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					SAP ECC 6.00 June 2008 English

Asset Management

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Asset Management: Configuration Guide

Copyright
©

Separate Asset Class and Account Determination and GL accounts for Accumulated costs, Depreciation etc needs to be created for JISL

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Icons
Icon Meaning Caution Example Note Recommendation Syntax

Typographic Conventions
Type Style Example text Description Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. Keys on the keyboard, for example, function keys (such as F2) or the ENTER key. Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Example text EXAMPLE TEXT

Example text

EXAMPLE TEXT Example text <Example text>

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Contents
N72 - Asset Management: Configuration Guide ............................................................................... 6 1 Purpose.................................................................................................................................. 6 2 Preparation ............................................................................................................................ 6 2.1 Prerequisites ................................................................................................................... 6 3 Configuration ......................................................................................................................... 6 3.1 Organizational Structures ................................................................................................ 6 3.1.1 Basic Settings ......................................................................................................... 6 3.1.1.1 Checking Country-Specific Settings .............................................................. 6 3.1.2 Chart of Depreciation .............................................................................................. 7 3.1.2.1 Copying Reference Chart of Depreciation/Depreciation Areas (Define Chart of Depreciation) ............................................................................................................... 7 3.1.2.2 Copying Reference Chart of Depreciation/Depreciation Areas (Specify Description of Chart of Depreciation) .............................................................................. 9 3.1.2.3 Assigning Chart of Depreciation to Company Code .................................... 11 3.1.2.4 Specifying Number Assignment across Company Codes ........................... 11 3.1.3 Asset Classes ....................................................................................................... 12 3.1.3.1 Specifying Account Determination ............................................................... 12 3.1.3.2 Creating Screen Layout Rules ..................................................................... 14 3.1.3.3 Defining Screen Layout for Asset Master Data ........................................... 15 3.1.3.4 Defining Screen Layout for Asset Depreciation Areas ................................ 16 3.1.3.5 Defining Number Range Interval (Asset Classes) ....................................... 17 3.1.3.6 Defining Asset Classes ................................................................................ 19 3.1.3.7 Specifying Tab Layout for Asset Master Record ......................................... 23 3.1.3.8 Assigning Tab Layouts to Asset Classes .................................................... 24 3.1.4 Depreciation Area ................................................................................................. 25 3.1.4.1 Defining depreciation areas (define depreciation areas) ............................. 25 3.1.4.2 Defining depreciation areas (specifying area type) ..................................... 30 3.2 Integration with the General Ledger .............................................................................. 31 3.2.1 Assigning G/L Accounts - Balance Sheet ............................................................. 32 3.2.2 Assigning G/L Accounts - Depreciation ................................................................ 35 3.2.3 Specifying Financial Statement Version for Asset Reports .................................. 40 3.2.4 Specifying Document Type for Posting of Depreciation ....................................... 41 3.2.5 Specifying Intervals and Posting Rules ................................................................ 42 3.2.6 Specifying Account Assignment Types for Account Assignment Objects ............ 44 3.2.7 Specifying Document Type for Periodic Processing ............................................ 46 3.3 Valuation ....................................................................................................................... 46 3.3.1 Depreciation Areas ............................................................................................... 46 3.3.1.1 Specifying Transfer of APC Values ............................................................. 46 3.3.1.2 Specifying Transfer of Depreciation Terms ................................................. 48 Determine Depreciation Key ......................................................................................... 49 3.3.1.3 Determining Depreciation Areas in the Asset Class .................................... 53 3.3.1.4 Specifying Low-Value Asset Class .............................................................. 62 3.3.1.5 Assigning Unit of measure to low value asset classes ................................ 63 3.3.1.6 Specifying Max. Amount for Low-Value Assets ........................................... 64 3.3.1.7 Specifying Rounding of Net Book Value and/or Depreciation ..................... 65 3.3.1.8 Defining Depreciation Areas for Foreign Currencies ................................... 66

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3.3.2 Depreciation ......................................................................................................... 67 3.3.2.1 Determine Depreciation Areas (Ordinary Depreciation) .............................. 67 3.3.2.2 Determining Depreciation Areas (Special Depreciation) ............................. 69 3.3.2.3 Determining Depreciation Areas (Unplanned Depreciation) ....................... 70 3.3.2.4 Limit Transaction Types to Depreciation Areas (Unplanned Depreciation) . 71 3.3.2.5 Maintaining Depreciation Keys .................................................................... 72 3.3.2.6 Defining Multi-level method ......................................................................... 73 3.3.3 Group Asset .......................................................................................................... 74 3.3.3.1 Specifying Depreciation Areas for Group Assets ........................................ 74 3.3.3.2 Specifying Asset Classes for Group Assets ................................................ 75 3.3.3.3 Changing the Field Status of the Asset G/L Accounts................................. 76 3.3.4 Special Valuation .................................................................................................. 77 3.3.4.1 Investment Support ...................................................................................... 77 3.3.4.1.1 Determining Depreciation Areas (Investment Support) .......................... 77 3.3.4.1.2 Defining Investment Support Measures ................................................. 78 3.3.4.1.3 Specifying Depreciation Areas for Transaction Types (Inv.Supp.M) ...... 80 3.3.4.1.4 Checking Transaction Types (Investment Support Measures) .............. 81 3.3.4.2 Interest ......................................................................................................... 82 3.3.4.2.1 Determining Depreciation Areas (Interest) ............................................. 82 3.3.5 Transactions ......................................................................................................... 83 3.3.5.1 Allowing Down Payment Transaction Types in Asset Classes ................... 83 3.3.5.2 Determining Cost Element for Settlement to CO Receiver.......................... 85 3.3.5.3 Assigning Settlement Profiles ...................................................................... 86 3.3.5.4 Defining Investment Profile .......................................................................... 88 3.3.6 Information System ............................................................................................... 90 3.3.6.1 Defining or Assigning Forms for History ...................................................... 90 3.3.6.2 Defining History Sheet Version .................................................................... 92 3.3.7 Asset Data Transfer............................................................................................ 102 3.3.7.1 Setting Company Code Status .................................................................. 102 3.3.7.2 Specifying Sequence of Depreciation Areas ............................................. 102 3.3.7.3 Specifying Transfer Date/Last Closed Fiscal Year .................................... 104 3.3.7.4 Recalculating Depreciation for Previous Years ......................................... 104 3.3.8 Preparing for production start-up ........................................................................ 105 3.3.8.1 Authorization for Asset View ...................................................................... 105 3.4 Import/Create Master Data.......................................................................................... 106 3.4.1 Creating Fixed Assets Master Data .................................................................... 106 3.4.1.1 Year End Closing of Previous Year ........................................................... 106 3.4.1.2 Fiscal Year Change ................................................................................... 107 3.4.1.3 Creating Values for old Assets .................................................................. 107 3.4.1.4 Creating Asset - Master Data .................................................................... 110 3.4.2 Investment Order - Direct Capitalization ............................................................ 111 3.4.2.1 Creating Investment Order for Direct Capitalization .................................. 111 3.4.2.2 Order Plan for Direct Capitalization (KO12) .............................................. 112 3.4.2.3 Cost Elements for Statistical Autom. Posting of Assets (OAK7) ............... 113 3.4.2.4 Creating Asset Master for Direct Capitalization ......................................... 114

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N72 - Asset Management: Configuration Guide
1 Purpose
This configuration guide provides the information you need to set up the configuration of this building block manually.

2
2.1

Preparation
Prerequisites

Before starting the configuration of the building block, some preparation activities must be performed. All of these activities are described in the following chapters.

If you want to use this building block, you must first install all Layer 0 building blocks.

3
3.1 Use

Configuration
Organizational Structures

This section provides an overview of the organizational elements used in SAP Asset Accounting and their characteristics.

3.1.1 Basic Settings Use
Some of the system settings in the FI-AA system are subject to different laws and guidelines in different countries. SAP provides these settings, for the most part, already preconfigured. However, SAP cannot take responsibility for their completeness.

3.1.1.1 Checking Country-Specific Settings Use
The system uses the country-specific data in each company code that agrees with the country in the definition of the FI company code (FI Customizing). SAP provides the appropriate default settings for most countries. The standard defaults have to be checked for the selected country.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OA08 Financial Accounting (New)  Asset Accounting  Organizational Structures  Check Country-Specific Settings

2. Choose relevant country (country key IN for this example) and choose “Details”.

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3. On the Change View: “Asset Accounting: Country Information”: Details screen, check the following entries for your country (country key IN for this example). Field name Country currency Max LVA amount for posting Net book value for dep. change Post net book value Capitalize AuC w/o downpayment Description User action and values INR 5000.00 Note

No entry

No selection No selection

4. Choose Save.

Result
The Country-specific Settings are verified.

3.1.2 Chart of Depreciation Use
A chart of depreciation is a directory of depreciation areas arranged according to business requirements. Each chart of depreciation contains the rules for the evaluation of assets that are valid in a specific country or economic area. Each company code defined in Asset Accounting must refer to a chart of depreciation.

3.1.2.1 Copying Reference Chart of Depreciation/Depreciation
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Areas (Define Chart of Depreciation) Use
SAP provides country-specific charts of depreciation with predefined depreciation areas (for example, 0IN for India). These charts of depreciation are only references for customer charts of depreciation and therefore cannot be used directly. When you create your own chart of depreciation, you must copy a reference chart of depreciation. When you create a chart of depreciation, the system copies all the depreciation areas from the standard chart of depreciation that you use as a reference. You must delete any depreciation areas you do not need from your chart of depreciation. The chart of depreciation JISL has been created as a copy of the chart of depreciation 0IN.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu EC08 Financial Accounting (New)  Asset Accounting  Organizational Structures  Copy Reference Chart of Depreciation/Depreciation Areas  Copy Reference Chart of Depreciation

2. On the Organizational object Chart of Depreciation screen, select “copy org. object” (F6). 3. Make the following entries in the Copy dialog box and choose “Enter”. Field name From Chart of dep. To Chart of dep. Description User action and values 0IN JISL Note

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Result
The chart of depreciation has been created.

3.1.2.2 Copying Reference Chart of Depreciation/Depreciation Areas (Specify Description of Chart of Depreciation) Use
The purpose of this activity is to change the description of the chart of depreciation JISL.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu SPRO Financial Accounting (New)  Asset Accounting  Organizational Structures  Copy Reference Chart of Depreciation/Depreciation Areas  Specify Description of Chart of Depreciation

2. Change the Description of Chart of Depreciation BPIN to JISL – Jain Irrigation Systems Ltd.,

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3. Choose Save (Ctrl+s).

Result
The chart of depreciation description has been changed.

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3.1.2.3 Assigning Chart of Depreciation to Company Code Use
When you assign a chart of depreciation, you define a company code for Asset Accounting. The chart of depreciation JISL has been assigned to the company code JISL.

Prerequisites
The company code must be defined in Financial Accounting.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAOB Financial Accounting (New)  Asset Accounting  Organizational Structures  Assign Chart of Depreciation to Company Code

2. On the Change View: “Maintain company code in Asset Accounting”: Overview screen, make the following entries and save: Field name Co. Chrt Dep. Description User action and values JISL JISL Note Company Code Chart of Depreciation

Result
The chart of depreciation JISL has been assigned to the company code JISL.

