REQUEST FOR PROPOSAL (RFP)
PROFESSIONAL CONSULTING SERVICES - SOLID WASTE ENGINEERING
FREMONT COUNTRY SOLID WASTE DISPOSAL DISTRICT
The Fremont County Solid Waste Disposal District (FCSWDD) is hereby soliciting proposals
from qualified firms interested in providing the professional engineering and environmental
services as described in this RFP.
Proposal Due Date: January 15, 2010
No. of Copies: One (1) original and ten (10) copies, including one (1) electronic copy in
PDF format on a CD / detachable drive.
Submit to: FCSWDD
Attention: Don Connell
52 Beebee Road
Lander, WY 82520
Primary Contact: Don Connell
E-mail questions to email@example.com
FCSWDD reserves the right to reject all or portions of any or all proposals, to waive
irregularities and technicalities, to re-advertise, or to proceed to contract for the services
otherwise, as is in the best interest of the FCSWDD.
All applicants shall prepare and submit proposal at their own expense, and there is no express or
implied obligation for the FCSWDD to reimburse or pay applicants for any expenses incurred in
preparing statements of qualifications or responding to this request.
I. INTRODUCTION AND BACKGROUND
The Fremont County Solid Waste Disposal District (FCSWDD) was formed in 1979. The
District boundary encompasses all of Fremont County, Wyoming including the Wind River
Indian Reservation (WRIR). The District operates two bale facilities, four landfills, and twelve
transfer stations. Four of the transfer stations are located on the WRIR. The District is managed
by an appointed nine-member board, and day to day operation is overseen by a superintendant.
Funding is provided by a three-mill levy on property and mineral taxes, as well as user fees
generated by the Pay As You Throw (PAYT) program.
The District requires the services of a firm that employs professionals with sufficient credentials
to perform engineering and environmental consulting related to solid waste management. Such a
firm may employ professional geologists, scientists, professional engineers, geoscientists and
chemists. Consultants should be experienced and knowledgeable in solid waste management
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issues, including landfill and transfer station siting, operations, termination, and post-closure
II. SCOPE OF SERVICES
The selected firm will perform engineering and environmental consulting services including, but
not limited to the following:
1. Prepare and submit required documents, reports and permit application materials to
Wyoming Department of Environmental Quality (WDEQ) for all FCSWDD needs,
Monitoring wells (subsurface gas and water)
Other environmental monitoring systems
Landfill facilities and associated infrastructure
Post-closure monitoring and assessment
Leachate control systems
Surface and Groundwater control systems
Soil stabilization issues
2. Submit permit application materials according to specified schedules and deadlines and
follow through with WDEQ to ensure that all facilities operate in compliance with
current regulatory requirements and to avoid operational permit violations, and timely
address any violations that may occur.
3. Establish a close working relationship with WDEQ and FCSWDD Management and
Board of Directors to address state and federal regulatory compliance issues in a timely
4. React on-call to the District Superintendant’s requests for engineering or other assistance.
5. Assist FCSWDD Management with revisions to current landfill operations and site
development plans, including updating landfill life analysis, leachate generation analysis,
landfill gas control system plans, and environmental monitoring systems.
6. Support and work with the District’s consultants, WDEQ and the Bureau of Land
Management (BLM) in support of land acquisition for new landfill development and
existing landfill expansion.
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7. Design and coordinate with the District and other recyclers and entities I implementation
and construction of a recycling system, including satellite facilities, pick-up and sorting,
compaction and distribution for sale or recycled material.
8. Develop closure plans; design and implement required post-closure plan elements
including groundwater and subsurface gas monitoring systems.
9. Design and work with the District to install groundwater, leachate, and gas monitoring
wells; collect samples and provide results of analysis in written reports submitted
quarterly, annually, or semi-annually, as appropriate.
10. Perform statistical analysis and evaluation of environmental data, report results and
recommendations according to schedules established by the governing regulatory
11. Conduct studies and develop plans to facilitate expansion of existing landfills at the
request of the District.
12. Conduct new landfill, transfer station, baler facility and all related solid waste
management facility siting studies; including location standards, environmental review,
and biological evaluation.
13. Develop and implement construction quality assurance programs for landfill covers
(intermediate and final) and liners, including field and laboratory testing for permeability,
soil/material composition, and engineering characteristics.
