
Your tour reservations may be jeopardized if payments are not received according to this payment schedule
Due Date Quad
Deposit 5/8/2009 $100.00
RGP Fee 5/8/2009 $75.00
1st Payment 7/10/2009 $225.00
2nd Payment 9/11/2009 $225.00
3rd Payment 10/9/2009 $225.00
Final Payment 11/13/2009 $224.00
$1,074.00
The quad occupancy tour cost is $999.00 + $75.00 for RGP. To decline participation in RGP please initial the RGP box
on the registration form. Price subject to increase if numbers fall below minimum required.
________ Please initial here to decline participation in the REFUND GUARANTEE PROGRAM. The RGP charge
will be deducted from your invoice. Your total cost above includes the RGP amount already.
In an effort to help protect our environment we will be sending your account information via email. If you wish to
receive paper copies of your account information instead please initial here:________
CANCELLATION POLICY: There is a $35 charge for returned checks.
As of 5/8/2009, $100.00 is non-refundable and non-transferable.
As of 7/10/2009, $325.00 is non-refundable and non-transferable.
As of 9/11/2009, $550.00 is non-refundable and non-transferable.
As of 10/9/2009, $775.00 is non-refundable and non-transferable.
As of 11/13/2009, $999.00 is non-refundable and non-transferable.
All cancellations must be received in writing at 2727 Spring Arbor Rd., Jackson, MI 49203 or faxed to (517) 788-6643.
As a parent or guardian, I understand and agree to the above cancellation policy. I also understand that I will be
invoiced for the remaining payments.
Parent or Guardian Signature Please Print Name Date
Hershey HS Band
Tampa
December 28 - January 02, 2010
ADULT REGISTRATION FORM
Legal First Name: Last Name:
Address:
City: State: Zip:
Daytime Phone: ( ) Evening Phone: ( )
E-mail Address (optional):
Return completed and signed registration form to Mr. Rich Miller along with your non-refundable deposit check or
money order.
REGISTRATION DEADLINE: MayXXXXXXXXXXX
8th, 2009 15th, 2009
Make checks payable to NEW HORIZONS TOUR & TRAVEL.
Your tour reservations may be jeopardized if payments are not received according to this payment schedule
Please check room preference:
Due Date Quad Triple Double Single
Deposit 5/8/2009 $100.00 $100.00 $100.00 $100.00
RGP Fee 5/8/2009 $75.00 $75.00 $75.00 $75.00
1st Payment 7/10/2009 $225.00 $225.00 $225.00 $225.00
2nd Payment 9/11/2009 $225.00 $225.00 $225.00 $225.00
3rd Payment 10/9/2009 $225.00 $225.00 $225.00 $225.00
Final Payment 11/13/2009 $224.00 $324.00 $504.00 $1,034.00
$1,074.00 $1,174.00 $1,354.00 $1,884.00
The quad occupancy tour cost is $999.00 + $75.00 for RGP. To decline participation in RGP please initial the RGP box
on the registration form. Price subject to increase if numbers fall below minimum required.
________ Please initial here to decline participation in the REFUND GUARANTEE PROGRAM. The RGP charge
will be deducted from your invoice. Your total cost above includes the RGP amount already.
In an effort to help protect our environment we will be sending your account information via email. If you wish to
receive paper copies of your account information instead please initial here:________
CANCELLATION POLICY: There is a $35 charge for returned checks.
As of 5/8/2009, $100.00 is non-refundable and non-transferable.
As of 7/10/2009, $325.00 is non-refundable and non-transferable.
As of 9/11/2009, $550.00 is non-refundable and non-transferable.
As of 10/9/2009, $775.00 is non-refundable and non-transferable.
As of 11/13/2009, $999.00 is non-refundable and non-transferable.
Cancellation must be received in writing at 2727 Spring Arbor Rd., Jackson, MI 49203 or faxed to (517) 788-6643.
I understand and agree to the above cancellation policy. I also understand that I will be invoiced for the remaining
payments.
Signature Please Print Name Date
Hershey HS Band
Tampa
December 28 - January 02, 2010
FAMILY REGISTRATION FORM
Legal First Name: Last Name:
Address:
City: State: Zip:
Daytime Phone: ( ) Evening Phone: ( )
E-mail Address (optional):
Return completed and signed registration form to Mr. Rich Miller along with your non-refundable deposit check or
money order.
8th, 2009
REGISTRATION DEADLINE: May XXXXXXXXX 15th, 2009
Make checks payable to NEW HORIZONS TOUR & TRAVEL.
Your tour reservations may be jeopardized if payments are not received according to this payment schedule
Please check room preference:
Due Date Quad Triple Double Single
Deposit 5/8/2009 $100.00 $100.00 $100.00 $100.00
RGP Fee 5/8/2009 $75.00 $75.00 $75.00 $75.00
1st Payment 7/10/2009 $225.00 $225.00 $225.00 $225.00
2nd Payment 9/11/2009 $225.00 $225.00 $225.00 $225.00
3rd Payment 10/9/2009 $225.00 $225.00 $225.00 $225.00
Final Payment 11/13/2009 $224.00 $324.00 $504.00 $1,034.00
$1,074.00 $1,174.00 $1,354.00 $1,884.00
The quad occupancy tour cost is $999.00 + $75.00 for RGP. To decline participation in RGP please initial the RGP box
on the registration form. Price subject to increase if numbers fall below minimum required.
________ Please initial here to decline participation in the REFUND GUARANTEE PROGRAM. The RGP charge
will be deducted from your invoice. Your total cost above includes the RGP amount already.
In an effort to help protect our environment we will be sending your account information via email. If you wish to
receive paper copies of your account information instead please initial here:________
CANCELLATION POLICY: There is a $35 charge for returned checks.
As of 5/8/2009, $100.00 is non-refundable and non-transferable.
As of 7/10/2009, $325.00 is non-refundable and non-transferable.
As of 9/11/2009, $550.00 is non-refundable and non-transferable.
As of 10/9/2009, $775.00 is non-refundable and non-transferable.
As of 11/13/2009, $999.00 is non-refundable and non-transferable.
Cancellation must be received in writing at 2727 Spring Arbor Rd., Jackson, MI 49203 or faxed to (517) 788-6643.
I understand and agree to the above cancellation policy. I also understand that I will be invoiced for the remaining
payments.
Signature Please Print Name Date
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