3.1.2.4 Specifying Number Assignment across Company Codes Use
In the FI-AA module, you can assign the main asset number across company codes. Therefore, for every company code, you can determine from which (other) company code number assignment is to be carried out. In this step, you define a cross-company code assignment of the main asset number. If you do not want a cross-company code number assignment, you do not need to define any system settings here.

Prerequisites
You must have edited the system-specific specifications of the company codes.

Procedure
1. Access the activity using one of the following navigation options: Transaction code AO11

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IMG menu

Financial Accounting (New)  Asset Accounting  Organizational Structures  Specify Number Assignment Across Company Codes

2. On the Change View FI-AA: “Assignmt. to company code providing number range” screen, make the following entries: Field name CoCd No.Co.Cd. Description Company Code Company Code for Number Assignment User action and values JISL JISL Note

3. Choose Save.

Result
You have determine which company code is to be used for the cross-company code number assignment for your company codes.

3.1.3 Asset Classes Use
Asset classes are the most important structuring elements for fixed assets. You can define any number of asset classes in the system. You can use them to structure your fixed assets according to different criteria. Asset classes are defined for all clients.

3.1.3.1 Specifying Account Determination Use
The most important function of an asset class is to link asset master records to their respective general ledger accounts in Financial Accounting. This link is created by the account determination key in each asset class. You can assign several asset classes to the same account determination key.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu SPRO Financial Accounting (New)  Asset Accounting  Organizational Structures  Asset Classes  Specify Account Determination

2. On the FI-AA: Account Determination screen, make the following entries: Account Determination JS10 JS11 JS16 JS17 JS18 JS20 JS21 Name for Account Determination Freehold land & Site Development Leasehold Land Residential buildings Office & godown buildings Factory buildings Plant & machinery/ Main Equip Electrical installation

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JS22 JS23 JS35 JS40 JS42 JS50 JS51 JS52 JS60 JS70 JS75 JS76 JS95 JS99

P&M Dies & Moulds P & M Laboratory equipment P&M General Furniture & fixtures Office equipments Computers & accessories Computer Software/Intellectual Property Green House/Shed House Vehicles Research&Development Goodwill Patent, trademark&designs Capital work in progress Group asset-India income tax

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3. Choose Save.

Result
The account determination key is created.

In the sytem there can be more than these account determination keys. For Best Practices only the account determinations above are used.

3.1.3.2 Creating Screen Layout Rules Use
The asset master record contains a large number of fields because it is used for many different purposes. To make it easier to maintain master data, you can adapt the asset master record to suit your own needs.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu SPRO Financial Accounting(New)  Asset Accounting  Organizational Structures  Asset Classes  Create Screen Layout Rules

2. On the Change View “Asset Accounting: Screen Layout for Master Record” screen, make the following entries and save: Screen Layout Rule JS10 JS11 JS16 JS17 JS18 JS20 JS21 JS22 JS23 JS35 JS40 JS42 JS50 JS51 JS52 JS60 JS70 Name of Screen Layout Rule Freehold land & Site Development Leasehold Land Residential buildings Office & godown buildings Factory buildings Plant & machinery/ Main Equip Electrical installation P&M Dies & Moulds P & M Laboratory equipment P&M General Furniture & fixtures Office equipments Computers & accessories Computer Software/Intellectual Property Green House/Shed House Vehicles Research&Development

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JS75 JS76 JS95 JS98 JS99

Goodwill Patent, trademark&designs Capital work in progress Group asset-India income tax Group asset-India income tax

Result
You have adapted the fields which will show up in the asset master record.

3.1.3.3 Defining Screen Layout for Asset Master Data Use
In order to meet the needs of its many functions, the asset master record contains a large number of fields. To make master data maintenance nonetheless as simple and efficient as possible, the system enables you to design the asset master record to best suit your needs.

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Screen layout rules IN10 to IN98 have been created and assigned to the asset classes. In all screen layout rules, the fields “Description 1” and “Cost Center” have been defined as required entry fields.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu SPRO Financial Accounting (new)  Asset Accounting  Master Data  Screen Layout  Define Screen Layout for Asset Master Data  Define Screen Layout for Asset Master Data

Since the screen layout has to be defined by each individual customer, only the field group assignment for the “Description 1” and “Cost Center” fields is described here. Set the entry fields for both fields mandatory in all screen layout rules. 2. On the Change View “Screen layout”: Overview screen select the screen layout you want to change. 3. Select “Logical field groups” in the Dialog Structure. Field group assignment for “Description 1”: 4. On the Display View “Logical field groups”: Overview screen select the logical field group 1 (General Data). 5. Select “Field group rules” in the Dialog Structure. 6. On the Change View “Field group rules”: Overview screen define screen layout for field group 1 “Description 1”. Mark the field as required. 7. Select Logical Field groups. Field group assignment for “Capitalization date”: 8. On the Display View “Logical field groups”: Overview screen select the logical field group 1 (General Data). 9. Select “Field group rules” in the Dialog Structure. 10. On the Change View “Field group rules”: Overview screen define screen layout for field group 2 “Posting information”. Mark the Capitalization date field as optional. 11. Select Logical Field groups. Field group assignment for “Cost Center”: 12. On the Display View “Logical field groups”: Overview screen select the logical field group 3 (Time-Dependent Data). 13. Select “Field group rules” in the Dialog Structure. 14. On the Change “Field group rules”: Overview screen define screen layout for field group 15 “Cost Center”. Mark the field as required. 15. For the next screen layout rule go to procedure point two and continue. 16. Save the corrections.

Result
In all screen layout rules, the fields “Description 1”, “Capitalization date” and “Cost Center” have been defined as required entry fields.

3.1.3.4 Defining Screen Layout for Asset Depreciation Areas Use
In this step, you define the screen layout control for the depreciation terms (depreciation key, useful life, and so on) in the asset master record. The standard screen layout 2000 has been assigned to asset classes IN1000 to IN9900. This screen layout enables depreciation to be calculated at main number and sub-number level.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AO21 Financial Accounting  Asset Accounting  Master Data  Screen Layout  Define Screen Layout for Asset Depreciation Areas

Since the standard screen layout is used, no further information is provided on the procedure.

3.1.3.5 Defining Number Range Interval (Asset Classes) Use
An asset number uniquely identifies an asset. It always consists of a main asset number and an asset sub-number. Numbers can be assigned in the system externally or internally. With external number assignment, the user is responsible for assigning the numbers. The system displays only the defined number range interval and issues an error message if a number has already been assigned. With internal number assignment, the system assigns numbers sequentially.

All asset classes except class IN9598 (CWIP-Capital investment measure) and IN9900 (Group asset-India income tax) have been defined to use external number assignment (number range 98 and 99).

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AS08 Financial Accounting (New)  Asset Accounting  Organizational Structures  Asset Classes  Define Number Range Interval

2. In company code enters JISL. 3. Choose Change Intervals button. 4. Make the following entries on the Maintain Number Range Intervals screen: No 10 11 16 17 18 20 21 22 23 35 40 42 50 51 52 60 70 75 76 95 99 5. From Number 001000000001 001100000001 001600000001 001700000001 001800000001 002000000001 002100000001 002200000001 002300000001 003500000001 004000000001 004200000001 005000000001 005100000001 005200000001 006000000001 007000000001 007500000001 007600000001 009500000001 009900000001 To Number 001099999999 001199999999 001699999999 001799999999 001899999999 002099999999 002199999999 002299999999 002399999999 003599999999 004099999999 004299999999 005099999999 005199999999 005299999999 006099999999 007099999999 007599999999 007699999999 009599999999 009999999999 X X Ext.

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5. Choose Save.

3.1.3.6 Defining Asset Classes Use
From an accounting point of view, the asset class is the most important element for structuring fixed assets. Each asset must be assigned to one asset class only. The asset class assigns the assets and their business transactions to the appropriate general ledger accounts. Several asset classes can be assigned to the same account. This makes it possible for fixed assets to be structured in more detail at asset class level. Such detailed structuring is not necessary at general ledger account level. It is also possible to define the screen layout, tab layout, and asset number assignment for each class.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAOA Financial Accounting (New)  Asset Accounting  Organizational Structures  Asset Classes  Define Asset Classes

2. On the Change View “Asset Classes”: Overview screen, select “New Entries” (F5). 3. On the New Entries: Details of Added Entries screen, make the following entries and save:
Class Asset Class Description Short Text

JS1000 JS1100 JS1600 JS1700 JS1800 JS2000 JS2100 JS2200 JS2300 JS3500 JS4000 JS4200 JS5000 JS5100 JS5200 JS6000 JS7000 JS7500 JS7600 JS9500 JS9900

Freehold land & Site Development Leasehold Land Residential buildings Office & godown buildings Factory buildings Plant & machinery/ Main Equip Electrical installation P&M Dies & Moulds P & M Laboratory equipment P&M General Furniture & fixtures Office equipments Computers & accessories Computer Software/Intellectual Property Green House/Shed House Vehicles Research&Development Goodwill Patent, trademark&designs Capital work in progress Group asset-India income tax

F/h land L/H Res bldg Ofc&gdwn bldg Fac bldg Plant&m/c Mn Eqp Elec inst Dies&Moulds Laboratory eqp P&M-Gen Frn&fxtr Ofc eqp Comp&acc Cap software Grn Hos/Shd Hou Vehs R&D Goodwill Patent, tm&des CWIP Group asset for IT

Account Determination

Scr. Layout Rule

Base Unit

Number Range

Ext. subno

Includ e Asset

No AuC or sum. mgt of AuC

Line Item Settle ment

Invest Manage Real ment h histori- estate Mea- c cally indic. sure

JS10

JS10

10

X

X

1

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JS11 JS16 JS17 JS18 JS20 JS21 JS22 JS23 JS35 JS40 JS42 JS50 JS51 JS52 JS60 JS70 JS75 JS76 JS95 JS99

JS11 JS16 JS17 JS18 JS20 JS21 JS22 JS23 JS35 JS40 JS42 JS50 JS51 JS52 JS60 JS70 JS75 JS76 JS95 JS99

11 16 17 18 20 21 22 23 35 40 42 50 51 52 60 70 75 76 95 99 X X X X X X X X X X

X X X X X X X X X X X X X X X X X X X X X

X X X X X X X X X X X X X X X X X X X X

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

The classes defined above should meet most of the requirements of customers in India. At least one asset class has been created for each asset account in the general ledger. Some asset classes refer to the same general ledger account (for example, IN9500 to IN9598). Asset class IN9598 is indicated as the asset class for investment measures. The asset classes may be revised, if required, when the system is set up.

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Result
Asset classes have been defined.

