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Minutes of a Meeting of Hook Parish Council held on Wednesday 18th June 1997 in Hook Village Community Hall at the conclusion of the Planning Committee Present: Councillors: Mrs. J. Bonnin Mr. M. Clark Mrs. J. Deller Mr. P. Edmonds Mr. P. Jennions Mr. P. Moore Mr. A. Saltmarsh Parish Clerk: Mr. D. Deadman [Note: Councillor T. Taylor arrived at the meeting during consideration of Item 38] 23. Apologies for Absence Apologies for absence were submitted from Councillor D. Burke who was ill and T. Taylor who was attending a meeting regarding the closure of Odiham Cottage Hospital. 24. Appointment of Chairman In the absence of both Chairman and Vice-Chairman, Mrs. J. Deller was appointed Chairman of the meeting. 25. Minutes The Minutes of the meeting held on 7th May 1997 were confirmed and signed as a correct record. 26. Appointment of Garden & Cemetery Committee Arising from discussion of the Minutes dated 7th May 1997, it was agreed that under Minute No. 7[c] a letter of appointment be sent to Mr. F. Sopwith. - 2 - 27. Elizabeth Hall Committee Arising from Minute No. 9[b] [7-5-97] the Clerk reported that Hart District Council would fund the provision of a permanent ramp/ wheelchair access to the Hall if a request was made to the Chief Executive. Resolved that Councillor J. Deller report this information to the next meeting of Elizabeth Hall Committee. 28. Committee Minutes The Minutes of the following meetings were confirmed and adopted:- [a] Planning Committee 7th and 21st May, 1997. [b] Amenity Committee 21st May, 1997. 29. Police Report/Security Strategy Resolved that the Clerk try to arrange a meeting on 14th or 15th July 1997 at 8.00 p.m. 30. Highway Matters The following matters were raised and comments made as follows:- [a] Clearance of footpath A.30 - Work had been undertaken and noted. [b] Clearance of footpath B3349 - No action had taken place and Clerk asked to progress this matter. [c] Highway matters arising from meeting of 7th May 1997 - A letter was submitted from the Area Surveyor and read to the meeting and it was agreed the letter be circulated. [d] Weight restriction on Hook Station Bridge - It was noted that Hampshire County Council proposed to make a Road Traffic Regulation Order to restrict the Gross Vehicle Weight to 7.5 tonnes, with an exception for buses and - 3 - emergency services provided gross weight of such vehicles does not exceed 17 tonnes. [e] Holt Lane - A request was submitted from a resident in Holt Lane for a sign to be erected beyond the railway bridge requesting motorists to drive at low speed and with care. Agreed the Clerk ask Area Surveyor if this request could be agreed. 31. Parish Reception The Clerk reported that he and the Chairman had attended the above on 11th June at Civic Offices, Fleet when it had been made very clear that Hart District Council would keep to the programme for its Replacement Local Plan. It was also reported that a Home Energy Survey was to be undertaken for each householder to complete in the Hart District. 32. Accounts for Payment Resolved that cheques be drawn and signed in payment of the under- mentioned accounts:- Cheque No. Amount B & K Building Services 805 £3,500.00 Griffith Credit Services [Printing] 806 £548.73 Edge Designs Ltd. 807 £333.70 Relate 808 £150.00 A.V. Gosling 809 £648.17 Hart D.C. 810 £66.50 S. Ryeland 811 £82.61 H.V.C.A. 812 £25.00 Hook Village Fete Committee 813 £150.00 D. Pitter 814 £602.50 Movie Express (Photocopies) 815 £47.25 S.E.C. 816 £521.39 F. Sopwith 817 £150.00 Zurich Municipal 818 £86.60 Harpers Computer Care 819 £61.10 Hart D.C. 820 £497.47 British Telecom. 821 £126.64 H.V.C.A. 822 £383.75 S. Ryeland 823 £122.93 - 4 - 33. Millennium Celebrations A letter was submitted from the Reverend Neil Vigers which invited Hook Parish Council to become involved in the above celebrations for Hook; it was suggested that members of Hook Clergy could attend a meeting of the Parish Council, possibly in September, to share ideas. Resolved that the suggestion was a good idea and the Clerk to invite the Reverend Neil Vigers and other clergy to the September meeting as suggested. 