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DSB_RQMT_13DEC07-attoney

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					                                                          Disbursing Requirements


Unique ID    Parent          Functional Requirement                                                                          DFAS Process Name
             Requirement No.


DISB-0018                    The system shall be able to verify dollar amount and number of payments transmitted to          Prepare Paid Disbursement
                             the Federal Reserve Bank.                                                                       Voucher
DISB-0025                    The system shall account for the purchase and sale of foreign currency.                         LDA Management


DISB-0027                    The system shall provide the capability to issue foreign currency payments by check.            LDA Management

DISB-0031                    The system shall be able to account for foreign currency payments made in cash.                 Daily / Monthly Accountability

DISB-0035                    The system shall be able to notify the appropriate entitlement system on the disposition of     Update Undeliverable Check Bond
                             a returned check.                                                                               Record DD 2658
DISB-0036                    The system shall provide the capability to notify the appropriate entitlement system of the     Mail Undeliverable Bonds to the
                             disposition of returned bonds whether they are being remailed or forwarded to the Bureau        Bureau of Public Debt
                             of Public Debt.
DISB-0039                    The system shall provide the capability to record the funds deposited on a SF 215.              Daily / Monthly Accountability

DISB-0039.05 DISB-0039       The system shall allow the generation of a separate SF 215 Deposit ticket for food              Daily / Monthly Accountability
                             stamps.
DISB-0061                    The system shall be able to create Intragovernmental Payment and Collection transactions        Process Intra-Governmental
                             when authorized (collections and disbursements) on a daily basis.                               Payment and Collection
DISB-0061.01 DISB-0061       The system shall provide the capability to verify and balance transactions from the             Process Intra-Governmental
                             Intragovernmental Payment and Collection system with Treasury.                                  Payment and Collection
DISB-0061.02 DISB-0061       The system shall use the 8-digit Agency Location Code (ALC)(Disbursing Station Symbol           Process Intra-Governmental
                             Number) to identify the billing and customer agencies involved in any Intragovernmental         Payment and Collection
                             Payment and Collection transaction.
DISB-0061.03 DISB-0061       The system shall be able to process authorized Intragovernmental Payment and Collection         Process Intra-Governmental
                             transactions (collections and disbursements) on a daily basis.                                  Payment and Collection
DISB-0061.04 DISB-0061       The system shall be able to receive authorized Intragovernmental Payment and Collection         Process Intra-Governmental
                             transactions (collections and disbursements) on a daily basis.                                  Payment and Collection
DISB-0061.05 DISB-0061       The system shall be able to process authorized Intragovernmental Payment and Collection         Process Intra-Governmental
                             wizard transactions and generate automated SF 1080 Vouchers.                                    Payment and Collection
DISB-0061.06 DISB-0061       The system shall allow an authorized initiator to select the respondent's Agency Location       Process Intra-Governmental
                             Code from the list of valid Agency Location Codes.                                              Payment and Collection
DISB-0061.07 DISB-0061       The system shall allow an authorized initiator to select the respondent's Agency Location       Process Intra-Governmental
                             Code from the list of valid Agency Location Codes.                                              Payment and Collection
DISB-0061.08 DISB-0061       The system shall be able to accept an updated ALC list from the US Treasury.                    Process Intra-Governmental
                                                                                                                             Payment and Collection
DISB-0121                    The system shall be able to transmit Electronic Funds Transfer payments to the Federal          Create Electronic Fund Transfer File
                             Reserve Bank in approved Automated Clearing House formats.
DISB-0121.01 DISB-0121       The system shall provide the capability to validate each Electronic Funds Transfer file prior   Validate Ready to Pay File
                             to its release to the Federal Reserve Bank for proper file format.                              Information
DISB-        DISB-0121.01    The system shall ensure that the certified ready to pay file for payroll payments are in a      Validate Ready to Pay File
0121.01.01                   PPD format for Electronic Funds Transfers.                                                      Information
DISB-        DISB-0121.01    The system shall ensure that the certified ready to pay file for vendor payments are in a       Validate Ready to Pay File
0121.01.02                   CTX format for Electronic Funds Transfers.                                                      Information

DISB-0121.02 DISB-0121       The system shall provide the capability to sort Electronic Funds Transfer payments by           Validate Ready to Pay File
                             Automated Clearing House formats.                                                               Information
DISB-0134                    The system shall be able to write advice of payment data to a file for electronic transfer to   Create Electronic Fund Transfer File
                             a registered vendor for Electronic Data Interchange transactions.
DISB-0168                    The system shall provide the capability for future dating of checks for payrolls for a          Create Check Print File
                             designated payday.
DISB-0172                    The system shall be able to voucher authorized multiple payment records into a single           Create Check Print File
                             voucher..(IE payroll, Travel).
DISB-0192                    The system shall extract pay ready records from the ready to pay file where the payment         Create Electronic Fund Transfer File
                             method is Electronic Funds Transfer.
DISB-0192.01 DISB-0192       The system shall allow the extract of pay-ready Electronic Funds Transfer payments to be        Create Electronic Fund Transfer File
                             scheduled by payment date.
DISB-0192.02 DISB-0192       The system shall assign a unique sequential Electronic Funds Transfer trace number for          Create Electronic Fund Transfer File
                             each Electronic Funds Transfer transaction.

DISB-        DISB-0192.02    The system shall prefix the Electronic Funds Transfer trace number with the Disbursing          Create Electronic Fund Transfer File
0192.02.01                   Station Symbol Number's 8-digit routing transit number.

DISB-        DISB-0192.02    The system shall append 7 digits to the 8-digit routing transit number starting with            Create Electronic Fund Transfer File
0192.02.02                   '0000001' at the beginning of each month.

DISB-0216                    The system shall be able to produce a file of deposit/debit activity and summary reports.       Cashlink verification




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                                                         Disbursing Requirements


DISB-0221                   The system shall allow a user to input canceled check information.                               Cancel Check

DISB-0224                   The system shall be able to create a SF 1098 (Schedule of Canceled or Undelivered       Updated Schedule of Canceled or
                            Checks).                                                                                Undelivered Checks
DISB-0224.01 DISB-0224      The system shall be able to populate the SF 1098 for US Treasury checks.                Updated Schedule of Canceled or
                                                                                                                    Undelivered Checks
DISB-0224.02 DISB-0224      The system shall allow the updating of the SF 1098.                                     Updated Schedule of Canceled or
                                                                                                                    Undelivered Checks
DISB-0224.04 DISB-0224      The system shall be able to populate the SF 1098 for Limited Depositary Account checks. Updated Schedule of Canceled or
                                                                                                                    Undelivered Checks
DISB-0246                   The system shall provide the capability to receive a Notice of Change (NOC) from the    Customer Service and Support
                            Federal Reserve Bank and forward it to the appropriate entitlement system.
DISB-0320                   The system shall provide the capability to generate a DD 2657, Daily Statement of       Daily / Monthly Accountability
                            Accountability.
DISB-0320.01 DISB-0320      The system shall require that the DO cannot begin a DD Form 2657 for a new business     Daily / Monthly Accountability
                            day until the DD Form 2657 for the prior business day is certified to be in balance.

DISB-0320.02 DISB-0320      The system shall provide the capability for automated tranactions to be fed to the DD Form       Daily / Monthly Accountability
                            2657 as well as manual input by an authorized user.
DISB-0320.03 DISB-0320      The system shall ensure that all transactions for a given day are balanced to finalize the       Daily / Monthly Accountability
                            document.
DISB-0320.07 DISB-0320      The system shall provide the capability to post Intragovernmental Payments and                   Process Intra-Governmental
                            Collections to the DD 2657.                                                                      Payment and Collection
DISB-0320.08 DISB-0320      'The system shall support advance pool agreements by updating the DD 2657 upon an                Prepare Paid Disbursement
                            approved disbursement.                                                                           Voucher
DISB-0320.09 DISB-0320      The system shall allow an authorized user to modify the DD 2657.                                 Daily / Monthly Accountability

DISB-0320.10 DISB-0320      The system shall be capable of rolling multiple DD 2665's for a Disbursing Station Symbol        Daily / Monthly Accountability
                            Number daily to a single DD 2657.
DISB-0320.11 DISB-0320      The system shall post the debit voucher value of dishonored checks to line 7.4, column C         Daily / Monthly Accountability
                            on the DD 2657 if dishonored checks must be retained in the Disbursing Officer's
                            accountability.
DISB-0320.12 DISB-0320      The system shall post an increase to line 6.5 of the DD 2657 and an increase to line 27 of       Daily / Monthly Accountability
                            the DD 2665 if dishonored checks are returned from the Disbursing Officer to the
                            deputies/agents/cashiers.
DISB-0320.13 DISB-0320      The system shall post receipts to the DD 2657 as either an increase to Deposits                  Overages and Shortages of Funds
                            Presented or Mailed to Bank (line 4.2A) or to Other Un-deposited Instruments on Hand
                            (line 6.3B), and as a decrease to the applicable receivable (e.g., 9.2A, 9.2B, 9.3, 9.4)
                            when negotiable instruments are received by a settlement officer to offset deficiencies in a
                            former DO's account.
DISB-        DISB-0320.13   The system shall document the receipt on an OF 1017-G for dishonored checks or                   Overages and Shortages of Funds
0320.13.01                  physical losses of funds.
DISB-0320.14 DISB-0320      The system shall provide the capability to decrease line 4.2a and increase line 6.5c on the      Daily / Monthly Accountability
                            DD 2657 when a debit voucher is received and returned to an agent for collection action.

DISB-0320.15 DISB-0320      The system shall provide the capability to track accountability for all predecessor              DSSN Management
                            Disbursing Officers in Section III of the DD 2657.
DISB-0320.16 DISB-0320      The system shall provide the capability to reverse a unvouchered overage to line 2.3 on          Overages and Shortages of Funds
                            the DD 2657.
DISB-0320.17 DISB-0320      The system shall provide the capability to reverse a unvouchered shortage to line 4.3 on         Overages and Shortages of Funds
                            the DD 2657.
DISB-0320.18 DISB-0320      The system shall post an increase to line 4.2a of the DD 2657 in the amount of a batch           Daily / Monthly Accountability
                            released from paper check conversion.
DISB-0320.19 DISB-0320      The system shall provide the capability to record the total collections on lines 2 and or 4 in   Daily / Monthly Accountability
                            section I of the DD 2657 (Transactions affecting Accountability) with offsetting entry's in
                            Section II (Distribution of the Accountability).
DISB-0324                   The system shall provide the capability to generate a DD 2665, Daily Agent Accountability        Daily / Monthly Accountability
                            Summary.
DISB-0324.01 DISB-0324      The system shall require the deputy agents to certify the daily DD 2665 before beginning         Daily / Monthly Accountability
                            the DD 2665 for the next business day.
DISB-0324.02 DISB-0324      The system shall ensure all entries on the DD 2665 are fed automatically from other              Daily / Monthly Accountability
                            transactions.
DISB-0324.03 DISB-0324      The system shall ensure that all transactions for a given day are balanced to finalize the       Daily / Monthly Accountability
                            DD 2665.
DISB-0324.07 DISB-0324      The system shall require all deputies/agents/cashiers assisgned in the Disbursing Office to      Daily / Monthly Accountability
                            complete and submit an DD 2665 as part of the daily business close-out process.

DISB-0324.08 DISB-0324      The system shall provide the capability to automatically populate the beginning balance on DSSN Management
                            a DD Form 2665 for a deputy, agent or cashier from the ending balance of their last
                            certified DD Form 2665.
DISB-0324.09 DISB-0324      The system shall post the total of the deposits listed on line 26 to line 38 of the DD 2665. Daily / Monthly Accountability

DISB-0324.10 DISB-0324      The system shall post the value from line 26 of the DD 2665 to line 4.2a of DD Form 2657. Daily / Monthly Accountability




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                                                          Disbursing Requirements


DISB-0324.11 DISB-0324        The system shall provide the capability to reverse an un-vouchered overage to line 7 on        Overages and Shortages of Funds
                              the DD 2665.
DISB-0324.12 DISB-0324        The system shall provide the capability to reverse an un-vouchered shortage to line 12 on      Overages and Shortages of Funds
                              the DD 2665.
DISB-0325                     The system shall provide the capability to generate a Transmittal of Statements and            Daily / Monthly Accountability
                              Vouchers (DD 2666).
DISB-0325.01 DISB-0325        The system shall allow the user to input a list of documents submitted as a part of the        Daily / Monthly Accountability
                              financial accounts which are not specifically included in the Forms or Vouchers section of
                              the DD 2666.
DISB-0396                     The system shall provide the capability to identify all unvouchered transactions.              Daily / Monthly Accountability

DISB-0422                     The system shall provide the capability to disburse authorized payment transactions.      Validate Ready to Pay File
                                                                                                                        Information
DISB-0430                     The system shall be able to create sequentially numbered disbursement vouchers for both Prepare Paid Disbursement
                              scheduled (batch) and on-line (user-initiated by authorized user) disbursements of        Voucher
                              authorized payments.
DISB-0442.01 DISB-0442        The system shall provide the capability to extract the payment files (Check or Electronic Validate Ready to Pay File
                              Funds Transfer) on date payment is due.                                                   Information
DISB-0462                     The system shall be able to process a reversal of credit to **F3880 or other account      Customer Service and Support
                              designated by Treasury when an original check, replaced by a recertified check, is
                              negotiated (i.e., double negotiations).
DISB-0468                     The system shall generate a Certificate of Destruction for checks destroyed by the        Certificate of Destruction
                              Disbursing Officer.
DISB-0468.01 DISB-0468        The system shall allow a user to input checks destroyed to include date the checks were Certificate of Destruction
                              physically destroyed.
DISB-          DISB-0468.01   The system shall provide the capability to populate today's date on the Certificate of    Certificate of Destruction
0468.01.01                    Destruction.
DISB-          DISB-0468.01   The system shall provide the capability to populate the check numbers of the checks       Certificate of Destruction
0468.01.02                    destroyed on the Certificate of Destruction.
DISB-          DISB-0468.01   The system shall record the destruction of the checks in the DD Form 2662 (Recertified    Certificate of Destruction
0468.01.03                    Check Register).
DISB-0472                     The system shall provide the capability to transmit check issue data to the designated    Distribute Payment
                              check informational database (currently DCRM) for subsequent transmittal to Treasury.

DISB-0542                     The system shall match the generated check elements against the appropriate disbursing Match Check Number to the
                              voucher to determine that all information (amount, payee, invoice) is correct.         Voucher

DISB-0542.01 DISB-0542        The system shall provide the capability to notify the appropriate user if no voucher           Match Check Number to the
                              matches the check elements.                                                                    Voucher
DISB-0593                     The system shall be capable of recording a collection for the amount of an overdraft           Overages and Shortages of Funds
                              identified on the US Treasury 5206, Check Issue Discrepancy.
DISB-0650                     The system shall have the capability to produce an automated DD 1131 and allow input of        Process Collection Voucher and
                              a manually produced DD 1131 for each collection.                                               Deposit

DISB-0650.01 DISB-0650        The system shall provide the capability to populate the DD 1131.                               Process Collection Voucher and
                                                                                                                             Deposit

DISB-0653                     The system shall provide the capability to assign a voucher number to all collections.      Add Voucher to Collection Voucher
                                                                                                                          Control Log
DISB-0669                     The system shall provide the capability to receive a collection for another agency , if the Add Voucher to Collection Voucher
                              accounting classification cannot be immediately determined the system shall record it into Control Log
                              a budget clearing account **F3875 , deposit fund accounts **X6500, **X6501, or **X6276
                              until the correct accounting classification is determined.
DISB-0673                     The system shall provide the capability to automatically process Electronic Funds Transfer EFT Returns
                              returns.
DISB-0673.01 DISB-0673        The system shall provide the capability to generate a collection vouchers for Electronic    Process Collection Voucher and
                              Funds Transfer returns into the original appropriation of the disbursement.                 Deposit

DISB-          DISB-0673.01   The system shall provide the capability to report the collection on line 4.1B of the DD Form   Process Collection Voucher and
0673.01.01                    2657.                                                                                          Deposit
DISB-          DISB-0673.01   The system shall provide the capability to record the deposit associated with the collection   Process Collection Voucher and
0673.01.02                    on line 4.2A of the DD Form 2657.                                                              Deposit
DISB-          DISB-0673.01   The system shall provide the capability to notify the appropriate entitlement area of the      Process Collection Voucher and
0673.01.04                    returned payment along with any rejection information received.                                Deposit
DISB-0673.02   DISB-0673      The system shall provide the capability to generate collection vouchers from the Electronic    Process Collection Voucher and
                              Funds Transfer Returns File and to record the associated deposits.                             Deposit
DISB-        DISB-0673.02     The system shall provide the capability to research returned Electronic Funds Transfer         Receive Additional Supporting
0673.02.01                    payments for collection to its original appropriation.                                         Collection Information
DISB-0673.03 DISB-0673        The system shall provide the capability to process all returns from a single Electronic        Process Collection Voucher and
                              Funds Transfer transmission on a single COV.                                                   Deposit
DISB-0676                     The system shall have the capability to receive input of data received via a FMS Form          Overages and Shortages of Funds
                              5206 (Advice of Check Issue Discrepancy).




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                                                     Disbursing Requirements


DISB-0676.01 DISB-0676   The system shall provide the capability for a user to process correcting entries on the SF    Overages and Shortages of Funds
                         1179 and SF 1219 when incorrect check issue information has been reported to the
                         Department of the Treasury and identified on FMS Form 5206.
DISB-0676.02 DISB-0676   The system shall provide the capability to create a Journal Voucher (OF 1017-G) when          Overages and Shortages of Funds
                         offsetting FMS Form 5206's have not been received identifying offsetting over/under
                         payments but have been identified by the D.O.
DISB-0676.03 DISB-0676   The system shall prevent the reporting of adjustments of over payments for less than          Overages and Shortages of Funds
                         $1.00 to Treasury.
DISB-0676.04 DISB-0676   The system shall prevent the reporting of adjustments of under payments for less than         Overages and Shortages of Funds
                         $1.00 to Treasury unless a supplemental check is issued.
DISB-0676.05 DISB-0676   The system shall provide the capability to report a supplemental check issued for less        Overages and Shortages of Funds
                         than $1.00 as a regular check issue in Sec II, Part A, Column 2 and a minus adjustment to
                         prior months in Sec II, part A, Column 4 on the SF 1219.
DISB-0676.06 DISB-0676   The system shall provide the capability to report a supplemental check issued for less than   Overages and Shortages of Funds
                         $1.00 as a minus adjustment on line 2(b) of the SF 1179.
DISB-0676.07 DISB-0676   The system shall provide the capability for the DO to prepare an OF 1017-G to account for     Overages and Shortages of Funds
                         a check issue discrepancy of $1.01 or more for any prior month or current month‘s check
                         issue errors that are detected by the disbursing office less than 1 year after the month of
                         the check issue.
DISB-0676.08 DISB-0676   The system shall provide the capability for a user to produce a SF 1184 with correct serial   Overages and Shortages of Funds
                         number for submission to Treasury to correct a duplicate check number issued to an
                         entitled payee.
DISB-0676.09 DISB-0676   The system shall provide the capability for a user to enter on the DD Form 2657 a verified    Overages and Shortages of Funds
                         overpayment greater than $1.00 that has been received on a FMS Form 5206.

DISB-0676.10 DISB-0676   The system shall provide the capability to record, at month's end, overdrafts received on     Overages and Shortages of Funds
                         FMS Form 5206 on line 2a of the summary portion and included in the amount recorded
                         on line 3 of the SF 1179.
DISB-0676.11 DISB-0676   The system shall provide the capability to record, at month's end, overdrafts received on     Overages and Shortages of Funds
                         FMS Form 5206 on the equivalent of the reverse side of the SF 1219. Also record on line
                         2a of the summary portion and included in the amount recorded on line 3 of the SF 1179.

DISB-0676.12 DISB-0676   The system shall provide the capability to record, at month's end, unresolved overdrafts Overages and Shortages of Funds
                         received on FMS Form 5206 on line 7.2 (Receivables - Check Overdrafts) of the SF 1219.

DISB-0676.13 DISB-0676   The system shall provide the capability for a user to prepare a OF 1017-G (Journal           Overages and Shortages of Funds
                         Voucher) when check issue overdrafts are discovered after submission of financial reports
                         that affect check reporting to Treasury.
DISB-0676.14 DISB-0676   The system shall provide the capability to post a DD Form 2657 to reflect the amount of      Overages and Shortages of Funds
                         the overdraft as an increase to Checks Issued and an increase to Receivables – Check
                         Overdrafts, when check issue overdrafts are discovered after submission of financial
                         reports that affect check reporting to Treasury.
DISB-0676.15 DISB-0676   The system shall provide the capability to record the results of the OF 1017-G (Journal      Overages and Shortages of Funds
                         Voucher) prepared during the reporting period for check issue overdrafts discovered after
                         submission of financial reports that affect check reporting to Treasury on the SF 1179 (line
                         2(b) of the Summary portion) and on the equivalent of the reverse side of the SF 1219 .

DISB-0676.16 DISB-0676   The system shall provide the capability record of the SF 1219, line 7.2 (Receivables –        Overages and Shortages of Funds
                         Check Overdrafts) when check issue overdrafts are discovered after submission of
                         financial reports that affect check reporting to Treasury remain unresolved at the end of
                         the current reporting period.
DISB-0676.17 DISB-0676   The system shall provide the capability to resolve check issue overdrafts via a collection,   Overages and Shortages of Funds
                         the preparation of a OF 1017-G and posting to the DD Form 2657 an increase in Cash (or
                         Deposits Presented or Mailed to Bank) and a decrease in Receivables – Check
                         Overdrafts.
DISB-0676.18 DISB-0676   The system shall provide the capability to resolve check issue overdrafts via a               Overages and Shortages of Funds
                         supplemental charge to an appropriation or fund against which the original check was
                         drawn using an SF 1034 (or a one-sided SF 1081 if preferred by the DO) and posting on
                         the DD Form 2657 to reflect a Disbursement and a decrease in Receivables – Check
                         Overdrafts. No check will be issued.
DISB-0676.19 DISB-0676   The system shall provide the capability to resolve valid check issue underdrafts through      Overages and Shortages of Funds
                         the preparation of a DD Form 1131 giving credit for the value of the underdraft to deposit
                         fund ―Accounts Payable – Check Issue Underdrafts, **X6999.‖

DISB-0676.20 DISB-0676   The system shall provide the capability to prepare an SF 1034 charging ―Accounts              Overages and Shortages of Funds
                         Payable – Check Issue Underdrafts, **X6999.‖ A check shall be drawn in favor of the
                         original payee and the DD Form 2657 shall be posted to record a check issue and a
                         disbursement to resolve a check issue underdraft.
DISB-0676.21 DISB-0676   The system shall provide the capability for a user to prepare a DD 1131 and charge            Overages and Shortages of Funds
                         ―Accounts Payable – Check Issue Underdrafts, **X6999‖ and credit the appropriation
                         charged on the original payment voucher to resolve a check issue underdraft.




                                                                   Page 4
                                                     Disbursing Requirements


DISB-0676.22 DISB-0676   The system shall provide the capability to record, at month's end, underdrafts received on Overages and Shortages of Funds
                         FMS Form 5206 on the equivalent of the reverse side of the SF 1219. Also record on line
                         2a of the summary portion and included in the amount recorded on line 3 of the SF 1179.

DISB-0676.23 DISB-0676   The system shall provide the capability for a user to prepare a memorandum to Treasury        Overages and Shortages of Funds
                         providing an explanation when it is determined that a check for which a FMS Form 5206
                         has been issued was paid for an amount other than the original issue amount.

DISB-0715                The system shall support advance pool agreements by processing a certified ready to pay       Prepare Paid Disbursement
                         file from an entitlement area.                                                                Voucher
DISB-0716                The system shall be able to process a collection on funds previously advanced on a            Receive Collection Receipts
                         contract (advance pool payments).
DISB-0729                The system shall have the capability to associate the intragovernmental Payment and           Process Intra-Governmental
                         Collection Billing Document Reference Number with corresponding transaction.                  Payment and Collection

DISB-0729.01 DISB-0729   The system shall provide the capability to associate each Intragovernmental Payment and       Process Intra-Governmental
                         Collection Reference Number with an authorized Disbursing Office Voucher number or            Payment and Collection
                         Collection Voucher number.
DISB-0762                The system shall be able to retransmit an Electronic Funds Transfer payment file to the       Create Electronic Fund Transfer File
                         Federal Reserve Bank when no confirmation has been previously received.
DISB-0842                The system shall provide the capability to account for foreign currency sent to the U.S.      LDA Management
                         Treasury designated repository as mutilated or unfit.
DISB-0862.01 DISB-0862   The system shall retrieve payment history data associated with the Limited Depositary         LDA Management
                         Account check, including exchange rate in effect when issued.
DISB-0864                The system shall provide the ability to process limited payability credits.                   Customer Service and Support

DISB-0878                The system shall be able to generate US Tresaury exchange-for-cash checks.                    Create Check Print File

DISB-0878.01 DISB-0878   The system shall allow an authorized user to enter data to create an exchange for cash        Create Check Print File
                         check.
DISB-0878.02 DISB-0878   The system shall assign a sequential Journal Voucher Number for the authorized                Create Check Print File
                         exchange-for-cash check transaction.
DISB-0878.03 DISB-0878   The system shall increase the deputy, agent, or cashier's US Dollar cash-on-hand balance      Create Check Print File
                         in the amount of the check on line 17 of their DD 2665.
DISB-0878.05 DISB-0878   The system shall update the Journal Voucher record for the approved transaction               Create Check Print File

DISB-0878.06 DISB-0878   The system shall provide the capability to prepare exchange-for-cash checks for the           Create Check Print File
                         purposes of advancing funds to a deputy, agent, or cashier inscribed to that individual.

DISB-0878.07 DISB-0878   The system shall provide the capability to prepare exchange-for-cash checks for the           Create Check Print File
                         purposes of remitting collections for the sale of postal money orders to the U.S. Post
                         Office inscribed to ―Disbursing Officer, U.S. Postal Service,‖
DISB-0878.08 DISB-0878   The system shall provide the capability to prepare exchange-for-cash checks for the           Create Check Print File
                         purposes of remitting collections for personal messages of military personnel to Western
                         Union, inscribed to "Western Union".
DISB-0878.09 DISB-0878   The system shall provide the capability, when security regulations require, to not show on    Create Check Print File
                         exchange-for-cash checks the name of the remitter or reference any invoices.

DISB-0878.10 DISB-0878   The system shall provide the capability to prepare exchange-for-cash checks for the           Create Check Print File
                         purposes of obtaining operating or accommodation cash.
DISB-0878.11 DISB-0878   The system shall provide the capability for a Disbursing Officer (D.O.) to inscribe           Create Check Print File
                         exchange-for-cash checks to themselves, a deputy, or an agent for purposes of obtaining
                         operating or accommodation cash.
DISB-0878.12 DISB-0878   The system shall provide the capability for a Disbursing Officer (D.O.) to authorize a        Create Check Print File
                         Deputy D.O. to inscribe exchange-for-cash checks to themselves for purposes of obtaining
                         operating or accommodation cash.
DISB-0878.13 DISB-0878   The system shall provide the capability to prepare an exchange-for-cash check for funds       Create Check Print File
                         found in personal effects of deceased or missing persons made payable to the designee
                         have custody of the personal effects.
DISB-0878.14 DISB-0878   The system shall provide the capability to annotate that the object for which exchange-for-   Create Check Print File
                         cash check for funds found in personal effects of deceased or missing persons are drawn
                         shall be ―Exchange-for-cash—Remittance; personal effects of (name, rank or rate, file or
                         service number).‖
DISB-0878.15 DISB-0878   The system shall provide the capability to annotate that the object for which exchange-for-   Create Check Print File
                         cash check for funds found in personal effects of deceased or missing persons are drawn
                         shall be ―Exchange-for-cash—Remittance; personal effects of (name, rank or rate, file or
                         service number).‖
DISB-0878.16 DISB-0878   The system shall provide the capability to process exchange-for-cash checks issued for        Create Check Print File
                         advances of funds to deputies, agents, and/or cashiers which are returned to the DO as
                         not required. The system shall prevent recording of these as canceled.

DISB-0878.17 DISB-0878   The system shall provide the capability to complete the processing of the DD 1081 when        Create Check Print File
                         exchange-for-cash checks issued for advances of funds to deputies, agents, and/or
                         cashiers are returned to the DO as not required.




                                                                   Page 5
                                                         Disbursing Requirements


DISB-0878.18 DISB-0878      The system shall not process for return any exchange-for-cash checks that are not issued        Create Check Print File
                            for advances of funds to deputies, agents, and/or cashiers.
DISB-0878.19 DISB-0878      The system shall prevent the reissuance of an exchange-for-cash check to an individual          Create Check Print File
                            that has been lost, stolen or destroyed prior to the receipt of credit from Treasury for the
                            original check.
DISB-0878.20 DISB-0878      The system shall provide the capability to record a loss of funds on the DD Form 1081           Create Check Print File
                            when an exchange-for-cash check that was issued as advances of funds is reported as
                            lost, stolen or damaged.
DISB-0878.21 DISB-0878      The system shall provide the capability for the DO to prepare a SF 1080 to transfer the         Create Check Print File
                            credit from ―Unavailable Check Cancellations and Overpayments, Suspense, **F3880,‖ to
                            offset the loss of funds in the DO‘s accountability when credit is received from Treasury for
                            the lost exchange-for-cash check.
DISB-0879                   The system shall provide the capability to record foreign currecy exchange rates.           Convert United States Dollar
                                                                                                                        Equivalent to Foreign Equivalent
DISB-0879.02 DISB-0879      The system shall use only a single set of exchange rates per currency code in an office for Convert United States Dollar
                            any given business day.                                                                     Equivalent to Foreign Equivalent
DISB-0884                   The system shall compute and maintain separate average exchange rates for each office LDA Management
                            that uses the currency code if average exchange rates are used for a currency code.