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3.1.3.7 Specifying Tab Layout for Asset Master Record Use
Because of the large number of fields, the asset master record is divided into several tab pages. In this step, you define the layout of these tab pages. You can specify which tab pages are displayed for each asset class (or if needed, by chart of depreciation within the asset class). For each tab page, you can specify which field groups appear in which positions on the tab page.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AOLA Financial Accounting  Asset Accounting  Master Data  Screen Layout  Specify Tab Layout for Asset Master Record

2. On the “Choose activity” popup screen select “Define Tab Layout for Asset Master Data. 3. On the Change View “Layout”: Overview screen select “New Entries”. 4. Make the following entries: Layout ZBPI Layout Description Layout for India

5. Select line ZBPI and “Tab page titles” in the Dialog Structure. 6. On the Change View “Layout Asset Ma” screen select the following tab page: Tab Layout ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI Tab Page 01 02 03 04 06 07 08 Title General Time-Dependent Allocations Origin Insurance Leasing Deprec. Areas

7. Choose “Position of groups on the tab pages” in the Dialog Structure. 8. On the “Layout Asset Master Data: Position”: Overview screen enter the following data and save: Tab Layout ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI Tab Page 01 01 01 02 03 03 03 Position 01 02 03 01 01 02 03 Group Box S0001 S0011 S0002 S0003 S0004 S0012 S0013

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ZBPI ZBPI ZBPI ZBPI ZBPI

04 04 06 07 08

01 02 01 01 01

S0009 S0010 S0008 S0005 S0100

Result
The Tab Layouts are designed.

3.1.3.8 Assigning Tab Layouts to Asset Classes Use
The master data layout ZBPI has to be assigned to asset classes IN1000 to IN9900.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AOLK Financial Accounting  Asset Accounting  Master Data  Screen Layout  Specify Tab Layout for Asset Master Record

2. 3. 4. 5.

On the “Choose activity” popup screen select “Assign Tab Layouts to Asset Classes. Select the asset classes for Best Practices (beginning with IN1000). Select General Assignment of Layout. On the Change View “General Assignment of Layout”: Overview screen make the following entries: Trans.grp Others Name Asset accountant Tab layout ZBPI Layout des Layout for India

6. Go back and select the next asset class and begin again with step 3. 7. Save the entries.

Result
The master data layout ZBPI has been created and assigned to asset classes IN1000 to IN9900: Asset Class JS1000 JS1100 JS1600 JS1700 JS1800 JS2000 JS2100 JS2200 Trans. Grp OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS Tab Layout ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI

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JS2300 JS3500 JS4000 JS4200 JS5000 JS5100 JS5200 JS6000 JS7000 JS7500 JS7600 JS9500 JS9800 JS9900 JS9600

OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS OTHERS

ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI ZBPI

3.1.4 Depreciation Area 3.1.4.1 Defining depreciation areas (define depreciation areas) Use
The depreciation areas in the chart of depreciation JISL have the following functions: Book Depreciation (01) This area is the master area. Transactions for this depreciation area are posted directly to the general ledger (as per The Companies Act, 1956, India). Depreciation area 01 does not manage any special tax depreciation (for income tax purpose). This is represented in depreciation area 15. Depreciation as per Income Tax Act 1961 (15) This area manages the special tax depreciation. This area is set for calculating depreciation as required by Income tax laws in India. The Customizing setting ensures that the acquisition and production costs (APC or “Original Cost” as normally called in India) for this area are identical to those for the book depreciation area 01. Cost-Accounting Depreciation (20) Asset values for cost-accounting depreciation are managed in this area. This area permits the depreciation of replacement values. The depreciation can also occur below net book value zero – dependent on the depreciation key. Imputed interest is also calculated in this depreciation area. Consolidated Balance Sheet in Local Currency (30) If an organization is part of a corporate group, which has its own guidelines for the valuation of fixed assets, a separate area is required for the group valuation. In this area, acquisition and production costs, as well as depreciation parameters, can be managed alternatively to the balance sheet depreciation area.

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In the chart of depreciation JISL, area 30 is identical to area 01 (book depreciation) and may need to be adjusted in the customer system. Consolidated Balance Sheet in group Currency (31) If an organization is part of a corporate group, which has its own guidelines for the valuation of fixed assets, a separate area is required for the group valuation. In this area, acquisition and production costs, as well as depreciation parameters, can be managed alternatively to the balance sheet depreciation area Book Depreciation in group currency (32) This area represents book depreciation in group currency. Investment Support Deducted from Asset (41) This area represents investment support measures that are deducted from the acquisition and production costs (APC or “Original Cost” as normally called in India). In book depreciation (01), the APC (or “Original Cost” as normally called in India) are reduced by the investment support amount. If you want to use more than one investment support measure for an asset, you must create a further investment support area, which reduces APC (or “Original Cost” as normally called in India), for each additional support measure. Investment Support Posted to Liabilities (51) This area manages investment support measures that are posted to liabilities. The measures are posted as liability adjustment items for the acquisition and production costs. Acquisition and production costs (APC or “Original Cost” as normally called in India) are not reduced in the book depreciation area. Nor does posting take place in the book depreciation area. The support amount managed on the liabilities side can be written off through depreciation in the same way as the acquisition and production costs in the book depreciation area. Since the chart of depreciation 0IN was copied to the customer-specific chart of depreciation (in this case, JISL), only minor adjustments are required.

Prerequisites
You must have added your own chart of accounts.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OADB Financial Accounting (New)  Asset Accounting  Valuation  Depreciation Areas  Define Depreciation Areas  Define Depreciation Areas

2. On the Change View: “Define Depreciation Areas”: Overview screen, select the depreciation area and choose “Details”.

Since the chart of depreciation has been copied from 0IN, the required depreciation areas already exist. If a depreciation area is missing add the new depreciation area by copying it from an existing area. 3. On the Change View: “Define Depreciation Areas”: Details screen, make the following entries: Chart of Depreciation JISL JISL JISL Depreciation Area 01 15 20 Short Text Book deprec. Tax bal.sht. Cost-acc. Description Book depreciation Depreciation as per Income Tax Act 1961 Cost-accounting depreciation

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JISL JISL JISL JISL JISL

30 31 32 41 51

Group GBP Group USD BkDep(g.cur) Inv.subsidy Inv.subs. 1

Consolidated balance sheet in local currency Consolidated balance sheet in group currency Book depreciation in group currency Investment support deducted from asset Investment support posted to liabilities

Define Depreciation Areas Depr. Area 01 15 20 30 31 32 41 51 Real Dep. Area X X X X X X X X Posting in G/L 1 0 3(0 for JISL) 0 0 0 0 0 Target Ledger Group Diff. Depr.area Cross syst. Dep. Area

Posting in G/L: 0 = Area does not post 1 = Area posts in real time 2 = Area posts APC (or “Original Cost”) and depreciation on periodic basis 3 = Area posts depreciation only Value Maintenance: Depr. Area 01 15 20 30 31 32 41 51 Acqu. Value + + + + + + 0 0 Net book value + + * + + + Investm. Grants 0 Revaluation 0 0 * 0 0 0 0 0 Ord. Depr. + + Special Depr. 0 0 0 0 0 0 0 0 Unplanned Depr. + + Transfer reserv. 0 0 0 0 0 0 0 0 Interest Reval. Ord. Depr. 0 0 * 0 0 0 0 0

0 0 + 0 0 0 0 0

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0 = no values allowed 1 + = Only positive values or zero allowed - = Only negative values or zero allowed * = All values allowed Entries for derived depreciation area Depr. Area Area Report. Purpos. only Derived depr. area as real area Depr. Area Sign (line1) Divisor Area Depr. Area Sign (line2) Divisor Area

(line1)

(line1)

(line2)

(line2)

01 15 20 30 31 32 41 51 Created a new depreciation by copying the income tax depreciation are (which will not post depreciation to the general ledger) and also depreciation area 20 should be 0 instead of 3 (no postings to be done)

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4. Choose Save.

3.1.4.2 Defining depreciation areas (specifying area type) Use
Depreciation areas are assigned to a type, which describes the primary purpose of the depreciation area. When you create a chart of depreciation, the system copies this typing from the reference chart of depreciation. For example, area 01 is assigned to the „Book Depreciation‟ type.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OADC Financial Accounting  Asset Accounting  Valuation  Depreciation Areas  Define Depreciation Areas  Specify Area Type

2. On the chart of depreciation screen, make the following entries: Field name ChDep Description chart of depreciation User action and values JISL Note Enter the chart of depreciation you have defined

3. On the Change View Actual depreciation areas: area type screen, make the following entries (Table V_T093A_01): Area 01 15 20 Name of Depreciation Area Book depreciation Depreciation as per Income Tax Act 1961 Cost-accounting depreciation Type 01 03 07 Description Valuation for trade bal. sheet Valuation for tax bal. sheet (diff. from trade bal. sheet) Cost-Acc. Valuation

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Area 30 31 32 41 51 60

Name of Depreciation Area Consolidated balance sheet in local currency Consolidated balance sheet in group currency Book depreciation in group currency Investment support deducted from asset Investment support posted to liabilities US GAAP Depreciation

Type 06 06 06 08 08 10

Description Group valuation Group valuation Group valuation Investment support Investment support US: Federal tax ACRS / MACRS

Assigned the US depreciation area to 10 US federal tax type(10)

3.2 Use

Integration with the General Ledger

The system settings and entries you make in this section are required for the integration of Asset Accounting with the General Ledger:  Depreciation areas that post depreciation/APC (or “Original Cost”) automatically to the General Ledger G/L accounts that are relevant for Asset Accounting (reconciliation accounts and accounts that are posted using batch input) Screen layout controls for G/L accounts Default input tax indicator for transactions not subject to tax



 

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

Specifications for periodic posting of depreciation to the General Ledger

Result
The depreciation areas that post their APC (or “Original Cost” as normally called in India) transactions and/or depreciation to the general ledger are specified.

3.2.1 Assigning G/L Accounts - Balance Sheet Use
You need to specify general ledger accounts – such as balance sheet accounts, special reserve accounts and depreciation accounts to be able to post your asset figures to general ledger accounts.

The system is preset in such a way that reserves for special depreciation can be managed together in depreciation areas 15.

Prerequisites
The general ledger accounts must be set up.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AO90 Financial Accounting (New)  Asset Accounting  Integration with the General Ledger  Assign G/L Accounts

2. Choose “Balance Sheet Accounts” in dialog structure. 3. The following general ledger accounts (chart of accounts JISL) should be assigned.
Acct. Determination table 1 JS10 JS11 JS16 JS17 JS18 JS20 JS21 JS22 JS23 JS35 Depr. Area Acquis. and prod. costs Acquis. down Paymt Contra acct. acquis. Value Down paymt. Clearing acct. Acquis. Affiliated comp. Revenue post capitaliz.

