VIEWS: 8 PAGES: 77 POSTED ON: 8/17/2010
Thanks For Coming! …I know you didn‟t have a choice…I know you did not have anything better to do…. Textbook Training August 13, 2009 Inventory Issues …or to quote Jerry Mcguire “Show me the money” Today‟s Topics Inventory Issues Logistics Policy Changes New Procedures Language Arts Adoption Procedure Changes Open Forum Q&A Inventory Issues All inventory issues need to be resolved by 10 September. Inventory Issues Get with me to finalize or pay the bill. The following campuses need to see me: WFHS HHS RHS Southern Hills Elementary Lamar Elementary Crockett Elementary Burgess Elementary Lamar Elementary McNiel Junior High School Sheppard Elementary Logistics Like UPS or Fedex…we aim for on time delivery… Logistics New Classes Consumable Textbooks Consumables Shipping Paperwork Consumable Ordering Surplus Out of Adoption Logistics – New Classes If you have opened, or are going to open new classes I need to know. I need to know, if at all possible, where those kids are coming from. Logistics – New Classes Books will be moved between campuses where we can. In some cases that is going to mean cutting campuses to the bone. In some subjects you will not be allowed to keep any extra books. Logistics – New Classes I anticipate issued with the following subjects: Elementary Math – especially 5th grade. Elementary Social Studies – especially 5th grade. Anatomy and Physiology. There may be 1 or 2 other subjects as well. Logistics-Consumable Textbooks There are several consumable textbooks in the district. K - 2nd grade math foremost. As with all textbooks we are limited based on enrollment. Unlike other consumable material there is not a surplus of Consumable Textbooks in the district. Because we are limited based on enrollment and these books are issued based on enrollment when the enrollment for these books declines the books must move. Logistics-Consumable Textbooks When a student transfers to a new school the consumable textbook must follow them The new enrollment campus needs to contact the district office. We need to know which campus the student came from. We will get a textbook from the 1st campus and deliver to the new campus. Logistics – Consumables We are still missing several consumable titles and are trying to get them in as soon as we can. Missing consumables are, for the most part, back ordered from the publishers. If you have any extra consumables that were shipped this summer please let me know. They will need to move. Logistics – Consumables 6th-8th BK English consumables were printed by the print shop in coordination with the Curriculum coordinators and teachers. All BK Consumable titles have been placed on the District Launcher for campus use. Logistics-Shipping Paperwork Make sure you are returning one of the 2 copies of the yellow shipping paperwork you receive. I know there have been a few instances where books arrive without paperwork. I apologize. Typically I send the paperwork via school mail bags and books come with the drivers when they have room. This means that there is sometimes a day between the paperwork and the books arriving either way. Logistics-Consumable Ordering If you need more consumables on your campus I need to know as soon as possible. I anticipate another round of small scale consumable ordering. Again, if you have extra‟s let me know. Logistics-Surplus We will be moving surplus off campuses during the course of the school year. We will come out and check for surplus. If you know you have surplus let me know. Logistics-Out of Adoption Literature is going Out of Adoption this year. As soon as you have Literature books you are done with for the year let me know. We will come remove them. Policy Changes …or more things to keep track of… Policy Changes There are a couple of new policy changes for the upcoming school year. Most are small but there are 1 or 2 radical departures from previous policy. Some of the policy „changes‟ reflect active enforcement of current policy. Policy Changes Forgiving another campuses fines Withholding Records Book Checks Letter Cycle Forgiving Fines Stop taking my candy… Policy Changes- Forgiving Fines Student who have textbook fines are not eligible to be issued textbooks. Period. They are entitled to access to a textbooks. After school Study hall They may not take home a textbook, whether checked out to them or a teacher. You may give them a classroom set stamped book if you have one. Policy Changes-Forgiving Fines Student Changes Campus If the student If the student has a textbook does not have a fine: textbook fine DO NOT ISSUE They can be TEXTBOOKS issued Contact campus textbooks as where the normal. student has a fine. Policy Changes-Forgiving Fines If you forgive textbook fines at another campus your campus will be responsible for paying them. Keep in mind this current district policy that will now be enforced. Withholding Records The Bark finally got some bite…. Policy Changes- Withholding Records Previous Policy, based on the most conservative interpretations of existing state law, forbade campuses from withholding student records. This is no longer the case. Policy Changes- Withholding Records From the Texas Legislature House Bill 1332: …If a textbook, including an electronic textbook, or technological equipment is not returned in an acceptable condition or paid for, the district or school may withhold the student's records. A district or school may not, under this subsection, prevent a student from graduating, participating in a graduation ceremony, or receiving a diploma. (HB 1332) Policy Changes- Withholding Records This finally give us some teeth to use for those graduating. You may no longer keep a student from walking the stage. You may not deny them a diploma Book Checks …more work for the underappreciated AP… Policy Changes- Book Checks The total dollar value for lost textbooks for the district, as of Monday of this week is ~ $52,000.00. Of that $52,000.00 dollars ~ $48,600.00 was from the secondary campuses. Policy Changes- Book Checks This is dollar amount represents money and/or textbooks we are responsible to TEA for. Contrary to popular belief we take that responsibility seriously. Policy Changes- Book Checks The district spent over $10,000.00 from the lost textbook fund on consumables and textbooks for various campuses. WFISD replaced nearly $5,000.00 in missing textbooks from the lost textbook fund. The district cut a check to