Paramount Objectives for Konica Minolta by oyc99684

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									     Fair and Transparent Corporate Activities

     Paramount Objectives for Konica Minolta


     Fairness and transparency form the most important principles of Konica
     Minolta’s corporate activities. To uphold these principles, all people working
     in the Konica Minolta Group take responsibility for their actions based on
     corporate ethics that go beyond simply obeying the law. The following is an
     overview of the Group’s compliance system for ensuring fair and transparent
     corporate activities.


                           Konica Minolta’s                                               Guidelines for Each
                           Compliance System                                              Employee
                         ● Scope of Compliance                                          ● Konica Minolta Group Conduct
                         K o n i c a M i n o l t a ’s v i e w o f c o m p l i a n c e     Guidelines (excerpts)
                         comprises much more than just adhering to
                         relevant laws in a particular country, and                       Basic Approach
                         extends to living up to other important
                                                                                          We will observe all relevant laws and
                         standards such as corporate ethics and in-                       regulations, along with in-house rules and
                         house rules.                                                     codes.

                            Scope of Compliance at the Konica Minolta Group               We will respect social norms and will act in
                                                                                          full awareness of corporate ethics, as well
                                                                                          as common sense, so as to be accountable
                                                                                          for our acts.

                                               ���������                                  We will seek to understand the Guidelines
                                                �������                                   thoroughly, and to comply with them
                                                                                          always.

                                                 ��������                                 We will not violate the Guidelines under
                                    ��������     ��������                                 any circumstances, even to benefit the
                                                                                          Company or increase profits, even if so
                                   �����������     ���                                    instructed by our superiors; or if the
                                               �����������                                Guidelines have long been violated by our
                                                                                          predecessors and many other companies,
                                                                                          or their violation has become industrial or
                                                                                          national practice.


                         The Konica Minolta Compliance Manual has
                         been prepared and distributed in order to                      The Konica Minolta Group Conduct Guide-
                         ensure that the Konica Minolta Group                           lines are of a universal character, adhered to
                         Conduct Guidelines are being followed                          throughout the Group’s corporate govern-
                         diligently in employees’ daily activities. A                   ance, and given the highest priority in all
                         Chinese-language version has also been                         Group activities. Based on this fundamental
                         prepared that reflects the legal requirements                   approach, a total of 40 conduct-guideline
                         in China.                                                      items have been established in the categories
                                                                                        of Products and Services, Fair Transactions,
                                                                                        Export and Import Procedures and Regula-
                                                                                        tions, Protection of Confidential Information
                                                                                        and Intellectual Property, Communication
                                                                                        and Information Disclosure, Environmental
                                                                                        Protection, Contribution to Society, Respect
                                                                                        for Employees, and Internal Policies and
                                                                                        Regulations.



                         Konica Minolta
                         Compliance Manuals




29
                                                                              Multilingual Handbook of Konica Minolta
                                                                              Group Charter of Corporate Behavior


                                                                                                      To share the spirit of the Konica Minolta
                                                                                                      Group Charter of Corporate Behavior
                                                                                                      globally, Konica Minolta prepared a
                                                                                                      multilingual handbook written in nine
                                                                                                      languages (Japanese, English, Chinese,
                                                                                                      German, French, Spanish, Portuguese,
                                                                                                      Italian and Russian) and distributed it to
                                                                                                      all people working in the Konica Minolta
                                                                                                      Group around the world.




  Worldwide Compliance throughout                                                                                                        From Policy Creation to
  the Konica Minolta Group                                                                                                               Practical Application
● Compliance Promotion System                                                                                                          ● Progress in Promoting Compliance                            Staff Voice
The Konica Minolta Group makes fair and                                                                                                In fiscal 2007, the Konica Minolta Group held
transparent corporate activities an integral                                                                                           thematic compliance seminars nationwide in                    Values shared by all
                                                                                                                                                                                                     employees
part of the corporate culture wherever the                                                                                             which the Group employees can voluntarily
Group operates around the globe. Even be-                                                                                              participate. Topics included the prevention of                We are working to promote
fore the Japanese New Company Law came                                                                                                 harassment (1,305 participants), the Antimo-                  compliance so that all group
into effect in May 2006, Konica Minolta had                                                                                                                                                          employees can go forward
                                                                                                                                       nopoly Act in (632 participants), the Subcon-                 with a sense of pride in their
been building a compliance system in line                                                                                              tracting Law (372 participants), and the                      work. At Konica Minolta, we
with the law concerning the company-with-                                                                                              Personal Information Protection Law (256                      think that the passive
committee system. The executive officer                                                                                                participants), among others. The Group also                   approach to compliance of
                                                                                                                                                                                                     adhering only to explicit laws
responsible for Group compliance, who is ap-                                                                                           conducted position-based compliance educa-                    and regulations is not enough.
pointed by the Board of Directors of Konica                                                                                            tion for a total of 500 individuals in different              We are striving to set a higher
Minolta Holdings, Inc., convenes the Group                                                                                             positions. In North America, local staff mem-                 ethical tone and create a
Compliance Committee, an advisory board                                                                                                                                                              shared value: Wanting to do
                                                                                                                                       bers (company lawyers) held educational                       the right thing.
comprising the chairpersons of compliance                                                                                              sessions on issues including competition laws,
committees in the Group’s business and com-                                                                                            sexual harassment, and import and export
mon function companies. Thus, a powerful                                                                                               regulations. In Europe, education was provid-
compliance system has been created, in                                                                                                 ed through such means as the publication of
which ultimate responsibility is assigned to                                                                                           handbooks on matters including environmen-
the top management at Konica Minolta                                                                                                   tal directives and competition laws.
Holdings, Inc. and at each Group company.                                                                                                  The Group’s business companies and
In this way, consistency is ensured for compli-                                                                                        common function companies are required to                     Manager
ance activities at all affiliated companies                                                                                            report such compliance promotion progress                     Legal Division
worldwide.                                                                                                                             t o t h e G ro u p C o m p l i a n c e C o m m i t t e e      Konica Minolta Holdings, Inc.