DISB-0921                   The system shall provide the capability to generate a Certificate of Adjustment Due to          LDA Management
                            Rounding of a foreign currency during conversion of US Dollars.
DISB-0921.02 DISB-0921      The system shall allow an authorized user to input data to the Certificate of Adjustment.       LDA Management

DISB-0921.06 DISB-0921      The system shall provide the capability to create a Certificate of Adjustment for each          LDA Management
                            accountable user.
DISB-0928                   The system shall allow the user to record interest earned on LDAs.                              LDA Management

DISB-0928.01 DISB-0928      The system shall allow the user to record currency code or other designator for earned          LDA Management
                            interest in an LDA.
DISB-0928.02 DISB-0928      The system shall have the capability to associate interest earned with the correct LDA.         LDA Management

DISB-0928.03 DISB-0928      The system shall automatically initiate the DD 1131 Collection Voucher process and              LDA Management
                            assign a COV# upon receipt of notification of earned interest.
DISB-0999                   The system shall provide the capability to issue a recertified check.                           Customer Service and Support

DISB-1044                   The system shall provide the capability to collect level 8 information and pass it to the  Prepare Paid Disbursement
                            designated check informational database.                                                   Voucher
DISB-1190                   The system shall, upon collection, indicate the source of the currency, miscellaneous      Receive Collection Receipts
                            receipt accounts or other Department of the Treasury accounts to be credited, and identify
                            any restrictions on the use of the currency for foreign currency collections.

DISB-1298                   The system shall allow an authorized user to perform the Transfer of Limited Depositary         LDA Management
                            Checking Account balances from the current Disbursing Officer to the successor
                            Disbursing Officer.
DISB-1298.01 DISB-1298      The system shall allow an authorized user to input the name, official title, and address of     LDA Management
                            the transferee for the Limited Depositary Account.
DISB-1298.03 DISB-1298      The system shall be able to record the check transaction on line 10 of the final SF 1149 for    LDA Management
                            a Limited Depositary Account TRANSFER.
DISB-1505                   The system shall issue checks in strict numerical sequence within a check series.               Check Ordering and Controls

DISB-1515                   The system shall report voided checks as part of the sequentially numbered checks with a Prepare Paid Disbursement
                            zero dollar amount.                                                                      Voucher
DISB-1530                   The system shall be able to generate the SF 1179, Month End Check Issue Summary.         Prepare Paid Disbursement
                                                                                                                     Voucher
DISB-1568                   The system shall be able to make disbursements that are deferred.                        Daily / Monthly Accountability

DISB-1610                   The system shall have the capacity to make refunds to a remitter from a deposit fund            Prepare Paid Disbursement
                            account using a SF 1034.                                                                        Voucher
DISB-2383                   The system shall be able to process spoiled Exchange-for-cash checks.                           Customer Service and Support

DISB-2533                   The system shall provide the capability to verify when an original check is canceled under      Customer Service and Support
                            limited payability.
DISB-2548                   The system shall report detailed check issue data in sequential groups of checks called   Prepare Paid Disbursement
                            transmittals.                                                                             Voucher
DISB-2548.01 DISB-2548      The system shall require a new transmittal each time a break in check numbers occurs, or  Prepare Paid Disbursement
                            the issue month and year changes.                                                         Voucher
DISB-2548.02 DISB-2548      The system shall generate a month-end check issue summary (SF 1179).                      Prepare Paid Disbursement
                                                                                                                      Voucher
DISB-        DISB-2548.02   The system shall provide the capability to populate the assigned name of the Disbursing   Prepare Paid Disbursement
2548.02.01                  Office and its address on the SF 1179.                                                    Voucher
DISB-        DISB-2548.02   The system shall provide the capability to populate the assigned Disbursing Officers name Prepare Paid Disbursement
2548.02.02                  on the SF 1179.                                                                           Voucher
DISB-        DISB-2548.02   The system shall provide the capability to populate the assigned Check Symbol No          Prepare Paid Disbursement
2548.02.03                  (Disbursing Station Symbol Number) on the SF 1179.                                        Voucher




                                                                      Page 6
                                                        Disbursing Requirements


DISB-        DISB-2548.02   The system shall provide the capability to populate the Month and Year for which rendered     Prepare Paid Disbursement
2548.02.04                  on the SF 1179.                                                                               Voucher
DISB-        DISB-2548.02   The system shall provide the capability to populate the assigned Disbursing Officer           Prepare Paid Disbursement
2548.02.05                  Symbol NO on the SF 1179.                                                                     Voucher
DISB-        DISB-2548.02   The system shall provide the capability to populate the Beginning Check serial number         Prepare Paid Disbursement
2548.02.06                  field on the SF 1179.                                                                         Voucher
DISB-        DISB-2548.02   The system shall provide the capability to populate the Ending Check number field on the      Prepare Paid Disbursement
2548.02.07                  SF 1179.                                                                                      Voucher
DISB-        DISB-2548.02   The system shall provide the capability to automatically populate or allow a user to input    Prepare Paid Disbursement
2548.02.08                  the authorized Reporting Method (method of transmission, e.g., Connect: Direct (DCRM))        Voucher
                            on the SF 1179.
DISB-        DISB-2548.02   The system shall provide the capability to populate the Total Dollar Amount of issues on      Prepare Paid Disbursement
2548.02.09                  the SF 1179 for each transmittal.                                                             Voucher
DISB-        DISB-2548.02   The system shall provide the capability to calculate the Total Dollar Amount of Checks        Prepare Paid Disbursement
2548.02.10                  issued this month on the SF 1179 as a total of all transmittals for this month.               Voucher

DISB-        DISB-2548.02   The system shall provide the capability to populate the approved Net Dollar Adjustments       Prepare Paid Disbursement
2548.02.11                  to Prior Months on the SF 1179.                                                               Voucher
DISB-        DISB-2548.02   The system shall provide the capability to calculate and populate the Net Total on the SF     Prepare Paid Disbursement
2548.02.12                  1179.                                                                                         Voucher
DISB-2548.03 DISB-2548      The system shall create a separate transmittal for each break in check numbers.               Prepare Paid Disbursement
                                                                                                                          Voucher
DISB-2548.04 DISB-2548      The system shall create a separate transmittal for change in issue month and year within      Prepare Paid Disbursement
                            each Disbursing Station Symbol Number.                                                        Voucher
DISB-2548.05 DISB-2548      The system shall create a separate transmittal for each individual Disbursing Station         Prepare Paid Disbursement
                            Symbol Number.                                                                                Voucher
DISB-2548.06 DISB-2548      The system shall provide the capability for one submission of detailed check issue data       Prepare Paid Disbursement
                            which may consist of one or more transmittals.                                                Voucher
DISB-3281                   The system shall provide the capability to create a schedule of deposits made to an           LDA Management
                            Limited Depositary Account during the accounting period, showing date and amount of
                            each deposit.
DISB-3284                   The system shall provide the capability to create a SF 1149.                                  LDA Management

DISB-3284.01 DISB-3284      The system shall automatically populate or allow a user to input data to the SF 1149.         LDA Management

DISB-3345                   The system shall provide the capability to produce an OF 1017-G (Journal Voucher) in          Daily / Monthly Accountability
                            support of LDA.
DISB-3345.01 DISB-3345      The system shall automatically populate or allow a user to input data on the OF 1017-G in     Daily / Monthly Accountability
                            support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter the month and year the       Daily / Monthly Accountability
3345.01.01                  transaction is recorded into the Disbursing Officer‘s accountability in the upper left hand
                            corner of the form in support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to type the Disbursing Station        Daily / Monthly Accountability
3345.01.02                  Symbol Number and name of the Disbursing Officer in the upper left hand corner of the
                            form immediately below the month and year in support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter the sequential J.V.          Daily / Monthly Accountability
3345.01.03                  voucher number assigned for this transaction in support of LDA..
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter the date the OF 1017-G in    Daily / Monthly Accountability
3345.01.04                  support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter the voucher number,          Daily / Monthly Accountability
3345.01.05                  date, and other identification for the disbursement of the uncurrent check or the check
                            overdraft or underdraft in support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter under "Explanation" a        Daily / Monthly Accountability
3345.01.06                  narrative explaining the purpose for the form and a description of the check containing the
                            Disbursing Station Symbol Number of the issuing activity in support of LDA.

DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter under "Debit" the amount Daily / Monthly Accountability
3345.01.07                  to be charged (in U.S. dollar equivalent) in support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter under "Credit" the amount Daily / Monthly Accountability
3345.01.08                  to be credited (in U.S. dollar equivalent) in support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter under "Total" the total   Daily / Monthly Accountability
3345.01.09                  debit and/or credit amount for all items listed in the body of the form in support of LDA.

DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter under "Prepared By           Daily / Monthly Accountability
3345.01.10                  (Signature) and (Title)" a name and title in support of LDA.
DISB-        DISB-3345.01   The system shall automatically populate or allow a user to enter under approved By            Daily / Monthly Accountability
3345.01.11                  (Signature) and (Title)" the Disbursing Officer name and title in support of LDA.
DISB-3392                   The system shall ensure that the Disbursing Station Symbol Number appears on all              Daily / Monthly Accountability
                            payment and collection vouchers, US Treasury checks, and limited depositary checks.

DISB-4100                   The system shall import deposit ticket/debit voucher confirmation data from the US            Prepare Deposit Ticket and Advice
                            Treasury to facilitate reconciliation of agency recorded deposits and debit vouchers.         of Collection




                                                                      Page 7
                                                      Disbursing Requirements


DISB-4108                The system shall allow certified transactions to be entered directly for those events that will   Validate Ready to Pay File
                         result in payment but are not part of the normal commitment, obligation, and matching             Information
                         process. (For example, travel advances.)
DISB-4122                The system shall provide the capability for a comparison of the ready to pay files received       Oversight
                         and the post payment files.
DISB-4122.01 DISB-4122   The system shall be able to generate a report of ready to pay files received for payment          Oversight
                         and not paid on a daily basis.
DISB-4247                The system shall allow an authorized user to enter the total adjustment decreases during          Daily / Monthly Accountability
                         the month (i.e. check issue overdrafts or fees for returned checks) on line 10 of the SF
                         1149.
DISB-4314                The system shall be able to collect unidentified remittances into a Treasury designated           Request Additional Supporting
                         account.                                                                                          Collection Information
DISB-4320                The system shall provide the capability to create a daily check file from the certified ready     Create Check Print File
                         to pay files.
DISB-4322                The system shall be able to send an approved file for printing and mailing of Checks and          Create Check Print File
                         or Advice of Payments
DISB-4324                The system shall have the capability to reconcile the daily disbursement vouchers                 Daily / Monthly Accountability
                         processed to the cash accountability data daily.
DISB-4325                The system shall forward Notice of Change and Notice of Returns received from a                   EFT Returns
                         financial institution to the entitlement system and CEFT for appropriate action.
DISB-4345                The system shall have the capability to automatically record collections by downloading           Process Collection Voucher and
                         data (lockbox, collection agency, DOJ, Treasury).                                                 Deposit

DISB-4357                The system shall provide the capability for a file containing all disbursement and collection     Customer Service and Support
                         transactions to be sent to the applicable accounting system for the purpose of
                         reconciliation.
DISB-4389                The system shall assign a unique check number and will post each check daily to an                Prepare Paid Disbursement
                         electronic check register.                                                                        Voucher
DISB-4395                The system shall be able to account for the redemption of savings bonds when authorized.          Daily / Monthly Accountability

DISB-4395.01 DISB-4395   The system shall provide the capability to report the interest on savings bonds to the IRS        Daily / Monthly Accountability
                         when cashed.

DISB-4399                The system shall support the authorized processing of payments and payment data via               Process Intra-Governmental
                         Electronic Data Interchange transaction sets.                                                     Payment and Collection
DISB-4431                The system shall provide the capability to compute the daily gains or losses (in U.S.             Convert United States Dollar
                         dollars) in the Disbursing Officer's Foreign Currency cash balances (to match what is in          Equivalent to Foreign Equivalent
                         source on hand and in an LDA) due to exchange rate fluctuations.
DISB-4432                The system shall be able to account for gains and losses to foreign currency.                     Convert United States Dollar
                                                                                                                           Equivalent to Foreign Equivalent
DISB-4432.01 DISB-4432   The system shall be able to account for gains and losses to foreign currency accounts by          Convert United States Dollar
                         creating a DD 1131 Collection Voucher for gains.                                                  Equivalent to Foreign Equivalent
DISB-4432.02 DISB-4432   The system shall be able to account for gains and losses to foreign currency accounts by          Convert United States Dollar
                         creating an SF 1034 Disbursing Voucher for losses.                                                Equivalent to Foreign Equivalent
DISB-4500                The system shall provide the capability to create a DD 165.                                       Daily / Monthly Accountability

DISB-4500.01 DISB-4500   The system shall allow a user to populate the DD 165.                                             Daily / Monthly Accountability

DISB-4519                The system shall be able to match the sum of the accounting lines for payments against            Prepare Paid Disbursement
                         amount disbursed for validation.                                                                  Voucher
DISB-4529                The system shall provide the capability to notify an entitlement area once a payment has          Issue Cancel Payment Notice
                         been cancelled so it can be determined whether the cancelled payment must be re-
                         entitled.
DISB-4638                The system shall provide the capability to verify deposits and debit vouchers against             Cashlink verification
                         CashLink II.
DISB-4662                The system shall provide the capability to move an existing voucher number received from          Customer Service and Support
                         an entitlement area to a "Sub-voucher Number" field for traceability.
DISB-4662.01 DISB-4662   The system shall provide the capability to assign a new voucher number for each payment           Customer Service and Support
                         upon disbursement if a sub-voucher number field is populated.
DISB-4711                The system shall provide the capability to print the taxpayer identification number on all        Prepare Paid Disbursement
                         certified payment vouchers.                                                                       Voucher
DISB-4714                The system shall be able to generate a Statement of Accountability (SF 1219) each month           Daily / Monthly Accountability
                         or upon change of a Disbursing Officer.
DISB-4715                The system shall provide the capability to record a deferred voucher.                             Daily / Monthly Accountability

DISB-4716                The system shall provide the capability for an authorized user to clear a deferred voucher. Daily / Monthly Accountability

DISB-4721                The system shall allow the Disbursing Officer to establish foreign currency Limited       LDA Management
                         Depositary Accounts.
DISB-4724                The system shall forward a detailed record of all appropriations and amounts collected on Capture Collection Information
                         a daily basis to accounting.
DISB-4726                The system shall ensure the TIN is protected for all transactions in accordance with the  Create Electronic Fund Transfer File
                         Privacy Act.




                                                                    Page 8
                                                         Disbursing Requirements


DISB-4727                   The system shall add all voucher-recorded collections to the collection voucher control log Add Voucher to Collection Voucher
                            (DD Form 2659).                                                                             Control Log
DISB-4727.01 DISB-4727      The system shall provide the capability to total the DD Form 2659.                          Add Voucher to Collection Voucher
                                                                                                                        Control Log
DISB-4734                   The system shall be able to notify the appropriate entitlement system of any returned       EFT Returns
                            Electronic Funds Transfer payments.
DISB-4739                   The system shall be able to confirm receipt of all Electronic Funds Transfer payment files Create Electronic Fund Transfer File
                            transmitted to the Federal Reserve Bank.
DISB-4740                   The system shall provide the capability to generate a DD 2658 (Returned and                 Returned Checks and Bonds
                            Undeliverable Check/Bond Record)
DISB-4740.01 DISB-4740      The system shall provide the capability to populate the DD 2658.                            Returned Checks and Bonds

DISB-4740.04 DISB-4740      The system shall allow the update of the DD 2658 by a user.                               Update Undeliverable Check Bond
                                                                                                                      Record DD 2658
DISB-4740.06 DISB-4740      The system shall be capable of generating a report of checks on hand with a date returned Update Undeliverable Check Bond
                            greater than 60 days and disposition is blank.                                            Record DD 2658
DISB-4740.07 DISB-4740      The system shall be capable of saving a electronic copy of a DD 2658.                     Update Undeliverable Check Bond
                                                                                                                      Record DD 2658
DISB-4740.08 DISB-4740      The system shall be capable of generating a report of checks on hand with a date returned Update Undeliverable Check Bond
                            greater than 5 days                                                                       Record DD 2658
DISB-4744                   The system shall provide the capability to load a Financial Organizations Master File     Validate Ready to Pay File
                            (FOMF) from the Treasury.                                                                 Information
DISB-4744.01 DISB-4744      The system shall provide the capability to validate the Routing Transit Number on a       Validate Ready to Pay File
                            Electronic Funds Transfer payment against the Financial Organizations Master File.        Information

DISB-4749                   The system shall provide the capability to create Individual US dollar checks.                Create Check Print File

DISB-4751                   The system shall provide the capability to consolidate and pay by one check multiple          Create Check Print File
                            payments in U.S. dollars to the same payee on the same day.
DISB-4752                   The system shall provide the capability to consolidate and pay by one check multiple          Create Check Print File
                            payments in foreign currency to the same payee on the same day.
DISB-4761                   The system shall allow a user to input the date of a collection.                              Receive Collection Receipts

DISB-4765                   The system shall allow a user to input the amount of a collection.                            Receive Collection Receipts

DISB-        DISB-4765.02   The system shall be able to convert foreign currency input into a U.S. dollars equivalent     Receive Collection Receipts
4765.02.01                  based upon foreign currency exchange rates.
DISB-4766                   The system shall allow a user to input the description of the collection received.            Receive Collection Receipts

DISB-4768                   The system shall allow the generation of a separate SF 215 Deposit ticket for US Treasury     Prepare Deposit Ticket and Advice
                            Checks.                                                                                       of Collection
DISB-4769                   The system shall allow the generation of a separate SF 215 Deposit ticket for checks          Prepare Deposit Ticket and Advice
                            deposited under Paper Check Conversion.                                                       of Collection
DISB-4770                   The system shall allow the generation of a separate SF 215 Deposit ticket for Stored          Prepare Deposit Ticket and Advice
                            Value Cards.                                                                                  of Collection
DISB-4772                   The system shall allow the generation of a separate SF 215 Deposit ticket for Negotiable      Prepare Deposit Ticket and Advice
                            Instruments (US or Foreign Currency).                                                         of Collection
DISB-4774                   The system shall generate an SF 1098 "Schedule of Canceled Checks", crediting the             Receive Other Receipts
                            original appropriation received from payment history for canceled checks in the Disbursing
                            Officer's possession.
DISB-4774.01 DISB-4774      The system shall assign a collection voucher number to the SF 1098 when processing a          Receive Other Receipts
                            check cancellation.
DISB-        DISB-4774.01   The system shall post the collection voucher number of the SF1098 to the voucher control      Receive Other Receipts
4774.01.01                  log when processing a check cancellation.
DISB-4774.02 DISB-4774      The system shall have the capability to populate the SF 1098 with the check cancellation      Receive Other Receipts
                            data when processing a check cancellation.
DISB-4780.01 DISB-4780      The system shall provide the capability to store newly received pre-numbered check stock      Check Ordering and Controls
                            in a "unused" status.
DISB-4788                   The system shall be able to store the name of each Disbursing Officer.                        Disbursing Offices, Officers, and
                                                                                                                          Agents
DISB-4788.01 DISB-4788      The system shall be able to store the date of appointment of the disbursing officer.          Disbursing Offices, Officers, and
                                                                                                                          Agents
DISB-4788.02 DISB-4788      The system shall be able to store the date of relief of the disbursing officer.               Disbursing Offices, Officers, and
                                                                                                                          Agents
DISB-4788.03 DISB-4788      The system shall be able to store the Disbursing Station Symbol Number associated with        Disbursing Offices, Officers, and
                            the disbursing officer.                                                                       Agents
DISB-4789                   The system shall be able to store the name of each Settlement Officer.                        Disbursing Offices, Officers, and
                                                                                                                          Agents
DISB-4789.03 DISB-4789      The system shall be able to store the Disbursing Station Symbol Number associated with        Disbursing Offices, Officers, and
                            each Settlement Officer.                                                                      Agents
DISB-4792.01 DISB-4792      The system shall provide the capability to transfer accountability of a relieved Disbursing   Disbursing Offices, Officers, and
                            Officer.                                                                                      Agents
DISB-4794.01 DISB-4794      The system shall provide the capability to transfer accountability from a predecessor         Disbursing Offices, Officers, and
                            Disbursing Officer to the settlement Officer less any deficiency items.                       Agents




                                                                       Page 9
                                                          Disbursing Requirements


DISB-4797                   The system shall provide the capability to designate a DSSN that has the designation of       DSSN Management
                            deactivated as reactivated.
DISB-4800                   The system shall provide the capability to maintain a blank check control log for each        Check Ordering and Controls
                            series of checks used, minimally containing the following data elements: date; beginning
                            check number; ending check number; balance of checks on hand; initials of the persons
                            advancing or receiving checks; and initials of persons receiving or returning checks.

DISB-4800.01 DISB-4800      The system shall allow the Disbursing Officer or Deputy Disbursing Officer to enter the       Check Ordering and Controls
                            range of Inventory Control Numbers received for un-numbered check stock.
DISB-        DISB-4800.01   The system shall provide the capability to store newly received un-numbered check stock       Check Ordering and Controls
4800.01.01                  in an "unused" status.
DISB-4800.02 DISB-4800      The system shall allow the Disbursing Officer or Deputy Disbursing Officer to enter the       Check Ordering and Controls
                            range of pre-numbered check stock received.
DISB-4800.03 DISB-4800      The system shall allow the Disbursing Officer or designee to enter the check number or        Check Ordering and Controls
                            range of numbers (serial number or ICN) that is missing from a shipment of checks
                            received from the United States Treasury into the Blank Check Control Log with a status
                            of "missing in shipment‖.
DISB-4800.04 DISB-4800      The system shall provide the capability to treat as voids, checks that are discovered to be   Check Ordering and Controls
                            missing, lost, or stolen prior to issuance (including any items missing from blank check
                            shipments received from the contractor).
DISB-        DISB-4800.04   The system shall provide the capability to record in the check issue detail data amount as    Check Ordering and Controls
4800.04.01                  ―0‖ (zero) dollars for each lost or stolen blank check.
DISB-4813                   The system shall be able to process negative disbursements.                                   System Productivity and Useability

DISB-4821                   The system shall allow a user to be associated with more than one DSSN.                       Disbursing Offices, Officers, and
                                                                                                                          Agents
DISB-4822                   The system shall provide the capability to track the accountability of predecessor            DSSN Management
                            Disbursing Officers.
DISB-4822.02 DISB-4822      The system shall provide the capability to track accountability for all predecessor           DSSN Management
                            Disbursing Officers in Part C of the SF 1219.
DISB-4823                   The system shall provide the capability to maintain an address associated with a              Security
                            Disbursing Office.
DISB-4825                   The system shall provide the capability to maintain the Disbursing Station Symbol Number      Security
                            associated with a Disbursing Office.
DISB-4827                   The system shall provide the capability to edit the information required to transfer the      Security
                            accountability from one Disbursing Officer to another.

DISB-4847                   The system shall provide the capability for a user to verify if an original check was reissued Customer Service and Support
                            using a check bearing another serial number.
DISB-4848                   The system shall provide the capability for a user to verify if an original check was spoiled. Customer Service and Support

DISB-4849                   The system shall provide the capability for a user to verify if an original check was voided. Customer Service and Support

DISB-4850                   The system shall provide the capability to store payee banking information (account           System Productivity and Useability
                            number, account type, RTN) associated with Electronic Funds Transfer payments.

DISB-4852                   The system shall provide the capability to store Electronic Funds Transfer Trace numbers System Productivity and Useability
                            associated with Electronic Funds Transfer payments.
DISB-4861                   The system shall allow a user to designate the discrepancy being reversed is an overage Overages and Shortages of Funds
                            and the amount.

DISB-4862                   The system shall allow a user to designate the discrepancy being reversed is an shortage Overages and Shortages of Funds
                            and the amount.

DISB-4866                   The system shall not allow a user to certify their own direct input for collections.          Security

DISB-4867                   The system shall support disbursements made via cash payments.                                Process Cash Payment

DISB-4869                   The system shall support disbursements made via traveler's checks.                            Prepare Paid Disbursement
                                                                                                                          Voucher
DISB-4870                   The system shall support disbursements made via debit cards.                                  Prepare Paid Disbursement
                                                                                                                          Voucher
DISB-4871                   The system shall support disbursements made via stored value cards.                           Prepare Paid Disbursement
                                                                                                                          Voucher
DISB-4874                   The system shall create check print files for US Treasury checks.                             Create Check Print File

DISB-4875                   The system shall create check print files for foreign currency checks.                        Create Check Print File

DISB-4884                   The system shall assign a unique 8-digit check number to each check payment-ready             Prepare Paid Disbursement
                            record when making payments with unnumbered check stock.                                      Voucher
DISB-4885                   The system shall write the assigned check number to the Disbursing Office Voucher             Prepare Paid Disbursement
                            record in Check payment history to each check payment-ready record when making                Voucher
                            payments with unnumbered check stock.




                                                                       Page 10
                                                      Disbursing Requirements


DISB-4887                The system shall group check issue data by transaction account type, i.e., US Treasury or        Prepare Paid Disbursement
                         Limited Depositary Account.                                                                      Voucher
DISB-4889                The system shall produce a separate register for United States Treasury checks and each          Prepare Paid Disbursement
                         Limited Depositary Account.                                                                      Voucher
DISB-4902                The system shall forward the payment and translated Electronic Funds Transfer Advice of          Distribute Payment
                         Payment to the Federal Reserve Bank.
DISB-4905                The system shall have the capability to support the transmission of payments via bulk data       Create Electronic Fund Transfer File
                         transfer.
DISB-4917                The system shall provide the capability to reconcile the data received on the Treasury's         Prepare Paid Disbursement
                         Comparison of Checks Issued Report.                                                              Voucher
DISB-4919                The system shall return a post pay file containing the original information to the entitlement   Prepare Paid Disbursement
                         area for each payment plus the check number if paid by check.                                    Voucher
DISB-4920                The system shall return a post pay file containing the original information to the entitlement   Prepare Paid Disbursement
                         area for each payment plus the Electronic Funds Transfer trace number is paid by                 Voucher
                         Electronic Funds Transfer.
DISB-4921                The system shall return a post pay file containing the original information to the entitlement   Prepare Paid Disbursement
                         area for each payment plus payment date.                                                         Voucher
DISB-4922                The system shall return a post pay file containing the original information to the entitlement   Prepare Paid Disbursement
                         area for each payment plus the voucher number.                                                   Voucher
DISB-4923                The system shall provide the capability to generate a SF 1034 for disbursements.                 Prepare Paid Disbursement
                                                                                                                          Voucher
DISB-4923.01 DISB-4923   The system shall provide the capability to populate the SF 1034.                                 Prepare Paid Disbursement
                                                                                                                          Voucher
DISB-4925                The system shall provide the capability to record all disbursement vouchers on the (DD           Prepare Paid Disbursement
                         2659) Voucher Control Log.                                                                       Voucher
DISB-4925.01 DISB-4925   The system shall provide the capability to populate the (DD 2659) Voucher Control Log.           Prepare Paid Disbursement
                                                                                                                          Voucher
DISB-4926                The system shall support stored value cards by making an Electronic Funds Transfer               Create Electronic Fund Transfer File
                         payment to the participating contract bank for the amount of cards issued.

DISB-4927                The system shall support stored value cards by creating a disbursing voucher with an             Prepare Paid Disbursement
                         assigned sequential Disbursing Office Voucher number.                                            Voucher
DISB-4930                The system shall provide the capability to adjust the foreign currency balances for each         Convert United States Dollar
                         exchange transaction.                                                                            Equivalent to Foreign Equivalent
DISB-4933                The system shall provide the capability to account for foreign currency accommodation            Daily / Monthly Accountability
                         exchange transactions.
DISB-4934                The system shall provide the capability to account for U.S. dollar accommodation                 Daily / Monthly Accountability
                         exchange transactions.
DISB-4935                The system shall ensure that each transaction must have at least one line of accounting   Validate Ready to Pay File
                         associated with a disbursement.                                                           Information
DISB-4936                The system shall ensure that valid multiple lines of accounting associated with an        Validate Ready to Pay File
                         approved payment are allowed.                                                             Information
DISB-4937                The system shall ensure that multiple identical lines of accounting will be totaled and   Validate Ready to Pay File
                         consolidated into a single line of accounting on a disbursement voucher.                  Information
DISB-4939                The system shall calculate payments using the current site‘s business day‘s authorized    Convert United States Dollar
                         exchange rate for the currency of each valid cash payment.                                Equivalent to Foreign Equivalent
DISB-4942                The system shall ensure that each payment contains a payee name.                          Validate Ready to Pay File
                                                                                                                   Information
DISB-4943                The system shall ensure that each payment contains a payment amount.                      Validate Ready to Pay File
                                                                                                                   Information
DISB-4944                The system shall reject the payment and generate an error report if the payee name is     Reject Ready to Pay File
                         missing.                                                                                  Information
DISB-4945                The system shall reject the payment and generate an error report if the payment amount is Reject Ready to Pay File
                         missing.                                                                                  Information
DISB-4947                The system shall allow a user to input a collection.                                      Receive Collection Receipts

DISB-4947.01 DISB-4947   The system shall allow a user to input the type of collection as a Receipt.                      Receive Collection Receipts

DISB-4947.02 DISB-4947   The system shall allow a user to input the type of collection as a Reimbursement.                Receive Collection Receipts

DISB-4947.03 DISB-4947   The system shall allow a user to input the type of collection as a Refund.                       Receive Collection Receipts

DISB-4947.04 DISB-4947   The system shall allow a user to input the amount of the collection in U.S. Dollars.             Receive Collection Receipts

DISB-4947.05 DISB-4947   The system shall allow a user to input the amount of the collection in foreign currency.         Receive Collection Receipts

DISB-4949                The system shall support disbursements made via Automated Standard Application for               Create Electronic Fund Transfer File
                         Payments (ASAP).
DISB-4950                The system shall have the capability to receive data from the Federal Reserve Bank via           EFT Returns
                         the Automated Clearing House.
DISB-4955                The system shall allow designated personnel the ability to certify manual payments.              Validate Ready to Pay File
                                                                                                                          Information




                                                                   Page 11
                                                         Disbursing Requirements


DISB-4956                   The system shall ensure that the certified Electronic Funds Transfer pay-ready file        Create Electronic Fund Transfer File
                            contains trace numbers.