1 1 1 1 1 1 1 1 1 1

20100000 20110000

18729001 18729001 18729001 18729001 18729001 18729001 18729001 18729001 18729001 18729001

39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900

20160000
20170000

20180000
20200000 20210000 20220000 20230000 20350000

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JS40 JS42 JS50 JS51 JS52 JS60 JS70 JS75 JS76 JS95

1 1 1 1 1 1 1 1 1 1

20400000 20420000 20500000 20510000 20520000 20600000 20700000 20750000 20760000 20950000

18729001 18729001 18729001 18729001 18729001 18729001 18729001 18729001 18729001 18729001

39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900

Acct. Determination table 2 JS10 JS11 JS16 JS17 JS18 JS20 JS21 JS22 JS23 JS35 JS40 JS42 JS50 JS51 JS52 JS60 JS70 JS75 JS76 JS95

Depr. Area

Loss asset retirem. w/o revenue

Clear. Acct. revenue asset sale

Gain asset sale

Loss asset sale

Clear. Rev. sale to affil. Comp.

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200 49030200

39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900 39117900

39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100 39300100

49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100 49030100

Acct. Determination table 3 JS10 JS11

Depr. Area

Reval. acquis. and prod. costs

Offsetting acct. reval. APC

Cost element settlmt. AuC to CO obj.

Capital. difference / non operat. exp.

1 1

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JS16 JS17 JS18 JS20 JS21 JS22 JS23 JS35 JS40 JS42 JS50 JS51 JS52 JS60 JS70 JS75 JS76 JS95

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

Capital Grants/Subsidy account 20960100 is assigned for clearance of investment grants given by the government…

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3.2.2 Assigning G/L Accounts - Depreciation Use Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AO90 Financial Accounting (New)  Asset Accounting  Integration with the General Ledger  Assign G/L Accounts

2. Choose “Depreciation” in dialog structure. 3. The following general ledger accounts (chart of accounts JISL) should be assigned.
Acct. Determination Depr . Area Acc.Dep. accnt.for ord. depr. Exp. Acct. for ord. depr. Exp. Acc. for ord. Revenue on WriteUp ord. depr. Accu m. Acct. speci Expe nse acct. speci Expe nse acct. speci Reve nue from write-

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table 1

depr. belo w zero 1 20 20100005 48100005 48100005

al depr.

al depr.

al depr. below zero

up speci al depr.

JS10

JS11

1 20

20110005 20110005 20160005 20160005 20170005 20170005 20180005 20180005 20200005 20200005 20210005 20210005 20220005 20220005 20230005 20230005 20350005 20350005 20400005 20400005 20420005 20420005 20500005 20500005 20510005 20510005 20520005 20520005 20600005 20600005 20700005 20700005 20750005 20750005 20760005 20760005

48110005 48110005 48160005 48160005 48170005 48170005 48110005 48110005 48200005 48200005 48210005 48210005 48220005 48220005 48230005 48230005 48350005 48350005 48400005 48400005 48420005 48420005 48500005 48500005 48510005 48510005 48520005 48520005 48600005 48600005 48700005 48700005 48750005 48750005 48760005 48760005

48110005

JS16

1 20

48160005

JS17

1 20

48170005

JS18

1 20

48180005

JS20

1 20

48200005

JS21

1 20

48210005

JS22

1 20

48220005

JS23

1 20

48230005

JS35

1 20

48350005

JS40

1 20

48400005

JS42

1 20

48420005

JS50

1 20

48500005

JS51

1 20

48510005

JS52

1 20

48520005

JS60

1 20

48600005

JS70

1 20

48700005

JS75

1 20

48750005

JS76

1 20

48760005

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JS95

1 20

Acct. Determination table 2

Depr. Area

Acc.Dep. accnt.for unplanned depr.

Exp. Acc. Unpl. depr.

Exp. Acc. Unpl. Depr. belo w zero

Revenue on WriteUp Unpl. Depr.

Value adj. acct. transf er of reserv es

Contra acct. transf reserv es

Reven ue from writeup transf er reserv es

JS10

1 20

20100005

48100005

48100005

JS11

1 20

20110005 20110005 20160005 20160005 20170005 20170005 20180005 20180005 20200005 20200005 20210005 20210005 20220005 20220005 20230005 20230005 20350005 20350005 20400005 20400005 20420005 20420005 20500005 20500005 20510005 20510005 20520005 20520005

48110005 48110005 48160005 48160005 48170005 48170005 48180005 48180005 48200005 48200005 48210005 48210005 48220005 48220005 48230005 48230005 48350005 48350005 48400005 48400005 48420005 48420005 48500005 48500005 48510005 48510005 48520005 48520005

48110005

JS16

1 20

48160005

JS17

1 20

48170005

JS18

1 20

48180005

JS20

1 20

48200005

JS21

1 20

48210005

JS22

1 20

48220005

JS23

1 20

48230005

JS35

1 20

48350005

JS40

1 20

48400005

JS42

1 20

48420005

JS50

1 20

48500005

JS51

1 20

48510005

JS52

1 20

48520005

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JS60

1 20

20600005 20600005 20700005 20700005 20750005 20750005 20760005 20760005

48600005 48600005 48700005 48700005 48750005 48750005 48760005 48760005

48600005

JS70

1 20

48700005

JS75

1 20

48750005

JS76

1 20

48760005

JS95

1 20

Acct. Determination table 3 IN10

Depr. Area

Reval. acc. ord. depr.

Offsetting acct. reval. ord. depr.

Expense acct. interest

Clearing interest posting

Exp. Interest book value below zero

1 20

IN11

1 20

IN16

1 20

IN17

1 20

IN18

1 20

IN20

1 20

IN21

1 20

IN22

1 20

IN23

1 20

IN35

1 20

IN40

1 20

IN42

1 20

IN50

1 20

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IN51

1 20

IN52

1 20

IN60

1 20

IN70

1 20

IN75

1 20

IN76

1 20

IN95

1 20

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Depreciation accounts for CWIP and Group for Income tax grouping need not be maintained

3.2.3 Specifying Financial Statement Version for Asset Reports Use
In this step, you determine for each depreciation area which financial statement version the system is to use as a default. This default applies when the financial statement version is contained in the sort version used for a given report. In company code JISL, financial statement version BPIN has been assigned to all depreciation areas.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYN Financial Accounting (New)  Asset Accounting  Integration with the General Ledger  Specify Financial Statement Version for Asset Reports

2. On the Change View: “Company code selection”: Overview screen select company code JISL and choose then “Assign financial statement version” in the Dialog Structure. 3. On the Change View: “Assign financial statement version”: Overview screen make the following entries: Company Code JISL JISL JISL JISL JISL JISL JISL JISL Area 01 15 20 30 31 32 41 51 Financial Statement Version JISL JISL JISL JISL JISL JISL JISL JISL

4. Choose Save.

3.2.4 Specifying Document Type for Posting of Depreciation Use
In order to post the depreciation with the depreciation posting run, you have to specify a document type and assign it to the company code. This document type must use internal number assignment and be used exclusively by the depreciation posting run. Document type AF is assigned to company code JISL.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AO71 Financial Accounting (new)  Asset Accounting  Integration with the General Ledger  Post Depreciation to the General Ledger  Specify Document Type for Posting of Depreciation

2. On the Document Type for Posting Depreciation screen, make the following entries: Field Name CoCode Doc. Type Description User Actions and Values JISL AF Note

3. 4. Choose Save.

3.2.5 Specifying Intervals and Posting Rules Use
In customizing, you specify the depreciation areas for which the depreciation is posted to the general ledger during the depreciation run. You also specify whether accounts are to be assigned to a CO object (cost center or internal order) and the period interval in which the posting takes place.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYR Financial Accounting (New)  Asset Accounting  Integration with the General Ledger  Post Depreciation to the General Ledger  Specify Intervals and Posting Rules

2. On the change view “Company code selection”: Overview screen, select the company code JISL. In the Dialog structure select “Posting rules”.

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3. On the change view “Posting rules”: Overview screen, select the depreciation area and go to details. 4. On the change view “Posting rules”: Details screen, make the following entries: Field name Depreciation area monthly posting Description User action and values 01 X Note Select Activate

Field name Depreciation area monthly posting post interest

Description

User action and values 20 X X

Note Select Activate Activate

5. Choose Save.

Result
The following settings have been made for company code JISL: Deprec. Area 01 15 20 X X X 001 (monthly) Monthly Posting X Assign Cost Centers Post to Internal Order Period Interval 001 (monthly)

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30 31 32 41 51

3.2.6 Specifying Account Assignment Types for Account Assignment Objects Use
In this step, you assign account assignment types to the account assignment objects.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu ACSET Financial Accounting (New)  Asset Accounting  Integration with the General Ledger  Additional Account Assignment Objects  Specify Account Assignment Types for Account Assignment Objects

2. On the “Company Code”: Overview screen, select the company code JISL. 3. Select the “Depreciation Area” in the Dialog Structure. 4. On the “Depreciation Area” Overview screen select the depreciation area listed in the table below. 5. Select the “Account Assignment Objects” in the Dialog Structure. 6. On the “Account Assignment Objects” Overview screen make the following entries for account assignment type: Company Code JISL JISL JISL JISL JISL JISL Depr. Area 01 01 01 01 20 20 AcctAs gnOb CAUFN CAUFN KOSTL KOSTL CAUFN KOSTL TTy Account Assignment Type Acct Assg nt X X X X X X

* * * * * *

APC Values Posting Depreciation Run APC Values Posting Depreciation Run Depreciation Run Depreciation Run

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Result
In chart of depreciation JISL it is possible to post APC value with Cost Center & internal order & post depreciation values with cost centre & internal order in Area 01. In Area 20 it is possible to post depreciation values with cost center and order.

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3.2.7 Specifying Document Type for Periodic Processing Use
In this step, you assign the document type for period processing.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu ACSET Financial Accounting(New)  Asset Accounting  Integration with the General Ledger  Post APC Values Periodically to the General Ledger  Specify Document Type for Periodic Processing

2. Make the following entries and save: Company code JISL Doc Type AC Description Asset Periodic Post

3.3 Use

Valuation

In this section, you make all configurations that have to do with the valuation of fixed assets.

3.3.1 Depreciation Areas 3.3.1.1 Specifying Transfer of APC Values Use
In this step, you define transfer rules for the acquisition values of depreciation areas. These transfer rules ensure that certain depreciation areas manage identical acquisition values. For the chart of depreciation JISL, the acquisition costs for areas 15 has been defined as identical to those for the book depreciation area 01.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OABC Financial Accounting (new)  Asset Accounting  Valuation  Depreciation Areas  Specify Transfer of APC Values

2. On the Depreciation Areas: Rules for value takeover screen, make the following entries: Chart of Depreciation JISL JISL JISL JISL JISL JISL JISL JISL JISl Depreciation Area 01 15 20 30 31 32 41 51 60 00 01 ValAd 00 01 01 01 30 01 X X X Ident.

3. Choose Save.

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3.3.1.2 Specifying Transfer of Depreciation Terms Use
In this step, you define transfer rules for the depreciation terms. You cannot define any depreciation terms in the asset master record for the depreciation areas to which the depreciation terms are being transferred. This ensures that the value of the depreciation areas is reduced uniformly.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OABD Financial Accounting (New)  Asset Accounting  Valuation  Depreciation Areas  Specify Transfer of Depreciation Terms

2. On the Depreciation areas: Rules for takeover of deprec. term screen, make the following entries: Chart of Depreciation JISL JISL JISL JISL JISL JISL JISL JISL JISL Depreciation Area 01 15 20 30 31 32 41 51 60 01 30 01 01 01 X X X X TTr (Terms Transfer) 00 Identical

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3. Choose Save.