14. Conduct boundary and topographic surveys and prepare design drawings.
15. Coordinate geologic and hydrogeologic explorations, and analyze and interpret associated
16. Design groundwater remediation and/or disposal systems.
17. Re-evaluate FCSWDD solid waste management planning on a 10-year basis, or as
directed, and assist with modification and implementation of plans, as necessary.
18. Keep, maintain, inventory and catalogue all documents produced under the contract, this
library will be owned by the District and must be made available on demand.
19. Secure and maintain all materials and property purchased under the contract using
District funds, such as Sanitas computer software, to be returned to the District upon
20. Attend monthly FCSWDD Board meeting to provide project status updates and inform
the Board of current or upcoming issues; attend special meetings at the request of the
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21. Provide general solid waste management consulting services, including construction
management and other engineering services, as directed by the Board.
22. Each proposal must describe how the applicant will perform the scope of services within
Fremont County, Wyoming.
III. QUALIFICATION SUBMITAL REQUIREMENTS
1. Professional Qualifications – Present a brief history of the firm/team, including location,
size, resources, service sectors, and a statement of the team’s ability to perform the work.
2. Key Staff – Describe the licensed key staff who will be involved in the project, their
particular position, technical skills and abilities and responsibility to the project at hand.
Provide resumes of key staff.
3. Proposed Key Subcontractors – List all key subcontractors you propose to support your
team, including the areas of support they will provide.
4. Related Project Experience – Identify and describe similar work completed with State
and Federal agencies, including your philosophy for solutions to problems that arise.
5. Project Understanding and Approach – Explain the team’s approach to the Scope of
Services, specifically regarding project management, distribution of responsibility among
the project team, task assignments relative to areas of expertise, and procedures for
reporting and invoicing. Identify those team members who will communicate directly
with the Board and specify planned methods of interaction.
6. References – Provide three references for the firm’s work experience and ability to meet
7. General and Professional Liability – Provide evidence of general and professional
liability insurance, with minimum amounts of $1,000,000.00 per occurrence and
Please note: All proposal documents will be considered public knowledge (excepting the Fee
Schedule), unless noted otherwise. Information deemed by the consultant to be trade secrets,
confidential information, or privileged data not to be made public will be clearly marked as such.
IV. SELECTION CRITERIA
All qualifications received shall be subject to evaluation by a selection committee. Upon
recommendation of the selection committee a short list of applicants shall be developed and
scheduled for interviews. The evaluation and interviews shall be for the express purpose of
selecting the applicant that best meets the RFP requirements and serves the interests of the
District. The following areas will be considered in the selection:
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1. Qualifications of firm and key personnel (25%) – This includes overall experience of the
firm or team, experience of key personnel, and background of the firm.
2. Demonstrated ability to work with State of Wyoming regulatory agencies and federal
Land management agencies (20%) – Identify regulatory agencies worked with on a
regular basis and demonstrate a successful track record of meeting deadlines and
maintaining permit compliance, as applicable.
3. Technical Work Experience (20%) – Demonstrate ability to provide the services outlined
in this RFP, including successful alternative designs that have resulted in reduced cost or
improved performance during similar or related project work.
4. Cost (20%) – Provide a fee schedule in a separate sealed envelope marked “FEE
SCHEDULE”, including hourly rates for all employees and unit rates for travel costs,
equipment fees, and similar information for subconsultants proposed to complete work on
5. Knowledge of Local Conditions (15%) – Demonstrate how your team will address a
working knowledge of geology and hydrogeology, political makeup, and physical area, as
they apply to conditions specific to Fremont County, Wyoming.
V. MANDATORY PRE-PROPOSAL MEETING
A Mandatory pre-proposal meeting shall be held at the Fremont County Solid Waste
Disposal District Office at 52 Beebe Road, Lander, Wyoming on January 5, 2010
commencing at the hour of 10:00 A.M. All persons or firms interested in submitting a
proposal must attend the meeting. The purpose of the pre-proposal meeting is for those
interested in submitting proposals to familiarize themselves with the operations of the
District and to ask questions pertaining to the work.
The anticipated schedule for consultant selection is as follows, subject to change by the
FCSWDD Board of Directors:
Issuance of this RFP December 15, 2009
Mandatory pre-proposal meeting January 5, 2010
Qualifications / Proposal Due January 15, 2010
Interviews with Selected Firms Week of January 25, 2010
Select Consultant February 8, 2010
Finalize Agreement / Contract March 1, 2010
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