DISB-4958                   The system shall provide the capability to create a wire transfer file.                    Create Wire Transfer File


DISB-4958.01 DISB-4958      The system shall restrict the amount of the wire-transfer payment to no more than          Create Wire Transfer File
                            $999,999,999.99.

DISB-        DISB-4958.01   The system shall provide the capability to break the amount to be paid into multiple       Create Wire Transfer File
4958.01.01                  payments if the wire-transfer payment to be made is more than $999,999,999.99.
DISB-4959                   The system shall provide the capability to reject a cancel payment request received from   Return Cancel Payment Request
                            an entitlement area if the information provided does not match a pending certified
                            payment.
DISB-4960                   The system shall upon receipt of a cancel payment request validate if the information        Validate Cancel Payment Request
                            received matches a certified pending payment.                                                Information
DISB-4960.01 DISB-4960      The system shall be able to match the payee of a pending payment.                            Validate Cancel Payment Request
                                                                                                                         Information
DISB-4960.02 DISB-4960      The system shall be able to match the amount of a pending payment.                           Validate Cancel Payment Request
                                                                                                                         Information
DISB-4966                   The system shall post the total collections received by the deputy/agent/cashier for the day Daily / Monthly Accountability
                            to the DD 2665, line 3, column c.
DISB-4967                   The system shall post the COV numbers of the corresponding collections received by the Daily / Monthly Accountability
                            deputy/agent/cashier for the day to the DD 2665, line 40.
DISB-4968                   The system shall post the COV numbers that were voided by the deputy/agent/cashier for Daily / Monthly Accountability
                            the day to the DD 2665, line 40.
DISB-4969                   The system shall process foreign currency accommodation exchange transactions.               Daily / Monthly Accountability

DISB-4969.03 DISB-4969      The system shall verify the deputy/agent/cashier‘s currency-on-hand balances prior to      Daily / Monthly Accountability
                            processing each exchange transaction to ensure funds are available.
DISB-4969.04 DISB-4969      The system shall update the deputy/agent/cashier‘s foreign currency-on-hand balance on     Daily / Monthly Accountability
                            the DD 2665 following the processing of an exchange transaction.
DISB-        DISB-4969.04   The system shall update the Currency Exchange Record (DD 2664).                            Daily / Monthly Accountability
4969.04.01
DISB-        DISB-4969.04   The system shall update the Foreign Currency Control Record (DD 2663) if the exchange      Daily / Monthly Accountability
4969.04.02                  involves foreign currency.
DISB-        DISB-4969.04   The system shall provide the capability to create a DD form 2664 for currency exchanges    Daily / Monthly Accountability
4969.04.03
DISB-4973                   The system shall allow a user to establish a limited payability criteria for Limited           LDA Management
                            Depositary Account checks.
DISB-4974                   The system shall receive an automated (if available) banking statement from financial          LDA Management
                            institution or provide capability for a user to manually input cleared checks to the Limited
                            Depositary Account.
DISB-4976                   The system shall provide the capability for a user to mark an Limited Depositary Account LDA Management
                            check as ―uncurrent‖ one full fiscal year after the fiscal year in which the check was issued.

DISB-4976.01 DISB-4976      The system shall be able to produce a listing of uncurrent Limited Depositary Account      LDA Management
                            checks.
DISB-4976.02 DISB-4976      The system shall report uncurrent checks on line 6 of the Statement of Designated          LDA Management
                            Depositary Account (SF 1149).
DISB-4976.03 DISB-4976      The system shall be able to increase Line 6.1 of the DD 2657 by US Dollar amount of the    LDA Management
                            Limited Depositary Account uncurrent check.
DISB-4976.04 DISB-4976      "The system shall be able to increase Limited Depositary Account checkbook balance by      LDA Management
                            total amount of foreign currency units on the Uncurrent check listing."
DISB-4976.05 DISB-4976      The system shall be able to compute the current U.S. dollar equivalent of the Limited      LDA Management
                            Depositary Account checkbook balance (including the added units from the canceled
                            check) using the current exchange rate.
DISB-4981                   The system shall provide the capability to perform a rate computation when foreign         LDA Management
                            currency cash is designated as on hand.
DISB-4984                   The system shall track the cash balances of the operating and accommodation funds          LDA Management
                            separately if average exchange rates are used for a currency code and separate funds are
                            maintained for operating and accommodation cash.
DISB-4986                   The system shall compute and report the US Dollar value of the daily balances for the      LDA Management
                            operating and accommodation funds separately on line 18 of the DD Form 2665 if
                            average exchange rates are used for a currency code and separate funds are maintained
                            for operating and acommodation cash.
DISB-4987                   The system shall compute the US Dollar value of the daily balances for the operating and   LDA Management
                            accommodation funds separately, and combine for reporting on line 6.2B of the DD Form
                            2657 if exchange rates are used and separate funds are maintained for operating and
                            accommodation cash.
DISB-4989                   The system shall allow the user to modify the exchange rate used for all current foreign   LDA Management
                            currency disbursement and collection transactions.
DISB-4989.03 DISB-4989      The system shall compute foreign currency gains/losses if the user modifies the exchange   LDA Management
                            rate for a transaction




                                                                      Page 12
                                                         Disbursing Requirements


DISB-        DISB-4989.03   The system shall compute the US Dollar equivalent for the transaction using the updated       LDA Management
4989.03.01                  exchange rate.
DISB-4999                   The system shall provide the capability to generate a Schedule of Deposit Activity.           Daily / Monthly Accountability

DISB-4999.01 DISB-4999      The system shall populate or allow a user to enter data on the Schedule of Deposit      Daily / Monthly Accountability
                            Activity.
DISB-5013                   The system shall process Limited Depositary Account adjustments due to service charges. LDA Management

DISB-5013.01 DISB-5013      The system shall allow the operator to invoke Limited Depositary Account Adjustment           LDA Management
                            process to disburse the service charge and adjust Disbursing Officer accountability upon
                            receipt of notification of service charge.
DISB-5013.02 DISB-5013      The system shall require the user to enter the Limited Depositary Account currency code       LDA Management
                            or other designator to process Limited Depositary Account adjustments due to service
                            charges.
DISB-5014                   The system shall maintain a record of every Limited Depositary Account check issued.          LDA Management

DISB-5014.01 DISB-5014      The system shall ensure the record of Limited Depositary Account checks issued contain        LDA Management
                            at least:
                            •The payee

                            •The voucher number

                            •The amount (in the currency of the check)

                            •The check serial number

                            •The date of the check

                            •The activity name under which the account is established
DISB-5014.11 DISB-5014      The system shall produce a separate check record for each Limited Depositary Account          LDA Management
                            maintained.
DISB-5018                   The system shall provide a tool to assist in the reconciliation of the FC cash balance on     LDA Management
                            hand.
DISB-5018.01 DISB-5018      The system shall have the capability for the FC cash on hand reconciliation tool to           LDA Management
                            associate the applicable employee, disbursing officer, and LDA by accounting period.

DISB-5018.05 DISB-5018      The system shall have the capability for the FC cash on hand reconciliation tool to include   LDA Management
                            un-cleared deposit and check data for the designated accounting period.
DISB-5021                   The system shall have the capability to receive input of data received via a FMS Form         Capture Treasury Statements
                            6652 (Statement of Differences).
DISB-5021.01 DISB-5021      The system shall provide the capability for a user to process correcting entries on the SF    Reconcile Disbursements
                            1219 when incorrect information has been reported to the Department of the Treasury and
                            identified on the FMS Form 6652 (Statement of Differences).
DISB-5027                   The system shall provide the capability to create a SF 1184.                                  Customer Service and Support

DISB-5028                   The system shall provide the capability to create a deposit ticket (SF 215).                  Daily / Monthly Accountability

DISB-5033                   The system shall ensure that the Disbursing Station Symbol Number appears on all              Daily / Monthly Accountability
                            collection vouchers.
DISB-5034                   The system shall ensure that the Disbursing Station Symbol Number appears on all U.S.         Daily / Monthly Accountability
                            Treasury checks.
DISB-5035                   The system shall ensure that the Disbursing Station Symbol Number appears on all              Daily / Monthly Accountability
                            Limited Depositary checks.
DISB-5043                   The system shall have the capability to ensure that no check may be issued for more than      Validate Ready to Pay File
                            $99,999,999.99.                                                                               Information
DISB-5043.01 DISB-5043      The system shall have the capability to issue a sufficient number of checks equal to the      Validate Ready to Pay File
                            total required amount if the amount exceeds $99,999,999.99.                                   Information
DISB-5044                   The system shall reject Electronic Funds Transfer payments that exceeds the maximum           Validate Ready to Pay File
                            amount of $99,999,999.99.                                                                     Information
DISB-5045                   The system shall provide the capability to maintain the DD Form 2659 (―Voucher Control        Add Voucher to Collection Voucher
                            Log‖) daily for each collection voucher received or prepared in the disbursing office.        Control Log

DISB-5045.01 DISB-5045      The system shall provide the capability to capture in the Collection Voucher Control Log:     Add Voucher to Collection Voucher
                            the collection voucher number; identification of the remitter (individual‘s name or           Control Log
                            organization making the remittance); amount; and instrument of remittance (i.e., check,
                            cash, travelers check, electronic funds transfer, or a no pay adjustment). Annotate the
                            check/EFT trace number in column d (―Other‖).
DISB-5046                   The system shall provide the capability to maintain the DD Form 2659 (―Voucher Control        Daily / Monthly Accountability
                            Log‖) daily for each disbursement voucher received or prepared in the disbursing office.

DISB-5046.01 DISB-5046      The system shall provide the capability to capture in the Disbursement Voucher Control        Daily / Monthly Accountability
                            Log: the disbursement voucher number, name of the payee, amount, form of payment
                            (e.g., cash, check, EFT), and the check/EFT trace number under ―other.
DISB-5049                   The system shall store the name of the settlement officer, and name and DSSN of the           Disbursing Offices, Officers, and
                            predecessor DO with each transaction performed by the settlement officer for an               Agents
                            accountable predecessor DO.
DISB-5050                   The system shall require all deputies, agents, and cashiers with outstanding DD 1081          Daily / Monthly Accountability
                            advances to complete and submit an electronic DD 1081 ‗RETURN‘ prior to creating a
                            daily DD 2665.




                                                                     Page 13
                                                     Disbursing Requirements


DISB-5170                The system shall have the capability to record payment and disbursement of unobligated   Generate Pro Forma Entries for
                         funds exempt from apportionment.                                                         Disbursements
DISB-5171                The system shall have the capability to record payment and disbursement of               Generate Pro Forma Entries for
                         apportionments.                                                                          Disbursements
DISB-5172                The system shall have the capability to record payment and disbursement of available     Generate Pro Forma Entries for
                         funds.                                                                                   Disbursements
DISB-5173                The system shall have the capability to record payment and disbursement of obligated     Generate Pro Forma Entries for
                         funds.                                                                                   Disbursements
DISB-5174                The system shall have the capability to record a loss in the imprest fund.               Generate Pro Forma Entries for
                                                                                                                  Disbursements
DISB-5178                The system shall have the capability to record a confirmed disbursement schedule, for    Generate Pro Forma Entries for
                         accounts payable.                                                                        Disbursements
DISB-5273                The system shall have the capability to record a disbursement (not an outlay) from fund  Generate Pro Forma Entries for
                         balance with Treasury in a Treasury General Account (TGA) to funds held by the public in Disbursements
                         a non-TGA.
DISB-5326                The system shall be able to generate an automated SF 5515.                               Create Electronic Fund Transfer File

DISB-5326.01 DISB-5326   'The system shall provide the capability to provide both an automated or manual method        Receive Debit Vouchers
                         to key in debit vouchers (SF 5515) to the Disbursing System.
DISB-5326.02 DISB-5326   The system shall provide the capability once a Electronic Funds Transfer disbursement is      Daily / Monthly Accountability
                         made to report the SF 5515 amount on line 4.2B of the DD 2657.
DISB-5326.03 DISB-5326   The system shall record a SF 5515 amount to line 4.2a for dishonored checks on the DD         Daily / Monthly Accountability
                         2657.
DISB-5326.04 DISB-5326   The system shall allow a user to manually enter a debit voucher (SF 5515) with a date in a    Receive Debit Vouchers
                         prior month.
DISB-5326.05 DISB-5326   The system shall provide the capability to post the debit voucher to the current Detailed     Receive Debit Vouchers
                         Schedule of Deposit Activity with the prior month‘s date.
DISB-5326.06 DISB-5326   The system shall allow the user to create a new SF 5515 record (Depositary's SF 5515) to      Receive Debit Vouchers
                         reverse the original debit (DO's SF 5515).
DISB-5328                To support the Disbursing process, the Core financial system must provide automated           Validate Ready to Pay File
                         functionality to validate that EFT payment file data submitted to Treasury will pass the      Information
                         following edits: RTNs exist in the Financial Organization Master File (FOMF) or other
                         verified update file, for the financial institution; RTNs pass the Modulus 10 check on the
                         validity of the check digit; RTNs for domestic banks are nine-digits, numeric-only, and not
                         all zeroes; RTNs for foreign banks are eight-digits, alpha-numeric, and not all zeroes;
                         ALCs are eight-digits and numeric only; Taxpayer Identification Numbers are nine-digits,
                         numeric-only, and not all zeroes.

DISB-5328.01 DISB-5328   The system shall provide the capability to validate the Routing Transit Number on a           Validate Ready to Pay File
                         Electronic Funds Transfer payment against the Financial Organizations Master File.            Information

DISB-5328.02 DISB-5328   The system shall reject ready to pay files with invalid Routing Transit Numbers back to the   Validate Ready to Pay File
                         appropriate entitlement system.                                                               Information
DISB-5329                To support the Disbursing process, the Core financial system must provide automated           Process Intra-Governmental
                         functionality to record transactions to reflect disbursement activity initiated by other      Payment and Collection
                         agencies and recorded in IPAC.
DISB-5329.01 DISB-5329   The system shall provide the capability to record transactions that reflect disbursement      Process Intra-Governmental
                         activity initiated by other agencies and recorded in IPAC.                                    Payment and Collection
DISB-5330                To support the Payment Confirmation process, the Core financial system must provide           Prepare Paid Disbursement
                         automated functionality to assign check numbers to individual payment records when a          Voucher
                         payment schedule has multiple check ranges or a break in check numbers.

DISB-5330.01 DISB-5330   The system shall provide the capability to assign check numbers to individual payment         Prepare Paid Disbursement
                         records when a payment schedule has multiple check ranges or a break in check                 Voucher
                         numbers.
DISB-5341                To support the Disbursing process, the Core financial system must provide automated           Process Intra-Governmental
                         functionality to record payments made on behalf of another agency, citing the other           Payment and Collection
                         agency‘s funding information.
DISB-5341.01 DISB-5341   The system shall provide automated functionality to record payments made on behalf of         Process Intra-Governmental
                         another agency, citing the other agency‘s funding information.                                Payment and Collection




                                                                 Page 14
                                                        Disbursing Requirements


DISB-5344                   The system shall have the capability to accept and record the collection of:                   Receive Collection Receipts
                              US
                            •
 currency

                            •
Cash

                            •
Money orders

                            •
Returned Electronic Funds Transfer payments

                            •
Electronic Funds Transfer Payments from a payee

                            •
Debit card receipts

                            •
Credit Union share drafts

                            •
Bank drafts

                              US
                            •
 Treasury checks

                            •
Undeliverable checks

                            •
Dishonored checks

                            •
Corporate checks

                            •
Personal checks

                            •
Travelers‘ checks

                            •
Food stamps

                            •
Credit Card receipts

                            •
Deposit Tickets

                            •
Debit Vouchers

                            •
Stored Value Card refunds

                              EBT
                            •
 (Electronic Benefit Transfer)

DISB-5346                     Foreign Currency
                            •
 system shall provide the capability to maintain a contingency fund balance separate
                            The                                                                                            Daily / Monthly Accountability
                            from operating cash-on-hand.
DISB-        DISB-5346.01   The system shall provide the capability to decrease the Disbursing Officer's US cash-on-       Daily / Monthly Accountability
5346.01.03                  hand balance by the transfer amount (line 6.2A, column d, on the DD 2657)."

DISB-5347                   The system shall be able to generate an automated SF 1081.                                     Receive Other Receipts

DISB-5347.01 DISB-5347      The system shall populate or allow an authorized user to enter data on the SF 1081.            Receive Other Receipts

DISB-5348                   The system shall be able to generate an automated SF 1080.                                     Receive Other Receipts

DISB-5348.01 DISB-5348      The system shall populate or allow an authorized user to enter data on the SF 1080.            Receive Other Receipts

DISB-5350                     The system shall provide the capability to produce a DD 2662 (Recertified Payment            Update the Recertified Payment
                            Register) containing information to identify the original check serial number, date, amount,   Register
                            payee, and status of the check as provided by the Department of the Treasury, as well as
                            identifying information regarding the recertified payment, payee‘s claims, and collection
                            information."
DISB-5350.01 DISB-5350      'The system shall provide the capability to record the check date in block 1d of the DD        Update the Recertified Payment
                            2662 for a spoiled check.                                                                      Register

DISB-5350.02 DISB-5350      'The system shall provide the capability to record the check number in block 1b of the DD      Update the Recertified Payment
                            2662 for a spoiled check.                                                                      Register

DISB-5350.03 DISB-5350      'The system shall provide the capability to record the check number in block 1b of the DD      Update the Recertified Payment
                            2662 for a cancelled check.                                                                    Register

DISB-5350.05 DISB-5350      'The system shall provide the capability to record the SF1184 resubmission date (col 2d)       Update the Recertified Payment
                            on the DD 2662.                                                                                Register


DISB-5350.06 DISB-5350      The system shall provide the capability to record the TFS 3864 resubmission date (col 2e) Update the Recertified Payment
                            on the DD 2662.                                                                           Register

DISB-5350.07 DISB-5350      'The system shall provide the capability to record the TFS 1133 submission date (col 6) on Update the Recertified Payment
                            the DD 2662.                                                                               Register

DISB-5352                   The system shall provide the capability to permit the Blank Check Control Log to be used       Check Ordering and Controls
                            to control issuance and return of checks between the DO and sites external to the
                            disbursing office where the checks are prepared.
DISB-5353                   The system shall provide the capability to create the Treasury Notification of Large           Validate Ready to Pay File
                            Disbursements (FMS 187).                                                                       Information
DISB-5353.01 DISB-5353      The system shall allow the user to populate the Treasury Notification of Large                 Validate Ready to Pay File
                            Disbursements (FMS 187)                                                                        Information
DISB-5353.02 DISB-5353      The system shall have the capability to produce an FMS FORM 187 (Advance Notice of             Validate Ready to Pay File
                            Large Deposits or Payments of $50 Million or More) or substitute report at least two           Information
                            business days before disbursing more than $50 million but less than $500 million in a
                            single transaction, or in multiple transactions of a common nature for submission to the
                            Treasury - Financial Management Service.




                                                                     Page 15
                                                        Disbursing Requirements


DISB-5353.03 DISB-5353      The system shall have the capability to produce an FMS FORM 187 (Advance Notice of           Validate Ready to Pay File
                            Large Deposits or Payments of $50 Million or More) or substitute report at least five        Information
                            business days before disbursing more than $500 million in a single transaction, or in
                            multiple transactions of a common nature for submission to the Treasury - Financial
                            Management Service.
DISB-5353.04 DISB-5353      The system shall have the capability to produce a substitute report for the FMS FORM         Validate Ready to Pay File
                            187, if required. This report will contain: A. Name and address of the DoD Component         Information
                            (e.g., Air Force), B. Name and telephone number of DO, C. DSSN, D. Appropriation or
                            fund account charged (minimum of six digits, with the first two digits identifying the
                            department), E. Description of transaction, F. Transaction settlement date, G. Amount of
                            the disbursement, H. Payment mechanism (wire transfer or check), I. Check number for
                            check payments, J. Payee name and address.

DISB-5354                   'The system shall provide a tool to alert the user when the sum of cash on hand and          Daily / Monthly Accountability
                            advances to deputies, agents and cashiers exceeds the DO's authority to hold funds at
                            personal risk.
DISB-5355                   The system shall require the user who is advancing funds to sign the DD 1081 advance.        Daily / Monthly Accountability

DISB-5355.01 DISB-5355      The system shall store a "certified" status (signed) associated with the "On Advance –       Daily / Monthly Accountability
                            Disbursing Officer - Signature" block on the DD 1081.
DISB-5356                   The system shall allow the user who is receiving funds to electronically certify (sign)      Daily / Monthly Accountability
                            receipt of the DD 1081 advance.
DISB-5356.01 DISB-5356      The system shall store a "certified" (signed) status associated with the "On Advance –       Daily / Monthly Accountability
                            Agent Officer - Signature" block on the DD 1081.
DISB-5358                   The system shall support the full and partial return of funds using a DD 1081.               Daily / Monthly Accountability

DISB-5358.01 DISB-5358      The system shall provide the capability to accept input of returned funds or accountable    Daily / Monthly Accountability
                            items to the disbursing officer, deputy, or agent who advanced the funds when clearing an
                            agent officer.
DISB-5358.02 DISB-5358      The system shall provide the capability that, upon the return of funds and/or cash vouchers Daily / Monthly Accountability
                            to the DO, the agent officer can authenticate that the statement of accounts is correct.

DISB-5358.06 DISB-5358      The system shall provide capability for the DO to verify that, upon the return of funds or   Daily / Monthly Accountability
                            cash vouchers, the amounts reported on the statement of accounts by the agent officer
                            are in agreement with the items received.
DISB-5359                   The system shall allow a user to create multiple DD 1081's within a single business day.     Daily / Monthly Accountability

DISB-5360                   The system shall support manual or automated processing of the Treasury Daily Advice of      Customer Service and Support
                            Status (DAS).
DISB-5361                   The system shall be able to support deposit of funds reports from commissaries on DD         Process Collection Voucher and
                            Forms 707 in an automated process.                                                           Deposit
DISB-5364                   The system shall provide the capability to resolve Check Issue Overdrafts.                   Daily / Monthly Accountability

DISB-5364.01 DISB-5364      The system shall provide the capability to resolve check overdraft issues using one of       Daily / Monthly Accountability
                            three methods: 1) By collection: 2) By Supplemental Charge to Appropriation: or 3) By
                            Supplemental Charge to Military Pay.
DISB-        DISB-5364.01   The system shall increase either line 6.2A or 4.2A of the DD 2657 by the amount              Daily / Monthly Accountability
5364.01.01                  collected.
DISB-5367                   The system shall allow the disbursing Officer to certify the SF 1219                         Daily / Monthly Accountability

DISB-5368                   The system shall provide the capability to process cancellation of LDA checks.               LDA Management

DISB-5368.01 DISB-5368      The system shall provide the capability to create a SF 1098 to process cancellations of      LDA Management
                            Limited Depositary Account checks.
DISB-5368.02 DISB-5368      he system shall record the transaction on line 3 of the Statement of Designated Depositary   LDA Management
                            Account (SF 1149).
DISB-5368.03 DISB-5368      The system shall prepare a SF 1149 for each Limited Depositary Account account               LDA Management
                            maintained.
DISB-5369                   The system shall provide the capability to generate a DD 2667.                               Overages and Shortages of Funds

DISB-5369.01 DISB-5369      The system shall provide the capability to generate a DD 2667 at the end of each quarter     Overages and Shortages of Funds
                            for any minor losses of funds that were recorded during the three month period.

DISB-5369.02 DISB-5369      The system shall provide the capability upon assignment of a new disbursing officer to       Overages and Shortages of Funds
                            move all losses of funds recorded on the DD 2667 for the current disbursing officer to the
                            predecessor.
DISB-5369.04 DISB-5369      The system shall be able to maintain a cumulative DD 2667 form for the current disbursing    Overages and Shortages of Funds
                            officer.
DISB-5369.06 DISB-5369      The system shall be able to maintain separate cumulative DD 2667 form for overages of        Overages and Shortages of Funds
                            funds.
DISB-5369.07 DISB-5369      The system shall balance the DD Form 2667 and reconcile it to the DD Form 2657 on a          Overages and Shortages of Funds
                            daily basis.
DISB-5371                   The system shall collect the over-collection into a US Treasury-designated receipt account   Receive Collection Receipts
                            if the amount of the over-collection is $10.00 or less.




                                                                     Page 16
                                                      Disbursing Requirements


DISB-5374                The system shall have the capability to maintain a record of every US Treasury check            Check Ordering and Controls
                         issued.
DISB-5374.01 DISB-5374   The system shall maintain in the record of US Treasury checks issued at least the               Check Ordering and Controls
                         following data elements:
                         •Payee

                         •Amount

                         •DSSN

                         •Check serial number

                         •Date of the check
DISB-5375                The system shall provide the capability to generate foreign currency reports.                   LDA Management

DISB-5375.01 DISB-5375   The system shall generate a quarterly report of Foreign Currency purchased with U.S.    LDA Management
                         Dollars from sources outside the U.S. Government. This report includes amounts acquired
                         through accommodation exchange transactions as well as purchases from banks and
                         other dealers in currency exchange, the report shall contain the following headings:
                         •Country of Currency

                         •Monetary Unit

                         •Number of Units Purchased

                         •Total Dollar Outlay

                         •Memorandum - Dollar Outlay for Accommodation Exchanges

DISB-5375.02 DISB-5375   The system shall generate a quarterly report of the balance of foreign currency held under      LDA Management
                         dollar accountability. The report shall be in the form of a listing and contain the following
                         headings:
                         •Country of Currency

                         •Monetary Unit

                         •Number of Units

                         •Dollar Equivalent

                         •Rate of Exchange
DISB-5375.03 DISB-5375   The system shall generate a quarterly report of Foreign Exchange received by DOs and            LDA Management
                         Credited immediately to miscellaneous receipt accounts of the Department of the
                         Treasury. These funds are received for such things as fees and services and are
                         immediately purchased by DOs with appropriated funds for their operating needs.
                         Repayments to appropriations are excluded. The report shall be in the form of a listing
                         under the following headings:
                         •Country of Currency

                         •Monetary Unit

                         •Number of Units

                         •Dollar Equivalent

                         •Rate of Exchange.
DISB-5376                The system shall have the capability to ensure that under no circumstances will a check         Create Check Print File
                         be made payable to ―cash.‖
DISB-5377                The system shall have the capability to support pay intercept procedures when a payee           Create Check Print File
                         becomes ineligible for scheduled pay (due to, for example, unauthorized absence or
                         separation)
DISB-5378                The system shall have the capability to draw checks payable to the order of a legal             Create Check Print File
                         representative of the estate of a deceased person; e.g., ―John K. Smith, Executor
                         (Administrator, etc.) of the estate of James R. Jones.‖
DISB-5379                The system shall have the capability to prevent checks from being made payable to the           Create Check Print File
                         ―the estate of‖ a decedent or to a deceased person.
DISB-5380                The system shall have the capability to draw checks made payable to the order of a legally      Create Check Print File
                         appointed committee, guardian, or other legal representative of a mentally incompetent
                         payee.
DISB-5381                The system shall have the capability to print all words on checks in uppercase (i.e.,           Create Check Print File
                         capital) letters and that punctuation should be omitted, except for commas used in
                         addresses and to set off names of more than two payees.
DISB-5382                The system shall have the capability to draw checks made payable to a payee in the order        Create Check Print File
                         of first name, middle name or initial, and last name.
DISB-5383                The system shall have the capability to maintain a record of every check issued. The            Create Check Print File
                         record shall contain at least the following data elements: payee, amount, DSSN, check
                         serial number, and date of the check.
DISB-5384                The system shall provide the capability to create electronic media formatted for check          Create Check Print File
                         issue reporting to the Department of the Treasury.
DISB-5385                To support the Reconciliation and Reporting process, the Core financial system must             Reconcile Deposits
                         provide automated functionality to import the ACR support listing from the GOALS II/IAS
                         RFC Agency Link to facilitate reconciliation of agency recorded disbursements
                         and cancellations with Treasury.

DISB-5385.01 DISB-5385   The system shall provide the capability to import the ACR support listing from GOALS II to Reconcile Deposits
                         facilitate reconciliation of agency recorded disbursements and cancellations with Treasury.




                                                                  Page 17
                                                     Disbursing Requirements


DISB-5386                To support the Reconciliation and Reporting process, the Core financial system must            Process Intra-Governmental
                         provide automated functionality to import IPAC support listing from the GOALS II/IAS to        Payment and Collection
                         facilitate reconciliation of agency recorded IPAC transactions with
                         Treasury.

DISB-5386.01 DISB-5386   The system shall provide the capability to imput IPAC support listings from GOALS II to        Process Intra-Governmental
                         faciliate reconciliation of agency recorded IPAC transactions with Treasury.                   Payment and Collection

DISB-5387                To support the Reconciliation and Reporting process, the Core financial system must        Reconcile Deposits
                         provide automated functionality to import the Monthly DT/DV support listing from the
                         GOALS II/ IAS to facilitate reconciliation of agency recorded deposits and debit vouchers
                         with Treasury.
DISB-5387.01 DISB-5387   The system shall provide the capability to import the monthly DT/DV listing from GOALS II Reconcile Deposits
                         to facilitate reconciliation of agency recorded deposits and debit vouchers with Treasury.

DISB-5388                The system shall provide the capability to generate a DD 2663 (Foreign Currency Control        LDA Management
                         Record)
DISB-5388.01 DISB-5388   The system shall provide the capability to maintain a separate DD Form 2663 for each           LDA Management
                         type of foreign currency used (e.g., Kuwaiti Dinar, British Pound Sterling, or Japanese
                         Yen).
DISB-5388.02 DISB-5388   The system shall provide the capability maintain a separate DD Form 2663 for                   LDA Management
                         accommodation exchange foreign currency if it is carried at a different exchange rate than
                         that used for disbursements.
DISB-5388.03 DISB-5388   The system shall provide the capability to automatically or allow an authorized user to        LDA Management
                         populate a DD Form 2663.
DISB-5388.04 DISB-5388   The system shall automatically calculate the U.S. dollar equivalent of any foreign currency    LDA Management
                         amount, using the appropriate validated exchange rate (Official, Accommodation, or
                         Average) retrieved from the system.
DISB-5389                The system shall compute a new average exchange rate when the DO or agent uses                 LDA Management
                         Operating funds to purchase additional foreign currency.
DISB-5390                The system shall have the capability to compute foreign currency gains/losses and              LDA Management
                         debit/credit to Treasury Symbol **_6763 when additional currency is purchased to support
                         accommodation exchanges
DISB-5391                "To support the Disbursing process, the Core financial system must provide automated           Create Electronic Fund Transfer File
                         functionality to generate the following identification on each remittance, as allowed for by
                         Treasury payment file formats and NACHA edits:• Vendor invoice number(s) or account
                         number; Obligating document number or other reference number; Discount, interest and
                         offset amounts."
DISB-5391.01 DISB-5391   The system shall provide the capability to generate the following identification on each       Create Electronic Fund Transfer File
                         remittance, as allowed by Treasury payment file formats and NACHA edits:
                         •Vendor invoice number(s) or account number;

                         •Obligating document number or other reference number

                         •Discount

                         •Interest

                         •Offset amounts.




