These by-laws are for information and educational purposes. The actual by-laws may vary by
school district, state and may vary depending upon whether the organization is incorporated or is
an un-incorporated association. Please check with you school or legal professional for more
SAMPLE BY – LAWS
The name of the organization shall be the ABC Booster Club (The Club).
The purpose of the Club shall be to provide financial support to the ABC High School Team/ Band
Organization/ etc. and encourage the participants in competition and events. The Club will also
encourage sportsmanship, social participation and etiquette among participants, members and
The location of the offices of the club shall be in City, State.
Membership in the Club is open to parents of members of sport/ activity participants, teachers,
administrators, and others who wish to support the team/ organization.
The annual membership dues shall be $50.00 per family or $25.00 per individual. Dues are
payable at the first annual meeting but new members may join the Club at anytime and pay the
THE CLUB YEAR
The business year shall run from the 1st day of June until the 30th day of May.
ELECTIONS AND TERM
Nominations for new Officers/ Board Members will be made by at least 2 new members at least
one month prior to the first annual meeting with elections made prior to the first annual meeting.
Election of new Officers/ Board Members shall be by a simple majority of votes cast. The
Secretary will administer the election and record the number of votes in the minutes.
Any and all of the Officers/ Board Members may be removed for cause by majority vote of the
OFFICERS/ BOARD MEMBERS
The President shall preside and lead meetings of the Officers/ Executive Board and the general
members, shall serve as general manager, and communicate between school administration,
directors, or coaches. The President may create committees as he/she deems necessary and
appoint a chairperson for each committee.
The Vice President shall assist the President and act as President in their absence. The Vice
President shall be responsible for the coordination of all fundraising efforts and events.
The Secretary shall record and keep the minutes of all meetings of the executive board and the
general membership, be responsible for all publicity and correspondence of the club, serve notice
of Officer/ Executive and general meetings and have custody of and maintain all permanent
records of club affairs other than those entrusted to the Treasurer. The Secretary shall also
preside over annual elections of Officers/ Executive Board.
The Treasurer shall receive all monies of the club and disburse authorized funds upon proper
authorization, write, sign and issue checks, maintain bank accounts, and prepare and present
financial reports at each general meeting.
The first annual meeting shall be in June. General membership meetings shall be held at a
predetermined and announced place on the second Tuesday of each month at 7:00 PM. No
notice of these meetings other than location is required
Special meetings may be called by the President or upon request of members. Written,
electronic, or telephone notice of the time, place, and purpose of such special meetings shall be
given no later than three days prior to the scheduled meeting. No other business but that
specified in the notice may be transacted at the meeting.
Each member has one vote. A quorum shall be seven members. No official act may be taken or
voted upon unless a quorum is present. Decisions shall be made by a majority vote of the
members present (a quorum having been established).
The agenda for all meetings of members shall be as follows:
1. Reading of the minutes of the preceding meeting
2. President’s report
3. Committee reports
4. Old and unfinished business
5. New business
BUDGET AND FINANCE
An annual budget shall be prepared by the Officers/ Executive Board and presented for approval
to the members no later than the general meeting in October.
The President/ Chairman shall be authorized to direct the Treasurer to issue checks consistent
with the budget which do not exceed $500. Amounts in excess of $500.00 shall be approved by
a majority of the members present at the vote.
Requests for funds or purchases shall be submitted in writing to The Club. The Treasurer shall
issue and retain forms for requisition.
No check shall be disbursed unless the Treasurer receives a signed request form along with an
invoice, purchase order or receipt from the vendor or person requesting the check.
All revenues of The Club will be used strictly to further the purpose of The Club in a manner
consistent with an adopted budget or the expressed wishes of the voting membership.
Roberts Rules of Order shall govern the conduct of the Club meetings.
The by-laws may be adopted, amended or repealed by the members at the time they are entitled
to vote in the election of officers/directors by a majority vote. A notice of vote must be announced
by the secretary at least one week prior to the actual vote.