Determine Depreciation Key
1) Copy the Base Method of IN (std available) and create a new one with new description For US GAAP new Base method is created (dep. Rate on the basis of useful life) Transaction code IMG menu SPRO Financial Accounting (New)  Asset Accounting  Depreciation  Valuation Methods Depreciation Key Calculation Methods  Define Base Methods

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US TAX

2) Declining Base method is optional (for tax depreciation area already standard available) Transaction code IMG menu AFAMD Financial Accounting (New)  Asset Accounting  Depreciation  Valuation Methods Depreciation Key Calculation Methods  Define Declining Method

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3) Maximum method is also Optional (Not required) 4) Define Multi Level Method Transaction code IMG menu AFAMS Financial Accounting (New)  Asset Accounting  Depreciation  Valuation Methods Depreciation Key Calculation Methods  Define Multi-Level Methods

Companies Act

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The no of years given above is the validity of the depreciation rate for the particular asset starting from the start of the depreciation after which the dep calculation should be stopped even there is useful life INCOME TAX DEP

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US GAAP

Costing No multi level method had been created as no separate depreciation is calculated it is same as companies act depreciation, hence the same depreciation key will be used and also the same multilevel method can be used.

In the above case the validity start should be
LEVELS

As per Income tax (perform the step in page no.71 for depreciation rates)

US GAAP

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DEPRECIATION KEY INCOME TAX ACT Transaction code IMG menu AFAMA Financial Accounting (New)  Asset Accounting  Depreciation  Valuation Methods Depreciation Key Maintain Depreciation Key

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US GAAP depreciation key

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DEFINE INSURANCE VALUATION (MANUAL) DEFINE INSUANCE TYPE Transaction code IMG menu OAVD Financial Accounting (New)  Asset Accounting  Special Valuation  Insurance Define Insurance Types

Create Insurance companies

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Transaction code IMG menu

OAVF Financial Accounting (New)  Asset Accounting  Special Valuation  Insurance Create Insurance Companies

3.3.1.3 3.3.1.4 Determining Depreciation Areas in the Asset Class Use
When creating fixed assets, you can assign default values for the depreciation key and useful life, for example, by means of asset classes. Since the number and structure of the asset classes is extremely customer-specific, only a few examples of asset classes have been created in the system. The list above only shows the default values for the depreciation key and useful life in depreciation areas 01, 15 and 20. The default values for the remaining depreciation areas are not listed, since they are the same as the default values for depreciation area 01. Some asset classes have been set up without default values. When you create a fixed asset, you have to enter the depreciation key and useful life. The asset classes always have to be revised when the system is set up.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYZ Financial Accounting (New)  Asset Accounting  Valuation  Determine Depreciation Areas in the Asset Class

2. On the Change View “Asset class”: Overview screen, select an asset class. Select “Depreciation Areas” in the Dialog Structure. 3. On the Change View “Depreciation Areas”: Overview screen enter the following data for the asset classes and save your entries. Activate only depreciation area 01, 15 and 20 as listed below. Deactivate rest of the depreciation areas.
Asset Class Chart of Depreciation Depreciation Area Layout Depreciation Key Planned Useful Life in Years (Use) Planned Useful Life in Periods (Per)

JS1000 JS1000

JISL JISL

1 15

2000 2000

0000 0000

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JS1000 JS1100 JS1100 JS1100 JS1600 JS1600 JS1600 JS1700 JS1700 JS1700 JS1800 JS1800 JS1800 JS2000 JS2000 JS2000 JS2100 JS2100 JS2100 JS2200 JS2200 JS2200 JS2300 JS2300 JS2300 JS3500 JS3500 JS3500 JS3600 JS3600 JS3600 JS3700 JS3700 JS3700 JS4000 JS4000 JS4000 JS4100 JS4100 JS4100

JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL

20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20

2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000

0000 0000 0000 0000 LINR IN1 LINR LINR IN2 LINR LINR IN2 LINR LINR IN3 LINR LINR IN3 LINR LINR IN3 LINR LINR IN3 LINR LINR IN6 LINR LINR IN3 LINR LINR IN4 LINR LINR IN2 LINR LINR IN2 LINR 50 50 50 50 30 30 30 30 30 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 20 20 20 20 20 20

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JS4200 JS4200 JS4200 JS5000 JS5000 JS5000 JS5100 JS5100 JS5100 JS5200 JS5200 JS5200 JS6000 JS6000 JS6000 JS7000 JS7000 JS7000 JS7500 JS7500 JS7500 JS7600 JS7600 JS7600 JS9900 JS9900 JS9500 JS9500 JS9500 9500 9500 9500

JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL JISL

1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 20 1 15 1 15 20 1 15 20

2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 1000 2000 2000 2000 2000 2000 2000 2000

LINR IN3 LINR LINR IN8 LINR LINR IN8 LINR LINR IN8 LINR LINR IN3 LINR LINR IN2 LINR LINR IN5 LINR LINR IN5 LINR LINR IN5 0000 0000 0000 0000 0000 0000

20 20 20 5 5 5 5 5 5 5 5 5 10 10 10 50 50 50 10 10 10 10 10 10 10 10

n Asset Class for 01 Dep. Area Layout is 1000 specified so that System performance may not much affect. Depreciation area 30, 31 32, 41 and 51 are deactivated for all asset class.

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For Group Asset Class

4. Choose Save.

3.3.1.5 Specifying Low-Value Asset Class Use
During every acquisition posting, the system checks the maximum low-value asset (LVA) amount, providing that the appropriate LVA indicator is set in the asset class concerned. For chart of depreciation JISL, the LVA indicator has not been set in the asset classes.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu Financial Accounting (New)  Asset Accounting  Valuation  Amount Specifications (Company Code/Depreciation Area)  Specify Max. Amount for Low-Value Assets + Asset Classes  Specify LVA Asset Classes

2. If the dialog box “Chart of depreciation selection” appears, enter chart of depreciation JISL and choose “Enter”. 3. On the Change View: “Asset Class: Overview screen select the following asset classes (one after the other) and select Low-val. asset check in Dialog Structure. 4. On the Change View: “Low-val. asset check”: Overview screen, make the following entries: Asset Class IN**** Chart of Depreciation JISL Depreciation Area ** LVA Indicator 0

LVA indicator is 0 or blank (No maximum amount check) for all asset classes in all depreciation areas.

5. Choose Save.

3.3.1.6 Assigning Unit of measure to low value asset classes Use
The unit of measure in which stocks of the material are managed. The system converts all the quantities you enter in other units of measure (alternative units of measure) to the base unit of measure. For chart of depreciation JISL, no unit of measure setting is required.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAOA Financial Accounting (New)  Asset Accounting  Organizational

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Structures  Asset Classes  Define Asset Classes 2. On the Asset Class: Overview screen select the following asset classes (one after the other) For chart of depreciation JISL, no unit of measure setting is required. 3. On the Change View “Asset Classes”: Details screen make the following entry: For chart of depreciation JISL, no unit of measure setting is required. 4. Choose Save.

3.3.1.7 Specifying Max. Amount for Low-Value Assets Use
In this step, you define the maximum amount for low-value assets (LVAs) for each company code and depreciation area. The system checks the maximum amount during each acquisition posting, provided that the corresponding LVA indicator is set in the relevant asset class. The following amounts have been defined for low-value assets for the depreciation areas in company code JISL: Maximum LVA amount Maximum LVA amount for purchase orders for assets 5000.00 INR 5000.00 INR

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYK Financial Accounting (New)  Asset Accounting  Valuation  Amount Specifications (Company Code/Depreciation Area)  Specify Max. Amount for Low-Value Assets + Asset Classes

2. On the Company Code Selection: Overview screen select company code JISL and select in Dialog Structure “amount for low value assets”. 3. On the “Amount for low value assets”: Overview screen, make the following entries: Company Code JISL JISL JISL JISL JISL JISL JISL JISL 4. Choose Save. Area 01 15 20 30 31 32 41 51 LVA Amount 5000.00 Maximum LVA Amount for Purchase Order 5000.00

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3.3.1.8 Specifying Rounding of Net Book Value and/or Depreciation Use
You can specify how net book values at year end, depreciation, and replacement values are to be rounded. You make the specifications for each depreciation area and company code. No rounding specification has been defined for company code JISL.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYO Financial Accounting  Asset Accounting  Valuation  Amount Specifications (Company Code/Depreciation Area)  Specify Rounding of Net Book Value and/or Depreciation

2. On the Change View “Company Code selection:” Overview screen select company code JISL and select “Rounding specifications” in Dialog Structure. 3. On the Change View: “Rounding Specifications”: Overview screen select the depreciation area (see table below) and choose “Details”. 4. On the Change View: “Rounding Specifications”: Details screen, make the following entries for each depreciation area: Area Net book value at year end select Autom. Calcul. Depr. Replacement value select Arithm. Round. select select select select select select select Select Round up Round down

01 15 20 30 31 32 41 51

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5. Choose Save.

3.3.1.9 Defining Depreciation Areas for Foreign Currencies Use
In Asset Accounting, you can manage depreciation areas in any currency. You can use the values from these areas for consolidation and evaluation purposes. No foreign currency has been defined for company code JISL. All depreciation areas are managed in INR.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYH Financial Accounting(New)  Asset Accounting  Valuation  Currencies  Define Depreciation Areas for Foreign Currencies

2. On the Change View “Company code selection”: Overview screen, select following line: Company Code JISL Company Name Company Code JISL

3. On the Change View “Depreciation area currency”: Overview screen, make the following entries: Area 01 15 20 30 31 32 41 51 Name of depreciation area Book depreciation Depreciation as per Income Tax Act 1961 Cost-accounting depreciation Consolidated balance sheet in local currency Consolidated balance sheet in group currency Book depreciation in group currency Investment support deducted from asset Investment support posted to liabilities Crcy INR INR INR INR INR INR INR INR

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4. Choose Save.

3.3.2 Depreciation Use
In the following section, you make system settings for fixed asset depreciation.

3.3.2.1 Determine Depreciation Areas (Ordinary Depreciation) Use
In this step, you determine the depreciation areas in which you want to manage ordinary depreciation. This setting means that this value type is allowed in the relevant depreciation area. In chart of depreciation JISL, ordinary depreciation can be managed in all depreciation areas.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OABN Financial Accounting (New)  Asset Accounting  Depreciation  Ordinary Depreciation  Determine Depreciation Areas

2. On the Specify depreciation areas for ordinary depreciation screen, activate for all depreciation areas. Field name Depr. Area Ord. Depr. Description Depreciation area ordinary depreciation User action and values Select all: 01, 15, 20, 30, 31, 32, 41, 51 Select (all depreciation areas) Activate Note

3. Choose Save.

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4. Choose one depreciation area after the other and go to detail screen. 5. On the Specify depreciation areas for ordinary depreciation screen, make the following entries: Field name Depr.Area Only negative values and zero allowed Description Depreciation area User action and values for 01, 15, 20, 30, 31, 32 X Activate Note

Field name Depr.Area only positive values and zero allowed

Description Depreciation area

User action and values for 41, 51 X

Note

Activate

6. Choose Save.

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3.3.2.2 Determining Depreciation Areas (Special Depreciation) Use
In this step, you determine the depreciation areas in which you want to manage special depreciation. This setting means that this value type is allowed in the relevant depreciation area. In chart of depreciation JISL, special depreciation can be managed in depreciation areas 15 (Special Tax Depreciation for APC (or “Original Cost” as normally called in India) in Fin. Statement).