                                                                  Page 18
                                                                Disbursing Requirements


BEA 4.1 Process Name                   Requirement Source Name Requirement      Secondary Requirement            Financial Report Name   Accounting
                                       and Date                Source Reference Source and Date                                          Transaction
                                                               Number

Prepare Paid Disbursement              DoDFMR, Vol 5, AUG        240205.             DFAS Disbursing WBS
Voucher                                1999                                          Outline
                                       DoDFMR, Vol 5, Chap 13  130201.A,             DFAS Disbursing WBS
                                       & 14, JAN 2004          130303,               Outline
                                                               140502.A.3
Disburse                               DoDFMR, Vol 5, CHAP 14, 1403                  DFAS Disbursing WBS
                                       AUG 1999                                      Outline
                                       DoDFMR Vol 5 APR 2007 190205.C                DFAS Disbursing WBS
                                                                                     Outline
                                       DoDFMR, Vol 5, MAY     080403                 DFAS Disbursing WBS
                                       2005                                          Outline
                                       DodFMR Vol 5, APR 2005 230902                 DFAS Disbursing WBS
                                                                                     Outline

                                       DoDFMR, Vol 5, Chap 5,    050301.C            DFAS Disbursing WBS
                                       OCT 2006                                      Outline
                                       DoDFMR, Vol 5, Chap 5,    050203.B
                                       Oct 2006
Process Intra-Governmental             DoDFMR, Vol 5, Chap 24,   240703              DFAS Disbursing WBS
Payment and Collection                 AUG 1999                                      Outline
Process Accrued Severance              DoDFMR Vol 5, Chap 24,    240705              DFAS Disbursing WBS
Liability Information                  AUG 1999                                      Outline
Process Intra-Governmental             1 TFM 4-6000, Dec 2001    4020-Definitions,   OFFM-NO-0106, Jan 2006
Payment and Collection                                           4025.30

Process Intra-Governmental             DoDFMR, Vol 5, Chap 24,   240703
Payment and Collection                 Aug 1999
Process Intra-Governmental             DoDFMR, Vol 5, Chap 24,   240703
Payment and Collection                 Aug 1999
Process Intra-Governmental             DoDFMR, Vol 5, Chap 10    2407, 100105A1d
Payment and Collection                 and 24, Aug 1999
Process Intra-Governmental             OFFM-NO-0106, Jan 2006    TLC-05              DSDS SRS Appendix D
Payment and Collection
Process Intra-Governmental             OFFM-NO-0106, Jan 2006 TLC-05                 DSDS SRS Appendix D
Payment and Collection
Process Intra-Governmental             OFFM-NO-0106, Jan 2006 TLC-05                 DSDS SRS Appendix D
Payment and Collection
Create Electronic Fund Transfer File   DoDFMR, Vol 5, Chap 24, 240201                Requirements_DSDS.xls
                                       AUG 1999
Validate Ready to Pay File             OFFM-NO-0106, Jan 2006 SMB Intro
Information
Validate Ready to Pay File           OFFM-NO-0106, Jan 2006 PMD-25
Information
Validate Account Structure; Validate OFFM-NO-0106, Jan 2006 PMD-26
Ready to Pay File Information

Validate Ready to Pay File           OFFM-NO-0106, Jan 2006 PMD-21
Information
Create Electronic Fund Transfer File DoDFMR Vol 10, Ch 8,   080601.B                 DoDFMR Vol 5, Definitions
                                     Feb 1996
Create Check Print File              OFFM-NO-0106, Jan 2006 PMD-05                   DoDFMR, Vol 5, Ch 7, Jun
                                                                                     2007
Create Check Print File                OFFM-NO-0106, Jan 2006 PMD-35                 DoDFMR, Vol 5, Ch 11,
                                                                                     Sep 2007
Create Electronic Fund Transfer File DoDFMR, Vol 5, Chap 24, 2403                    Requirements_DSDS.xls
                                     Aug 1999
Create Electronic Fund Transfer File DoDFMR, Vol 5, Chap 24, 240302                  Requirements_DSDS.xls
                                     Aug 1999
Create Electronic Fund Transfer File FMS Treasury Green       Trace Number
                                     Book, Glossary, Oct 2007

Create Electronic Fund Transfer File FMS Treasury Green          Trace Number
                                     Book, Glossary, Oct 2007

Create Electronic Fund Transfer File FMS Treasury Green          Trace Number
                                     Book, Glossary, Oct 2007

                                       DoDFMR Vol 5, Chap 5,     050301.C,           Requirements_DSDS.xls
                                       Oct 2006                  050401




                                                                            Page 19
                                                      Disbursing Requirements


                             DoDFMR Vol 5, Chap 8,      0804             Requirements_DSDS.xls
                             May 2005
                             DoDFMR, Vol 5, Chap 8,     080301, 080404   Requirements_DSDS.xls
                             May 2005
                             DoDFMR, Vol 5, Chap 8,     080404
                             May 2005
                             DoDFMR, Vol 5, Chap 8,     080404
                             May 2005
                             DoDFMR, Vol. 5, Chap 14,   140503E
                             Aug 1999
                             The Treasury Green Book,   Chapter 6        Requirements_DSDS.xls
                             Sep 2007
                             DoDFMR, Vol 5, Chap 19,    190103           Requirements_DSDS.xls
                             APR 2007
                             DoDFMR, Vol 5, Chap 19,    190103           Requirements_DSDS.xls
                             APR 2007

                             DoDFMR, Vol 5, Chap 19,    190103           Requirements_DSDS.xls
                             APR 2007
                             DoDFMR, Vol 5, Chap 19,    190103           Requirements_DSDS.xls
                             Apr 2007
Process Intra-Governmental   DoDFMR, Vol 5, Ch 24,      240705           DoDFMR, Vol 5, Ch 19,
Payment and Collection       Aug 1999                                    Apr 2007
Prepare Paid Disbursement    DoDFMR, Vol 5, Ch 11,      110401           DSDS SRS Appendix D
Voucher                      Sep 2007
                             DoDFMR, Vol 5, Chap 19,    1902
                             Apr 2007
                             DoDFMR, Vol 5, Chap 19,    1903
                             Apr 2007
                             DodFMR, Vol 5, Chap 19,    190205.P
                             APR 2007

                             DoDFMR, Vol 5, APR 2007 190304.L


                             DoDFMR Vol 5, Chap 10,     100501
                             Feb 2005



                             DoDFMR, Vol 5, Chap 10, 100105.A.2
                             Feb 2005
                             DODFMR, VOL 5, APR      190204Q and
                             2007                    190205G

                             DoDFMR, Vol 5, Chap 19, 190206
                             Apr 2007
                             DodFMR, Vol 5, JUN 2007 190204.D

                             DoDFMR, Vol 5, FEB     100501.
                             2005
                             DoDFMR, Vol 5 APR 2007 190204.Q             DFAS Disbursing WBS
                                                                         Outline
                             DoD FMR, Vol 5, Chap 19, 190204
                             Apr 2007

                             DoDFMR, Vol 5, Chap 19,    190104, 190301   Requirements_DSDS.xls
                             Apr 2007
                             DoDFMR, Vol 5, Chap 19,    190102           Requirements_DSDS.xls
                             Apr 2007
                             DoDFMR, Vol 5, Chap 19,    190102           Requirements_DSDS.xls
                             Apr 2007
                             DoDFMR, Vol 5, Chap 19,    190102.A         Requirements_DSDS.xls
                             Apr 2007
                             DODFMR, VOL 5, JAN         1903             DSDS SRS Appendix D
                             2007

                             DoDFMR, Vol 5, Chap 19, 190303.A
                             Apr 2007

                             DoDFMR, Vol 5, APR 2007 190304.K,           DFAS Disbursing WBS
                                                     190309.A            Outline
                             DoDFMR, Vol 5, Chap 19, 190503.A.10         DFAS Disbursing WBS
                             Apr 2007                                    Outline




                                                                   Page 20
                                                          Disbursing Requirements


                                 DoDFMR, Vol 5, Chap 19,   190303.G
                                 Apr 2007
                                 DoDFMR, Vol 5, Chap 19,   190303.L
                                 Apr 2007
                                 DoDFMR, Vol 5, Chap 20,   200101           Requirements_DSDS.xls
                                 Apr 2007
                                 DoDFMR, Vol 5, Chap 20,   200303.C         Requirements_DSDS.xls
                                 Apr 2007

                                 DoDFMR, Vol 5, Chap 10 , 100105.A.2        Requirements_DSDS.xls
                                 Feb 2005
Validate Ready to Pay File       DoDFMR, Vol 5 Sep 2007 Chap 11, Para       Requirements_DSDS.xls
Information                                               1102
Prepare Paid Disbursement        DoDFMR, Vol 5, Chap 11, 110201             Requirements_DSDS.xls
Voucher                          Sep 2007

Validate Ready to Pay File       OFFM-NO-0106, Jan 2006 PMD-13              Requirements_DSDS.xls
Information
                                 1 TFM 4-7000, Aug 2007    7050.55, 7055    Requirements_DSDS.xls


                                 DoDFMR, Vol 5, Chap 8,    080201.E         Requirements_DSDS.xls
                                 MAY 2005
                                 DoDFMR, Vol 5, Chap 8,    080201.E         Requirements_DSDS.xls
                                 MAY 2005
                                 DoDFMR, Vol 5, Chap 8,    080201.E         Requirements_DSDS.xls
                                 MAY 2005
                                 DoDFMR, Vol 5, Chap 8,    080201.E         Requirements_DSDS.xls
                                 MAY 2005
                                 DoDFMR, Vol 5, MAY        080201.E         Requirements_DSDS.xls
                                 2005
Distribute Payment               DoDFMR, Vol 5, JAN 2005   090102           Requirements_DSDS.xls


Match Check Number to the        DoDFMR, Vol 5, Ch 11,     110207.C
Voucher                          Sep 2007

Match Check Number to the        1 TFM 4-2000, Feb 1998    2055.30          DFAS 7900.4G, Ver 6.0,
Voucher                                                                     Jan 2007
                                 1 TFM 4-6000, Dec 2001    6045.10          DoDFMR, Vol 5, Ch 7, Jun
                                                                            2007
Process Collection Voucher and   DoDFMR, Vol 5, Ch 10,     100404.B;        Requirements_DSDS.xls
Deposit                          Feb 2005                  100406, Figure 10-
                                                           4
Process Collection Voucher and   DoDFMR, Vol 5, Ch 10,     100404.B;          Requirements_DSDS.xls
Deposit                          Feb 2005                  100406, Figure 10-
                                                           4
Add Voucher to Collection Voucher DoDFMR, Vol 5, Ch 10,    100405             Requirements_DSDS.xls
Control Log                       Feb 2005
Add Voucher to Collection Voucher DoDFMR, Vol 5, Feb 2005 Vol. 5 - 100303.B Requirements_DSDS.xls
Control Log


                                 DoDFMR, Vol 5, Chap 24, 240206             Requirements_DSDS.xls
                                 Aug 1999
Process Collection Voucher and   DoDFMR, Vol 5, Chap 24, 240206
Deposit                          Aug 1999

Process Collection Voucher and   DoD FMR, Vol 5, Ch24      240206
Deposit
Process Collection Voucher and   DoD FMR, Vol 5, Ch24      240206
Deposit
Process Collection Voucher and   DoD FMR, Vol 5, Ch24      240206
Deposit
Process Collection Voucher and   DodFMR, Vol 5, AUG        240206
Deposit                          1999
Receive Additional Supporting    DoDFMR, Vol 5, Chap 24,   240206
Collection Information           Aug 1999
Process Collection Voucher and   DoDFMR, Vol 5, Chap 24,   240406
Deposit                          Aug 1999
                                 DoDFMR, Vol 5, Jun 2007   070601




                                                                      Page 21
                      Disbursing Requirements


DodFMR, Vol 5, Jun 2007   070601.A


DoDFMR, Vol 5, Jun 2007 070601A


DoDFMR, Vol 5, Jun 2007 070602.A

DoDFMR, Vol 5, Jun 2007 070602.A & ,B

DoDFMR, Vol 5, Jun 2007 070602.B


DoDFMR, Vol 5, Jun 2007 070602.B

DoDFMR, Vol 5, Jun 2007 070603




DoDFMR, Vol 5, Jun 2007 070604


DoDFMR, Vol 5, Jun 2007 070605.A


DoDFMR, Vol 5, Jun 2007 070605.C


DoDFMR, Vol 5, Jun 2007 070605.C



DoDFMR, Vol 5, Jun 2007 070605.C


DoDFMR, Vol 5, Jun 2007 070605.E


DoDFMR, Vol 5, Jun 2007 070605.E




DoDFMR, Vol 5, Jun 2007 070605.E




DoDFMR, Vol 5, Jun 2007 070605.E



DoDFMR, Vol 5, Jun 2007 070605.F.2



DoDFMR, Vol 5, Jun 2007 070605F.3,4




DoDFMR, Vol 5, Jun 2007 070606.A



DoDFMR, Vol 5, Jun 2007 070606.E.1




DoDFMR, Vol 5, Jun 2007 070606.E.2




                                     Page 22
                                                           Disbursing Requirements


                                  DoDFMR, Vol 5, Jun 2007 070606.A,D




                                  DoDFMR, Vol 5, Jun 2007 070608




Prepare Paid Disbursement         DodFMR, Vol 5, Ch 11,   110401             DSDS SRS Appendix D
Voucher                           Sep 2007
Receive Collection Receipts       DoDFMR, Vol 5, Feb 2005 100207             DSDS SRS Appendix D

Process Intra-Governmental        TFM, Vol 1, NOV 2004      PT 6, SEC        DSDS SRS Appendix D
Payment and Collection                                      4025.50

Process Intra-Governmental        DoDFMR, Vol 5, Chap 24, 240703B            DSDS SRS Appendix D
Payment and Collection            Aug 1999

Create Electronic Fund Transfer File DoDFMR, Vol 5, Chap 24, 240205          DSDS SRS Appendix D
                                     Aug 1999
                                     DoDFMR, Vol. 5,         130309          DSDS SRS Appendix D

                                  DoDFMR, Vol 5, Chap 16,   160101           DSDS SRS Appendix D
                                  Jun 2007
                                  DoDFMR, Vol 5, Chap 8     080202.B.3 and   DSDS SRS Appendix D
                                  MAY 2005                  080402
Create Check Print File           DoDFMR, Vol 5 JUN 2007    070501           DSDS SRS Appendix D

Create Check Print File           DoDFMR, Vol 5 JUN 2007 070501

Create Check Print File           DoDFMR, Vol 5 JUN 2007 070502

Create Check Print File           DoDFMR, Vol 5, APR 2007 190304.B

Create Check Print File           DoDFMR, Vol 5, Chap 7, 070502
                                  Jun 2007
Create Check Print File           DoDFMR, Vol 5, Jun 2007 070501


Create Check Print File           DoDFMR, Vol 5, Jun 2007 070501


Create Check Print File           DodFMR, Vol , Jun 2007    070501


Create Check Print File           DoDFMR, Vol 5, Jun 2007 070502


Create Check Print File           DoDFMR, Vol 5, Jun 2007 070502

Create Check Print File           DoDFMR, Vol 5, Jun 2007 070502


Create Check Print File           DodFMR, Vol 5, Jun 2007   070502


Create Check Print File           DoDFMR, Vol 5, Jun 2007 070503


Create Check Print File           DoDFMR, Vol 5, Jun 2007 070503



Create Check Print File           DoDFMR, Vol 5, Jun 2007 070503




Create Check Print File           DoDFMR, Vol 5, Jun 2007 070504



Create Check Print File           DoDFMR, Vol 5, Jun 2007 070504




                                                                      Page 23
                                                           Disbursing Requirements


Create Check Print File            DoDFMR, Vol 5, Jun 2007 070504

Create Check Print File            DoDFMR, Vol 5, Jun 2007 070505.A


Create Check Print File            DoDFMR, Vol 5, Jun 2007 070505.B


Create Check Print File            DoDFMR, Vol 5, Jun 2007 070505.B




Convert United States Dollar       DoDFMR, Vol 5, JAN 2004 1304                DSDS SRS Appendix D
Equivalent to Foreign Equivalent
Convert United States Dollar       DoDFMR, Vol 5, Chap 12, 120305              DSDS SRS Appendix D
Equivalent to Foreign Equivalent   Jun 2003
                                   DoDFMR, Vol 5, Chap 13, 130402.A            DSDS SRS Appendix D
                                   Jan 2004

                                   DoDFMR, Vol 5, Ch 13,  130402.B2            DSDS SRS Appendix D
                                   Jan 2004
                                   DODFM, VOL 7, JAN 2004 130402, B1, B2       DSDS SRS Appendix D

                                   DODFMR, VOL 7, JAN         130402, B1, B2   DSDS SRS Appendix D
                                   2004
                                   DoDFMR, Vol 5 , Chap 14,   140305.B         DSDS SRS Appendix D
                                   Aug 1999
                                   DoDFMR, Vol 5 , Chap 14,   140103           DSDS SRS Appendix D
                                   Aug 1999
                                   DoDFMR, Vol 5, Chap 14,    140305.B         DSDS SRS Appendix D
                                   Aug 1999
                                   DoDFMR, Vol 5, Ch 14,      140103           DSDS SRS Appendix D
                                   Aug 1999
                                   DoDFMR, Vol 5, May         080501 & 080502 DSDS SRS Appendix D
                                   2005
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 9, Jan   090102           DSDS SRS Appendix D
Voucher                            2005
Receive Collection Receipts        DoDFMR, Vol 5, Ch12, Jun   120302.J
                                   2003


                                   DoDFMR, Vol 5, Ch 14,      141003
                                   Aug 1999

                                   DoDFMR, Vol 5, Ch 14,      141003.A.4
                                   Aug 1999
                                   DoDFMR, Vol 5, Ch 14,      141003.A.7
                                   Aug 1999
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 7, Jun   070301
Voucher                            2007
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 8,       080202.B
Voucher                            May 2005
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 9 Jan    090201
Voucher                            2005
                                   DoDFMR, Vol 5, Ch 11,      110101
                                   Sep 2007
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 11,      110301.A2
Voucher                            Sep 2007
                                   DoDFMR, Vol 5, Ch 8, May   080201.C
                                   2005
                                   DoDFMR, Vol 5, Ch 8, May   080608.A
                                   2005
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 9, Jan   090103.A
Voucher                            2005
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 9, Jan   090103.A
Voucher                            2005
Prepare Paid Disbursement          DoDFMR, Vol 5, Ch 9, Jan   090201
Voucher                            2005
                                   DoDFMR, Vol 5, Ch 9, Jan   090203.A
                                   2005
                                   DoDFMR, Vol 5, Ch 9, Jan   090203.C
                                   2005
                                   DoDFMR, Vol 5, Ch 9, Jan   090203.E
                                   2005




                                                                         Page 24
                                                            Disbursing Requirements


                                    DoDFMR, Vol 5, Ch 9, Jan   090203.F
                                    2005
                                    DoDFMR, Vol 5, Ch 9, Jan   090203.G
                                    2005
                                    DoDFMR, Vol 5, Ch 9, Jan   090203.I
                                    2005
                                    DoDFMR, Vol 5, Ch 9, Jan   090203.J
                                    2005
                                    DoDFMR, Vol 5, Ch 9, Jan   090203.K
                                    2005

Prepare Paid Disbursement           DoDFMR, Vol 5, Ch 9, Jan 090203.L
Voucher                             2005
Prepare Paid Disbursement           DoDFMR, Vol 5, Ch 9, Jan 090203.M
Voucher                             2005

                                    DoDFMR, Vol 5, Ch 9, Jan   090203.N,
                                    2005                       090203.O
                                    DoDFMR, Vol 5, Ch 9, Jan   090203.P
                                    2005
Prepare Paid Disbursement           DoDFMR, Vol 5, Ch 9, Jan   090103.A
Voucher                             2005
Prepare Paid Disbursement           DoDFMR, Vol 5, Ch 9, Jan   090103.A
Voucher                             2005
Prepare Paid Disbursement           DoDFMR, Vol 5, Ch 9, Jan   090103.A
Voucher                             2005
Prepare Paid Disbursement           DoDFMR, Vol 5, Ch 9, Jan   090103.A
Voucher                             2005
                                    DoDFMR, Vol 5, Ch 14,      140902.H
                                    Aug 1999

                                    DoDFMR, Vol 5, Ch 14,      140903
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140903
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140905.A
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140905.A
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140905.A
                                    Aug 1999

                                    DoDFMR, Vol 5, Ch 14,      140905.A
                                    Aug 1999

                                    DoDFMR, Vol 5, Ch 14,      140905.A.1
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140905.A.2
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140905.B.1
                                    Aug 1999

                                    DoDFMR, Vol 5, Ch 14,      140905.B.2
                                    Aug 1999


                                    DoDFMR, Vol 5, Ch 14,      140905.B.3
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140905.B.4
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,      140905.B.5
                                    Aug 1999

                                    DoDFMR, Vol 5, Ch 14,    140905.C.1
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 14,    140905.C.2
                                    Aug 1999
                                    DoDFMR, Vol 5, Ch 2, Apr 020104.C
                                    2007

Prepare Deposit Ticket and Advice   OFFM-NO-0106, Jan 2006 FBC-07              DFAS 7900.4G, Ver 6.0,
of Collection                                                                  Jan 2007




                                                                          Page 25
                                                            Disbursing Requirements


                                   DoDFMR, Vol 1, Chap 2,     Addendum 2, D5a DFAS 7900.4G, Ver 6.0,
                                   May 1993                                   Jan 2007

                                   Per MR. Witter

                                   Per Mr. Witter

                                   DoDFMR, Vol 5, AUG         140903.B.10      DDS Requirements doc
                                   1999

Request Additional Supporting      DODFMR, VOL 5 FEB          100105.B        ADS word documents
Collection Information             2005                       100303B, 100401
Create Check Print File            DoDFMR, Vol 5, Ch 7, Jul   070301, 070303 ADS word documents
                                   2007
Create Check Print File            DoDFMR, Vol 5, Ch 7, Jul   070301, 070303   ADS word documents
                                   2007
                                   DODFM, VOL 7, APR          190102           ADS word documents
                                   2007
                                   DoDFMR, Vol 5, Ch 24,      240206           ADS word documents
                                   Aug 1999
Process Collection Voucher and     JFMIP-SR-03-01             CP-15,           DoDFMR, Vol 5, Aug 1999,
Deposit                                                                        ADS word documents

                                   DoDFMR, Vol 5, Chap 19, 190106              CDS documentation
                                   Feb 2005

Prepare Paid Disbursement          DoDFMR, Vol 5, Jun 2007 070103F and         Columbus documents
Voucher                                                    070108
                                   DoDFMR, Vol 5, Ch 23,   231002.B            DFAS 7900.4-G, Jan 2007
                                   Apr 2005
                                   DoDFMR, Vol 5, Ch 23,   231002.D            DFAS 7900.4-G, Jan 2007;
                                   Apr 2005                                    FSIO OFFM-NO-0106

Process Intra-Governmental         DoDFMR, Vol 5, Aug 1999 2401                Columbus documents
Payment and Collection
Convert United States Dollar       DoDFMR, Vol 5, Chap 16, 160103.J            Columbus documents
Equivalent to Foreign Equivalent   Apr 2007

Convert United States Dollar       DoDFMR, Vol 5, JAN 2004 130401.C            Columbus documents
Equivalent to Foreign Equivalent
Convert United States Dollar       DoDFMR, Vol 5, JAN 2004 130401.C            Columbus documents
Equivalent to Foreign Equivalent
Convert United States Dollar       DoDFMR, Vol 5, JAN 2004 130401.C            Columbus documents
Equivalent to Foreign Equivalent
                                   DoDFMR, Vol 5, Oct 2006 050502

                                   DodFMR, Vol 5 OCT 2006 050502.

Prepare Paid Disbursement          OFFM-NO-0106, Jan 2006 SMB-25               DFAS 7900.4-G, Jan 2007
Voucher
Issue Cancel Payment Notice        DoDFMR, Vol 5, Chap 8,     080512.E.1       DFAS 7900.4-G, Jan 2007
                                   May 2005

                                   DoDFMR, Vol 5, Chap 5,    050401.D,
                                   Dec 2001                  050401.E
                                   DoDFMR, Vol 5, Chap 10    110201, 110202,
                                   and 11                    100305
                                   DoDFMR, Vol 5, Chap 10    110201, 110202,
                                   and 11                    100305
                                   DODFMR, Volume 5          paragraph
                                                             110102.B5
                                     DoDFMR, Vol 5, Apr 2007 190101, 190107,
                                                             020402.B.3
                                     DoDFMR, Vol 5, Chap 11, 110212
                                     Sep 2007
                                     DoDFMR, Vol 5, Chap 11, 110212
                                     Sep 2007
                                     DoDFMR, Vol 5, Chap 14, 140201
                                     Aug 1999
Capture Collection Information       DoDFMR, Vol 5, Chap 10, 100105
                                     Feb 2005
Create Electronic Fund Transfer File Privacy Act 1974




                                                                       Page 26
                                                           Disbursing Requirements


Add Voucher to Collection Voucher    DoDFMR, Vol 5, Chap 10,   100305
Control Log                          Feb 2005
Add Voucher to Collection Voucher    DoD FMR, Vol 5, Ch10,     100305
Control Log                          Feb 2005
                                     DoDFMR, Vol 5, Chap 24,   240206
                                     Aug 1999
Create Electronic Fund Transfer File DoDFMR, Vol 5, Chap 24,   240205
                                     Aug 1999
                                     DoDFMR, Vol 5, Chap 8,    080403
                                     May 2005
                                     DoDFMR, Vol 5, Chap 8,    080403
                                     May 2005
                                     DoDFMR, Vol 5, Chap 8,    080403
                                     May 2005
                                     DoDFMR, Vol 5, Chap 8,    080403.A.1
                                     May 2005
                                     DoDFMR, Vol 5, Chap 8,    080403
                                     May 2005
                                     DoDFMR, Vol 5, Chap 8,    080403.A
                                     Jun 2007
Validate Ready to Pay File           OFFM-NO-0106, Jan 2006    PMD-23
Information
Validate Ready to Pay File           OFFM-NO-0106, Jan 2006    PMD-23
Information

Create Check Print File             DoDFMR, Vol 5, Chap 7, 070301
                                    Jun 2007
Create Check Print File             DoDFMR, Vol 5, Chap 11, 110207.C
                                    Sep 2007
Create Check Print File             DoDFMR, Vol 5, Sep 2007 110207C

Receive Collection Receipts         DoDFMR, Vol 5, Chap 10,    100406.D
                                    Feb 2005
Receive Collection Receipts         DoDFMR, Vol 5, Chap 10,    100201.B
                                    Feb 2005
Receive Collection Receipts         DoDFMR, Vol 5, Chap 16,    160103D
                                    Apr 2007
Receive Collection Receipts         DoDFMR, Vol 5, Chap 10,    100406J
                                    Feb 2005
Prepare Deposit Ticket and Advice   DoDFMR, Vol 5, Chap 5,     050201C
of Collection                       Dec 2001
Prepare Deposit Ticket and Advice   DoDFMR, Vol 5, Chap 5,     050202
of Collection                       Dec 2001
Prepare Deposit Ticket and Advice   DoDFMR, Vol 5, Chap 5,     050202
of Collection                       Dec 2001
Prepare Deposit Ticket and Advice   DoDFMR, Vol 5, Chap 5,     050502.A        DoDFMR, Vol 5, Chap 13,
of Collection                       Oct 2006                                   Jan 2004
Receive Other Receipts              DoDFMR, Vol 5, Chap 8,     0804
                                    May 2005

Receive Other Receipts              DoDFMR, Vol 5, Chap 8,     0804            DoDFMR, Vol 5, Chap 10,
                                    May 2005                                   Feb 2005
Receive Other Receipts              DoDFMR, Vol 5, Chap 10,    100305          DoDFMR, Vol 5, Chap 10,
                                    Feb 2005                                   Feb 2005
Receive Other Receipts              DoDFMR, Vol 5, Chap 8,     0804
                                    May 2005
                                    DoDFMR, Vol 5, Chap 7,     070108
                                    Jun 2007
                                    DoDFMR, Vol 5, Chap 2,     020401
                                    Apr 2007
                                    DoDFMR, Vol 5, Chap 2,     020401
                                    Apr 2007
                                    DoDFMR, Vol 5, Chap 2,     020402.A
                                    Apr 2007
                                    DoDFMR, Vol 5, Chap 2,     020401
                                    Apr 2007
                                    DoDFMR, Vol 5, Chap 22,    220101
                                    Apr 2007
                                    DoDFMR, Vol 5, Chap 22,    220101
                                    Apr 2007
                                    DoDFMR, Vol 5, Chap 2,     020402.C
                                    Apr 2007
                                    DoDFMR, Vol 5, Chap 22,    220402
                                    Apr 2007




                                                                          Page 27
                                                     Disbursing Requirements


                            DoDFMR, Vol 5, Chap 2,    020201.A
                            Apr 2007
                            DoDFMR, Vol 5, Chap 7,    070108
                            Jun 2007



                            DoDFMR, Vol 5, Chap 7,    070103.C
                            Jun 2007
                            DoDFMR, Vol 5, Chap 7,    070108
                            Jun 2007
                            DoDFMR, Vol 5, Chap 7,    070107
                            Jun 2007
                            DoDFMR, Vol 5, Chap 7,    070110
                            JUN 2007