                                                                                                                                       every month.
                                                                                                                                                                                                     Yuji Taguchi
      Compliance Promotion System

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     Fair and Transparent Corporate Activities

     Paramount Objectives for Konica Minolta




                       An Open and Fair Partnership with Suppliers

                     ● Group Procurement Policy
                     On April 1, 2008, the Konica Minolta Group established a new procurement policy for the entire
                     Konica Minolta Group, in order to pursue customer satisfaction and fulfill social responsibilities.




                                                            Konica Minolta Procurement Policy

                       The Konica Minolta Group pur-                                             ��� ����� ������ ������������ ���� ���������
                       sues customer satisfaction by                                             ��������������������������������������������
                       creating innovative products and                      ����                ������������ ��� ��� ����� �������� ������
                       services that contribute to the de-                                       �������� ����������� ����� �� ���������� ����
                                                                                                 �������������������
                       velopment of society, according
                       to our management philosophy,                                             ��� ����� ������ ���� ������������� ������ ����
                       “The Creation of New Value.” In                                           ���������� ��� ����� ������������ ����� ���������
                                                                              ����               ����������� ���������� ���� ����� ������� ��������
                       procurement activities, we estab-                                         ����������������
                       lish firm partnerships with our
                       suppliers based on fairness and                                           ��� ����� ����� �� ������� �������� ���� ������ ����
                       transparency and aim to build a                      ������               ����������������������������������������������
                                                                                                 ������������������
                       sustainable society by fulfilling
                       social responsibilities with our                                          ��� ����� ������� ����� ���� ��������� ����� ����
                       suppliers.                                        ����������              ������������� ���������� �������� ���� ���������
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                                                                                                 ��� ����� ����������� ��� ���� �������������� ��������
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                                                                       Request to Suppliers
                       Based on strong partnerships with our suppliers, we ask them to focus on the following areas in
                       order to increase customer satisfaction and fulfill social responsibilities.

                         1) Excellent quality                                         5) Environmental protection
                         Ensuring the safety of products and services, including      Undertaking environmentally conscious business
                         compliance with the safety standards of each country         activities and material procurement
                         and region and improving quality to meet the
                         demands of customers                                         6) Respect for the human rights of workers
                                                                                      Respecting basic human rights, including the prohibi-
                         2) Reasonable prices                                         tion of child labor, forced labor, and discrimination
                         Pursuing prices with market competitiveness                  based on ethnicity, sex, and any other grounds

                         3) Response to changes in demand                             7) Health and safety
                         Developing a stable supply system that can respond           Providing safe and clean work environments
                         flexibly to changes in demand
                                                                                      8) Information security
                         4) Compliance with laws, regulations and                     Continuously improving information security
                            corporate ethics
                                                                                      9) Firm management foundation
                         Complying with all laws and regulations of each
                                                                                      Building a firm management foundation to ensure a
                         country and region, and with corporate ethics
                                                                                      continuous and stable supply of materials




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  Hotlines to Promote                                       Creating Mechanisms to Prevent
  Compliance                                                Accounting Improprieties
● Establishment of the Hotline                            ● Complying with the Financial                  Staff Voice
In Japan, the Konica Minolta Group main-                    Instruments and Exchange Law
tains a Group-wide hotline that allows                    As part of worldwide efforts to prevent im-     Prepared for full
                                                                                                          enforcement of J-SOX Law
employees to report any compliance viola-                 proper corporate accounting practices, the
tions that are discovered. Employees can                  Japanese Financial Instruments and Exchange     We have been supporting the
consult with the hotline by telephone, email,             Law (J-SOX) came into effect in fiscal 2008.    preparation of more trustwor-
or letter. In addition, independent hotlines                                                              thy financial statements
                                                          The Konica Minolta Group has implemented        mainly through Process Level
have been set up at each business company                 measures to comply with this law in four        Control (PLC) and IT General
in Japan for the business company’s organi-               phases. Phase one covered the overall plan-     Control (ITGC), which are
zation, including its subsidiaries. Likewise,             ning and was completed in fiscal 2006. The       part of the internal controls
                                                                                                          that are the foundation of
some of the Group companies outside Japan                 next three phases were completed in fiscal      reliable financial statements.
also maintain their own hotlines.                         2007. Phase two covered the documentation       Thanks to the efforts of each
    In fiscal 2007, the Group Hotline was op-              of internal controls, phase three involved      company, we are prepared
erating effectively. Investigations were made                                                             for the full enforcement of
                                                          evaluation of the design and operation of       J-SOX.
into the content of the reports, while ensur-             business processes, and phase four took care
ing that the identities of the whistleblowers             of identifying and resolving the deficiencies
remained protected. These efforts were im-                discovered in the phase three evaluation.
mediately followed up, as necessary, with                 Currently, the implementation system has
measures for improvement. Those contacting                been put in place, and evaluation of internal
or making reports to the hotline have not                 controls is being carried out. Konica Minolta
suffered any negative consequences.                       will continue to promote Group-wide efforts
                                                          to create mechanisms to prevent any errors      Chief
                                                          by reviewing the report preparation process,    Business Systems Development
  Konica Minolta Group Hotline (Japan)                    and will publicize the efficacy of the report-   Headquarters
                                                                                                          Konica Minolta Information
                                                          ing process.                                    System Co., Ltd.
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