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OABS Financial Accounting (New)  Asset Accounting  Depreciation  Special Depreciation  Determine Depreciation Areas

2. On the Specify depreciation areas for special depreciation Overview screen, enter the following values. Field name Depr.area Spec. depr. Description depreciation area special depreciation User action and values Select „15‟ X for depreciation areas „15‟ Activate Note

3. Save your entries. Select one depreciation area after the other and go to detail. 4. On the Specify depreciation areas for special depreciation Detail screen, enter the following values. Field name Depr.area only negative values and zero allowed Description depreciation area User action and values Select „15‟ X Activate Note

5. Choose Save.

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3.3.2.3 Determining Depreciation Areas (Unplanned Depreciation) Use
In this step, you determine the depreciation areas in which you want to manage unplanned depreciation. This setting means that this value type is allowed in the relevant depreciation area. In chart of depreciation JISL, unplanned depreciation can be managed in all depreciation areas.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OABU Financial Accounting (New)  Asset Accounting  Depreciation  Unplanned Depreciation  Determine Depreciation Areas

2. On the Change View “Asset Accounting: Define if unplanned deprec. pos/neg”: Overview screen, activate unplanned depreciation for the following depreciation areas. Field name Depr. area UDep Description Depreciation area unplanned depreciation User action and values Select all: 01, 15, 20, 30, 31, 32, 41, 51 X Activate Note

3. Choose Save. 4. Choose one depreciation area after the other and select the details of depreciation area. 5. On the Change View “Asset Accounting: Define if unplanned deprec. pos/neg.”: Overview screen, enter the following data: Field name Depr.area Only positive values and zero allowed Description Depreciation area User action and values Select depr. Areas 41, 51 X for depreciation area 41, 51 Note

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Field name Depr.area Only negative values and zero allowed 6. Choose Save.

Description Depreciation area

User action and values Select depr. Areas 01 - 32 X

Note

for depreciation area 01 – 32

3.3.2.4 Limit Transaction Types to Depreciation Areas (Unplanned Depreciation) Use
In this step, you limit transaction types to depreciation areas in which you want to manage unplanned depreciation. This setting means that this value type of unplanned depreciation is allowed in the relevant depreciation area.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAXE Financial Accounting (New)  Asset Accounting  Depreciation  Unplanned Depreciation  Define Transaction Types for Unplanned Depreciation  In Activities dialog choose Limit Transaction Types to Depreciation Areas

2. On the Change View “Transaction type selection”: Overview screen, select Tran. Type 640 and select Depreciation area specification in the Dialog Structure. 3. On the Change View “Depreciation area specification”: Overview screen, make the following entries. Area 01 20 Display for selection X X Always post X X

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4. Choose Back and select Tran. Type 650 and select Depreciation area specification in the Dialog Structure. 5. On the Change View “Depreciation area specification”: Overview screen, make the following entries. Area 01 20 Display for selection X X Always post X X

6. Choose Save.

3.3.2.5 Maintaining Depreciation Keys Use
Only depreciation keys contained in the standard system are used. Only active depreciation keys can be assigned to the fixed assets. Check that all the required depreciation keys have been activated.

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Standard depreciation keys IN1 to IN9 have been created for India Tax depreciation. Customers may choose these keys for their depreciation area 15.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AFAMA Financial Accounting (New)  Asset Accounting  Depreciation  Valuation Methods  Depreciation Key  Maintain Depreciation Key

Since the SAP standard depreciation keys are used, the table contents are not listed.

3.3.2.6 Defining Multi-level method Use
Multi-level methods M1 to M9 have been used in the standard depreciation keys for Indian Income tax laws. The following settings are made to enable calculation of depreciation according to fiscal year.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AFAMS Financial Accounting (New)  Asset Accounting  Depreciation  Valuation Methods  Depreciation Key  Calculation methods  Define Multi-Level Methods

2. On Change View “Multilevel Method”: Overview screen, make the following settings: M-lev. Method M1 M2 M3 M4 M5 M6 M7 M8 M9 Decription of the method 5% block, Income Tax Depreciation – India 10% block, Income Tax Depreciation – India 15% block, Income Tax Depreciation – India 20% block, Income Tax Depreciation – India 25% block, Income Tax Depreciation – India 40% block, Income Tax Depreciation – India 50% block, Income Tax Depreciation – India 60% block, Income Tax Depreciation – India 100% block, Income Tax Validity Start 2 2 2 2 2 2 2 2 2 Dep by fisc year

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Depreciation – India 3. Choose each of the above multi-level methods, choose Levels on the Dialog structure and on Change View “Levels”: Overview screen make the following entries M-lev. Method M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 Acq. year 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 Years 100 100 100 100 100 100 100 100 100 100 Per BaseVal. 26 26 26 26 26 26 26 26 26 26 Percent 5.00 10.00 15.00 20.00 25.00 40.00 50.00 60.00 100.00 80.00 Rem. life Reduct.

4. Choose Save.

3.3.3 Group Asset Use
As per Indian Income tax law, for the purpose of Income tax Assets have to be grouped for the purpose of calculating tax depreciation. For this purpose Assets have to be grouped together as per income tax requirement. In this step we do the necessary customization for creating group assets.

3.3.3.1 Specifying Depreciation Areas for Group Assets Use
In this step we specify depreciation area 15 (Depreciation as per Income Tax Act 1961) for group assets.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYM Financial Accounting (New)  Asset Accounting  Valuation  Group Assets  Specify Depreciation Areas for Group Assets

On Change View “Company Code Selection”: Overview screen, select company code JISL and choose Group assets on the Dialog Structure. On Change View “Group assets”: Overview screen, specify only depreciation area 15 for group asset by ticking in Grp.asset column. 2. Choose Save.

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3.3.3.2 Specifying Asset Classes for Group Assets Use
In this step we specify asset class IN9900 as the class that consists of only group assets.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAAX Financial Accounting (New)  Asset Accounting  Valuation  Group Assets  Specify Asset Class for Group Assets

On Change View “Asset Class: Indicator for group assets only”: Overview screen, check the box in column Class consists entirely of group assets against Asset class IN9900. Do not check for all other asset classes.

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2. Choose Save.

3.3.3.3 Changing the Field Status of the Asset G/L Accounts Use
Values can only be statistically updated to investment orders if the CO/PP Order field is defined as an optional entry field in the field status of the fixed asset balance sheet accounts.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OBC4 Financial Accounting (New)  Asset Accounting  Transactions  Budget Monitoring with Statistical Orders/WBS Elements  Change the Field Status of the Asset G/L Accounts – From Choose Activity Select and Choose -- Define Field Status Variants

2. Field status variant JISL has been assigned to company code JISL. In the field status group G007 Asset Accts (W/o Accumulated Depreciatn), in Selection Group, the CO/PP Order field must be defined as an optional entry field under Additional Account Assignments.

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3.3.4 Special Valuation 3.3.4.1 Investment Support 3.3.4.1.1 Determining Depreciation Areas (Investment Support) Use
In this step, you specify the depreciation areas for managing investment support. This specification ensures that the depreciation areas concerned allow you to use this type of value. In chart of depreciation JISL, you can manage investment support in all depreciation areas except area 20 (cost-accounting depreciation).

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OABX Financial Accounting (New)  Asset Accounting  Special Valuation  Investment Support  Determine Depreciation Areas

2.

On the “Asset Accounting: Management of investment support”: Overview screen, make the following entries and save: Chart of Depreciation JISL JISL JISL JISL JISL JISL JISL JISL Area 01 15 20 30 31 32 41 51 Investment Grants X X Blank X X X X X

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3.3.4.1.2 Defining Investment Support Measures Use
The investment support measures 01 (liability side) and 02 (deducted from asset) have been defined for the chart of depreciation JISL. Investment support measure 01 reduces the acquisition values in depreciation area 51. Investment support measure 02 reduces the acquisition values in depreciation areas 01, 15, 31, 32, and 41.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu ANVEST Financial Accounting (New)  Asset Accounting  Special Valuation  Investment Support  Define Investment Support Measures

2. On the “Investment Support Measure”: Overview screen, make the following entries: Chart of Depreciation JISL JISL Investment Support 01 02 Investment Support Measure Investments in State Sponsored Area (Liab. Side) Investments in State Sponsored Area (Ded. from Asset)

3. On the “Investment Support Measure”: Overview screen, select Investment Support and select Time-Dependent Data in the Dialog Structure.

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4. On the “Time-Dependent Data:” Overview screen make the following entries: Chart of Depreciation JISL JISL Invest. Support 01 02 Valid From 01.04.1990 01.04.1990 Valid To Period From 1 1 Retention Period (Years) 03 03 Retention Period (Months) 00 00

31.03.2400 31.03.2400

5. On the “Time-Dependent Data:” Overview screen select Default Values & Check Specifications in the Dialog Structure: 6. On the “Default Values & Check Specifications:” Overview screen make the following entries: Max. Perc. Rate 100.0000 100.0000 Max. Amount 999,999,999.00 999,999,999.00 Base Area 01 01 Support Area 51 41

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3.3.4.1.3 Specifying Depreciation Areas for Transaction Types (Inv.Supp.M) Use
Transaction types I01 post depreciation area 51. Transaction types I02 post depreciation areas 01, 15, 31, 32, and 41.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAXI Financial Accounting (New)  Asset Accounting  Special Valuation  Investment Support  Check Transaction Types for Investment Support Measures  Limit Transaction Types to Depreciation Areas

2. On the “Transaction type selection”: Overview screen, select following transaction types. Select Depreciation area specification in the Dialog Structure. 3. On the “Depreciation area specification”: Overview screen make the following entries: Chart of Dep. JISL JISL JISL JISL JISL JISL JISL Trans. Type I01 I02 I02 I02 I02 I02 I02 Area 51 01 15 31 32 41 60 Display for Selection X X X X X X X Always Post X X X X X X X

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3.3.4.1.4 Checking Transaction Types (Investment Support Measures) Use
The following transaction types have been defined for the investment support measure 01: Transact. Type I01 Transaction Type Name Investments in State Sponsored Area (Liab. Side)

The following transaction types have been defined for the investment support measure 02: Transact. Type I02 Transaction Type Name Investments in State Sponsored Area (Ded. from Asset)

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AO83 Financial Accounting  Asset Accounting  Special Valuation  Investment Support  Check Transaction Types for Investment Support Measures  Check Transaction Types for Investment Support Measures

2. On the “FI-AA: Transaction types”: Overview screen, select the following entries and enter following data in detail: Trans. Type I01 I02 Transaction Type Grp 50 50 Transaction Type Name Investments in State Sponsored Area (Liab. Side) Investments in State Spons. Area (Ded. from Asset)

Continuation of Table V_TABWT_01:

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Capitalize Fixed Asset X X

Deactivate Fixed Asset

Consolidation Transaction 120 120

Asset Hist. Sheet Grp 50 50

3.3.4.2 Interest 3.3.4.2.1 Determining Depreciation Areas (Interest) Use
In this step, you determine the depreciation areas in which you want to calculate interest. This setting means that this value type is allowed in the relevant depreciation area.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OABZ Financial Accounting (New)  Asset Accounting  Special Valuation  Interest  Determine Depreciation Areas

2. On the “Asset Accounting: Define Management of interest”: Overview screen, make the following entries: Chart of Depreciation JISL JISL JISL JISL JISL Depreciation Area 01 15 20 30 31 +/- Sign for Interest Blank Blank X Blank Blank

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JISL JISL JISL

32 41 51

Blank Blank Blank

Result
In chart of depreciation JISL, interest is only calculated in depreciation area 20 (CostAccounting Depreciation).