                            DoDFMR, Vol 5, Chap 7,    070110
                            JUN 2007

                            DoDFMR, Vol 5, Chap 7,    070111
                            JUN 2007
                            DoDFMR, Vol 5, Chap 10,   100104
                            Feb 2005
                            DoDFMR, Vol 5, Chap 2,    020302.B.1
                            Apr 2007
                            DoDFMR, Vol 5, Chap 19,   190206
                            Apr 2007
                            DoDFMR, Vol 5, Chap 19,   190503.C
                            Apr 2007
                            DoDFMR, Vol 5, Chap 2,    020104.B
                            Apr 2007
                            DoDFMR, Vol 5, Chap 2,    020104
                            Apr 2007
                            DoDFMR, Vol 5, Chap 2,    020402.A,
                            Apr 2007                  020402.B,
                                                      020402.C
                            DoDFMR, Vol 5, Chap 8,    080608.C
                            May 2005
                            DoDFMR, Vol 5, Chap 8, 080201.D
                            May 2005
                            DoDFMR, Vol 5, Chap 8, 080202.A
                            May 2005
                            OFFM-NO-0106, Jan 2006 PMC-01


                            OFFM-NO-0106, Jan 2006 FBB-03             DoDFMR, Vol 5, Ch 19,
                                                                      Apr 2007
                            DoDFMR, Vol 5, Chap 6,    060202I,
                            Jan 2004                  060301D,
                                                      060402B
                            DoDFMR, Vol 5, Chap 6,    060202I,
                            Jan 2004                  060301D,
                                                      060402B
                            DoDFMR, Vol 5, Chap 1,    010507.B
                            Apr 2005
Process Cash Payment        DoDFMR, Vol 5, Chap 11, 110206
                            Sep 2007
Prepare Paid Disbursement   DoDFMR, Vol 5, Chap 3, 030610
Voucher                     Oct 2006
Prepare Paid Disbursement   Draft DoDFMR, Vol 5,    Chapter 17
Voucher
Prepare Paid Disbursement   Draft DoDFMR, Vol 5,      Chapter 17
Voucher
Create Check Print File     DoDFMR, Vol 5, Chap 7,    070303
                            Jun 2007
Create Check Print File     DoDFMR, Vol 5, Chap 14,   140301.A,
                            Aug 1999                  140301.B
Prepare Paid Disbursement   DoDFMR, Vol 5, Chap 7,    070103.C,
Voucher                     Jun 2007                  070103.F
Prepare Paid Disbursement   DoDFMR, Vol 5, Chap 19,   190106
Voucher                     Apr 2007




                                                                 Page 28
                                                           Disbursing Requirements


Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 9,    090103
Voucher                              Jan 2005
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 7,    070305          DoDFMR, Vol 5, Chap 14,
Voucher                              Jun 2007                                  Aug 1999
Distribute Payment                   DoDFMR, Vol 5, Chap 24,   240201
                                     Aug 1999
Create Electronic Fund Transfer File DoDFMR, Vol 5, Chap 24,   240703.B
                                     Aug 1999
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 9,    090702.D.1a
Voucher                              Jan 2005
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110209
Voucher                              Sep 2007
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110209
Voucher                              Sep 2007

Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110209
Voucher                              Sep 2007
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110209
Voucher                              Sep 2007
                                     DoDFMR, Vol 5, Ch 11,     110301.A1
                                     Sep 2007
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110207
Voucher                              Sep 2007
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110202
Voucher                              Sep 2007
Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110202
Voucher                              Sep 2007
Create Electronic Fund Transfer File Draft DoDFMR, Vol 5,      Chapter 17


Prepare Paid Disbursement            DoDFMR, Vol 5, Chap 11,   110201          Draft DoDFMR, Vol 5,
Voucher                              Sep 2007
Convert United States Dollar         DoDFMR, Vol 5, Chap 12,   120304.D
Equivalent to Foreign Equivalent     Jun 2003
                                     DodFMR, Vol 5, Chap 12,   120304
                                     Jun 2003
                                     DoDFMR, Vol 5, Chap 12,   120304
                                     Jun 2003
Validate Ready to Pay File           DoDFMR, Vol 5, Chap 11,   110102.B2
Information                          Sep 2007
Validate Ready to Pay File           DoDFMR, Vol 5, Chap 11,   110102.B2
Information                          Sep 2007
Validate Ready to Pay File           DoDFMR, Vol 5, Chap 11,   110102.B2
Information                          Sep 2007
Convert United States Dollar         DoDFMR, Vol 5, Chap 11,   110102.B2
Equivalent to Foreign Equivalent     Sep 2007
Validate Ready to Pay File           DoDFMR, Vol 5, Chap 11,   110102.B5
Information                          Sep 2007
Validate Ready to Pay File           DoDFMR, Vol 5, Chap 11,   110102.B3
Information                          Sep 2007
Reject Ready to Pay File             DoDFMR, Vol 5, Chap 11,   110102B
Information                          Sep 2007
Reject Ready to Pay File             DoDFMR, Vol 5, Chap 11,   110102.B
Information                          Sep 2007
Receive Collection Receipts          DoDFMR, Vol 5, Chap 10,   1002
                                     Feb 2005
Receive Collection Receipts          DoDFMR, Vol 5, Chap 10,   100102
                                     Feb 2005
Receive Collection Receipts          DoDFMR, Vol 5, Chap 10,   100103
                                     Feb 2005
Receive Collection Receipts          DoDFMR, Vol 5, Chap 10,   100104
                                     Feb 2005
Receive Collection Receipts          DoDFMR, Vol 5, Chap 10,   1002
                                     Feb 2005
Receive Collection Receipts          DoDFMR, Vol 5, Chap 10,   1002
                                     Feb 2005
Create Electronic Fund Transfer File I TFM Part 4              Chapter 1100

                                   DoDFMR, Vol 5, Chap 24, 240206
                                   Aug 1999
Validate Ready to Pay File         DoDFMR, Vol 5, Chap 11, 110102
Information                        Sept 2007




                                                                          Page 29
                                                          Disbursing Requirements


Create Electronic Fund Transfer File ACH Rules, Appendix 2,    Trace Number
                                     ACH Record Format         Definition &
                                     Specifications            Format
Create Wire Transfer File            1 TFM 5-2000, CA$H LINK   Sec 7           1 TFM 4 -2000, Nov 2000
                                     Supplement 1, Dec 1995

Create Wire Transfer File         1 TFM 5-2000, CA$H LINK Sec 7                1 TFM 4-2000, Nov 2000
                                  Supplement 1, Dec 1995

Create Wire Transfer File         1 TFM, Part 5-2000, CA$H Sec 7
                                  LINK Supplement
Return Cancel Payment Request     DoDFMR, Vol 5, Chap 11, 110203
                                  Sept 2007

Validate Cancel Payment Request   DoDFMR, Vol 5, Chap 11,      110203
Information                       Sept 2007
Validate Cancel Payment Request   DoDFMR, Vol 5, Chap 11,      110203
Information                       Sept 2007
Validate Cancel Payment Request   DoDFMR, Vol 5, Chap 11,      110203
Information                       Sept 2007
                                  DoDFMR, Vol 5, Chap 19,      190303.C
                                  Apr 2007
                                  DoDFMR, Vol 5, Chap 19,      190309.C
                                  Apr 2007
                                  DoDFMR, Vol 5, Chap 19,      190309.C
                                  Apr 2007
                                  DoDFMR, Vol 5, Chap 13,      120304
                                  Jan 2004
                                  DoDFMR, Vol 5, Chap 16,      160101
                                  Apr 2007
                                  DoDFMR, Vol 5, Chap 19,      190304.C
                                  Apr 2007
                                  DoDFMR, Vol 5, Chap 12,      120304
                                  Jun 2003
                                  DoDFMR, Vol 5, Chap 16,      160101
                                  Apr 2007
                                  DoDFMR, Vol 5, Chap 12,      120304.D
                                  Jun 2003
                                  DoDFMR, Vol 5, Chap 14,      140203.B
                                  Aug 1999
                                  DoDFMR, Vol 5, Chap 14,      140302.B
                                  Aug 1999

                                  DoDFMR, Vol 5, Chap 14, 140501
                                  Aug 1999

                                  DoDFMR, Vol 5, Chap 14,      140502.A
                                  Aug 1999
                                  DoDFMR, Vol 5, Chap 14,      140903.B.6
                                  Aug 1999
                                  DodFMR, Vol 5, Chap 19,      190205.A        DSDS SRS Appendix D
                                  Apr 2007
                                  DodFMR, Vol 5, AUG 1999      140502

                                  DodFMR, Vol 5, AUG 1999 140502               DSDS SRS Appendix D


                                  DoDFMR, Vol 5, Chap 13, 130401.B
                                  Jan 2004
                                  DoDFMR, Vol 5, Chap 16, 160102
                                  Apr 2007

                                  DoDFMR, Vol 5, Chap 19, 190304.C
                                  Apr 2007


                                  DoDFMR, Vol 5, Chap 19, 190205.C             DoDFMR, Vol 5, Chap 12
                                  Apr 2007                                     Jun 2003


                                  DoDFMR, Vol 5, Chap 13, 130401
                                  Jan 2004
                                  DoDFMR, Vol 5, Chap 13, 130401
                                  Jan 2004




                                                                          Page 30
                                                          Disbursing Requirements


                                DoDFMR, Vol 5, Chap 13,    130401
                                Jan 2004
                                DoDFMR, Vol 5, Chap 5,     050406
                                Oct 2006
                                DoDFMR, Vol 5, Chap 5,     050406
                                Oct 2006
                                DoDFMR Vol 5, AUG          para. 1408
                                1999
                                DoDFMR Vol 5, AUG          para. 1408
                                1999

                                DoDFMR Vol 5, AUG          para. 1408
                                1999

                                DoDFMR Vol 5, AUG 1999 140301

                                DoDFMR Vol 5, AUG 1999 140301




                                DoDFMR, Vol 5, Chap 14, 140301
                                Aug 1999
                                Supplement, TFM, Vol I, Pt Sec. 5110
                                2, Ch 5100, NOV 1999
                                Supplement, TFM, Vol I, Pt Sec. 5110
                                2, Ch 5100, NOV 1999

                                Supplement, TFM, Vol I, Pt Sec. 5110
                                2, Ch 5100, NOV 1999
Capture Treasury Statements     DoDFMR, Vol 5, AUG         240705.A       Supplement, TFM, Vol I, Pt
                                1999                                      2, Ch 5100, NOV 1999
Reconcile Disbursements         Supplement, TFM, Vol I, Pt Sec. 5110      DoDFMR, Vol 5, Aug 1999
                                2, Ch 5100, NOV 1999

                                TFM, Vol 1Pt 4, AUG 2007 Sec. 8020.10

                                DodFMR Vol 5, OCT 2006 050301

                                DoDFMR Vol 5, FEB 2005 para. 100403A, &
                                                        100406F
                                DoDFMR, Vol 5, JUN 2007 070303

                                DoDFMR, Vol 5, AUG         140203.C
                                1999
Validate Ready to Pay File      1 TFM, 4-2000, Feb 1998    2020.40        DoDFMR, Vol 5, JUN
Information                                                               2007
                                DoDFMR, Vol 5, JUN         070301
                                2007
Validate Ready to Pay File      1 TFM 4-2000, Feb 1998   2020.40
Information
Add Voucher to Collection Voucher DoDFMR Vol 5, Chap 10, 100305
Control Log                       Feb 2005

Add Voucher to Collection Voucher DoDFMR Vol 5, Chap 10, 100305
Control Log                       Feb 2005



                                DoDFMR, Vol 5, Chap 11, 110202
                                Sep 2007

                                DoDFMR, Vol 5, Chap 11, 110202
                                Sep 2007

                                DoDFMR, Vol 5, Chap 22, 220101
                                Apr 2007

                                DoDFMR, Vol 5, Chap 19, 1904
                                Apr 2007




                                                                     Page 31
                                                            Disbursing Requirements


Generate Disbursement Pro Forma   USSGL TFM S2 07-02 aug                                             B107-001
Entries                           2007
Generate Disbursement Pro Forma   USSGL TFM S2 07-02 aug                                             B107-002
Entries                           2007
Generate Disbursement Pro Forma   USSGL TFM S2 07-02 aug                                             B107-003
Entries                           2007
Generate Disbursement Pro Forma   USSGL TFM S2 07-02 aug                                             B107-004
Entries                           2007
Generate Disbursement Pro Forma   USSGL TFM S2 07-02 aug                                             B108-001
Entries                           2007
Generate Disbursement Pro Forma   USSGL TFM S2 07-02 aug                                             B110-001
Entries                           2007
Generate Disbursement Pro Forma   USSGL TFM S2 07-02 aug                                             B150-001
Entries                           2007

Create Electronic Fund Transfer File DoDFMR, Vol 5, Oct 2006 050302         Requirements_DSDS.xls

Receive Debit Vouchers            DoDFMR, Vol 5, Oct 2006 050302            'Requirements_DSDS.xls

                                  DoDFMR, Vol. 5, Chap 5,    050302 D       Requirements_DSDS.xls
                                  Oct 2006
                                  DodFMR, Vol 5, Chap 19,    190204.Q
                                  APR 2007
Receive Debit Vouchers            'DoDFMR, Vol 5 09/2007     Chap 5, Para
                                                             050404B
Receive Debit Vouchers            DoDFMR, Vol 5, Chap 5,     050302.D
                                  Oct 2006
Receive Debit Vouchers            DoDFMR, Vol 5, Chap 5, 050405.B
                                  Oct 2006
Validate Ready to Pay File        OFFM-NO-0106, JAN 2006 PMD-23             DFAS 7900.4G, Ver 6.0,
Information                                                                 Jan 2007




Validate Ready to Pay File        OFFM-NO-0106, JAN 2006 PMD-23             DFAS 7900.4G, Ver 6.0,
Information                                                                 Jan 2007

Validate Ready to Pay File        OFFM-NO-0106 JAN 2006 PMD-24              DFAS 7900.4G, Ver 6.0,
Information                                                                 Jan-07
Process Intra-Governmental        OFFM-NO-0106 JAN 2006 PMD-49              DFAS 7900.4G, Ver 6.0,
Payment and Collection                                                      Jan-07

Process Intra-Governmental        OFFM-NO-0106 JAN 2006 PMD-49              DFAS 7900.4G, Ver 6.0,
Payment and Collection                                                      Jan-07
Prepare Paid Disbursement         OFFM-NO-0106, JAN 2006 FBB-06             DFAS 7900.4G, Ver 6.0,
Voucher                                                                     Jan-07


Prepare Paid Disbursement         OFFM-NO-0106, JAN 2006 FBB-06             DFAS 7900.4G, Ver 6.0,
Voucher                                                                     Jan-07

Process Intra-Governmental        OFFM-N0-0106, Jan-06,      PMD-43,        DFAS 7900.4G, Ver 6.0,
Payment and Collection                                                      Jan-07

Process Intra-Governmental        OFFM-NO-0106, Jan-06,      PMD-43,        DFAS 7900.4G, Ver 6.0,
Payment and Collection                                                      Jan-07




                                                                       Page 32
                                                       Disbursing Requirements


Receive Collection Receipts   DoDFMR, Vol 5 09/2007      Chap 10, Para
                                                         100106-B




                              DoDFMR, Vol 5, APR 2007 190205.F               DSDS SRS Appendix D

                              DoDFMR, Vol 5, APR 2007 190205.B               DSDS SRS Appendix D


Receive Other Receipts        DodFMR, Vol 5, SEP         110301
                              2007
Receive Other Receipts        DodFMR, Vol 5, SEP         110301
                              2007
Receive Other Receipts        DodFMR, Vol 5, SEP         110302
                              2007
Receive Other Receipts        DodFMR, Vol 5, SEP         110302
                              2007
                              Dod FMR, Vol 5, Ch 8,      080503              DSDS SRS Appendix D
                              May 2005



                              'DoDFMR, Vol 5, Ch 8,      080201.A,           DSDS SRS Appendix D
                              May 2005                   080503, Figure 8-
                                                         4
                              DoDFMR, Vol 5, Ch 8, May   080201.A,           DSDS SRS Appendix D
                              2005                       080503, Figure 8-
                                                         4
                              DoDFMR, Vol 5, Ch 8, May   080201.A,           DSDS SRS Appendix D
                              2005                       080503, Figure 8-
                                                         4
                              DoDFMR, Vol 5, Ch 8, May   080201.B,           DSDS SRS Appendix D
                              2005                       080507,
                                                         080508.C5 Figure
                                                         8-4
                              DoDFMR, Vol 5, Ch 8, May   080201.A,           DSDS SRS Appendix D
                              2005                       080511, Figure 8-
                                                         4
                              DoDFMR, Vol 5, Ch 8, May   080201.A,           DSDS SRS Appendix D
                              2005                       080502, Figure 8-
                                                         4
                              DodFMR, Vol 5, Chap 7,     070109              Requirements_DSDS.xls
                              Jun 2007

Validate Ready to Pay File    DoDFMR Vol. 5, Chap 11, 110601
Information                   Sep 2007
Validate Ready to Pay File    DoDFMR, Vol 5, Chap 11, 110601
Information                   Sep 2007
Validate Ready to Pay File    DoDFMR, Vol 5, Jun 2007 070302
Information




                                                                  Page 33
                                                           Disbursing Requirements


Validate Ready to Pay File       DoDFMR, Vol 5, Jun 2007 070302
Information



Validate Ready to Pay File       DodFMR, Vol 5, Jun 2007    070302
Information




                                 DoDFMR, Vol 5, Apr 2005 010401.B           Requirements_DSDS.xls


                                 DoDFMR, Vol 5, Apr 2007 190402I            Requirements_DSDS.xls

                                 DoDFMR, Vol 5, Apr 2007 190402I            Requirements_DSDS.xls

                                 DodFMR Vol 5, Chap 3,  030401              Requirements_DSDS.xls
                                 Oct 2006
                                 DodFMR, Vol 5, Chap 3, 030401
                                 Oct 2006
                                 DodFMR, Vol 5 APR 2007 190403              Requirements_DSDS.xls

                                 DodFMR, Vol 5 APR 2007 190403              Requirements_DSDS.xls


                                 DodFMR, Vol 5 APR 2007 190403              Requirements_DSDS.xls


                                 DodFMR, Vol 5, Chap 19,    190403          Requirements_DSDS.xls
                                 APR 2007

                                 DodFMR, Vol 5, Chap 3,     030401.A        Requirements_DSDS.xls
                                 Oct 2006
                                 1 TFM part 4            7045.20c DAS       Requirements_DSDS.xls
                                                         Message
Process Collection Voucher and   DodFMR, Vol 5, FEB 2005 100402             DSDS SRS Appendix D
Deposit
                                 DoDFMR, Vol 5, JUN 2007 070605.F           Requirements_DSDS.xls

                                 DoDFMR, Vol 5, JUN 2007 070605.F           Requirements_DSDS.xls


                                 DoDFMR, Vol 5, JUN 2007 070605             Requirements_DSDS.xls

                                 DodFMR, Vol 5, Chap 19,    190504
                                 APR 2007
                                 DoDFMR, Vol 5, AUG         140503E
                                 1999
                                 DoDFMR, Vol 5, AUG         140503E
                                 1999
                                 DoDFMR, Vol 5, AUG         140503E
                                 1999
                                 DoDFMR, Vol 5, Ch 14,      140903
                                 Aug 1999
                                 DoDFMR, Vol 5 Ch6, JAN     060202
                                 2004
                                 DoDFMR, Vol 5, Ch 6, Jan   060401          DSDS SRS Appendix D
                                 2004

                                 DoDFMR, Vol 5, Chap 6,     060601
                                 Jan 2004

                                 DoDFMR, Vol 5, Chap 6,     060201
                                 Jan 2004
                                 DoDFMR, Vol 5, Chap 6,     060601
                                 Jan 2004
                                 DoDFMR, Vol 5, Chap 6,     060201
                                 Jan 2004
Receive Collection Receipts      DoDFMR, Vol 5, Chap 10,    100306
                                 Feb 2005




                                                                       Page 34
                                                 Disbursing Requirements


                          DoDFMR, Vol 5, JUN 2007 070305

                          DoDFMR, Vol 5, JUN 2007 070305




                          DODFMR, Vol 5, Apr 2007 1602

                          DODFMR, Vol 5, Apr 2007 160201.A




                          DODFMR, Vol 5, Apr 2007 160201.B




                          DODFMR, Vol 5, Apr 2007 160201.C




Create Check Print File   DodFMR, Vol 5, Jun 2007   070105.A

Create Check Print File   DoDFMR, Vol 5, Jun 2007 070105.B


Create Check Print File   DoDFMR, Vol 5, Jun 2007 070105.C.1


Create Check Print File   DoDFMR, Vol 5, Jun 2007 070105.C.1

Create Check Print File   DoDFMR, Vol 5, Jun 2007 070105.C.2


Create Check Print File   DoDFMR, Vol 5, Jun 2007 070303.A


Create Check Print File   DoDFMR, Vol 5, Jun 2007 070303.B

Create Check Print File   DoDFMR, Vol 5, Jun 2007 070305


Create Check Print File   DoDFMR, Vol 5, Jan 2005 090103

Reconcile Deposits        OFFM-NO-0106 January      FBC-01
                          2006



Reconcile Deposits        OFFM-NO-0106 January      FBC-01
                          2006




                                                               Page 35
                                                         Disbursing Requirements


Process Intra-Governmental       OFFM-NO-0106 January     FBC-04
Payment and Collection           2006



Process Intra-Governmental       OFFM-NO-0106 January     FBC-04
Payment and Collection           2006

Reconcile Deposits               OFFM-NO-0106 January     FBC-07
                                 2006


Reconcile Deposits                OFFM-NO-0106 January    FBC-07
                                 2006

                                 DoDFMR, Vol 5, APR 2007 160103

                                 DoDFMR, Vol 5, APR 2007 160102


                                 DoDFMR, Vol 5, APR 2007 160102


                                 DoDFMR, Vol 5, APR 2007 160103

                                 OFFM-NO-0106, Jan 2006 PMD-57            DFAS 7900.4-G, Jan 2007


                                 DoDFMR, Vol 5, Chap 13, 130402
                                 Jan 2004
                                 DoDFMR, Vol 5, Chap 13, 130401.C
                                 Jan 2004

Create Electronic Fund Transfer File OFFM-N0-0106, Jan 2006 PMD-36




Create Electronic Fund Transfer File OFFM-N0-0106, Jan 2006 PMD-36




                                                                     Page 36
                                                           Business_Rules


Unique ID   Business Rule   Business Rule Description
            Title/Name


DISB-BR-                    DFAS Disbursing, on a daily basis performs printing and sorting/stuffing of checks and
0001                        advice of payments, includes special handling requirements for check runs, inventory of
                            blank checks, control of supplies, and maintenance of equipment.
DISB-BR-                    DFAS Disbursing shall collect funds, process vouchers and post amounts to the
0002                        appropriate line of accounting in the disbursing system on a daily basis.
DISB-BR-                    DFAS Disbursing shall process dishonored negotiable instruments returned on debit
0003                        vouchers by preparing a reverse collection voucher or pursuing debt collection (IAW
                            DoDFMR Vol 5 Chapter 4).
DISB-BR-                    DFAS Disbursing shall provide accommodation exchange services (overseas
0004                        environment, or in an emergency) on an as needed basis when approved by the
                            Commander.
DISB-BR-                    DFAS Disbursing shall create and/or receive, process, release and reconcile IPAC
0005                        transactions
DISB-BR-                    DFAS Disbursing shall ensure proper documentation on file to support payments made on
0006                        a daily basis.
DISB-BR-                    DFAS Disbursing shall process and manage check orders and appointment/revocation
0007                        letters related for all Disbursing Officers and Deputy Disbursing Officers on a daily basis.

DISB-BR-                    For all deposits to a FRB or branch, include a Ca$h-Link Identification Number (CIN) in
0008                        block 3 of the SF 215, Deposit Ticket. The CIN shall be calculated as shown in Table 5-1
                            of DoDFMR, Volume 5.
DISB-BR-                    For all deposits to a general depositary, include the 4-digit DSSN as the DO identification
0009                        number in block 3 of the SF 215, Deposit Ticket.
DISB-BR-                    Produce a separate SF 215 for canceled checks (separate from any other negotiable
0010                        instruments). Canceled checks do not have to be deposited daily. They can be held and
                            deposited with a consolidated SF 215. Canceled checks shall be deposited no later than
                            the 25th day of the month received, or the following month if received after the 25th. Prior
                            to deposit, report canceled checks on line 6.3B of the DD 2657 and on line 6.3 of the SF
                            1219 as undeposited collections.
DISB-BR-                    To support the Disbursing process, the Core financial system must provide automated
0014                        functionality to identify payments to be disbursed in a particular payment cycle based on
                            their due date. Provide for on-line review and certification by an authorized certifying
                            officer, including the holding of individual payments from inclusion in the payment
                            schedule.
DISB-BR-                    To support the Disbursing process, the Core financial system must provide automated
0015                        functionality to export NACHA payment formats for Non-Treasury DOs.

DISB-BR-                    Voucher Storage. Original paid vouchers shall be safeguarded consistent with standard
0019                        security regulations prescribed in Chapter 3 of this volume.
DISB-BR-                    DD Form 577 (Appointment/Termination Record – Authorized Signature) shall be used to
0020                        appoint and terminate all certifying officers. The DO shall verify all Certifying officers who
                            submit vouchers for disbursements, and shall have access to the DD Form 577 records.
                            The applicable entitlement area has the responsibility to ensure that all payments are
                            proper. They must prepare the correct number of vouchers, and ensure that all vouchers
                            contain complete and accurate data. DOs are responsible for disbursing money only as
                            provided by vouchers that are duly certified by authorized certifying officers. When the
                            disbursing office detects a voucher that was improperly prepared, the voucher shall be
                            returned to the functional area for correction and recertification. DOs are responsible for
                            disbursing money only in accordance with vouchers certified by authorized certifying
                            officers.
DISB-BR-                    The DO‘s verification is made against the list of personnel designated as disbursing office
0021                        certifying officers. A copy of a DD Form 577 shall accompany the request for payment of a
                            voucher on behalf of another Department of Defense (DoD) Component disbursing office.
                            Unless these payments are recurring, signature substantiation need not be maintained on
                            file, but may be included as supporting documentation to the original voucher. DOs may,
                            at their option, waive the general rules and require the disbursing office verify the
                            authenticity of all certifying officer signatures. The DD Form 577 shall be maintained in
                            accordance with Chapter 33 of this volume.

DISB-BR-                    Cash payments must be picked up and the voucher signed by the individual who is entitled
0022                        to the payment (the payee). The DO, deputy, or
                            disbursing agent may personally make cash payments to high ranking officers or civilian
                            personnel or other personnel f




                                                                Page 37
                                          Business_Rules


DISB-BR-   Automated Disbursement Vouchers. The entry of a check number on automated
0023       disbursement vouchers is not required as long as the voucher processing system is
           carefully structured and monitored to make sure complete audit trails are maintained
           between claim or an Advise of Payment containing related payment information.
           Documentation for vendor payments produced by standard automated accounts payable
           systems includes check stub data which normally is sufficient for vendor accounts
           receivable posting. If the vendor reports that check stub data is insufficient for posting
           needs, then a copy of the payment voucher or an annotated invoice should be included
           with the payment as instructed by the responsible functional area.

DISB-BR-   A deferred voucher is any paid voucher that has not been recorded in the accounting
0024       system. The usual cause is a paid agent voucher that must be returned to the agent for
           correction. In addition, agent vouchers that have not yet been examined by the DO may be
           deferred until this review is completed. Responsible entitlement areas must take prompt
           action to clear deferred vouchers. A chronological record shall be maintained of actions
           taken, showing the date when clearance is expected. DOs or their deputies shall review
           those actions each week to ensure that the irregularities causing deferment are corrected
           without delay. Refer to Chapter 19 of this volume for instructions on reporting deferred
           vouchers on the DD Form 2657 (Daily Statement of Accountability).

DISB-BR-    When it is necessary for the DO to make payments that are classified, a covering
0025       disbursement voucher shall be prepared.
DISB-BR-   Disbursement vouchers covering payments, which are classified for security purposes,
0026       shall not contain information that requires a security classification.
DISB-BR-   Applicable functional areas shall dispose of collections received for deposit fund accounts
0028       by one of the methods shown in the following subparagraphs.1. Payment to Other
           Individuals or Organizations. The disbursement shall be made on an SF 1034. Refund to
           the Remitter. The disbursement shall be made on an SF 1034. 3. Withdrawal for
           Application to an Appropriation, Receipt Account, or Other Deposit Fund Account. The
           disbursement and collection shall be made on an SF 1081. The original SF 1081 shall be
           submitted as substantiation for both the disbursement and collection. No check or cash
           payment is made on the SF 1081.
DISB-BR-   Checks Made Payable to Other Government Agencies. To facilitate handling, the check
0030       shall be accompanied by a DD Form 1131 (Cash Collection Voucher), transmittal letter
           showing the source and reason for collection, and account symbol and title of the agency's
           funds for which the collection was made. Disbursements shall not be delayed and, when
           practicable, the check shall be forwarded on the same day the collection was made.

DISB-BR-   DFAS sites are required to report an advance notice to the Department of the Treasury,
0035       FMS for all military pay and all military retiree pay made by EFT for each payroll reporting
           period. Pay totals should be reported as far in advance of the pay date as possible,
           however, a minimum of two business days advance notice is required. A. U.S. Military
           Pay. United States military pay includes the following pay classifications: active duty pay,
           reserve pay, and cadet pay, active salary allotments, active blanket pay, and voluntary
           separation incentives. Active duty payments usually occur on the 1st and the 15th
           calendar days of each month. If the 1st or 15th falls on a weekend or a holiday, the
           payment will be made on the prior workday. Military pay should be reported by facsimile
           transmission (FAX) to FMS at (202) 874-9945 or (202) 874-9984 using FMS Form 188
           (Advance Reporting of U.S. Military Pay).
DISB-BR-   The system must calculate totals by appropriation symbol for inclusion on the payment
0039       schedule, except for unidentified appropriations.
DISB-BR-   The system must prepare and send reports to the U.S. Treasury showing the
0040       disbursements made by an agency under its own disbursing authority.

