Working individuals, too sometimes faces situation that may keep them off the track like canceling a deal or appointment. But, they face problem as to what and how to write and inform the same. We take this forum to enlighten our esteemed patrons about the same. Read on to write better….
Letter to Cancel your Appointment A cancellation regarding anything means termination of the stipulated activities due to any reason. A cancellation of an appointment in this regard means terminating the fixed meeting for any kind of activities. When someone who has a fixed meeting with another person, is unable to turn up due to some other reasons more important than the meeting, then such letter of cancellation is meant to be written. The same letter is written as a medium of courtesy towards the second party with whom meeting was fixed, so that the second party does not face any problem & his work runs smoothly, without any interruptions. Thus, a letter is written to cancel the appointment when the party understands that he/she won’t be able to make up for the same. This letter is needed to be written in advance so that the second party may know the same and fix other meeting in the same time, thereby, saving his precious time. The letter to cancel the appointment must include name, place, meeting for what reason, date and time of the meeting and drafted once the person responsible for meeting is sure shot sure that he will not be able to meet the person, in person. These letters act as a channel of goodwill in maintaining a cordial relationship with client. These letters gives an impression to other parties that the people they are dealing with are professional and good gestured. The format for the letter to cancel your appointment is simple. It needs to be kept simple and short. The tone or the language used in the letter also needs to be positive and short. In other words, the cancellation of appointment letter shall be structured in such a manner that it becomes viable to convey the message of the cancellation of the fixed appointment in a direct but soothing way. Let’s see a sample letter in this regard Mr. Anuj Gupta Senior Sales Executive, Tata Tele Services, Shivajinagar, Pune 9595276300 Shahid Jahangir Senior Sales Executive, Bharti Airtel Limited, M.G. Road, Pune 9304916622 Dear Shahid, I am sorry to cancel my appointment dated 15th December at 10.30 am slated at your corporate office as I am going out of the town on an urgent priority due to some personal problem. I do understand that this meeting was of prime importance for the benefit of both the companies. I will reschedule the appointment once I am back in town. My secretary will surely contact your office and fix up a new appointment for the same. My mother is suffering from some heart related problem back home. Doctor has advised a surgery in this regard but it has been kept pending due to my business commitments here. However, the condition might deteriorate further if not taken in to account now. So, it has prompted me to act like a responsible son and that’s why I am leaving for home. I am taking a ten day break from all my work related ventures. I will be back in the town by 24th December. I will fix up all my meetings & appointments once I am back. Treating the above condition as grave, I am writing the letter to you. I hope this does not disturb your schedule. Sorry for inconvenience. I am looking forward to meeting you in person for the appointment we had, and same shall gets fixed by my office once I am back for which I shall let you know the date and time in advance. Yours Truly, Anuj Gupta Conclusion Upon looking the above sample on the captioned subject ‘cancel appointment letter sample’ it should have been clear by now as to what shall be used while penning down a cancellation letter to cancel your business related appointments. The above written format of cancellation letter is up to date and is in sync with adherence to the latest ethics of the business communities. However, if you want to have a look at more of the cancellation letter template, then it would be right for you to hover over the internet for the same. About Author: Anna Phills has written many articles on Resumes and Health which she cares a lot about. Why not visit her website which provides helpful tips on group interviews, medical coders salary, teller interview questions and medical question.
Pages to are hidden for
"Letter to Cancel your Appointment"Please download to view full document