How to Submit Your Idea

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					                   Call for Session Proposals (CFSP)
                      10th Annual New Partners for Smart Growth Conference
                            February 3-5, 2011 – Charlotte, North Carolina

                               SUBMITTAL INSTRUCTIONS
                              Submission deadline: June 30, 2010

STEP 1: Choose Content Level

STEP 2: Provide Your Contact Information

STEP 3: Session Details and Description

STEP 4: Describe Session Connection to Conference Purpose

                           All session proposals must have an implementation focus.

STEP 1:        Choose a Content Level
Sessions are needed at each level of complexity – beginner, intermediate, and advanced. These levels will be
advertised in this year’s conference materials, so please read through the descriptions carefully and select the
level that best fits your proposal.

Beginner =     Sessions are designed for the participant who is new to smart growth; these sessions are geared
               to a 101 level of comprehension.
Intermediate = Sessions are designed for the participant who is familiar with and has a general understanding
               of smart growth principles and concepts; these sessions are 201/301 level. Content presented
               here should be new and unique to approximately half of the audience.
Advanced =     Sessions are designed for the participant who is well-versed in smart growth and is currently
               working actively within their community to further the implementation of smart growth
               principles. These are 401 and above level sessions, content is cutting-edge, complex and
               ideally new to the entire audience. Attendees should have a sophisticated comprehension of
               smart growth.

STEP 2:        Provide Your Contact Information

As the submitter of the session for the conference, you assume responsibility for meeting all the deadlines
established by the conference organizers if your proposed session is accepted. This includes confirming the
participation of speakers, providing the Conference Organizers with complete and accurate contact information
for each of the speakers and the moderator, and meeting with your panelists to discuss the session and how you
will proceed with the presentation. In several cases, the conference organizers reserve the right to combine
session proposals of like content and topic materials, and suggest changes to proposed sessions as a condition of
inclusion in the final program. If your submission is impacted by these changes, you will be asked to work with
the organizers to coordinate your submission to best fit within the program.

STEP 3:        Session Details and Description

A.     Session Format: On the CFSP form, check the box next to the format you wish to recommend for
your session, if applicable. Use the descriptions in this document as a basis for your selection. If you would like
to submit more than one session proposal, you will need to complete a separate CFSP Submittal Form for each

Breakout “Panel” Sessions: These are traditional 75 to 90-minute panel presentation sessions, involving a
moderator and no more than 2-3 speakers giving presentations and/or discussing a new or common smart
growth topic. A panel session can be presented in the traditional sense of a moderated panel, or might take the
form of a Q&A Discussion, a Role Play, or another more interactive format. Preference will be given to
innovative, interactive sessions over traditional breakout sessions. Please specify format in the “Details” section
of your submission on the CFSP Submittal form.

Using the CFSP Submittal Form, provide the names, titles and affiliations of no more than three proposed
speakers and a moderator. Note that moderators play a critical role in creating successful sessions. Provide an
overview of each speaker’s content. Assume a 75-90-minute session.

Interactive Implementation Workshops: Unlike the breakout sessions, these two-hour interactive workshops
will be led by a facilitator and no more than two discussion leaders who will present in-depth the
implementation of a specific smart growth strategy or tool, for example common challenges to implementation
and how have practitioners overcome them. The implementation workshops can use a combination of case
study examples and tabletop exercises to encourage discussions and problem solving among the participants.

Using the CFSP Submittal Form, provide the names, titles and affiliations of proposed speakers and a
facilitator. Provide an overview of the implementation workshop and each speaker’s content, and the workshop
format (explain how this session will be interactive or engage participants). Provide an overview of handouts
and other materials to be used. Assume 2 hours.

Focused Training Sessions: These are 3-4 hour comprehensive sessions that provide the participants with the
opportunity to learn a concrete skill or explore a smart growth technique in depth. Examples are public policy
facilitation skills, charrette planning, real estate financing, storm water management, drafting a smart code, how
to design a land bank or community land trust, reforming your zoning ordinances, etc.

Using the CFSP Submittal Form, provide the names, titles and affiliations of proposed speakers and a
facilitator. Provide an overview of the training session and each speaker’s content. Provide an overview of
handouts and other materials to be used. Assume 3 or more hours.

Mobile Workshops (Tours): These mobile sessions will provide hands-on, real world learning about specific
smart growth issues, and will take the form of a traditional tour (by light rail, bus, bicycle, and/or on foot)
coordinated with a workshop format to make connections between the local experience and place-making.
Mobile tours may be held off-site, so submissions should identify all modes of transportation that will be used
for each tour, and the total time needed to conduct the tour (including travel to/from the Convention Center).

Using the CFSP Submittal Form, provide the names, titles and affiliations of proposed tour organizers/tour
leaders. If you are proposing that the tour include a meeting at an off-site location for the all/part of the tour,
provide details on the meeting space (if applicable) and an overview of material to be covered. The Conference
Organizers will secure bus transportation, if needed. Assume 3 or more hours.

Please Note: Proposed mobile workshops will not be considered without a committed tour organizer/tour
leader(s) being identified. Our experience indicates that tours are only successful if there is a person(s)
designated and willing to do all of the following, once the mobile workshop is accepted as part of the final
     Provide an official title and final promotional description of the tour
     Coordinate with all participating speakers, local partners, and venues to be visited
     Coordinate refreshments for tour participants, if needed
     Provide conference organizers a detailed trip route (including all stops) three weeks prior to the event (if
        bus transportation is required)

Networking Activities: This type of session provides an open forum for participants/groups to meet and share
ideas, best practices and to discuss how to engage people in their work. Conference Organizers will provide
some coordination, depending on what types of activities are proposed, provide meeting space, and promote the
activities to all conference participants both before and during the conference.