DISB-BR-   Disbursing Officers using foreign currency shall ensure compliance with the following
0079       requirement.that Speculation in foreign currency is prohibited.
DISB-BR-   The accommodation rate is the rate at which the MBF sells local currencies to individuals
0080       and to DOs for resale to individuals. The rate shall not be less than 2.5 percent more than
           the acquisition rate. In Euro countries where there is no MBF, DOs are directed to
           purchase Euro currency from the MBF, Community Bank operated by Bank of America.
           The mailing address is Community Bank, Unit 20236, Fleet Post Office AE 09165, phone
           number: 49-6134-187290, fax: 49-6134-187356, email address: Rvoth@Bank-of-
           America.DE. The rate at which the contractor sells local currency to DOs for resale shall
           be the accommodation rate. In non-Euro currency countries where there is no MBF, the
           rate at which the contractor sells local currency to DOs for resale shall be the official rate.




                                               Page 38
                                          Business_Rules


DISB-BR-    Disbursing Officers using foreign currency shall ensure compliance with the following
0081       requirements.
           H. DO foreign currency holdings (either currency in a safe or vault and in LDAs, including
           foreign currency held by all authorized deputies, agents, and cashiers within the disbursing
           office and at remote locations) shall be limited to a maximum of 7 business days
           requirement unless an increase has been authorized in writing by the Disbursing
           Management Policy Division, Policy and Performance Management Directorate, DFAS
           Kansas City (DFAS‑NPD/KC).
DISB-BR-   Disbursing Officers using foreign currency shall ensure compliance with the following
0082       requirements.
           I. When purchased from sources other than the U.S. Government (including a contract
           MBF), foreign currency shall be purchased at the best rate available in compliance with the
           laws of the country where it is being used.
DISB-BR-   Disbursing agents of the Office of the Secretary of Defense (OSD) shall be appointed as
0084       agents for an accountable DO. These agents may be commissioned officers, warrant
           officers, noncommissioned officers, or civilian employees who are appointed by the
           USD(C), or designee, the Director of Budget and Finance, Washington Headquarters
           Service (WHS).
DISB-BR-   Disbursing agents shall acquire cash and make such payments as are specified in their
0085       appointment.
DISB-BR-   Disbursing agents may be appointed for an indefinite period of time or for a specific
0086       mission of limited duration.
DISB-BR-   Disbursing agents shall obtain all necessary funds from or through the DO currently
0087       supporting DoD/WHS, and shall be accountable to that DO.
DISB-BR-   Disbursing agents of OSD who acquire foreign currency in the course of their official duties
0088       are authorized to exchange such foreign currency for U.S. dollars at the nearest DoD
           disbursing office or other authorized U.S. disbursing office prior to departing from the
           foreign country, or prior to returning to the United States.
DISB-BR-   Department of Defense DOs in foreign countries shall convert foreign currency to U.S.
0089       dollars for officers or civilians appointed as disbursing agents of OSD. Such conversions
           shall be reported on the Foreign Currency Report as an acquisition from ―OSD disbursing
           agent (name of agent).‖ The letter appointing the disbursing agent shall be presented to
           the DO when the agent requests conversion of currency.

DISB-BR-   Accommodation exchange services are: the exchange of U.S. Treasury checks or U.S.
0090       dollar instruments for U.S. dollars (i.e., check cashing); the selling of foreign currencies in
           exchange for U.S. dollars or dollar instruments for the convenience of authorized
           personnel; and the repurchase of foreign currencies with U.S. dollars or dollar instruments
           where permitted.
DISB-BR-    DOs are authorized to use official funds to:
0091       a. pay out foreign currency for checks, drafts, bills of exchange, and other instruments
           payable in U.S. dollars.
           b. cash for the same currency in which drawn, foreign currency checks drawn by
           accountable officers of the United States on non-symbol checking accounts when the
           currency is needed by the officer for official purposes.
           c. provide U.S. dollars in exchange for U.S. Treasury checks drawn by DOs of the
           Department of State or other accountable officers of the United States when U.S. dollars
           are needed for official purposes. No additional approvals are required.
DISB-BR-   Except as authorized in paragraph 120304.B.1, commanders shall specifically approve
0092       and implement accommodation exchange services only after determining that:
           a. Contract MBFs, other on-base financial institutions, commissaries, exchanges, or U.S.
           postal facilities cannot fulfill adequately the needs of DoD personnel;
           b. The DO or agent has an immediate need for the foreign currency repurchased; or
           c. Authorized personnel have been ordered by competent authority to safehaven posts
           because of emergency evacuation.

DISB-BR-   All negotiable instruments presented to purchase foreign currency shall be presented by
0093       the payee in person or by a dependent holding a valid power of attorney from the payee.
           Refer to Chapter 4 of this volume for detailed requirements on rendering check cashing
           services.
DISB-BR-   Negotiable instruments may be exchanged by DOs for the accommodation of those
0094       personnel described in Chapter 4 of this volume.
DISB-BR-   Accommodation exchanges of foreign currency normally shall be made by MBFs at those
0095       installations served under the DoD MBF contract.
DISB-BR-   The DOs shall establish procedures to control the receipt and processing of checks and
0109       other negotiable instruments received in the mail. At a minimum, a person from outside
           the disbursing office shall be designated to receive all mailed remittances. The individual
           designated to perform this function shall not be the same individual maintaining accounts
           receivable records. The DD Form 2658 (―Returned and Undeliverable Check/Bond
           Record‖) may be used as the control record and a record of the transmittal of the
           instruments between functional areas.
DISB-BR-   A DO shall acknowledge collections made by remote cashiers only after the DO receives
0110       certification of the actual monetary amount.




                                                Page 39
                                         Business_Rules


DISB-BR-   Commanders may authorize commissary officers to accept Treasury checks from
0113       authorized patrons in payment for sales when available banks and other facilities are
           unable to furnish adequate check cashing service. Commanders shall not authorize or
           require disbursing officers (DOs) or their agents to advance additional change funds to
           commissary officers for the purpose of cashing U.S. Treasury checks received by the
           commissary. Monies generated from sales shall be used for this purpose.

DISB-BR-   When the DO receives remittances (such as checks, bank drafts, and money orders) as
0114       deposits for performance or bid bonds, such remittance shall be deposited immediately in
           deposit fund account **X6501 (Small Escrow Amounts) to be held pending settlement with
           the contractor.
DISB-BR-   United States Bonds or Notes Deposited in Lieu of a Surety. As authorized by the Federal
0115       Acquisition Regulation and Department of the Treasury Circular 154 (reference (ac))
           (codified as Title 31, Code of Federal Regulations, Part 225), contractors may deposit,
           with the contracting officer, certain U.S. bonds or notes instead of furnishing corporate
           individual sureties on performance and payment bonds. DOs shall not accept possession
           of these bonds or notes (whether electronic or hardcopy) for other than temporary
           safekeeping, such as overnight or over a weekend. The DO may provide space in the
           safe or vault for temporary safekeeping by placing the notes or bonds and related
           documentation in a sealed package indicating custodianship. Provide the contracting
           officer a receipt for the package. The transfer of the bonds or notes to the Federal
           Reserve Bank (FRB) is the responsibility of the contracting officer. See the Department of
           the Treasury Circular 154 for procedures.
DISB-BR-   To facilitate Department of the Treasury identification of the depositing organization (many
0116       endorsements are illegible because of light ink, smears, or over stamping), DOs, deputies,
           agents, and cashiers shall require remitters to make checks and other negotiable
           instruments payable to the accepting organization, rather than to the Department of the
           Treasury. Examples of such inscriptions are: Disbursing Officer, Camp Lejuene, NC
           28542, or Disbursing Officer, APO 96604‑8405. The above are the preferred methods of
           inscription. Checks received bearing inscription to the Department of the Treasury shall
           not be returned for reaccomplishment. Checks shall not be made payable to the DO or
           agent by proper name; however, the absence of a ZIP code does not render an instrument
           unacceptable. Modify the examples to fit the situation. For example, substitute ―A&D
           Agent‖ for ―Disbursing Officer‖ if appropriate. Display inscription instructions in strategic
           locations at cashier cages, commissaries, and other locations where instruments are
           received. Instruments drawn that are payable to the remitter are acceptable as inscribed,
           providing the remitter properly endorses them for credit to the U.S. Treasury. Deposit the
DISB-BR-   above negotiable instruments in any FRB or maintained in the name and activity to
           Limited depositary accounts (LDAs) shall be branch or an establishedof theapproved
0117       which the DO is assigned. Instruct the remitter not to inscribe instruments payable to the
           DO or agent by name. Endorsed instruments shall be to the credit of the U.S. Treasury.

DISB-BR-   Individuals (other than DOs, deputies, agents, or cashiers) who receive funds belonging to
0118       the United States (including those funds which are to be held in trust) shall promptly turn
           over such funds to their supporting DO or deposit the funds in an authorized general
           depositary. Examples of such individuals are commissary officers, sales officers, property
           disposal officers, personnel officers, and other officers authorized to receive funds due the
           United States. These persons are solely responsible for safekeeping of funds in their
           possession until the funds are deposited or turned over to the DO. The collecting officer
           shall number documents in sequence by fiscal year. Two copies of each collection
           voucher (other than the original) signed by the DO, deputy, or agent who receives the
           funds shall be returned to the collecting officer. Distribute additional copies as required.
DISB-BR-   When a DO, deputy, agent, or cashier receives a collection directly from the remitter, he or
0119       she shall prepare a receipt for the amount collected. The number of copies of the receipt
           given to the remitter shall be determined by the supporting DFAS site. Receipts for
           payment of bills received by mail in the disbursing office shall not be issued unless
           requested by the remitter. If a DD Form 1131 is not prepared, then use the DD Form 634
           (―Receipt for Miscellaneous Collections‖), refer to figure 10-1, if a receipt is required.
           Furnish receipts only for amounts received and verified by actual count. Do not issue
           receipts ―subject to verification‖ or give or take receipts ―in blank.‖

DISB-BR-   At those locations where an automated system is operational, cashiers are authorized to
0120       sign receipts in their own name; otherwise DOs, deputies, or agents shall sign receipts for
           remittances. Signatures are not required when collection vouchers are electronically
           validated by an approved method. Before signing, the cashier or collecting official shall
           ensure the remittances are authorized collections in the correct amounts. In no instance
           shall the person accepting the remittance also be responsible for updating the accounts
           receivable record.
DISB-BR-   The DD Form 634 can be used as a receipt document when it is inappropriate to use DD
0121       Form 1131 or other type of receipt document.




                                               Page 40
                                         Business_Rules


DISB-BR-   The DD Form 634 shall be prepared with as many copies as necessary. When preparing
0122       the form, DOs shall enter, immediately following the name and SSN of the individual from
           whom the collection was made, the current duty station of the individual. Where a
           collection is being effected for more than one item of indebtedness, overpayment, or under
           deduction, a separate DD Form 634 shall be issued for each item in the amount of the
           particular item. The type of collection, such as Overpayment, or Government Property
           Lost or Damaged (GPLD), shall be entered in the Type of Collection block in the upper
           right corner.
DISB-BR-   Preparation and Distribution of DD Form 634 - Distribution.
0124       1. Original. Provide the original to remitter.
           2. First copy. The first copy shall be kept in the disbursing office‘s files.
           3. Other copies. Distribute other copies as required.
DISB-BR-   Collections by Deductions from Vouchers. Give receipts for collections made by
0125       deductions from vouchers if requested by the payees or if notices of collection are to be
           furnished to other divisions or activities. Use DD Forms 634 but do not consider them as
           subvouchers.
DISB-BR-   Collections Received by Agents. Agents receipt for funds as agents of their appointing
0126       DO.
DISB-BR-   Proceeds of Sales Received by Agents. When funds are deposited with agents, the
0127       agents complete receipts on the original and three copies of the DD Form 1131 as agents
           of their principal DO, and submit the original and two signed copies of the DD Form 1131,
           together with supporting documents, with their financial reports to the principal DO. The
           format for the receipt is shown below. Return one signed copy to the appropriate
           collecting official as receipt for the funds.
DISB-BR-   Collection of Accounts Receivable -- Payment of Bills. When payment is physically
0129       presented to the cashier, a copy of the bill shall be annotated as PAID with date of
           payment and initials of the cashier. If the original of the bill is presented to the cashier,
           then it shall be stamped or noted PAID with date of payment and initials of the cashier and
           returned to the remitter. When a receipt is requested, procedures for preparing DD Form
           634 prescribed in paragraph 100202.A, above, shall be followed. Cashiers shall
           accumulate the receipts until the end of each business day and prepare a covering DD
           Form 1131. Paid copies of bills shall be attached to the DD Form 1131 and sent to the
           applicable functional area on a daily basis to record the voucher. When automated billings
           are prepared, the responsible functional area shall prepare the DD Form 1131 (cash
           payments) or SF‑1080 (payroll deductions) as part of the automated collection posting
           process.
DISB-BR-   Collections for Other Agencies -- Identifiable Collections. Upon receipt of an identifiable
0131       collection applicable to an account maintained by another fiscal station, a receipt shall be
           issued, if requested or required, and the transaction processed as a transaction for others
           (TFO). The DD Form 1131 shall indicate the complete identity of the remitter, account,
           fiscal station, and appropriate fiscal data.
DISB-BR-   Collections for Other Agencies -- Unidentifiable Collections. When a collection is made for
0132       another fiscal station and the reimbursement or collection accounting classification cannot
           immediately be determined, that collection shall not be processed as a TFO. In this case,
           the DO shall deposit the collection into deposit fund account **X6500 (Advances Without
           Orders from Non Federal Sources), or **X6501 (Small Escrow Amounts), or **X6276
           (Other Federal Payroll Withholding, Allotments), or **F3875 (Budget Clearing Account).
           When the correct accounting classification is determined, the DO shall prepare and
           process an SF 1080 (TFO) to clear the suspense account.

DISB-BR-   Overages. Whenever an overage occurs in the DO‘s account, do not immediately credit
0133       the amount to the Department of the Treasury receipt account Forfeiture of Unclaimed
           Money and Property, **R1060. Instead, process the overage as a collection for credit to
           budget clearing account **F3875 no later than the business day after the overage occurs.
           Make a careful review to determine the source of the overage, with particular regard to
           collections and returns from agents. Overages should be resolved not later than the fifth
           workday following the end of each quarter and upon the DO's relief from disbursing duty,
           not later than the fifth workday following the date of relief.

DISB-BR-   Collection Voucher. The collection voucher shall be prepared the same day the collection
0135       is received by the DoD Component.
DISB-BR-   Safeguarding the Collection. The collection and supporting documents shall be
0136       safeguarded consistent with standard security regulations prescribed in
           subparagraph 030304.B of this volume.
DISB-BR-   Verification of Funds Received Applicable functional areas have complete responsibility
0137       for assuring that collections are proper, that vouchers have complete and accurate data,
           and that the right number of voucher copies are prepared. When the disbursing office
           detects a voucher was improperly prepared, the voucher shall be returned to the functional
           area for correction.




                                              Page 41
                                          Business_Rules


DISB-BR-   Funds Deposited by Collecting Officers. Where funds have been deposited directly to a
0138       general depositary by the collecting officer, the collection shall be processed in the DO‘s
           account upon receipt of the collection voucher (or receipts for collection). Verification of
           receipt of the funds with related collection vouchers shall be accomplished from a copy of
           the SF 215. If the confirmed copy of the SF 215 has not been surrendered by the
           depositor (collecting officer), then the collecting officer shall be notified to furnish the
           confirmed copy of the SF 215 upon receipt.

DISB-BR-   Purpose of Collection. The purpose of a collection shall be included on the collection
0139       voucher or attached to it. The purpose of a collection may be a contract lease, applicable
           regulation, schedule, cost list, or any other document that authorizes the collection. Where
           a sales contract is involved, the reference information shall include a citation to the
           contract. Any collection received by a DO, for which the purpose cannot be determined,
           shall be accepted and accounted for in the **F3875, (Budget Clearing Account
           (Suspense)), or Deposit Fund Accounts **X6500 (Advances Without Orders from Non
           Federal Sources), **X6501 (Small Escrow Amount), **X6726 (Other Federal Payroll
           Withholding, Allotments), as appropriate. Deposits in these accounts shall not be held any
           longer than necessary. The account shall be reviewed at frequent intervals, not less
           frequently than every 3 months, to determine whether proper disposition of funds can be
           made. During the closing month of the fiscal year, efforts shall be made to clear balances
           in these accounts. For amounts less than $100, if a determination is made by either the
           disbursing activity or the accounting activity that further attempts to identify the proper
DISB-BR-   Signatures. Signatures and other handwritten information becoming an integral part of
0140       original vouchers shall be written in permanent, nonerasable ink.
DISB-BR-   Vouchers for Collections by Other than Disbursing and Agent Officers. Collections
0141       received by sales and other collecting officials shall be accounted for on the proper forms.

DISB-BR-   DD Form 1131 (Cash Collection Voucher). These forms are submitted when the
0143       governing directives do not prescribe specific collection vouchers. They may serve as
           cover vouchers for other receipt forms.
DISB-BR-   Preparation of Documents Used to Transmit Funds - Preparation and Distribution. At a
0145       minimum, each collection voucher shall be prepared in duplicate. Additional copies shall
           be prepared and presented as required.
DISB-BR-   SF 1098 (―Schedule of Canceled or Undeliv-ered Checks‖). The SF 1098 collects the
0146       proceeds of an available canceled Treasury check.
DISB-BR-   DD Form 1131. Use this form to schedule receipts of cash collections when other forms
0147       are not prescribed. The DD Form 1131 also serves as a cover voucher for supporting
           receipts (DD Forms 634).
DISB-BR-   Disbursing Office Collection Voucher Number. The applicable functional area shall enter
0150       the voucher number in this block.
DISB-BR-   Receiving Office Collection Voucher Number. Use of this block is optional. If the
0151       receiving official controls collections by locally assigned number, then the receiving official
           shall enter the number in this block.
DISB-BR-   Receiving Office -- Activity. When collections are made by other than the disbursing office
0152       cashier, the receiving official shall enter the name and location of such activity. Leave
           blank when collections are made by the disbursing office cashier.

DISB-BR-   Signature on Collection Vouchers. DOs, deputies, or agent officers shall sign the original
0162       collection vouchers. Signing shall not be delegated or reassigned. Officers using cash
           control machines or mechanized equipment to validate vouchers are exempted from the
           signa-tory requirements of this paragraph (except when DD Form 1131 is being processed
           for further action by a disbursing office not collocated with the processing disbursing office)
           so long as the machines, and control thereof, meet minimum security and audit
           requirements. Keys for cash control machines shall at all times remain under the control
           and security of the DO or a deputy. The DO shall maintain controls to ensure that all
           funds received by the cashier are properly accounted for. Copies of the vouchers bearing
           initials of the cashier shall be held in the custody of the DO or the deputy. In making daily
           settlement with the cashier at the end of the business day, these voucher copies shall be
           used to determine whether or not the amount of the collection reported by the cashier was
           proper. The receiving officer‘s signature is required, where applicable as prescribed in
           paragraph 100406.C, above. Transfer, cancellation, or adjustment vouchers (SFs 1081,
DISB-BR-   Checks, Drafts, and Money Orders. Checks, drafts, and money orders which are payable
0177       in foreign currency shall be sorted by the geographical location of the institutions on which
           they were drawn and forwarded by registered mail or courier to a DoD DO located in the
           country of the monetary unit involved.




                                               Page 42
                                         Business_Rules


DISB-BR-   Deposit of Foreign Currency (Cash). When disposition of foreign currency (cash) cannot
0179       be accomplished by any of the methods described above, the DO should contact the Bank
           of America‘s foreign currency trading desk at 1‑800‑387‑1012. When answering, the
           foreign currency trader shall ask for the 5-digit client number, 37539, as well as the 4-digit
           Agency Location Code (ALC), i.e., the disbursing station symbol number (DSSN). The
           client number is unique to the Department of the Treasury. The DoD DO shall be
           identified as an extension of the 5-digit client number using the ALC (DSSN). After
           accessing the client number, the trader shall create a sublist of branches/agencies using
           the ALC (DSSN) and ask the caller for information to update the ALC profile (address,
           direct phone number, contact name).
DISB-BR-   Deposit of Foreign Currency (Cash). The foreign currency trader immediately shall provide
0180       a foreign currency conversion rate and the U.S. dollar equivalent (USE). The Bank of
           America is able to provide the USE by contracting at that time to sell those foreign
           currencies for dollars. Therefore, if a DoD DO notices a difference in the amount or type
           of currency specified over the phone, or a delay in shipment, he/she immediately must
           contact the Bank of America and inform the trader of the correction/difference.

DISB-BR-   Mutilated or Unfit Foreign Currency. DOs in foreign areas shall contact local banks or
0181       fiscal authorities and arrange for the exchange of mutilated or unfit currency for fit
           currency.
DISB-BR-   Mutilated or Unfit Foreign Currency. Mutilated or unfit foreign currency held by a DO
0182       out-side the area in which the currency is legal tender shall be forwarded to a DoD DO in
           the country where the currency is legal tender. The currency shall be shipped under a
           properly completed DD Form 165 and a letter of transmittal request-ing a U.S. Treasury
           ex-change-for-cash check.
DISB-BR-   U.S. Treasury Prevailing Rate of Exchange. Unless otherwise authorized by the
0189       Department of the Treasury, all foreign currency (including the limited depositary checking
           account) shall be carried in the DO‘s account at the Department of the Treasury prevailing
           rate.
DISB-BR-   U.S. Treasury Prevailing Rate of Exchange. Disbursements for official expenditures or
0190       accommodation exchange transactions shall be computed to avoid gains or losses, due to
           fluctuations in rates of exchange, as much as possible.

DISB-BR-   'U.S. Treasury Prevailing Rate of Exchange. In countries where the rate of exchange is not
0191       established by agreement between the U.S. Government and the foreign country or where
           an MBF is not available, foreign currency transactions shall be conducted at the
           Department of the Treasury prevailing rate using the average purchase rate of the
           currency on hand as deter-mined by the average purchase rate method outlined in
           paragraph 130402, below.
DISB-BR-   U.S. Treasury Prevailing Rate of Exchange -- Average Purchase Rate Method. In
0192       countries where the rate of exchange is not established by agreement between the U.S.
           Government and the foreign country, or an MBF is not available, the DO shall disburse
           from his or her account using the average purchase rate method. When the amount of
           foreign currency on hand (including depositary checking accounts) is increased by
           purchase from a commercial source at a rate different from the DO‘s current holding rate,
           a new average purchase rate shall be determined. No gain or loss shall result.

DISB-BR-   ATM Physical Security. In addition, each ATM accountable officer must have a separate
0215       safe exclusively for the ATM safekeeping program.
DISB-BR-   The system shall allow the disburisng officer to monitor funds entrusted for official use to
0230       the custody of your deputies, agents and cashiers.
DISB-BR-   For Navy vessels at sea, where daily mail service is not available, allow receipts up to
0234       $5,000 to accumulate before it is necessary to make a deposit.
DISB-BR-   For Navy vessels in U. S. ports, allow receipts to accumulate up to $1,000 before a
0235       deposit to the nearest FRB is necessary.
DISB-BR-   Allow DO's outside of CONUS to deposit all Treasury checks with an established general
0236       depositary.
DISB-BR-   Prepare deposits accompanied by an SF 215 in quintuplicate (by the DO).
0238
DISB-BR-   In the case of merging DSSN's under the same DO, handle the settlement of funds by
0240       issuing a check from the receiving DSSN.
DISB-BR-   Maintain all DD Forms 577 for any certifying officer working inside or outside the
0269       disbursing office and any third party that may conduct transactions at the disbursing office
           (the applicable functional area).
DISB-BR-   Follow regulatory guidelines set forth in Volume 5 when military or civilian personnel are
0276       due allowances.
DISB-BR-   Follow regulatory guidelines set forth in the Volume 5 regarding advances for travel and
0277       related costs (including subsistence) of U.S. personnel, consultants, grantees, and others
           whose travel is reimbursed by the DoD Components in foreign countries.

DISB-BR-   Follow regulatory guidelines set forth in the Volume 5 for payments in foreign currency (the
0279       DO).




                                               Page 43
                                         Business_Rules


DISB-BR-   Provide the capability to use the same forms for U.S. currency disbursements and
0283       collections and also for foreign exchange transactions.
DISB-BR-   If the DO's require foreign exchange for authorized purposes, submit the request to the
0284       Treasury through the serving DFAS Center and DFAS Headquarters.
DISB-BR-   Follow regulatory guidelines set forth in Volume 5 for the preparation of DD Form 2663.
0285
DISB-BR-   Keep documents representing cash for which the DO remains accountable but which are
0286       not physically in the DO's custody, in the DO's vault or safe.
DISB-BR-   Submit DO financial returns on a calendar month basis.
0292
DISB-BR-   Submit DO financial reports to the Center via a designated Financial Information
0293       Processing Center (FIPC), according to prescribed regulation.
DISB-BR-   Return a duplicate copy of each voucher to the applicable functional area to record and
0298       support entries in the appropriate accounting record.
DISB-BR-   On correspondence and vouchers initiated by an officer, designated as a settlement
0300       officer, show the name and DSSN of the accountable officer as well as the date and
           number of the voucher or account, signed "By (name of settlement officer), settlement
           officer for (name and DSSN of accountable officer)"
DISB-BR-   Submit financial reports for former D.O. every month until the former D.O.'s accountability
0307       is cleared (by the settlement officer).
DISB-BR-   The military service commander and the DFAS client executive for the disbursing product
0353       line shall ensure that DOs in their command are following the provisions of this volume.

DISB-BR-   The DO shall ensure that the operation of the disbursing activity follows the provisions of
0354       this volume.
DISB-BR-   Commanders shall ensure that certifying officers and departmental accountable officials in
0355       their command are following the provisions of this volume.
DISB-BR-   Guidance for the appropriate application of statistical sampling methods in conjunction
0356       with pre- and post-payment reviews of disbursement vouchers is available from various
           publications by the Government Accountability Office (GAO), such as ―Streamlining the
           Payment Process While Maintaining Effective Internal Control‖ (GAO/AMID 21.3.2 of May
           2000). While the GAO reports and publications provide examples of statistical sampling
           applications in the pre- and post-payment phase, there is no one universal procedure
           appropriate for every type of disbursement voucher system. Rather, the appropriateness
           of the pre- and post‑payment review will largely depend upon the extent of automation of
           the system that computes and processes the payment. Fully automated systems that
           perform reviews of all records through extensive edit checks and balances prior to
           payment essentially replace the manual invoice process and examination procedures.
           They also negate the need to perform pre payment statistical random reviews for the
           purpose of population trend identification. In such cases, post‑payment statistical
           sampling of vouchers would replace the pre-payment reviews as a means to validate the
DISB-BR-   accuracy statistical randomsystem calculations and to ensure in the pre-payment and post-
           Stratified of the automated sampling techniques will be used the edit checks and
0357       payment examination phase of disbursement vouchers. The Director, DFAS, or a
           designated representative, is responsible for approving any statistical sampling and
           examination plans for disbursement vouchers. The Director, DFAS, will ensure that
           approved sampling and examination plans are implemented at those locations for which
           DFAS is responsible. DoD Component officials will ensure that statistical sampling and
           examination plans, as approved by the Director, DFAS, or a designated representative,
           are implemented at locations for which the DoD Component official is responsible.

DISB-BR-   Sampling plans must be methodically sound and adhere to technical guidelines set forth in
0358       professional texts and publications (both Federal and non-Federal) on the subject matter.
           All sampling plans submitted for approval will first be reviewed and approved (or in most
           cases, originally prepared) by a qualified statistician. All sampling plans should include (1)
           definition of the population from which the sample will be selected, (2) the sample size and
           element selection method, (3) procedures to analyze results of the sampled records, and
           (4) methods to document the results of the sample review. Sampling plans should be
           reviewed and updated periodically to ensure that they reflect the most recent occurrence
           rate trends and allow for population estimates within predetermined sampling probability
           and precision levels.
DISB-BR-   Certifying officers and disbursing officers who rely, in good faith, upon valid statistical
0359       procedures to certify a voucher for payment, established and approved by the Director,
           DFAS, or a designated representative, will not be liable for losses arising from the
           payment of a voucher not examined because of the sampling procedure used.

DISB-BR-   A pre-payment examination is defined as an administrative review that takes place just
0360       prior to payment. The overall scope of the review is to ensure that the voucher contains
           the necessary substantiation and documentation for lawful and proper payment. Under
           manual processing systems, the review will also encompass a verification for accuracy of
           computation.