3.3.5 Transactions Use
In this step, you define the transaction types for asset transactions. You can also specify that only certain depreciation areas will be proposed for posting for certain transaction types. The standard transaction types are used, which means that no new transaction types have to be created

3.3.5.1 Allowing Down Payment Transaction Types in Asset Classes Use
In this step, you determine the asset classes for which postings are to be allowed with the transaction type groups for down payments.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAYB Financial Accounting (New)  Asset Accounting  Transactions  Acquisitions  Allow Down Payment Transaction Types in Asset Classes

2. On the Display View “Transaction type group selection”: Overview screen, select transaction type group 15 (and later 16). In the Dialog Structure select “Specification of asset classes”. 3. On the Change View “Specification of asset classes”: Overview screen enter the relevant asset classes. 4. Save your entries.

Result
The following entries should be made for chart of depreciation JISL: TTG 15 Name for the Transaction Type Group Down Payment Class IN9500 IN9510 IN9511 IN9516 Asset Class Description CWIP-Summary CWIP-Freehold land CWIP-Leaseholds CWIP-Residential buildings

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IN9517 IN9518 IN9520 IN9521 IN9522 IN9523 IN9535 IN9536 IN9537 IN9540 IN9541 IN9542 IN9550 IN9551 IN9552 IN9560 IN9570 IN9575 IN9576 IN9598 16 Down Paymt Bal. frm Prev. Years IN9500 IN9510 IN9511 IN9516 IN9517 IN9518 IN9520 IN9521 IN9522 IN9523 IN9535 IN9536 IN9537 IN9540 IN9541

CWIP-Office and godown buildings CWIP-Factory buildings CWIP-Plant and machinery CWIP-Electrical installation CWIP-Factory equipment CWIP-Laboratory equipment CWIP-Aircraft and equipments CWIP-Railway sidings CWIP-Ships CWIP-Furniture and fixtures CWIP-Electrical fittings CWIP-Office equipments CWIP-Computers and accessories CWIP-Capitalized software CWIP-Web site CWIP-Vehicles CWIP-Development of property CWIP-Goodwill CWIP-Patent, trademark and designs CWIP-Capital investment measure CWIP-Summary CWIP-Freehold land CWIP-Leaseholds CWIP-Residential buildings CWIP-Office and godown buildings CWIP-Factory buildings CWIP-Plant and machinery CWIP-Electrical installation CWIP-Factory equipment CWIP-Laboratory equipment CWIP-Aircraft and equipments CWIP-Railway sidings CWIP-Ships CWIP-Furniture and fixtures CWIP-Electrical fittings

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IN9542 IN9550 IN9551 IN9552 IN9560 IN9570 IN9575 IN9576 IN9598

CWIP-Office equipments CWIP-Computers and accessories CWIP-Capitalized software CWIP-Web site CWIP-Vehicles CWIP-Development of property CWIP-Goodwill CWIP-Patent, trademark and designs CWIP-Capital investment measure

3.3.5.2 Determining Cost Element for Settlement to CO Receiver Use
When you settle an asset with line item management, debits can be settled to CO receivers (particularly cost centers). This might be necessary if debits were capitalized to the asset under construction by mistake. The system requires a cost element in order to make this settlement to CO receivers. In chart of accounts JISL, account 49519199 has been defined in AuC (or CWIP-Capital Work in Progress) account determination IN95 for depreciation area 01 as the cost element for settlement of the asset under construction to CO objects.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AO89 Financial Accounting (New)  Asset Accounting  Transactions  Capitalization of Assets Under Construction  Determine Cost Element for Settlement to CO Receiver

2. On the screen Change View “Accounts: Cost Elements”, make the following entries: Field Name Chart of Accts Account Determ. Area Cost Elem. for Settlmt AuC to CO Objects Description Chart of Accounts Account Determination Depreciation Area User Actions and Values BPIN IN95 01 49519199 Note

3. Choose Save.

3.3.5.3 Assigning Settlement Profiles Use
In order to settle assets under construction, you have to assign a settlement profile at company code level. The settlement profile includes settings on the allowed receivers of the settlement. The standard SAP system contains settlement profile AI for settling assets under construction (i.e. capital work in progress, CWIP). The standard settlement profile AI has been assigned to company code JISL .

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAAZ Financial Accounting (New)  Asset Accounting  Transactions  Capitalization of Assets Under Construction  Define/Assign Settlement Profiles  Assign Settlement Profile to Company Code

2. On the screen Change View “FI-AA: Settlement Profile”, make the following entries:

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Field Name CoCd SProf.

Description Company Code Settlement Profile

User Actions and Values JISL AI

Note

Note:: If required by the client amount wise settlement can be made by the checking the amount box in the settlement profile.. 3. Choose Save.

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3.3.5.4 Defining Investment Profile Use
The investment profile controls the creation of an asset under construction belonging to the capital investment measure and the creation of the master data for the depreciation simulation/forecast when you create a capital investment measure.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OITA Investment Management  Internal Orders as Investment Measures  Master Data  Define Investment Profile  Define Investment Profile

2. On the New Entries: Details of Added Entries screen, make the following entries: Field name investment profile name of capital investment profile Manage AuC investment classes summary settlement Ident.Val. Percentage rates Ovrl.plan value Ovrl.plan value Description User action and values 000001 Model with AuC, summary settlement X IN9598 X X X X Activate Activate Activate Activate Activate Note

3. Save your entries. 4. Go back to step 2 and enter the following other investment profile in addition. Field name investment profile name of capital investment profile Manage AuC investment classes summary settlement Ident.Val. X X Description User action and values 000002 Model for depreciation simulation only do not activate do not enter a inv. class activate activate Note

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Percentage rates Ovrl.plan value

X X

activate activate

5. Save your entries. 6. Go back to step 2 and enter the following other investment profile in addition. Field name investment profile name of capital investment profile Manage AuC investment classes line item settlement and list of origins Ident.Val. Percentage rates Ovrl.plan value Description User action and values 000003 Model with line item settlement of AuC X IN9598 X activate activate Note

X X X

activate activate activate

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7. Choose Save.

3.3.6 Information System 3.3.6.1 Defining or Assigning Forms for History Use
When the historical management function is active (Manage Historically indicator), you can print an asset chart. The Manage Historically indicator has been set for all asset classes. For each asset class, you can define a separate form for the asset history. The standard SAP form FIAA_F001 has been assigned to the example asset classes.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OAAY Financial Accounting (new)  Asset Accounting  Information System  Define or Assign Forms  Assign Asset Class/History Sheet

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2. Make the following entries on the Assignment of Form for History screen: Class JS1000 JS1100 JS1600 JS1700 JS1800 JS2000 JS2100 JS2200 JS2300 JS3500 JS3600 JS3700 JS4000 JS4100 JS4200 JS5000 JS5100 JS5200 JS6000 JS7000 JS7500 JS7600 JS9500 JS9900 JS9600 Layout Set Name FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001 FIAA_F001

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Result
The report uses this form for assets from this class and generates an asset chart.

3.3.6.2 Defining History Sheet Version Use
The asset history sheet is the most important and most comprehensive report for the yearend closing or for an interim financial statement. It can be set up with any sort versions, and total on any group level. The structure of the asset history sheet varies widely from country to country. In this step we create a version for Schedule VI reporting for annual accounts in India. The customer can copy from this version and make changes to suit his requirement.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu OA79 Financial Accounting (New)  Asset Accounting  Information system  Asset History Sheet  Define History sheet Versions

2. On the Choose Asset History Sheet Version choose New Entries 3. In the Dialog box Create History Sheet Version make the following entries: Field name Language Description User action and values EN Note

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Version

ZJIS

You may enter your own name starting with „Z‟

Choose Enter. On the Maintain Asset History Sheet Version: EN BPIN screen Enter description as Asset history sheet - BPIN Asset History Sheet On the 3 column with blank squares on the heading enter 10, 20 and 30 on the square and choose Enter. The columns are transferred between column 00 and 99. 8. Make the following entries in the cells: Column 00 Line 01 Line 02 Line 03 APC tot. Apr 1 Acc Dep Apr 1 Book val.Apr 1 Column 10 Acquis.curr.yr Column 20 Retir curr Dep.retir. Dep. curr.yr Column 30 Column 99 APC. Mar 31 Acc Dep Mar 31 Book val.Mar31

4. 5. 6. 7.

9. Double-click each of the above cell and make select the value to be included in it as follows. You may choose previous page and next page to scroll. 10. Line 01 Column 00: *---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation. 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start . . . . . (History X . . . . . . Trn Ord Spc Upl 6B Trn Ord IGr . . . .

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As the other fields are grayed out only selected which are available 11. Line 02 Column 00: *---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values . . . . . (History . X X X X . . . . . . . . Trn Ord Spc Upl 6B Trn Ord IGr . . . .

(History

YZ Accum.values as of FY end

(History . . . . .

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12. Line 03 Column 00 *---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IGr

. . . . . .

12 Reverse acquisition in following years 15 Down payment 20 Retirement .

X . . . . X . . . . . . . . . . . . . . . . . . . . . . . .

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

34 Retirmt transfer of prior-yr acquis. fro . . . . . 35 Acquiring transfer of prior-yr acquis. f . . . . . 36 Retirmt transfer of curr-yr acquis. from . 37 Acquiring transfer of curr-yr acquis. fr . . . . . 40 Post-capitalization 50 Allocation of investment support . . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation Trn Ord Spc Upl 6B Trn Ord IGr . . . .

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71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values

. . . . . . . . (History X X X X X . . . .

(History

YZ Accum.values as of FY end 13. Line 01 Column 10

(History . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IGr

X . . . . X

12 Reverse acquisition in following years 15 Down payment 20 Retirement X

. . . . . . . . . . . . . . . X . . . . . . . . . X . . . .