It is our goal that networking activities complement the conference program without competing directly with
scheduled plenaries, breakouts or workshops. Potential time slots for proposed networking activities might
include: time during breakfast each day, time during lunch, dinner meetings, or evening sessions on Friday or

Session Participants: Describe who your presenters will be. As the submitter, it is your responsibility to
ensure that these folks are part of the panel, or a reasonable replacement is secured based on your session
description. The Conference Organizers will not be responsible for finding speakers to replace ones that have
not committed to attending. If several speakers are not confirmed, or no speakers are confirmed by a designated
date, the session will be dropped from the program. Please note that all sessions should include a
multidisciplinary, diverse panel of speakers that represent various sectors and perspectives and that represent
gender and ethnic diversity. Because each proposal is being asked to consider equity considerations in the
session content, you will be asked to identify which proposed speaker(s) will be able to address these
perspectives. Because we also seek to enhance the diversity of our speakers, you will also be asked to identify
how your speakers represent diversity in ethnicity, gender, and perspective/discipline.

Session Moderators: Moderators play a critical role in creating successful sessions. It is important that a
moderator is chosen based on their demonstrated ability to be effective in this role, their clear understanding of
the expectations of them, and their understanding of the issues to be covered in the session they are participating
in. For the New Partners conference program, the Conference Organizers have the following expectation that all
of the session moderators/facilitators will be able to do the following:

      Briefly introduce the session and the topic, and explain the session format to participants
      Briefly introduce each speaker (brief biographies will be provided)
      Keep each speaker to their allotted presentation time (e.g., 15 minutes, 20 minutes)
      Cut speakers off if they run long, so as not to intrude on the next speaker’s presentation time, or the time
       designated for Q & A
      Be prepared to ask speakers pointed questions about their presentations, time permitting, at the end of
       the session
      Facilitate fielding questions for speakers from participants, if necessary

C.     Session Title: Provide the official name of the conference session (required). The title will be used in
program posted online and in the final printed program. Select a title that is evocative of your topic and will
appeal to a multi-disciplinary audience. Please refrain from using technical terms and acronyms within your
title. Please limit the title to 12 words.

D.     Abstract: Provide a description of your session in no more than 250 words. Please describe the
session purpose and goals, focusing on what makes your session compelling. Describe significant tools,
resources, experiences and objectives. In other words, please tell us what makes your session compelling.
Please provide complete thoughts and ideas. The session submitter will be responsible for developing this
session according to what is described in this abstract. We are seeking well thought out ideas related to smart
growth and its implementation. In order to be innovative, the planning committee needs session ideas to be as
specific and detailed as possible.

E.     Learning Objectives: Describe the three learning objective for your session. Each objective should
be described in 20 words or less.

STEP 4:        Session Connection to Conference Purpose

Typically the New Partners for Smart Growth Conference does not have specific centralized theme, due to its
multi-disciplinary nature and broad appeal. This will remain the case for 2011. However, in an attempt to help
attendees recognize sessions that are most pertinent to their interests and needs, we will organize the sessions
around thematic categories. In addition, the program will indicate the place-based focus, the level of jurisdiction
(local, regional, state, or national/federal) as well as the description of the community or “place” that is being
discussed (urban, suburban and small town/rural). It is our hope that sessions will provide significant details and
training for all attendees.

A.     Thematic Categories: This year’s sessions will be organized and presented based on thematic
categories. A list of categories is provided on the CFSP Submittal form. We understand that there is overlap
between these categories, and that your proposal might fit under more than one category. However, we are
asking that you choose only ONE category, the one that is the most appropriate for your proposal.

We strongly we encourage proposals that cover any of the thematic categories listed on the CFSP Submittal
Form, as all are extremely important to the conference program. That said, we are very interested in proposals
that enhance our knowledge of and develop new approaches to address the following topics: (1) how to finance
smart growth (for example: making the business case for smart growth, public-private partnerships, public
infrastructure financing, and innovative private investment strategies), (2) capacity building for local
governments and grassroots organizations implementing smart growth in their communities, and (3) equitable
development and environmental justice.

Please note that while the list of categories includes “Equitable Development” as a theme, ALL sessions
should explore equity and public health considerations.

B.     Place-Based Focus: We are trying to select sessions that make-up a wide cross section of the types
of places that are trying to implement smart growth. By knowing where the sessions are locationally focused, ie,
urban, rural, etc, the session organizers will have a better chance to develop a program that meets the needs
attendees stratified among a variety of factors. In other words, we are looking for a good cross section of
examples from a variety of sources.

On the CFSP Submittal form, for your session proposal, you will need to choose one category from each of the
following two lists:

     Level of Jurisdiction                          Type of Place
       Local                                         Urban
       Regional                                      Suburban
       State                                         Small Town/Rural

C.      Stages of Smart Growth: Similar to the “place-based focus,” organizers are seeking sessions that
convey a wide variety of stages of smart growth implementation. By identifying your session in one of the
following categories, the Conference Organizers will be able to develop a complete and comprehensive
program that covers the essentials of achieving smart growth.

Another means of categorizing the sessions is determining how each session addresses various stages of smart
growth implementation. The ideal is to identify in advance whether a session will focus on policy development,
strategy development, public participation, planning, advocacy and the like. Conference attendees have
requested this information to help them determine whether a session will provide them with a perspective that is
consistent with their needs and situation.

On the CFSP Submittal form, for your session proposal, you will need to indicate the implementation level from
the following list that will characterize the type of information your session will represent:

           Information Gathering
           Work on Changing Policies
           Planning Stage of Implementation
           Work on Advocacy
           Work on Capacity Building
           Focus on Public-Private Partnership
           Other: (Please Explain) __________________


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