THE GOOD CLUB GUIDE EXTRA FOR A CHAIRPERSON by bzs14448

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									  THE GOOD CLUB
   GUIDE EXTRA:
FOR A CHAIRPERSON
             GETTING STARTED

The following sections will provide additional help and
support for a Club Chairperson in key areas of the
role. This resource contains additional information to
the Good Club Guides, and should be read in
conjunction with the Good Club Guide for a Club
Chairperson and Secretary, and other ASA Good
Club Guides. These are available through the British
Swimming website at www.britishswimming.org
        HOW TO USE THIS RESOURCE

• As a reference to assist you/others in their role
• To assist a club in recruiting volunteers by giving
  information about a role
• To prompt discussions at your club about the
  standards and qualities of volunteers needed
• As part of an induction for a new volunteer at the club
• To input into the development /action plan for the
  club
           ACTIVITY 1:
HOW DOES THAT FIT WITH YOUR ROLE?

Using the role description in the ASA Good Club
Guide for a Chairperson, consider how this relates to
you, and the role you are doing / could be doing in
the future? E.g. are there areas, as a Chairperson
that you may need to consider as part of your role
having read the above information?
              TERM OF OFFICE

This will vary according to club constitutions, and club
election processes. Some clubs have rules that
stipulate a new person each year, or a limit to the
number of times a person can be re-elected, to
prevent one person remaining in post for too long a
period of time.
              ACTIVITY 2:
      HOW LONG IS YOUR TERM OF
      OFFICE AS A CHAIRPERSON?
What are the benefits / challenges to you, and to the
club in this term of office (ie. short term or long term)?

          Benefits                    Challenges
                           
                           
                           
                           
                           
                           
Did you think of the following:……..
SHORT TERM OF OFFICE:
• Could prevent one person from becoming too
  powerful / influential
• It saves one person having to continually undertake
  this position
• The club builds up the skills of others
• It may take time to build essential knowledge and
  experience in the role
• It may bring inconsistency and instability within the
  club by having high turnover
• May be difficult to make an effective contribution until
  experienced in role
LONG TERM OF OFFICE:
• It potentially rewards long service
• It could give a person time to settle in and develop into
  the role
• It could provide consistency and continuity within the
  club
• Provide effectively chaired meetings and great
  leadership within the club
• It could mean the club is “controlled” by one person, and
  they may not be open to new ideas or ways of working
• Club may become too dependant upon one person, and
  make recruitment for this post difficult to “fill the shoes”
  of the outgoing chair
              ACTIVITY 3:
        WHAT WILL YOU DO NOW?

Based upon activity 2, what will your
recommendations be on the term of office for your
club?

Who do you need to tell/ what do you need to do with
this decision?
  THE CURRENT STATUS OF YOUR CLUB

It may help to assess the current status of your club to
gain an understanding of what the current situation is,
and to then prepare for the future. The ASA’s swim21
club development programme is the recommended
process that will help you to do this. You may find a
SWOT analysis (strengths, weaknesses, opportunities
and threats) useful in gaining a current picture of the
club.
SWOT ANALYSIS: WHAT DOES YOUR CLUB
         HAVE TO OFFER?

 Using the SWOT table try writing down what you feel
 your club has to offer, and also consider this in
 relation to its potential for the future. You can ask
 others in the club to help complete this exercise
 (particularly existing volunteers too) – this will give a
 good overview of the benefits and challenges for the
 club too.
                                   SWOT ANALYSIS
STRENGTHS                                 WEAKNESSES
e.g Sociable club with wide range of ages      e.g Lack of qualified coaches to lead
participating                                  sessions
                                             
                                             
                                             
                                               
OPPORTUNITIES                                  THREATS
e.g access to funding sources to develop the   e.g Change in contract for pool hire
club                                           
                                             
                                             
                                             
            ACTIVITY4:
WHAT WOULD AN IDEAL CLUB LOOK LIKE?

 In an ideal world, write down below the areas that
 you feel a club should have in place to support the
 needs of its athletes, teachers, coaches and
 volunteers?

 Give your club an overall score out of 10 on its
 current position (1 is poor, 10 is excellent)
             ACTIVITY 5:
PRIORITIES FOR A CLUB CHAIRPERSON
In your role as leader of the club, write down what you
think are the three main priority areas for your club in
the future:
e.g. working through swim21, recruiting new
volunteers, re-organising the squad structure etc.
What do you think is your role in making this happen?
e.g making the case for this to be on the club agenda,
sharing a vision across the committee, leading the
way, being a role model, evaluating and improving the
club’s activities etc.
          ACTIVITY 6:
  HOW EFFECTIVE ARE YOUR CLUB
     COMMITTEE MEETINGS?
Write down your thoughts on your experiences of
club committee meetings to date.

Are they: motivating, have sound decision making,
clear     communication     channels,    informative,
interesting…….. or are they wasting time and money,
poorly attended, frustrating, no constructive
outcomes or decisions????
          ACTIVITY 7:
FUTURE CLUB COMMITTEE MEETINGS
As the principal leader of the club, write down the key
areas that should form the basis for agendas at
committee meetings? (you can use the information
from activity 3 or your swim21 audit to assist here.)
e.g. leading the strategic direction for the club
(swim21), determining the club’s purpose, objectives
and targets, monitor the financial and non-financial
performances of the club, ensuring club compliance
with ASA policy and laws, promoting/championing
equal opportunities, supporting other volunteers
Describe your role in making this happen? E.g
making the case for this to be on the agendas,
sharing a vision across the committee, leading the
way, being a role model, evaluating and improving
the club’s activities etc.

How will you lead and achieve this in partnership with
your club committee members?
              ACTIVITY 8:
       SELF REFLECTION ACTIVITY

What could you do to gain further experience in being
a Chairperson having now read this resource?
e.g. Contact neighboring swimming club to network
with the Chairperson

What information might be useful for you to follow up
/ gain further information on to help you during you
term of office as a Chairperson?
Who are the people who will be important for you to
speak / communicate with in order to achieve the
above and why?

What further help do you need in developing your
Chairperson skills? (You may be able to discuss this
with your ASA Regional Office)
Twelve months from today, what is the one thing you
would like to have achieved in being a Chairperson?



TIP: Set a reminder in your phone / diary / calendar
that you have committed to doing this, and to re-visit
this page!
                 SUMMARY

We hope you have found this guide informative in
guiding you in your role, and providing you with
information and helpful tips. We wish you a great
experience in your role and thank you once again for
all your time and commitment you are giving to the
sport.
          ACKNOWLEDGEMENTS
The ASA are grateful for the contributions and input
from the ASA Volunteer working group in ensuring
these resources are written and reviewed by
volunteers, for volunteers. These resources also
draw upon the work developed by swim21 clubs,
runningsports and Volunteering England. The ASA
would like to acknowledge and thank these
organisations for their support and permission in
using the work they have completed.

								
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