Google Apps in Education

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					                            Google Apps in
                              Education




Friday, December 11, 2009
                              Agenda
                • Who we are
                • What is it
                • Reason you should deploy it
                • Getting Started
                 • Before you begin
                 • Tasks
                • We have Google Apps now what?
                • Resources
Friday, December 11, 2009
                                         What is it?




                            Google in Plain English http://www.youtube.com/watch?v=eRqUE6IHTEA



Friday, December 11, 2009
                                       What is it?
                •       Web based (Cloud) applications that include:
                    •    Email - gmail
                    •    Productivity applications
                        •  Word Processing - Documents
                        •  Spreadsheet - Spreadsheet
                        •  Presentation - Presentation
                    •    Group Calendar - Calendar
                    •    Instant Messaging - Chat
                    •    Web page creation - Sites
                    •    Video streaming service - Google Video
                    •    Portal Page- Start Page (No longer available for new users)



Friday, December 11, 2009
                                  What is it?

                • Also included
                • Advanced Tools to incorporate this service
                        into your existing system




Friday, December 11, 2009
                  Reasons(From Google)
                •       Using the free Google Apps Education Edition, you can offer the latest
                        technology while outsourcing the maintenance of servers to free up
                        resources that would have been spent on licenses and upgrades.
                    •     Forget email quotas - with 7.2 GBs (and growing), everyone can
                          choose how long they want to keep their mail
                    •     Protect your campus with best in class spam and virus protection.
                          Message security is also available at a 66% education discount
                           Gmail fights spam
                    •     Search your inbox, contacts, and chat conversations with the power
                          of Google
                           Search in Google mail
                    •     Customize your email and calendar with your own campus branding
                    •     Zero advertising for any user for all products



Friday, December 11, 2009
                               Our Reasons

                • Email for students grade 6 and above
                • If we were to pay for email service for these
                        same students with a service provider it
                        would cost:
                          9,800 students @ $50 a year=$490,000




Friday, December 11, 2009
                                     Our Reasons
                •      Up to 7 gigabytes of
                       storage space for staff and
                       students

                •      This is equal to:

                    •       54,750 Word documents

                    •       87 Terabytes of storage
                            at $536,000




Friday, December 11, 2009
                                 Our Reasons
                •      Most support, hardware
                       costs and provisioning
                       tools provided by Google

                • Cost to us
                 • Hardware = $0
                 • Power = $0
                 • Support = minimal



Friday, December 11, 2009
                               Our Reasons

                • High Availability
                • Limited Support when
                        something goes wrong
                •       Virus Protection




Friday, December 11, 2009
                                  Our Reasons


                   • We own the content that is created on
                            these systems




Friday, December 11, 2009
                                 Our Reasons
                   • It is for the kids
                    • Students have the ability to continue to
                       work anywhere they can access the Internet
                    • Teachers and students collaborate on group
                       projects
                    • No cost for software for students
                    • Automatically backed up so "the dog" can
                            not eat homework


Friday, December 11, 2009
                            Getting Started
Friday, December 11, 2009
                            Getting Started


                   • Before you begin
                   • Technical Tasks
                   • I have Google apps now what?


Friday, December 11, 2009
                            Before You Begin

                • This is a big project so treat it as one!
                 • Define the scope objectives
                 • Assemble a team
                 • Develop a timeline
                • Read the Google implementation plan

Friday, December 11, 2009
                   Before you Begin:
                Questions to be answered
                •       Decide your audience?
                •       What services to offer?
                •       How is it going to be supported?
                •       How to get the word out?
                •       How does this effect the organization policies?
                •       Username convention?
                •       Access to the outside email?
                •       How are we going to monitor it?


Friday, December 11, 2009
                       Use Googles Planning
                             Guide


                   • 6 Week Integration Plan



Friday, December 11, 2009
                            Technical Tasks: Sign
                                    Up
                •      Complete sign up page

                •      Need to modify DNS
                       Records

                •      Request Education status

                •      Verify the amount of users




Friday, December 11, 2009
                  Technical Tasks: Turn on
                         Services




Friday, December 11, 2009
                              Technical Task:
                            Provisioning users
                • CSV upload(Limit 500) at a time
                • Use Google Directory Sync to sync with a
                        directory store such as AD, LDAP,
                        eDirectory
                •       Use SSO(Single Sign On)




Friday, December 11, 2009
                  Provisioning users: CSV




Friday, December 11, 2009
                  Provisioning users: CSV

                                         Pro                         Con
                            •   Easy                      •   Manual entry

                            •   Quick                     •   Human process

                            •   Can add or Update Users   •   Yet another password for
                                                              your end users

                            •   Full control




Friday, December 11, 2009
                   Provisioning users:
                  Google Directory Sync




Friday, December 11, 2009
                   Provisioning users:
                  Google Directory Sync
                                      Pro                                      Con
                   • Automatic: Set it up and leave it run •     Complicated