                                               Page 44
                                        Business_Rules


DISB-BR-   A post-payment examination is defined as an administrative review that takes place
0361       following the payment of a voucher. These reviews will be performed by persons who are
           independent of the particular entity that prepared and disbursed the payments being
           examined.
DISB-BR-   'Disbursing officers are required to safeguard all public funds collected by them or
0363       otherwise placed in their possession and custody. Lending, using, depositing in banks, or
           exchanging public funds in their possession for other funds except as specifically allowed
           by law is prohibited. Public funds must be secured until ordered by the proper authority to
           transfer or pay out the funds. When such orders for transfer or payment are received,
           DOs shall execute faithfully and promptly the directed transaction. Disbursing officers
           shall perform all other duties as fiscal agents of the Department of the Treasury, which
           may be imposed by law or regulations, made in conformity to law. In case of disaster,
           DOs shall secure and preserve the accounts of all personnel, public money, and such
           other papers and property, in the order of their importance, as circumstances permit.
DISB-BR-   Deposit of Public Funds. Except as otherwise authorized by law and by regulations, it is
0364       the duty of every DO to deposit funds in excess of the amount authorized to be held at
           personal risk with an authorized depositary of the United States without delay

DISB-BR-   Every DO is required to maintain detailed records of all transactions. These records shall
0365       be available for examination by authorized representatives of the Secretary of the Defense
           and the Comptroller General of the United States. Every DO is further required to submit
           periodic financial reports.
DISB-BR-   Public funds shall be disbursed by order of, or on proper authority of, the military service
0366       commander or the DFAS client executive for the disbursing product line, when sanctioned
           by 31 U.S.C., sections 3321 and 3325 (reference (e)).
DISB-BR-   Unless otherwise mandated by law, each transaction conducted by an officer, agent, or
0369       employee of the Government of the United States, which when completed shall require the
           payment of money from the U.S. Treasury or payment to be made by a DO or agent of the
           Government of the United States, shall be evidenced by a written, printed or approved
           electronically-signed document or series of documents. The documentation shall consist
           of a complete record of the transaction and be in accordance with Chapter 11 of this
           volume.
DISB-BR-   Disbursing officers are accountable for illegal, improper, or incorrect payments and for
0376       errors in their accounts even though they may have relied on deputies, agents, or cashiers
           who caused the errors.
DISB-BR-   A DO is accountable for a payment made on a forged or fraudulent voucher or pay receipt
0379       even though not a participant or beneficiary in the fraud. Relief of liability for such
           payments may be requested by the DO and the deputy, agent, or cashier who made the
           payment.
DISB-BR-   The Secretary of Defense is authorized to relieve disbursing officers, certifying officers,
0380       and accountable officers of liability. Requests for relief shall be submitted in accordance
           with the provisions of Chapters 6 and 33 of this volume, as applicable

DISB-BR-   When a DO is relieved of duties because of transfer or any other reason other than
0386       deactivation of the DSSN, all fund account records, public funds, and property shall be
           turned over to the relieving DO.
DISB-BR-   Disbursing officers of the DFAS are required to implement and abide by the requirements
0387       of the DFAS Internal Management Control Program as set forth in the current edition of
           DFAS 5010.38-R, Internal Management Control Program. Disbursing officers of other
           DoD Components or their activities must implement internal controls consistent with the
           guidelines outlined in this paragraph.
DISB-BR-   Receipts for Collections. Receipts for collections shall be signed personally by the DO or
0392       an agent whose designated duties include receipt of collections.
DISB-BR-   Authorized Withholdings and Allotments of Pay. Deductions from military and civilian
0401       payrolls for various purposes, such as retirement, taxes, health benefits, group life
           insurance, allotments, and voluntary payments for child support or alimony, are supported
           by statutory authority.
DISB-BR-   Insurance Fees. The government is self insured (or bonded). Therefore, neither a DO nor
0406       any of the agents of the DO are authorized to insure public funds or property.

DISB-BR-   For Accomodation Exchange services, The commander‘s check cashing policy is in writing
0420       and is approved by the theater commander or designee. The policy shall specifically
           identify the scope of the services to be offered and the personnel eligible to receive this
           service.




                                              Page 45
                                          Business_Rules


DISB-BR-   Negotiable Instruments. The negotiable instruments that a DO is authorized to cash are:
0423       U.S. Treasury Checks; Traveler's Checks; Money Orders; Third‑party Checks; State and
           Local Government Checks; Credit card Checks; Business Checks; and personal checks,
           payable in U.S. currency. The definition of a third party check is a check on which the
           drawer, the drawee, and the payee are all different parties. The payee must be eligible for
           check cashing services. These negotiable instruments may be processed through the
           Paper Check Conversion Over the Counter (PCC OTC) system. For additional
           information on PCC OTC, see Chapter 5 of this volume. Instructions for PCC OTC may
           be obtained at the following website: https://www.pccotc.gov/pccotc/

DISB-BR-   A commander may authorize the DO to cash personal checks for certain authorized
0443       individuals, as prescribed in section 0401 of DODFMR, Volume 5.
DISB-BR-   The commanders and other individuals in the chain of command shall ensure that internal
0445       controls are adequate to preclude the fraudulent cashing of negotiable instruments.

DISB-BR-   The DO shall attempt to make delivery of checks to the proper payees. If delivery is not
0486       accomplished within 60 days after the month of issue, then undeliverable checks being
           held by the DO shall be disposed of as prescribed in the DoDFMR, Volume 5. Checks
           payable to deceased payees shall be held no longer than 5 days.
DISB-BR-   Undelivered checks held by the issuing DSSN shall be credited to the issuing
0487       appropriation or to a suspense account and deposited as stated in paragraph 080405, of
           DODFMR Vol 5.
DISB-BR-   An undeliverable check returned to the DO after the 45th day of the time limit prescribed
0488       above shall be recorded on the DD Form 2658. Research shall be conducted to
           determine if the check has been canceled using an SF 1184, and whether a replacement
           check has been issued. If an SF 1184 has been submitted to the Department of the
           Treasury, then dispose of the original check as prescribed in subparagraph 080513.D, of
           DODFMR, Volume 5. If an SF 1184 has not been submitted to the Department of the
           Treasury, then cancel the original check as prescribed above within 15 days of the date of
           receipt.
DISB-BR-   Deceased Military Members. Checks drawn to deceased military members shall be
0489       canceled by the issuing DSSN. The check shall be promptly canceled and credited to the
           individual's pay account pending payment to a properly designated beneficiary.

DISB-BR-   Deposit Ticket. Canceled checks shall be deposited on an SF 215 separate from any
0496       other negotiable instruments. DOs shall make canceled check deposits as prescribed
           below.
DISB-BR-   DD Form 2662 (Recertified Payment Register). To assure the necessary cross-reference
0498       and control over unavailable check cancellations, DD Form 2662 shall be maintained. A
           mechanized log may be utilized provided it contains the required information and is
           accessible for a 6-year 3-month period. As shown in figure 8-4, the DD Form 2662 shall
           contain information to identify the original check serial number, date, amount, payee, and
           status of the check as provided by the Department of the Treasury, as well as identifying
           information regarding the recertified payment, payee‘s claims, and collection information.

DISB-BR-   Recertified payments may be issued at the same time the DO submits the SF1184, or at
0501       any subsequesti time in the clamis cycle the is after the disbursing office has been advised
           by the DAS code that the original is outstanding and credit will be provided.

DISB-BR-   Separation of Duties. The payment recertification process is subject to the same
0504       management controls as other more routine disbursements. The same individual shall not
           authorize, process, and review recertified payment transactions. Except as provided
           below, the minimum acceptable separation of duties shall consist of preparation of the SF
           1184 by one individual; review and approval of the DD Form 2660 and SF 1184 by a
           deputy or the DO; preparation of a disbursement voucher by one individual in the
           appropriate entitlement area; review and approval of the voucher and supporting
           documentation by a first line supervisor other than the deputy or DO authorizing the
           transaction; and authorization of the disbursement by the DO or a deputy. At locations
           where the disbursement voucher is prepared in disbursing because of limitations imposed
           by automated disbursing system processes or the combination of entitlement and
           disbursing functions into one unit (as is the case at small activities and most tactical units),
           the DO shall ensure that the duties of preparing the SF 1184, preparing the disbursement
           voucher, reviewing the transaction and supporting documents, and preparing the check




                                                Page 46
                                         Business_Rules


DISB-BR-   Spoiled Checks. Voided checks shall be reported as checks issued with zero dollar
0513       amounts. Serial numbers are recorded in the proper sequence with those of other checks
           issued in the same check range. Voided checks shall not be forwarded to the Department
           of the Treasury. Voided checks shall be disposed of as prescribed in Chapter 8 of this
           volume. For voided checks less than one year old which were erroneously reported to the
           Department of the Treasury with a dollar value, follow the procedures outlined in
           paragraph 090303, below. If the voided check has an issue date which is over one year
           old, then the DO must prepare a voucher to charge an appropriation and report the check
           as issued with the dollar value previously reported to the Department of the Treasury. The
           DO will prepare a journal voucher adjustment and report the check as issued for the
           appropriate prior month/year to clear the check issue discrepancy. The Department of the
           Treasury will automatically cancel the check when the check issuance date is one year old
           under limited payability and issue a limited payability credit (**F3880) during the 14th
           month after the check issuance date. The **F3880 credit shall be transferred to the
DISB-BR-   Accounting for Destroyed Currency, Coin, and Negotiable Instruments. The DO shall
0535       account for destroyed currency, coin, and nego-tiable instruments which were held as
           public funds on line 7.7 of the DD Form 2657 and the SF 1219. A copy of each DD Form
           2669 shall support the entries on the DD Form 2657 and SF 1219.
DISB-BR-   General. The responsibility for clearing outstanding items in the accounts of a disbursing
0536       officer (DO) who has been relieved from disbursing duty is normally assigned to a
           designated settlement office. The DO of the designated settlement office (referred to in
           this chapter as the settlement officer) shall take actions necessary as prescribed in this
           volume to resolve discrepancies in a relieved DO‘s accountability. All correspondence
           and vouchers initiated by the designated settlement office shall show the name and
           Disbursing Station Symbol Number (DSSN) of the accountable officer as well as the date
           and number of the voucher or account, and shall be signed ―By (name of settlement
           officer), settlement officer for (name and DSSN of accountable officer)‖. Normally, the
           settlement officer is also responsible for other residual disbursing functions such as
           issuance of stop payment requests and required records research pursuant to claims
           against the government and clearing of all suspense accounts. In all instances, the
           relieved DO is responsible for resolving all deficiencies before relief, if possible. If a
           deficiency exists in the account of a relieved DO and it appears that no action was taken to
DISB-BR-   Nontactical Disbursing Stations. At nontactical disbursing stations, settlement duties are
0537       normally the responsibility of the relieving DO. When a nontactical disbursing station is
           closed, the supporting Defense Finance and Accounting Service (DFAS) site will
           designate another nontactical disbursing station within the site‘s cognizance to perform the
           settlement function if the disbursing operations of the closed station are assumed by
           another disbursing station within that site‘s cognizance. When a nontactical disbursing
           station under the cognizance of one DFAS site is closed and the disbursing function is
           assumed by a disbursing station under the cognizance of a different DFAS site, the
           settlement function is a shared responsibility of the gaining disbursing station and the
           losing DFAS site. This shared responsibility is necessary in order to avoid creating
           transactions for and by others or cross disbursements. In this case, the losing DFAS site
           shall request the gaining DFAS site to designate the disbursing station assuming the
           disbursing functions with responsibility for residual disbursing functions such as issuance
           of stop payment requests, required records research and processing of transactions
DISB-BR-   Tactical Disbursing Stations. For naval vessels and tactical units, the servicing DFAS site
0538       shall perform the duties of settlement officer for relieved DOs whether or not the disbursing
           function of the naval vessel or unit is closed.
DISB-BR-   Certifying Officer. Certifying officers are responsible for the following: A. Accuracy of facts
0621       stated on a voucher, and in supporting documents and records. The certifying officer may
           rely on data received from automated systems that have been certified as accurate and
           reliable in accordance with Section 4 of the Federal Managers Financial Integrity Act
           (FMFIA), 31 U.S.C. 3512 (see Volume 1, Chapter 3 of this Regulation): B. Accurate
           computation of certified vouchers under 31 U.S.C. 3528 and 3325; C. Legality of a
           proposed payment under the appropriation or fund involved; D. Issuing advice to
           departmental accountable officials; E. Seeking advance decisions from the responsible
           office following the procedures set forth in Chapter 1 and Appendix E, Volume 5 of this
           Regulation. F. Repaying a payment that, unless the payee or others repay the amount on
           behalf of the payee by collection or offset, or the amount is collected from other
           departmental accountable official or relief of liability is granted: 1. Is determined to be
           illegal, improper, or incorrect because of an inaccurate or misleading certificate; or 2. Is
           determined to be prohibited by law; or 3. Does not represent a legal obligation under the
DISB-BR-   Certified vouchers must be maintained in accordance with Chapter 21 of this volume.
0635
DISB-BR-   Redeemed Bonds. Redeemed bonds shall be returned on a separate SF 215 (―Debit
0663       Voucher‖) following instructions provided by the servicing FRB.




                                               Page 47
                                         Business_Rules


DISB-BR-   Deposits shall be made at a time of day before the depositary's specified cut-off time, but
0677       as late as possible to maximize daily deposit amounts. Receipts of $5,000 or more shall
           be deposited on the same day if received before the depositary cut-off time. In those
           instances where the disbursing office business day has been advanced due to volume of
           transactions and balancing requirements, deposits shall be made on the disbursing office
           business day on which the receipts are processed into the DO‘s account. For example,
           today's calendar date is September 7 but the disbursing office business date is September
           8. If receipts for the DO's business date of September 8 equal or exceed $5,000, then
           receipts must then be deposited prior to the end of the depositary's business date of
           September 8.
DISB-BR-   When same-day deposit is not cost effective, next‑day deposit shall be achieved. It may
0678       be necessary, therefore, for DOs to set a cut-off time in connection with the preparation of
           deposits, and deposit on the following day all receipts received after the cut-off. If daily
           deposits of receipts of less than $5,000 are impractical, then the receipts may be
           accumulated and deposited when the total reaches $5,000. Deposits shall be made by
           Thursday of each week, regardless of the amount accumulated. DOs should limit their
           transmittals of deposits to one per day. Agencies must have adequate internal controls to
           ensure the security of all undeposited funds.

DISB-BR-   Authority. Title 40, U.S.C., sections 17301 through 17309, Government Losses in
0712       Shipment, authorize the shipment of valuables. DOs making shipments of items covered
           by these provisions shall follow the shipment procedures described in this section.
           Shipments are insured under law and no supplementary insurance should be obtained.

DISB-BR-   Authority. Disbursing Officers (DOs) are authorized to maintain official limited depositary
0764       accounts (LDAs) for check payments or electronic funds transfer (EFT) in foreign currency
           with banks that have been designated by the Department of the Treasury as ―Depositaries
           of Public Mon-eys of the U.S.‖ Except for LDAs in U.S. dollars established under
           provisions of Title 10 of the United States Code (U.S.C.), Section 127 for Intelligence
           Contingency Fund purposes, LDAs in U.S. dollars shall not be established unless specific
           authority is first obtained from the Director for Accounting and Financial Policy and
           Analysis, OUSD (C), ODCFO (A&FP&A), through the Financial Services and Disbursing
           Policy, Policy and Performance Management, Defense Finance and Accounting Service-
           Kansas City (DFAS‑DOSD/KC), 1500 E. 95th Street, Kansas City, Missouri 64197-0030.
DISB-BR-   Opening LDAs. All DOs requiring a LDA shall formally request approval and desig-nation
0765       of the financial institution (if other than a contract Military Banking Facility (MBF)) as an
           authorized limited depositary (LD) from the Department of the Treasury through DFAS-
           DOSD/KC. The Department of the Treasury‘s policy in selecting the financial institutions
           that shall maintain U.S. Government operating ac-counts per 31 U.S.C. 3303 (reference
           (e)) is predicated on the most beneficial banking arrangement available to the
           U.S. Government to transact essential business. After contract MBFs, prefer-ence shall
           be given to American financial institu-tions unless a local bank‘s arrangement is more
           advantageous to the U.S. Government. When anticipating the establish-ment of a new
           LDA, the DO shall solicit all American owned and leading local financial institutions in the
           area to determine which would offer the most beneficial arrangement. Unsolicited
           proposals from financial institutions to operate an existing LDA may be received at any
           time and the LDA shall be deemed open to all interested financial institu-tions if the DO
           determines that a soliciting financial institution: (a) offers a more beneficial banking
           arrangement than currently received or (b) reflects a higher level of Ameri-can ownership
           than the present LD. The solicita-tion process of the banks shall be competitive with all
           banks submitting written information on identical questionnaires or re-quests for (banking)
DISB-BR-   DOs‘ Review. determining the most LDA on a continuing basis to ensure DO shall
           propos-als. In DOs shall review the beneficial banking arrangement, the ac-count
0777       balances are maintained at the minimum amount necessary to meet immediate
           disbursement needs (checks issued and in process) and are commensurate with the
           activity in the LDA; balances in excess of immediate needs are promptly withdrawn and
           deposited with the Department of the Treasury. Ensure the terms negotiated with the
           deposi-tary are favorable to the government, including interest on the account at the
           highest possible rate.
DISB-BR-   Checks That Are Uncurrent as to Date of Issue. The proceeds of uncurrent checks not due
0783       a payee or payee‘s estate shall be processed through the Department of the Treasury
           account 20X6045. Uncurrent LDA checks (whether or not due the payee or payee‘s estate
           and whether or not available to the DO) shall have been processed through the
           Department of the Treasury account 20X6045 as prescribed in paragraph 140502, above,
           in October of the fiscal year which is one full fiscal year after the fiscal year in which the
           check was issued.




                                               Page 48
                                         Business_Rules


DISB-BR-   General. DOs are responsible for maintaining the controls and safeguards neces-sary to
0791       assure the drawing of LDA checks in strict conformity to disbursement vouchers as
           certified. LDAs are a part of the DO‘s account-ability for public funds and are not recorded
           in agency accounting records until disbursements and collections are properly vouchered.
           For this reason, records maintained by the DO shall be complete, accurate, and available
           for audit to ensure the integrity of the LDAs. A loss resulting from a bank failure is treated
           as a physical loss. Refer to Chapter 6 of this volume for processing irregularities in a DO‘s
           account.

DISB-BR-   A LD bank state-ment for the period or a certified list of paid checks.
0793
DISB-BR-   Restrictions. Individuals performing duties as disbursing agents, deputy disbursing
0818       officers, cashiers, paying agents, collection agents, change fund custodians or imprest
           fund cashiers involving the custody or disbursement of public funds shall not be
           concurrently appointed to other accountable positions involving the handling, custody, or
           accountability for other funds.
DISB-BR-   Disbursing officers at DFAS sites may hold more than one DSSN. A DO holding one or
0819       more DSSNs may also serve concurrently as the deputy to one or more other DOs. Each
           deputy appointed by the DFAS DO may serve under one or more of the DSSNs assigned
           to the appointing DFAS DO. DFAS Deputy DOs may also serve more than one DFAS DO
           concurrently.
DISB-BR-   When directed by appropriate authority in accordance with law and regulation, it shall be
0821       the duty of DOs, deputies, and agents to accept, safeguard, account for and dispose of
           personal funds and valuables received for safekeeping as prescribed in Chapter 27 of this
           volume.
DISB-BR-   Additional Duties. Except as specifically authorized in this volume, DOs shall not be
0823       assigned the additional duties of order approving authority, certification officer for claims
           for reimbursement and contingency funds, custodian of any fund, or other conflict of
           interest assignments.
DISB-BR-   Convenience checks shall not be used to make payments on a contract unless specifically
1035       permitted in the terms and conditions of the contract.
DISB-BR-   Advance Reporting of EFT Disburse-ments. Since the Department of the Treasury's
1046       Financial Management Service (FMS) is solely respon-sible for the management of the
           government's daily cash position, large disbursements by EFT affecting the cash position
           shall be reported to FMS in advance of the time of actual disburse-ment. The DFAS sites
           shall report in advance all U.S. military pay and all U.S. mili-tary retired pay made by EFT
           for the required payroll reporting periods. Pay totals should be reported as far in advance
           of the pay date as possible; however, a minimum of two business days advance notice is
           required. All DFAS sites and other DoD Component installations making EFT payments
           to vendors are required to report these transac-tions daily to the FMS. Specific reporting
           re-quirements for large EFT disbursements ($50 million or more), disburse-ments of
           military pay and military retired pay by EFT, and EFT pay-ments to vendors are
           pre-scribed in Chapter 11 of this volume.
DISB-BR-   The system must maintain all audit trail.
1151
DISB-BR-   The system must suspend documents that fail transaction processing edits, funds control
1153       edits, or tolerance checks.
DISB-BR-   The system must deliver a process scheduling capability. Allow the agency to define,
1154       initiate, monitor and stop system processes (e.g., online availability, batch jobs, and
           system maintenance).
DISB-BR-   DFAS Disbursing shall take inventory of blank check stock at least once every 60 days
1188       (DoDFMR Vol. 5).
DISB-BR-   DFAS Disbursing shall receive, research, respond to, and/or take appropriate action on
1189       customer inquires.
DISB-BR-   DFAS Disbursing shall respond to claims on unavailable check cancellation, limited
1190       payability, and dual negotiations upon receipt, and as required for follow-up.
DISB-BR-   DFAS Disbursing shall receive, register, research, and respond to all verbal and written
1191       payment inquiries upon receipt and as required for follow-up.
DISB-BR-   DFAS Disbursing shall research and respond to all inquiries pertaining to non-receipt of
1192       bonds on a daily basis.
DISB-BR-   DFAS Disbursing shall request/ensure cash verifications are performed by commands on
1193       a quarterly basis, and respond to any findings immediately.
DISB-BR-   DFAS Disbursing shall review, prepare, and submit cash holding authority requests on a
1194       semi-annual basis.
DISB-BR-   DFAS Disbursing shall develop SOPs, and complete MCRs depicting current office
1195       functions and responsibilities.
DISB-BR-   DFAS Disbursing shall review SF1219s on a monthly basis to determine relief of liability
1196       cases previously forwarded.
DISB-BR-   All incoming transactions that require certification IAW COL will be certified by a duly
1198       appointed certifying officer prior to being processed by the D.O. Incoming transactions that
           do not require certification IAW COL (intra-governmental payments, SF1080/1081s, etc.)
           will be approved by an official with the appropriate authority.




                                               Page 49
                                          Business_Rules


DISB-BR-   All payments shall be made in accordance with Debt Collection Improvement Act of 1996.
1199       EFT payments subject to the Debt Collection Act that are returned due to bad account
           information (incorrect RTN, account number, etc.) will be collected back into the original
           appropriation and notification sent to the originating entitlement activity for research and re-
           entitlement of the payment, if appropriate. Any subsequent payment on the original
           obligation will be certified and made via EFT, not by US Treasury check.

DISB-BR-   Disbursing will pay Federal taxes (FITW & FICA) upon receipt/reconciliation of a certified
1200       voucher where appropriate. Federal taxes will not normally be put into a deposit account
           for later payment.
DISB-BR-   Deposits made by personnel within the Disbursing Office will be taken into the D.O.‘s
1201       accountability and collected into the appropriate LOA on the day the deposit is made.
           Deposits made by personnel outside the Disbursing Office will be taken into the D.O.‘s
           accountability and collected into the appropriate LOA when the deposit is confirmed in
           CA$HLINK.
DISB-BR-   All SF1080s (Transfer Between Appropriations and/or Funds) and SF1081s (Withdrawals
1202       and Credits) that transfer or adjust amounts at the Treasury level or between accountable
           stations (FSN, AAA, ADSN), or that reference the ALC/DSSN, will be processed by the
           Disbursing System.
DISB-BR-   Claims of non-receipt of payment will be coordinated by the disbursing/entitlement
1203       activities, and any subsequent re-issue (whether it is by check or EFT) will be prepared by
           entitlement activities and require a new payment voucher and certification.




                                                Page 50
                                                                   Business_Rules


DFAS Process Name                   BEA 4.1 Process Name                Requirement Source Name Requirement      Secondary Requirement
                                                                        and Date                Source Reference Source and Date
                                                                                                Number

Distribute Payment                  Distribute Payment                  DFAS Disbursing WBS        WBS No. 5.1.1
                                                                        Outline

Receive Collection Receipts         Receive Collection Receipts         DFAS Disbursing WBS        WBS No. 5.2.2
                                                                        Outline
Receive Debit Vouchers              Receive Debit Vouchers              DFAS Disbursing WBS        WBS No. 5.2.5
                                                                        Outline

Customer Service and Support        TBD                                 DFAS Disbursing WBS        WBS No. 5.4.3
                                                                        Outline

Process Intra-Governmental          Process Intra-Governmental          DFAS Disbursing WBS        WBS No. 5.5
Payment and Collection              Payment and Collection              Outline
Verify Information                  Verify Information                  DFAS Disbursing WBS        WBS No. 5.8.1
                                                                        Outline
Check Ordering and Controls         TBD                                 DFAS Disbursing WBS        WBS No. 5.10.2
                                                                        Outline

Prepare Deposit Ticket and Advice   Prepare Deposit Ticket and Advice   Requirements_DSDS.xls      Rqmt. No. 3.2.14 DoDFMR, Vol. 5- 1904
of Collection                       of Collection

Prepare Deposit Ticket and Advice   Prepare Deposit Ticket and Advice Requirements_DSDS.xls        Rqmt. No. 3.2.15 DoDFMR, 'Vol. 5- 190103,
of Collection                       of Collection                                                                   1902
Add Voucher to Collection Voucher   Add Voucher to Collection Voucher Requirements_DSDS.xls        Rqmt. No. 3.3.04 DoDFMR, Vol. 5 - 080503
Control Log                         Control Log




Validate Ready to Pay File          Validate Ready to Pay File          DFAS 7900.4G, Ver 5.0,     09.04.01         FSIO OFFM-N0-0106, req.
Information                         Information                         Sep 06                                      PMD-13



Create Electronic Fund Transfer File Create Electronic Fund Transfer File DFAS 7900.4G, Ver 5.0,   09.04.37         FSIO OFFM-N0-0106, req.
                                                                          Sep 06                                    PMD-22

Customer Service and Support        TBD                                 DoD FMR, Vol 5, Ch11       110102.3

Validate Ready to Pay File          Validate Ready to Pay File          DoD FMR, Vol 5, Ch11       110203
Information                         Information




Validate Ready to Pay File          Validate Ready to Pay File          DoD FMR, Vol 5, Ch11       110203
Information                         Information




Disburse Cash                       Disburse Cash                       DoD FMR, Vol 5, Ch11       110206




                                                                         Page 51
                                                                    Business_Rules


Prepare Paid Disbursement          Prepare Paid Disbursement          DoD FMR, Vol 5, Ch11   110207.3
Voucher                            Voucher




Prepare Paid Disbursement          Prepare Paid Disbursement          DoD FMR, Vol 5, Ch11   110212
Voucher                            Voucher




Prepare Paid Disbursement          Prepare Paid Disbursement          DoD FMR, Vol 5, Ch11   110213.1
Voucher                            Voucher
Prepare Paid Disbursement          Prepare Paid Disbursement          DoD FMR, Vol 5, Ch11   110213.1
Voucher                            Voucher
Capture Collection Information     Capture Collection Information     DoD FMR, Vol 5, Ch11   110301




Receive Collection Receipts        Receive Collection Receipts        DoD FMR, Vol 5, Ch11   110302.2




Validate Ready to Pay File         Validate Ready to Pay File         DoD FMR, Vol 5, Ch11   110602.1
Information                        Information




Prepare Paid Disbursement          Prepare Paid Disbursement          DSDS SRS Appendix L    2.1.17-01
Voucher                            Voucher
Prepare Paid Disbursement          Prepare Paid Disbursement          DSDS SRS Appendix L    2.3.01, 2.3.07,
Voucher                            Voucher                                                   2.3.08, 2.3.11,
                                                                                             2.5.02, 6.4.01
Convert United States Dollar       Convert United States Dollar       DoD FMR, Vol 5, Ch12   120302
Equivalent to Foreign Equivalent   Equivalent to Foreign Equivalent
Convert United States Dollar       Convert United States Dollar       DoD FMR, Vol 5, Ch12   120302
Equivalent to Foreign Equivalent   Equivalent to Foreign Equivalent




                                                                       Page 52
                                                                   Business_Rules


Convert United States Dollar        Convert United States Dollar       DoD FMR, Vol 5, Ch12   120302
Equivalent to Foreign Equivalent    Equivalent to Foreign Equivalent




Convert United States Dollar        Convert United States Dollar       DoD FMR, Vol 5, Ch12   120302
Equivalent to Foreign Equivalent    Equivalent to Foreign Equivalent



Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120303
Agents



Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120303
Agents
Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120303
Agents
Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120303
Agents
Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120303
Agents


Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120303
Agents




Convert United States Dollar        Convert United States Dollar       DoD FMR, Vol 5, Ch12   120304
Equivalent to Foreign Equivalent    Equivalent to Foreign Equivalent



Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120304
Agents




Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120304
Agents




Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120304
Agents


Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch12   120304
Agents
Convert United States Dollar        Convert United States Dollar       DoD FMR, Vol 5, Ch12   120304
Equivalent to Foreign Equivalent    Equivalent to Foreign Equivalent
Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch10   100105.1.a
Agents




Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch10   100105.1.b
Agents




                                                                       Page 53
                                                                   Business_Rules


Disbursing Offices, Officers, and   TBD                              DoD FMR, Vol 5, Ch10   100105.2
Agents




Disbursing Offices, Officers, and   TBD                              DoD FMR, Vol 5, Ch10   100105.B
Agents


Disbursing Offices, Officers, and   TBD                              DoD FMR, Vol 5, Ch10   100105.C
Agents




Disbursing Offices, Officers, and   TBD                              DoD FMR, Vol 5, Ch10   100105.D
Agents




LDA Management                      Not Applicable                   DoD FMR, Vol 5, Ch10   100106.A




Disbursing Offices, Officers, and   TBD                              DoD FMR, Vol 5, Ch10   100106.B
Agents




Disbursing Offices, Officers, and   TBD                              DoD FMR, Vol 5, Ch10   100106.C
Agents




Disbursing Offices, Officers, and   TBD                              DoD FMR, Vol 5, Ch10   100107.A
Agents




Validate Receipt Information        Validate Receipt Information     DoD FMR, Vol 5, Ch10   100107.B




                                                                      Page 54
                                                                     Business_Rules


Capture Collection Information      Capture Collection Information     DoD FMR, Vol 5, Ch10   100108.A




Receive Additional Supporting       Receive Additional Supporting      DoD FMR, Vol 5, Ch10   100201.A
Collection Information              Collection Information


Receive Collection Receipts         Receive Collection Receipts        DoD FMR, Vol 5, Ch10   100201.B



Receive Collection Receipts         Receive Collection Receipts        DoD FMR, Vol 5, Ch10   100201.C

Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch10   100202
Agents




Receive Cash Payment Receipts       Receive Cash Payment Receipts      DoD FMR, Vol 5, Ch10   100202.B




Receive Other Receipts              Receive Other Receipts             DoD FMR, Vol 5, Ch10   100202.B.1




Receive Other Receipts              receive Other Receipts             DoD FMR, Vol 5, Ch10   100202.B.2




Overages and Shortages of Funds     TBD                                DoD FMR, Vol 5, Ch10   100202.B.3




Add Voucher to Collection Voucher   Add Voucher to Collection Voucher DoD FMR, Vol 5, Ch10    100302.A
Control Log                         Control Log
Process Collection Voucher and      Process Collection Voucher and    DoD FMR, Vol 5, Ch10    100302.B
Deposit                             Deposit

Prepare Advice of Collection        Prepare Advice of Collection       DoD FMR, Vol 5, Ch10   100303.A