TEA for over $10,000.00 to have textbooks that were lost removed from the district inventory. Policy Changes- Book Checks The point is that money collected from lost textbooks is used for the benefit of every campus to: Replace Textbooks Buy new or additional textbooks Purchase or Print consumables no longer available from the publisher Policy Changes- Book Checks The district is mandating book checks for textbooks issued to students and teachers in an attempt to stem the tide of losses. Policy Changes- Book Checks Book Checks are Mandatory for Secondary Campuses Policy Changes- Book Checks There are several goals here: Give campuses a tool to effectively identify potentially missing textbooks as early in the year as possible Give campuses enough time to work on tracking down books, kids, and money for missing textbooks. Give the campuses a set of tools to enable functional book checks Give the campuses an effective set of district backed penalties to enable campuses to recover lost textbooks or receive textbook fines. Policy Changes- Book Checks Book Checks will be performed every 9 weeks at a minimum It is recommended they be done every 6 weeks. We will discuss just how book checks are to be performed in the Procedures section. Policy Changes- Book Checks Book Checks are Mandatory for Secondary Campuses The Letter Cycle Or how textbooks become truancy… Policy Changes – Letter Cycle Lost Textbook Penalties No UIL No Sports No Dances/Proms No Parking Pass No clubs, or other extra-curricular activities Loss of work privileges Suspension of any privilege or activity that is not considered a „right‟ by the state. Policy Changes – Letter Cycle 4 Part Process Issuance Letter Missed Book Check Letter Lost Textbook Letter Truancy Letter Policy Changes – Letter Cycle At every stage the language of the letters escalates. Every letter increases penalties a student suffers for missing textbooks. The final outcome is Truancy Court. Policy Changes – Letter Cycle Issuance Letter The Issuance Letter is the first step in the process. The Issuance Letter is sent to parents after textbooks have been issued. The letter gives parents an overview of the WFISD Textbook policy as it relates to students. The letter details books issued to students. Policy Changes – Letter Cycle Issuance Letter Issuance Letter Sample Policy Changes – Letter Cycle Missed Book Check Second step in the Letter Cycle Process. Books not seen during a book check are declared lost. The Missed Book Check letter is mailed. The Missed Book Check letter notifies parents and guardians that 1 or more books has been lost. Policy Changes – Letter Cycle Missed Book Check Missed Book Check Letter Sample Policy Changes – Letter Cycle Lost Textbook Letter Third step in the Letter Cycle process. Mailed 10 days after the Missed Book Check letter was mailed. Only mailed if the student did not bring the book back. Letter provides notification that the student is restricted from the listed activities. Policy Changes – Letter Cycle Lost Textbook Letter Lost Textbook Letter Sample Policy Changes – Letter Cycle Truancy Letter Final step of the Letter Cycle. Refers the student with lost textbooks to Truancy Court. Policy Changes – Letter Cycle Truancy Letter Truancy Letter Sample Policy – Textbook Refunds If a student pays for a book and returns that book within 90 days the campus can refund the money to the student. New Procedures This is how we do it… Procedures The new school year will bring two changes to textbook procedures. Both changes relate more to secondary campuses than to primary campuses. Book Checks Letter Cycle Printing Book Checks Book Checks will be done using the LM 756 report program. These reports will print by teacher section. Each report is a separate list for each section with the students assigned to the section. Book Checks – LM 756 Action: P Borrower Type: ** For School: Your Campus by report code: / All Book Check – LM 756 Book Checks – LM 756 The record will be repeated for each student tied to a textbook in a given class for a given course number. This should enable relatively simple book checks. Book Checks – LM 756 Running a book check Schedule the book check, give student prior notice. Print the reports for the whole campus. Distribute those reports by teacher. The teacher can then mark the report for missing textbooks. Book Checks – LM 756 Running Book Checks con… Every book not present during the book check must be declared lost. The missed book check letter will be sent home. Book Check-Questions? Letter Cycle ..killing more trees than we can plant… Letter Cycle – Printing Letters Printing all of the various letters is done in LM 716. If you need a custom letter written or changes made to a letter we can do that as well. We can also create letters for other purposes. Letter Cycle – Printing Letters LM 716 L1 / select the letter you wish to print. ISSUANCE-Books checked out BKCHECK-Missing a book during a book check. CHARGES-Money owed for lost books TRUANCY-Truancy Court letter. Letter Cycle – Printing Letters „P‟ Building: Your building # Location: OFC Letter/document: as selected Letter type: OUT These options will print letters for every student. Letter Cycle – Printing Letters The same process is repeated for each letter type as needed. Letter Cycle – Questions Overdue Letters There is a stock letter for overdue books. The due date for all textbooks this year 1 May 2010. After that date all books are overdue. You can generate a letter to send home with that information. Language Arts Adoption ..we finally get to get rid of these things… Language Arts Adoption There is a textbook adoption this summer which will be the first half of the Language Arts adoption. During the course of the school year we will begin pulling any excess Literature books being replaced by the first half of the adoption. Language Arts Adoption These are the books due for adoption during the 1st half of the ELA adoption English Language English for Arts & Reading K-1 speakers of other Spanish Language languages 1&2 Arts & Reading K-1 English language Reading 2-5 proficiency Spanish Reading standards 9-12 2-5 teacher‟s editions. Reading (Elective) AP English 6-8 Language & Literature Lit 6-12 IB Language Spanish Lit 6 studies, standard and higher level. Questions and Answers …or how does all this stuff work? What can the district do for you to make life easier? Seriously we want to help…. …We‟ll take any ideas….