                   • Works with many industry standard •         Can erase accounts
                        Directories
                   •    Ability to manage what/who gets      •   Another application that needs to
                        updated                                  be run
                   •    One way sync so it does not effect
                                                             •   Open Source
                        Directory

                                                             May need to modify directory




Friday, December 11, 2009
                            Provision Users: SSO

                               Portal                 Google

                             Users Log in
                                                      Access to
                                 to
                                            Granted




Friday, December 11, 2009
                            Provision Users: SSO
             •      Moodle-GoogleApps Integration
             •      Moodle users are automatically created
                    in Google Apps
             •      When you log in to Moodle, you're
                    logged into Google Apps.
             •      A Gmail block in Moodle displays your
                    latest Gmail messages
             •      A Google Apps block on the Moodle
                    Front Page displays links to your Google
                    Start Page, Google Docs, Google
                    Calendar and Gmail.

Friday, December 11, 2009
                            SSO Setup - Moodle
                                   Side

                • Users Authentication
                              ➤           ➤

                • Modules Blocks  ➤   ➤

                      • Gmail
                      • Google User Sync

Friday, December 11, 2009
                            SSO Setup - Google
                                Apps Side




Friday, December 11, 2009
                Technical Tasks: Training

       • Four trainings:
        • Online learning- four
                 courses in Moodle
          •      Face to Face training
          •      Consistent with the
                 moodle trainings


Friday, December 11, 2009
                     We have Google Apps
                         Now What?
                • Productivity
                • Student Engagement
                • Email
                • Collaboration
                • Scheduling
                • Future ideas

Friday, December 11, 2009
                            Teacher Productivity
                   • Curriculum, Instruction, and Educational
                            Standards (CIES)
                    •        Department Communication
                   •        Planning for Staff Development
                    •        I2T2 Department
                   •         Sharing data
                    •        Software Certification Form


Friday, December 11, 2009
                   Engaging with Students
                   • Teachers create assignments
                    • Students can work on assignment at
                             school and at home, at the library
                    •        Teacher can observe progress
                    •        'Paperless' homework
                   •        Word processing to share with teacher and
                            a wider audience 


Friday, December 11, 2009
                    More Student Contact

                   • Media Center communication
                    • Student Resource Pages
                   • Maud Hart Lovelace Book Reading Project
                    • Students can record books read


Friday, December 11, 2009
                            Email Promotes
                            Communication
                   • Teacher to student email
                    • group communication with class lists
                    • one-to-one encouragement
                   • Student to student email
                   • Security and Consistency
                   • Teach better email practice

Friday, December 11, 2009
                                  Collaboration
                   • Students work on assignments together
                    • Teacher can observe who worked on it
                             and when
                    •        Can edit in real time, at the same time
                   •        Collaborating in time, rather than place
                   •        Spreadsheet example1 Spreadsheet
                            Example 2


Friday, December 11, 2009
                                 Looking Ahead

            • Calendar
             • Teacher can create
                            and share calendar
                            with links to
                            assignments and
                            resources



Friday, December 11, 2009
                            Still More To Come


                   • Video
                    • Upload video clips with permission
                   • Google Apps lesson plans


Friday, December 11, 2009
                •       "Google Docs can be used as an extremely powerful formative
                        tool when helping my students write formal lab reports.  Rather
                        than having my students hand write their papers or type and then
                        print, I had them upload a template to the Doc, complete the
                        report as directed, and then "share" their finished report with me. 
                        I was able to organize all of my student's work by class period and
                        read them without the hassle of shuffling a lot of paper.  Most
                        importantly, I was able to directly add comments to their work
                        exactly where they applied.  Since the Doc was shared, my
                        comments were immediately added to their document.  Students
                        were then able to go back and see the specific feedback I offered,
                        fix their mistakes, and improve their overall writing quality."
                •       -9th Grade Science Teacher



Friday, December 11, 2009
                            The Quarantine




Friday, December 11, 2009
                                Unique Visitors
                                 Osseo Apps
                                                         Visits
         4000                             3626


         3000


                                                                            1909
         2000                                                     1639
                                                    1531
                                                                                      1314
                                                                                                1068
         1000

                      95        149
              0
              Oct 11        Oct 18    Oct 25     Nov 1      Nov 8        Nov 15    Nov 22    Nov 29


Friday, December 11, 2009
                                     Statistics

                            Potential Audience   Used

                                 12,985          5,557




Friday, December 11, 2009
                            Questions???




Friday, December 11, 2009
                            Resources



Friday, December 11, 2009
                        Additional Resources


                • http://delicious.com/oasmoodlegoogle
                •  Osseo Apps Blog: http://
                        blogs.district279.org/osseoapps/
                •       Google Apps lesson plans




Friday, December 11, 2009