34. Parish Paths Partnership [a] Change of Parish Paths Officer A letter was submitted from Hampshire County Council which stated that Simon Barnett was leaving the above post on 13th June and Robert Thompson would be covering the day to day work until a new officer is appointed. The letter was noted. [b] Provision of Kissing Gates Mr. Kenneth Bezant, Parish Footpath Representative, submitted a letter regarding problems on certain footpaths near Shirlens Copse and Twelve Acre Copse. That the land owner had been erecting stiles, or railings and Mr. M. W. Johnn, HCC Rights of Way Officer, had agreed to replace these stiles with kissing gates at £200 each, 3 would be required which would be within the allocation of £1,000 for the Parish Paths Partnership. That agreement was being obtained from the landowner and then an application would be submitted to Hampshire County Council. Resolved that the action of the Footpath Representative be confirmed. 35. Hampshire Association of Parish & Town Councils Preliminary Notice of the 50th AGM of the above Association was submitted for the AGM on 11th October 1997. This was noted for information. - 5 - 36. Cycle Facilities in Hart & Rushmoor The Clerk reported and read to the meeting a letter he had sent to Oscar Faber on the above, who were assisting the County Council with a bid in terms of cycle facilities in the area based on previous Hart and Rushmoor studies. The strategic network had been defined with the top four routes highlighted. As the Parish Council views had been requested by 17th June a letter had been sent after discussing the matter with the Chairman. Resolved that the Clerk’s action be ratified. 37. Land at Hartletts Park A letter was submitted from Fulchers the Council’s Solicitor, which indicated that all but Nos. 1 and 3 Rookswood Close were proceeding with the sale of the land. Members noted the letter and confirmed that the land should now be pegged out, if necessary at Nos. 1 and 3. 38. Hampshire Tree Warden Scheme The Clerk reported on a second request for a contribution towards the above scheme. Resolved that no contribution be made. 39. Country Watch The Chairman, Councillor T. Taylor, reported on his meeting held on 15th May and it was Resolved that a £100.00 donation be made to the above. 40. Hook Action Group/Parish Council/Whitewater Preservation Society The Chairman stated that the Hook Action Group and the Whitewater Preservation Society were considering the need for professional representation at the Deposit Draft Hart District Replacement Local Plan Enquiry. Members expressed concern at any expenditure that was undertaken with a suggestion of open ended commitment. The Chairman stated that was not the intention. Members were informed that £5,000.00 was allocated and available from last year’s budget for Planning Appeals, with additional monies allocated in this year’s Budget. The meeting expressed a support for the principle of funding a professional witness but were not prepared to agree a figure, - 6 - however, after a lengthy discussion it was - Resolved that the Chairman be authorised to commit no more than £10,000.00 towards the budget for this provision. 41. Hart District Replacement Local Plan Deposit Consultation on “Omission Sites” A document had been circulated on the above and after a discussion it was - Resolved that the Chairman, Vice-Chairman and Chairman of the Planning Committee be authorised to instruct the Clerk to send a letter to Hart District Council in time for the end of the consultation period at 1st July, 1997. [See Appendix 1] 42. Odiham Cottage Hospital The Chairman reported on his meeting at Odiham earlier this evening and it was noted that the Cottage Hospital was not yet shut, the process for this would take time. The position was noted. 43. Hampshire County Council’s Local Information Points [LIPs] A letter was submitted from Hampshire County Council regarding the above, the Chairman stated that a suitable site for a “LIP” could be the Hook Village Community Hall. Members agreed with this and the Clerk was asked to make contact with the Information Centre Manager to progress this suggestion. 44. Parking Problems The Clerk reported that the Technical Officer at Hart, Mr. J. Pitkin, was interested in arranging a meeting to discuss parking problems in Hook. Members agreed that a meeting be arranged. 45. The Chairman Closed the meeting in accordance with Standing Orders at 10.30 p.m. D. J. Deadman Parish Clerk 4th July, 1997.
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