OCS Junior-Senior High School Booster Club News Parents who are already involved, or who want to become involved, in raising funds for extra-curricular activities at the OCS Junior-Senior High School—both athletic and non- athletic activities—are urged to attend the next meeting of the OCS Junior-Senior High School Booster Club on Sunday, July 20 at 7 p.m. in the High School Library. The agenda will include acceptance of nominations and elections for the offices of president, vice president, treasurer and secretary and an overview of the Booster Club’s goals and how the club can be effective at supporting extra-curricular and other fund-raising activities at the high school. Beginning July 1, 2008, all extra-curricular fundraising activities—both athletic and non- athletic—must be compliant with the criteria outlined in the January 2008 District Policy for Extra Classroom Funds. This policy was established so that the district would be compliant with New York State regulations. Until now, the district has not been in compliance with these regulations. Highlights of the new policy include: The Board of Education must recognize all student clubs Student clubs must have an advisor Student clubs must have student officers, including a student treasurer Student clubs must keep minutes and financial records Students must vote on how funds are to be raised and spent Student club financial records are subject to audit by the district’s certified public accountant Raffles or other games of chance are prohibited by New York State law Many of the fund-raising events—both athletic and non-athletic—that have occurred at OCS in the past to support extra-curricular activities would not have met the criteria outlined in the Policy for Extra Classroom Funds. These fund-raising activities will no longer be allowed unless sponsors meet the criteria for a student club OR the fund-raising activity is held under the umbrella of a volunteer parent organization such as the proposed OCS Junior-Senior High School Booster Club. That is why it is critically important for all parents to join together to make the Booster Club a reality. So far, there has not been enough parental interest to support the formation of the Booster Club. Once established as a non-profit 501(c)(3) organization, the Booster Club would become an umbrella organization under which parents can continue to raise funds for extra- curricular activities in much the same way as has been done in the past. Each group would have its own account in which its funds would be deposited. Groups would request draws from their accounts as needed. The Booster Club would also have a general fund that would be used to deposit earnings from collective fund-raising events. All of the proceeds from the Booster Club’s general fund would be used to benefit activities at the high school. The Booster Club offers a way in which all parents can continue to raise money to support the students and extra-curricular activities at the Junior-Senior High School. Participation in the Booster Club is not mandatory for student clubs that have met the new policy guidelines and are recognized by the OCS Board of Education. However, by working together, we can find new and creative ways to support all of these activities and ensure that extra-curricular activities continue to thrive at our school now and in the future. We hope to see as many parents, coaches, and class and club advisors as possible at the July 20 meeting. Please come and find out how you can be part of this great concept. Booster Club information is available on the OCS Web site at http://www.ocs.cnyric.org. Those with further questions are urged to contact Bill Guptil, acting chair of the OCS Booster Club, at 469-4596 or Tim Decker, assistant superintendent for Business and Administrative Services, at email@example.com.
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