                                                                        Page 55
                                                                     Business_Rules


Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch10   100303.B
Agents




Prepare Advice of Collection        Prepare Advice of Collection       DoD FMR, Vol 5, Ch10   100304




Process Collection Voucher and      Process Collection Voucher and     DoD FMR, Vol 5, Ch10   100305
Deposit                             Deposit
Process Collection Voucher and      Process Collection Voucher and     DoD FMR, Vol 5, Ch10   100306
Deposit                             Deposit

Add Voucher to Collection Voucher Add Voucher to Collection Voucher DoD FMR, Vol 5, Ch10      100307.A
Control Log                       Control Log

Add Voucher to Collection Voucher Add Voucher to Collection Voucher DoD FMR, Vol 5, Ch10      100307.C
Control Log                       Control Log

Prepare Schedule of Cancelled       Prepare Schedule of Cancelled      DoD FMR, Vol 5, Ch10   100401.A
Checks                              Checks
Receive Cash Payment Receipts       Receive Cash Payment Receipts      DoD FMR, Vol 5, Ch10   100401.B


Add Voucher to Collection Voucher   Add Voucher to Collection Voucher DoD FMR, Vol 5, Ch10    100404.C
Control Log                         Control Log
Add Voucher to Collection Voucher   Add Voucher to Collection Voucher DoD FMR, Vol 5, Ch10    100404.D
Control Log                         Control Log

Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch10   100404.E
Agents


Disbursing Offices, Officers, and   TBD                                DoD FMR, Vol 5, Ch10   100406.K
Agents




LDA Management                      Not Applicable                     DoD FMR, Vol 5, Ch13   130303




                                                                        Page 56
                                                                  Business_Rules


LDA Management                      Not Applicable                      DoD FMR, Vol 5, Ch13   130306




LDA Management                      Not Applicable                      DoD FMR, Vol 5, Ch13   130306




LDA Management                      Not Applicable                      DoD FMR, Vol 5, Ch13   130309


LDA Management                      Not Applicable                      DoD FMR, Vol 5, Ch13   130309




LDA Management                      Not Applicable                      DoD FMR, Vol 5, Ch13   130401




LDA Management                                                          DoD FMR, Vol 5, Ch13   130401



LDA Management                      Not Applicable                      DoD FMR, Vol 5, Ch13   130401




LDA Management                      Not Applicable                      DoD FMR, Vol 5, Ch13   130402




Security                            TBD                                 DoD FMR, Vol 5, Ch26   260401

Daily / Monthly Accountability      Not Applicable                      DoD FMR, Vol 5, Ch3    030401

Prepare Deposit Ticket and Advice   Prepare Deposit Ticket and Advice   DoD FMR, Vol 5, Ch5    050201
of Collection                       of Collection
Prepare Deposit Ticket and Advice   Prepare Deposit Ticket and Advice   DoD FMR, Vol 5, Ch5    050201
of Collection                       of Collection
Prepare Deposit Ticket and Advice   Prepare Deposit Ticket and Advice   DoD FMR, Vol 5, Ch5    050202
of Collection                       of Collection
Prepare Deposit Ticket and Advice   Prepare Deposit Ticket and Advice   DoD FMR, Vol 5, Ch5    050301
of Collection                       of Collection
Disbursing Offices, Officers, and   TBD                                 DoD FMR, Vol 5, Ch5    050603
Agents
Disbursing Offices, Officers, and   TBD                                 DoD FMR, Vol 5, Ch11   110203
Agents

Daily / Monthly Accountability      N/A                                 DoD FMR, Vol 5, Ch12   120104

Daily / Monthly Accountability      N/A                                 DoD FMR, Vol 5, Ch12   120104



LDA Management                                                          DoD FMR, Vol 5, Ch12   120104




                                                                        Page 57
                                                     Business_Rules


Daily / Monthly Accountability      Not Applicable     DoD FMR, Vol 5, Ch15   150303

LDA Management                                         DoD FMR, Vol 5, Ch15   150304

LDA Management                      Not Applicable     DoD FMR, Vol 5, Ch16   160103

Daily / Monthly Accountability      TBD                DoD FMR, Vol 5, Ch19   190102

Daily / Monthly Accountability                         DoD FMR, Vol 5, Ch20   200102

Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch20   200501
Agents
Daily / Monthly Accountability      N/A                DoD FMR, Vol 5, Ch20   200302

Daily / Monthly Accountability      TBD                DoD FMR, Vol 5, Ch22   2201




Daily / Monthly Accountability                         DoD FMR, Vol 5, Ch22   220402

Daily / Monthly Accountability      TBD                DoD FMR, Vol 5, Ch1    10204


Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch1    10205
Agents
Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch1    10206
Agents
Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch1    10301.A
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch1    10301.B
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch1    10301.C
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch1    10301.D
Agents



Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch1    10302
Agents




                                                        Page 58
                                          Business_Rules


Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10303
Agents


Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10401.A
Agents




Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10401.B
Agents


Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10402
Agents


Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10403.A
Agents

Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10403.C.1
Agents




Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10503.A
Agents

Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10504
Agents


Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10505.A
Agents


Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10506
Agents

Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10507
Agents



Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10509
Agents
Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10604.F
Agents


Disbursing Offices, Officers, and   TBD     DoD FMR, Vol 5, Ch1   10606
Agents

Customer Service and Support        TBD     DoD FMR, Vol 5, Ch4   40101.C.1




                                             Page 59
                                                                     Business_Rules


Disbursing Offices, Officers, and   Not Applicable                      DoD FMR, Vol 5, Ch4   40102
Agents




Disbursing Offices, Officers, and   TBD                                 DoD FMR, Vol 5, Ch4   40201.A.1
Agents
Disbursing Offices, Officers, and   TBD                                 DoD FMR, Vol 5, Ch4   40201.A.3
Agents

Process Collection Voucher and      Process Collection Voucher and      DoD FMR, Vol 5, Ch8   80403.A
Deposit                             Deposit


Disbursing Offices, Officers, and   Not Applicable                      DoD FMR, Vol 5, Ch8   80403.A.1
Agents

Process Collection Voucher and      Process Collection Voucher and      DoD FMR, Vol 5, Ch8   80403.A.3
Deposit                             Deposit




Disbursing Offices, Officers, and   Not Applicable                      DoD FMR, Vol 5, Ch8   80403.B.1
Agents


Prepare Deposit Ticket and Advice   Prepare Deposit Ticket and Advice   DoD FMR, Vol 5, Ch8   80405.C
of Collection                       of Collection

Customer Service and Support        TBD                                 DoD FMR, Vol 5, Ch8   80503




Overages and Shortages of Funds     TBD                                 DoD FMR, Vol 5, Ch8   80512.G.2




Disbursing Offices, Officers, and   TBD                                 DoD FMR, Vol 5, Ch8   80518
Agents




                                                                        Page 60
                                                     Business_Rules


Overages and Shortages of Funds     TBD                DoD FMR, Vol 5, Ch9    90104




Disbursing Offices, Officers, and                      DoD FMR, Vol 5, Ch18   180205
Agents


Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch22   220101
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch22   220101.A
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch22   220101.B
Agents

Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch33   330303
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch33   330609
Agents
Daily / Monthly Accountability      Not Applicable     DoD FMR, Vol 5, Ch23   231002.B




                                                        Page 61
                                                     Business_Rules


Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch5    50201.A
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch5    50201.B
Agents




Disbursing Offices, Officers, and   TBD                DoD FMR, Vol 5, Ch5    50501.A
Agents



Disbursing Offices, Officers, and   Not Applicable     DoD FMR, Vol 5, Ch14   140101
Agents




LDA Management                      Not Applicable     DoD FMR, Vol 5, Ch14   140102




LDA Management                      Not Applicable     DoD FMR, Vol 5, Ch14   140305.B




Overages and Shortages of Funds     TBD                DoD FMR, Vol 5, Ch14   140602.C




                                                        Page 62
                                                      Business_Rules


Disbursing Offices, Officers, and   Not Applicable      DoD FMR, Vol 5, Ch14     140901
Agents




Daily / Monthly Accountability      Not Applicable      DoD FMR, Vol 5, Ch14     140902.A

Disbursing Offices, Officers, and   TBD                 DoD FMR, Vol 5, Ch2      20302.A
Agents



Disbursing Offices, Officers, and   TBD                 DoD FMR, Vol 5, Ch2      20302.B.1
Agents



Disbursing Offices, Officers, and   TBD                 DoD FMR, Vol 5, Ch2      20302.B.3
Agents


Disbursing Offices, Officers, and   TBD                 DoD FMR, Vol 5, Ch2      20303
Agents


Disbursing Offices, Officers, and   TBD                 DoD FMR, Vol 5, Ch21     021002B4c
Agents
Daily / Monthly Accountability      Not Applicable      DoD FMR, Vol 5, Ch24     240209




Oversight                           TBD                 DFAS Blue Book, Ver 3,   01.03.06           JFMIP SR-99-4, 20
                                                        Jun 01
Analyze Anomaly                     Analyze Anomaly     DFAS 7900.4G, Ver 5.0,   14.01.14           FSIO OFFM-N0-0106, req.
                                                        Sep 06                                      SMB-13
Oversight                           TBD                 DFAS 7900.4G, Ver 5.0,   14.02.03           FSIO OFFM-N0-0106, req.
                                                        Sep 06                                      TLI-01

Oversight                           TBD                 DFAS Disbursing WBS      WBS No. 5.1.1.4
                                                        Outline
Customer Service and Support        TBD                 DFAS Disbursing WBS      WBS No. 5.4
                                                        Outline
Customer Service and Support        TBD                 DFAS Disbursing WBS      WBS No. 5.4.1
                                                        Outline
Customer Service and Support        TBD                 DFAS Disbursing WBS      WBS No. 5.4.2
                                                        Outline
Customer Service and Support        TBD                 DFAS Disbursing WBS      WBS No. 5.4.5
                                                        Outline
Oversight                           TBD                 DFAS Disbursing WBS      WBS No. 5.8.2
                                                        Outline
Oversight                           TBD                 DFAS Disbursing WBS      WBS No. 5.8.3
                                                        Outline
Disbursing Offices, Officers, and   TBD                 DFAS Disbursing WBS      WBS No. 5.8.4
Agents                                                  Outline
Oversight                           TBD                 DFAS Disbursing WBS      WBS No. 5.10.1.2
                                                        Outline
Disbursing Offices, Officers, and   TBD                 Disbursing HPO CONOPS
Agents                                                  v8.3 10/15/04




                                                         Page 63
                                                                  Business_Rules


Daily / Monthly Accountability   Not Applicable                     Disbursing HPO CONOPS
                                                                    v8.3 10/15/04




Daily / Monthly Accountability   Not Applicable                     Disbursing HPO CONOPS
                                                                    v8.3 10/15/04

Daily / Monthly Accountability   Not Applicable                     Disbursing HPO CONOPS
                                                                    v8.3 10/15/04



Capture Collection Information   Capture Collection Information     Disbursing HPO CONOPS
                                                                    v8.3 10/15/04


Customer Service and Support     TBD                                Disbursing HPO CONOPS
                                                                    v8.3 10/15/04




                                                                     Page 64
                                                             Best_Practices


Unique ID      Best Practice   Best Practice Description                                                                    Best Practice Source ID
               Title/Name                                                                                                   Name



DISB-BP-0001                   Use positive pay. Positive pay is a service offered by most banks. As part of the service,   Best Practice, as
                               companies transmit to their banks their check issuance file each time checks are written.    recommended by Institute
                               The file contains a list of check numbers and dollar amounts. When a check is presented      of Management &
                               for payment, it is matched against the file. New enhancements offered by some banks          Administration
                               include:
                               ○ Image positive pay
                               ○ Teller positive pay
                               ○ Payee name positive pay
DISB-BP-0002                   Make as many payments as possible electronically, using:                                  Best Practice, as
                               ○ Direct deposit                                                                          recommended by Institute
                               ○ Automated clearinghouse credits and, where appropriate, debits                          of Management &
                                                                                                                         Administration
DISB-BP-0003                   Encourage all employees to be paid via direct deposit.                                    Best Practice, as
                                                                                                                         recommended by Institute
                                                                                                                         of Management &
                                                                                                                         Administration
DISB-BP-0004                   The number of people who can print checks should be kept to a minimum. A log should       Best Practice, as
                               be kept of the sequentially numbered safety paper or checks. Check printing can be a non- recommended by Institute
                               value-added, time-intensive task and should be considered for outsourcing to banks.       of Management &
                                                                                                                         Administration
DISB-BP-0005                   Use of imaging to store documents versus storing hardcopy documents.                      BTA - Kevin Cockrell

DISB-BP-0006                   Use of lockbox accounts to control high volumes of remittance checks                         BTA - Kevin Cockrell

DISB-BP-0007                   Use of bulk data collections file submission (such as what DeCA provides on a daily basis. BTA - Kevin Cockrell

DISB-BP-0008                   Use of credit card collection capabilities to reduce the risks associated with handling cash BTA - Kevin Cockrell
                               remittance at retail sale sites.




                                                                  Page 65
                                                             Best_Practices


Best Practice Source ID   Applicable to DoD DoD Adopted   Req'ts (Unique
Reference Number          (Yes/No)          (Yes/No)      IDs) Implementing
                                                          the Best Practice




                                                                 Page 66
                       Manage Returned Payments

                   Update
 Returned
                Undeliverable
Checks and                                Cancel Check
                 Check Bond
  Bonds
               Record DD 2658
                                                                    Collect




                                             Update Schedule
                                              of Canceled or      Reconcile
                                               Undelivered        Disbursing
                                                  Checks           Officers
                                Cancel                           Accountability
     Type
                                or mail
      of
    Return
                                                  Update the
                                                  Recertified
                                                   Payment
                   Mail
                                                   Register
               Undeliverable                                    Notify Entitlement
               Bonds to the                                      Area of Return
                 Bureau of
                Public Debt.




 EFT Returns
                          Reconcile Disbursing Officers Accountability


                                LDA
                             Management




                                             Daily/Monthly
                                             Accountability

  Receive Information                                          To Manage
from Collect, Disburse,
                                                              Execution with
   Manage Returned
    Payments, and                                               Treasury
      Disbursing
    Administration,
   Management and
      Oversight
                               Cashlink
                              Verification
     Disbursing Administration, Management and Oversight


      Check                                  Customer
   Ordering and        DSSN
                                            Service and
     Controls        Management
                                              Support
                                                                             Customer




                             Disbursing
                               Offices,
                             Officers and
                               Agents



                                                            System
Oversight                                                 Productivity




                                              Security



Overages and
Shortages of
   Funds

                                                                         To Disbursing
                                                                         Accountability
           Operational Activity                                         Operational Activity Description
                                             This activity includes the issuance, tracking, and monitoring of the disbursement of
Manage Disbursements
                                             funds via any authorized payment medium.
         Business Process Name                                           Business Process Description
                                             Once a Cancel Payment Request is determined to be valid and a specific payment
                                             is determined to not yet been disbursed, printed, or mailed the payment can be
Cancel Payment
                                             cancelled. Canceling the payment includes stopping the payment process, retaining
                                             all documentati
                                             Financial events involving a monetary unit different from the currency in the primary
Convert United States Dollar Equivalent to   economic environment (functional currency) of a (1) federal department or (2)
Foreign Equivalent                           component operating unit of a federal department. Gains or losses resulting from
                                             the settle
                                             Check Information may be consolidated according to payee and scheduled
Create Check Print File
                                             payment date so that a consolidated check is provided to the payee.
                                             Electronic Fund Transfer Information may be consolidated according to payee and
Create Electronic Fund Transfer File         scheduled payment date so that a consolidated Electronic File Transfer transaction
                                             is provided to the payee.
                                             Wire Transfer Information may be consolidated according to payee and scheduled
Create Wire Transfer File                    payment date so that a consolidated Wire Transfer transaction is provided to the
                                             payee.
Disburse Cash                                Process the issuance of cash based on the disbursement amount.
                                             Check payments are sent to the Federal Clearinghouse according to the scheduled
Distribute Payment                           disbursement date. The Federal Clearinghouse then sends the check and
                                             supporting information to the payee.
                                             Generating disbursement pro forma entries consists of using business information
                                             pertaining to disbursements captured during operations to determine the
Generate Disbursement Pro Forma Entries
                                             appropriate general ledger account updates (debits or credits to proprietary,
                                             budgetary, or memorandum
                                             Once a payment has been cancelled, the entitlement office must be notified so they
Issue Cancel Payment Notice
                                             can determine whether the cancelled payment must be re-entitled.

                                             Once the check is generated, it must be matched against the appropriate disbursing
Match Check Number to the Voucher
                                             voucher to determine that all information (amount, payee, invoice) is correct.

Obtain Payee's Signature                     Payee must sign certified cash voucher upon receipt of cash payment from cashier.

                                             Prepare documentation which supports that payments have been disbursed,
                                             including a copy of payment voucher, copies of invoices, check stub, if applicable.
Prepare Paid Disbursement Voucher
                                             The Paid Disbursement Voucher supports updating the general ledger and
                                             managing execution with the
                                             A listing of all checks that must be cancelled and have not yet been mailed is
Prepare Schedule of Cancelled Checks
                                             prepared for transmission to the Federal Clearinghouse.

                                             Verify cash disbursement voucher prior to disbursing cash to the payee. Also each
Process Cash Payment
                                             voucher for payment must be marked to prevent duplication of payment.

                                             Intra-governmental payment and collection Information may be consolidated
Process Intra-Governmental Payment and
                                             according to payee and scheduled payment date so that a consolidated transaction
Collection
                                             is provided to the payee.
                                             If Ready to Pay File is incomplete, the Disbursing Office must return the file to
Reject Ready to Pay File Information
                                             entitlement process for completion.

Return Cancel Payment Request                Reject Cancel Payment Request and return to entitlement process if validation fails.

                                             Determine whether the Cancel Payment Request contains all information necessary
Validate Cancel Payment Request
                                             to specifically identify the payment to be cancelled, including payee, invoice
Information
                                             number, and disbursing voucher number.

                                             Review Ready to Pay File information received from entitlement process (payee's
Validate Ready to Pay File Information       information, methods of payment, currency, amount, and etc) for completeness. If
                                             not complete, reject the file and send it back to the entitlement.
            Operational Activity                                     Operational Activity Description

                                            This activity includes receiving and recording cash or cash-like instruments to
Manage Collections                          liquidate an open receivable, exchange for goods, a prepayment prior to delivering
                                            goods or performing services, or collection side of a transfer between fund symbols.

         Business Process Name                                        Business Process Description
                                            Add voucher to the collection voucher control log that summarizes daily collections,
Add Voucher to Collection Voucher Control   identifies payment mode (check, cash, Electronic File Transfer), and assures all
Log                                         voucher numbers are accounted for. Ensures all collection vouchers are entered in
                                            the acc
                                            Review the given collection information and related supporting documentation to
Analyze Unidentified Collection Input       determine what additional information is needed to identify the collection and how
                                            the collection should be applied.
                                            The accountant captures all collection information from the daily voucher log and
Capture Collection Information
                                            collection vouchers and identifies the collection business event.
                                            Generating collection pro forma entries consists of using business information
                                            pertaining to collections captured during operations to determine the appropriate
Generate Pro Forma Entries for Collection
                                            general ledger account updates (debits or credits to proprietary, budgetary, or
                                            memorandum acc
                                            Review additional supporting collection documentation to determine if enough
Evaluate Whether Further Investigation Is   information exists to properly identify collection. If enough information exists,
Warranted                                   generate business event to post to appropriate account or reject back to functional
                                            area.
                                            Prepare advice of collection to record the debit voucher information from the
Prepare Advice of Collection                Financial Institution. Original collection information can be used as a reference to
                                            record the debit transaction to the appropriate appropriation.
Prepare Deposit Ticket and Advice of
                                            Prepare a deposit ticket and other documentation to support the collection.
Collection
                                            Process collection vouchers and deposits based on the type of collection and
Process Collection Voucher and Deposit      information received from Treasury, and assign the Collection Voucher Number to
                                            the transaction.

Receive Additional Supporting Collection    Receive supporting information from Department of Defense functional areas and or
Information                                 components which will help to identify how to apply collections.

                                            Cash receipts are received from external or internal DoD customer by a person
Receive Cash Payment Receipts
                                            designated within the Disbursing Office to process all cash receipts.

                                            This process involves receiving collection receipts and any supporting
                                            documentation related to remittance (i.e. copy of checks, demand letter, advise of
Receive Collection Receipts
                                            payment documentation) from the business operations within DoD and from the
                                            Treasury to record collec
                                            This process receives the debit voucher that provides information on how to recover
                                            funds from returned checks which are not paid for any reason by the bank on which
Receive Debit Vouchers
                                            they are drawn. When a check is returned unpaid, the deposit ticket cannot be
                                            recalled, c
                                            Receive any receipts other than those included with a Debit Voucher or those that
Receive Other Receipts                      are a collection against an open receivable (established when goods or services
                                            were provided).
Request Additional Supporting Collection    Request information from Department of Defense functional area that will assist in
Information                                 properly identifying collection.

                                            Since no Advice of Collection was provided, the disbursing officer must research
Research Advice of Collection Information   documentation to support the collection. This may include interaction with the
                                            entitlement activity or other functional areas /components.

                                            Retrieve the collection back up and identify appropriation to which fund should be
                                            debited. This information is associated with the debit vouchers debiting a disbursing
Research Debit Voucher Information
                                            activity. (This information includes agency location code, amount, date and the
                                            debit
                                               Cash receipts are reviewed for accuracy and compliance to Treasury guidelines for
Validate Cash Payment Receipts                 cash receipts received and processed outside Treasury. The receipts are validated
                                               and vouchered and forwarded to disbursing officer for final approval.

                                               Other receipts are reviewed to ensure that appropriate collection documentation is
Validate Other Receipts Information
                                               attached.

                                               Validate collection receipts for proper authorization, completeness, and accuracy.
Validate Receipt Information
                                               Also, ensure that the accounting classification is valid and accurate.

                                               Refunds collected for overpayments or erroneous payments are processed and
Validate Refund Receipt Information
                                               validated for processing by the disbursing office.
                                               Reimbursements are intragovernmental debts collected for services performed or
                                               materials sold between federal agencies or internal DoD components. The
Validate Reimbursable Receipt Information
                                               reimbursable receipt is reviewed to determine if it is a valid receipt with appropriate
                                               collection docum
Operational Activity                                                     Operational Activity Description
                                               The practice of cash management is focused on resolving cash shortages or
                                               surpluses that occur along the cash flow timeline due to the unsynchronized nature
Manage Execution with Treasury
                                               of an agency's cash inflows and outflows. This includes involvement in the following
                                               day-to-day op
Business Process Name                                                     Business Process Description
                                               Analyze discrepancies found when reconciling disbursements, deposits,
Analyze Anomaly                                undisbursed expenditure ledger accounts, and receipt ledger account to determine
                                               if further financial information will be needed.
                                               Capture Treasury Confirmation data that includes collection or disbursement of
                                               items such as Cashlink, Fedwire, Intra-governmental Payment and Collections,
Capture Treasury Confirmation Data
                                               Regional Finance Center Link, Foreign Payments, and Treasury Schedule of
                                               Cancelled Checks report (t
                                               Capture the Statement of Differences from the U.S. Treasury for comparison with
Capture Treasury Statements                    the Department of Defense's Statement of Accountability, Statement of
                                               Transactions, and Trial Balance.
                                             Provide a detailed explanation along with supporting documentation of anomalies
Create Anomaly Explanation                   discovered from financial information received from reconciling disbursements,
                                             deposits, receipts, and undisbursed expenditures.
Create Notification for Source of Incomplete If the general ledger information is not complete and certified, reject the financial
Financial Information                        information back to the DoD functional area for verification.
                                               Distribute collection confirmation data from the Treasury that identifies Deposit
Disseminate Treasury Collection                number, Confirmation Date, Deposit Amount, detailed information on Not Sufficient
Confirmation Data                              Fund checks, and etc. This is the distribution of data that is usable by the sub-
                                               ledger pro
                                               Distribute disbursement confirmation data from the Treasury that identifies
Disseminate Treasury Disbursement              Schedule number, Control totals, Confirm date, range of tracer numbers, payment
Confirmation Data                              medium, and detailed information on cancelled checks. This data distribution can
                                               be used by the sub
                                               Document the results of the Department of Defense general ledger balances
Document Results of Reconciliation             reconciliation with the Treasury's Fund Balance account, including elimination
                                               entries.
                                               Generating correcting pro forma entries consists of using business information
                                               pertaining to anomaly corrections captured during operations to determine the
Generate Correcting Pro Forma Entries
                                               appropriate general ledger account updates (debits or credits to proprietary,
                                               budgetary, or memora
                                               Determine whether this is a disbursement or collection confirmation. The data will
Interpret Treasury Confirmation Data
                                               be prepared for dissemination to the appropriate process.
                                               DoD reconciles the agency's reported deposits and debit vouchers transactions with
Reconcile Deposits
                                               Treasury Statement of Differences Deposit Transactions.

                                               DoD reconciles the agency's reported disbursements and IPAC transactions with
Reconcile Disbursements
                                               Treasury Statement of Differences Disbursing Transactions.
                                            Reconcile receipt transactions from the Treasury's Receipt Account Trial Balance to
Reconcile Receipt Account Ledger
                                            the Department of Defense current month and year-to-date receipt activity.

                                          Reconcile the expenditure transactions from the Treasury's Undisbursed
Reconcile Undisbursed Expenditure Account Appropriation Account Ledger, Undisbursed Appropriation Account Trial Balance,
Ledger                                    and Federal Accounting Central Trial Balance System II (FACTS II) to the
                                          Department of Defense Fund Balan
                                            Once the details of individual transactions from the Statement of Accountability,
Send Statements of Accountability or        Statement of Transactions, and Trial Balance have been verified as complete and
Transactions or Trial Balance to Treasury   certified, transmit the data to the Treasury to reconcile the Treasury Fund Balance
                                            against D
                                            DoD financial information received from each DoD functional area is verified to
Verify Information                          determine if the data is correct and can be used to compile the Statement of
                                            Accountability or Transactions or Trial Balance Statement.
            Operational Activity                                     Operational Activity Description
                                            Payment may be returned to the disbursing activity for several reasons. In the case
                                            of check payments, this could be due to improper mailing address information or
Manage Returned Payments
                                            perhaps a deceased payee. In the case of Electronic File Transfer payments, this
                                            could be d
Business Process Name                                                   Business Process Description
                                            This process includes the receipt of checks and bonds being returned due to an
Returned Checks and Bonds
                                            invalid address.
                                            This process includes a receipt of credit for a Electronic Funds Transfer being
EFT Returns                                 returned from a financial institution. This could be due to an invalid RTN, Account
                                            number, Account Closed, etc..
Update Undeliverable Check Bond Record      The DD 2658 will be updated with any updated status, Check/Bond is remailed or
DD 2658                                     cancelled.
Mail Undeliverable Bonds to the Bureau of   If a new address is not received from an entitlement area the undeliverable bond
Public Debt                                 will be forwarded to the Bureau of Public Debt.
                                            If a returned check is received in the mail and no new address is available within 60
Cancel Check                                days the check must be cancelled and recredited to its original appropriation.
                                            Notification is given to the entitlement area.
Updated Schedule of Canceled or             The (SF 1098) Schedule of Cancelled or Undelivered Checks is updated with the
Undelivered Checks                          status of a returned check.
                                            The Recertified Payment Register (DD Form 2662) is updated with return and
Update the Recertified Payment Register     cancelled check information. The DD form 2662 is researched in the event a
                                            request for a replacement check is received.
                                            This process is used for the destruction of a check. It requires two signatures on the
Certificate of Destruction
                                            certification of destruction.
            Operational Activity                                       Operational Activity Description
                                            Accountability by each DO to the Department of the Treasury for the cash items
                                            (including receivables) in his or her possession. The Standard Form (SF) 1219
Disbursing Accountability
                                            (Statement of Accountability) is the DOs official monthly recording and reporting of
                                            this accounta
Business Process Name                                                 Business Process Description
                                            Management of a U.S. Treasury Approved Limited Depositary Account. Includes
LDA Management                              ordering, inventory and controls of applicable foreign currency checks, in addition to
                                            reconciling the account on a daily basis.
                                            This is the verification of all SF 215 deposit tickets and SF 5515 debit vouchers
Cashlink verification                       using the U.S. Treasury product Cashlink II. It is mandatory for all disbursing
                                            officers to reconcile with Cashlink II on a frequent basis.
                                            Daily and monthly accountability of deputy, agents and disbursing officer in
Daily / Monthly Accountability              reference to multiple which includes but is not limited to multiple DD Forms 2665,
                                            2657, Journal vouchers, DD 1081 processing and posting to 1219.
            Operational Activity                                     Operational Activity Description
                                           This process includes the procedures for the creation of a disbursing office,
Disbursing Administration, Management      assignment of a disbursing officer, deputies and agents, their roles, responsibilities
and Oversight                              and functions each may perform, the activation and closing of a Disbursing Station
                                           Symbol
           Business Process Name                                      Business Process Description
                                           The procedure of the creation of a disbursing office, assignment of a disbursing
Disbursing Offices, Officers, and Agents   officer, deputies and agents, their roles, responsibilities and functions each may
                                           perform.
                                           This process includes the establishment and closing of a Disbursing Station Symbol
DSSN Management
                                           Number.
                                           This process includes but is not limited to; receiving. Registering and responding to
Customer Service and Support               inquiries on Savings Bond inquiries, Treasury Check Claims, and Payment
                                           Inquiries.
                                           This includes the ordering, issuance procedures, and control of U. S. Treasury
Check Ordering and Controls
                                           Checks.

Security                                   This includes both the physical and automated security for a disbursing office.
                                           This process relates to disbursing policy and procedures on a daily basis and the
Oversight                                  conducting of quarterly cash verifications of the Disbursing Officer's accountability.

                                           This process covers Irregularities in the disbursing officer's accountability. This
Overages and Shortages of Funds            includes the Relief of Liability process for loss of public funds and address
                                           procedures for overages in the disbursing officer's account.

                                           This process includes requirements that support the overall effectiveness and
System Productivity and Useability
                                           efficiency of the disbursing, collection, and cash management processes.

				
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