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

34 Retirmt transfer of prior-yr acquis. fro . . . . . 35 Acquiring transfer of prior-yr acquis. f X . . . . 36 Retirmt transfer of curr-yr acquis. from . 37 Acquiring transfer of curr-yr acquis. fr X . . . . 40 Post-capitalization 50 Allocation of investment support X . . . . X

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values . X X X X (History . . . . . . . . . . . . Trn Ord Spc Upl 6B Trn Ord IGr . . . .

(History

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YZ Accum.values as of FY end 14. Line 01 Column 20

(History . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IGr

. . . . . .

12 Reverse acquisition in following years 15 Down payment 20 Retirement .

X . . . . X . . . . X . . . . . . . . . X . . . . . . . . .

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

34 Retirmt transfer of prior-yr acquis. fro X . . . . 35 Acquiring transfer of prior-yr acquis. f . . . . . 36 Retirmt transfer of curr-yr acquis. from X 37 Acquiring transfer of curr-yr acquis. fr . . . . . 40 Post-capitalization 50 Allocation of investment support . . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values . . . . . (History . . . . . . . . . . . . Trn Ord Spc Upl 6B Trn Ord IG . . . .

(History

YZ Accum.values as of FY end 15. Line 02 Column 20

(History . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IGr

. . . . . .

12 Reverse acquisition in following years

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15 Down payment 20 Retirement

. . X X X X . X X X X . . . . . . . . . . . X X X X . . . . .

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

34 Retirmt transfer of prior-yr acquis. fro . X X X X 35 Acquiring transfer of prior-yr acquis. f . . . . . 36 Retirmt transfer of curr-yr acquis. from . 37 Acquiring transfer of curr-yr acquis. fr . . . . . 40 Post-capitalization 50 Allocation of investment support . . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values X X X X . . . . (History . . . . . . . . . Trn Ord Spc Upl 6B Trn Ord IGr X X X X

(History

YZ Accum.values as of FY end 16. Line 02 Column 30

(History . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IGr

. X X X X .

12 Reverse acquisition in following years 15 Down payment 20 Retirement .

. . . . . . . . . . . . . . . . X X X X . . . . . . X X X X

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

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34 Retirmt transfer of prior-yr acquis. fro . . . . . 35 Acquiring transfer of prior-yr acquis. f . X X X X 36 Retirmt transfer of curr-yr acquis. from . 37 Acquiring transfer of curr-yr acquis. fr . X X X X 40 Post-capitalization 50 Allocation of investment support . X X X X .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values . . . . . (History . . . . . X X X X . . . Trn Ord Spc Upl 6B Trn Ord IGr . . . .

(History

YZ Accum.values as of FY end 17. Line 01 Column 99

(History . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IGr

. . . . . .

12 Reverse acquisition in following years 15 Down payment 20 Retirement .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

34 Retirmt transfer of prior-yr acquis. fro . . . . . 35 Acquiring transfer of prior-yr acquis. f . . . . . 36 Retirmt transfer of curr-yr acquis. from . 37 Acquiring transfer of curr-yr acquis. fr . . . . . 40 Post-capitalization 50 Allocation of investment support . . . . . .

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*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values . . . . . (History . . . . . . . . . . . . Trn Ord Spc Upl 6B Trn Ord IG . . . .

(History

YZ Accum.values as of FY end 18. Line 02 Column 99

(History X . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IGr

. . . . . .

12 Reverse acquisition in following years 15 Down payment 20 Retirement .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

34 Retirmt transfer of prior-yr acquis. fro . . . . . 35 Acquiring transfer of prior-yr acquis. f . . . . . 36 Retirmt transfer of curr-yr acquis. from . 37 Acquiring transfer of curr-yr acquis. fr . . . . . 40 Post-capitalization 50 Allocation of investment support . . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer © SCSL 115 . Page 100 of . . . Trn Ord Spc Upl 6B Trn Ord IGr . . . .

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75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values

. . . . (History . . . . . . . . .

(History

YZ Accum.values as of FY end 19. Line 03 Column 99

(History . X X X X

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 10 Acquisition Trn Ord Spc Upl 6B Trn Ord IG

. . . . . .

12 Reverse acquisition in following years 15 Down payment 20 Retirement .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

25 Retirement of curr-yr acquisition 30 Retirmt transfer of prior-yr acquis. 31 Acquiring transfer of prior-yr acquis. 32 Retirmt transfer of curr-yr acquis. 33 Acquiring transfer of curr-yr acquis.

34 Retirmt transfer of prior-yr acquis. fro . . . . . 35 Acquiring transfer of prior-yr acquis. f . . . . . 36 Retirmt transfer of curr-yr acquis. from . 37 Acquiring transfer of curr-yr acquis. fr . . . . . 40 Post-capitalization . . . . .

*---Acc.dep.--* *-App-* Grp Name asset hist. sheet group 70 Write-up special and ord. depreciation 71 Write-up ordinary depreciation 72 Write-up special tax depreciation 73 Write-up unplanned depreciation 74 Write-up reserve transfer 75 Write-up all depreciation types YA Accum.values as of FY start YY Annual values . . . . . (History . . . . . . . . . . . . Trn Ord Spc Upl 6B Trn Ord IGr . . . .

(History

YZ Accum.values as of FY end

(History X X X X X

20. To check if you have taken all the values in the version in the menu on top go to Edit  Completion check. A log is issued listing the values that are not included. Or the report will indicate the report is complete.

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21. Save the version.

Result
History sheet version is created. This can be used in Report S_ALR_87011990 - Asset History Sheet.

3.3.7 Asset Data Transfer 3.3.7.1 Setting Company Code Status Use
Status 2 (Test Company Code with Data Transfer Always Allowed) has been assigned to company code JISL. After the go live, status 0 (Asset Data Transfer Completed) should be set. The productive indicator prevents data in this company code being deleted by programs for deleting test data.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu SPRO Financial Accounting (New)  Asset Accounting  Asset Data Transfer  Set Company Code Status

2. On the FI-AA: Set Status of the Company Code screen, make the following entries: Field Name CoCd Status Description Company code User Actions and Values JISL 2 Note

3. Choose Save.

Result
Test status is set for asset accounting. You still can delete your test data.

3.3.7.2 Specifying Sequence of Depreciation Areas Use
In this step, you determine the sequence in which the system presents the depreciation areas for the asset data transfer transaction. For company code JISL, the values are transferred in the following sequence:

Procedure
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Transaction code IMG menu

OAYE Financial Accounting (New)  Asset Accounting  Asset Data Transfer  Specify Sequence of Depreciation Areas

2. On the Change View “Company Code selection”: Overview screen, select the entry company code JISL. In the dialog structure select Determine Sequence: Area 01 15 20 30 31 32 41 51 Name of Depreciation Area Book depreciation Depreciation as per Income Tax Act 1961 Cost-accounting depreciation Consolidated balance sheet in local currency Consolidated balance sheet in group currency Book depreciation in group currency Investment support deducted from asset Investment support posted to liabilities

3. On the Change View “Determine Sequence”: Overview screen enter the sequence for depreciation areas. Company Code JISL JISL JISL JISL JISL JISL JISL JISL Seq. Number for Legacy Data Transfer 02 04 06 08 10 12 14 16 Depreciation Area 01 15 20 30 31 32 41 51

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3.3.7.3 Specifying Transfer Date/Last Closed Fiscal Year Use
In this step, you determine the transfer date for the legacy data transfer. This date determines the posting status to be used for the transfer (posting up to this date will be included in the transfer), not the actual date the data transfer is carried out. This setting also determines whether you want to perform the transfer during the fiscal year (with transfer of posted transactions/depreciation in the current fiscal year) or at the end of the fiscal year (without transactions). The system automatically derives the last closed fiscal year from the transfer date. The transfer date 31/03/<year of previous financial year> is proposed for company code JISL, in other words, the values are transferred for fiscal year <current financial year>. In actual scenario this date will be one day early than the go live date .For example if the company is going live on 01.04.2007 then this date will be 31.03.2007.

If no data transfer is carried out during the fiscal year, the current fiscal year first has to be opened using the “Carry Out Fiscal Year Change” function before the data transfer is carried out. If no fiscal year change is carried out, the system outputs error message AY 252 “Current fiscal year xxxx has to be after transfer date xx/xx/xxxx” when the legacy data is created.

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu SPRO Financial Accounting (New)  Asset Accounting  Asset Data Transfer  Parameters for Data Transfer  Date Specifications  Specify Transfer Date/Last Closed Fiscal Year

2. On the Change View “FI-AA: Date of Legacy Data Transfer” screen, make the following entries: Field Name Company Code Take-Over Date Description User Actions and Values JISL 31.03. <year of previous financial year> Change as per the requirement Note

3. Choose Save.

3.3.7.4 Recalculating Depreciation for Previous Years Use
You can recalculate the accumulated depreciation from the past if a new depreciation area is to be created or if the values from a depreciation area are to be recalculated in the system. This indicator has not been set in any depreciation areas for company code JISL.

Procedure
1. Access the activity using one of the following navigation options:

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Transaction code IMG menu

OAYF Financial Accounting (New)  Asset Accounting  Asset Data Transfer  Parameters for Data Transfer  Options  Recalculate Depreciation for Previous Years

2. On the Change View “Company code selection”: Overview screen, select company code JISL and mark “Calculate accumulated depreciation” in the dialog structure: Company Code Sequential Number for Legacy Data Transfer 02 03 04 06 08 10 12 14 Depreciation Area 01 15 20 30 31 32 41 51 Recalculate Accumulated Depreciation

JISL JISL JISL JISL JISL JISL JISL JISL

3.3.8 Preparing for production start-up 3.3.8.1 Authorization for Asset View Use
In addition to the standard mySAP ERP authorization functions, the Asset Accounting component provides the asset view, which offers additional authorization protection. The "asset view" authorization object (A_A_VIEW) controls master data maintenance to a certain extent. You can use this object to assign users limited views of asset data and asset values. To create asset master records you need at least one asset view. You have to use standard view 1 (asset accounting) in order to be able to create complete asset master records. All depreciation areas can be maintained with asset view 1 (asset accounting).

Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu SPRO Financial Accounting (New)  Asset Accounting  Preparing for Production Startup  Authorization Management  Process Asset Views

2. On the Change View “Asset View”: Overview screen, select the entry for asset view “1” (Asset Accounting) and select in Dialog Structure “Authorization for Depreciation Areas”. 3. On the Change View “Authorization for Depreciation Areas”: Overview screen, mark the Authorization “Maintenance” for all depreciation areas. View 01 Chart of Depr. JISL Depr. Area 01 Authorization Maintenance

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01 01 01 01 01 01 01

JISL JISL JISL JISL JISL JISL JISL

15 20 30 31 32 41 51

Maintenance Maintenance Maintenance No authority No authority Maintenance Maintenance

3.4

Import/Create Master Data

3.4.1 Creating Fixed Assets Master Data
In the following subchapters you can create the asset master data.

3.4.1.1 Year End Closing of Previous Year Use
You use the year-end closing program to close the fiscal year for one or more company codes from an accounting perspective. Once the fiscal year is closed, you can no longer post or change values within Asset Accounting (for example, by recalculating depreciation). The fiscal year that is closed is always the year following the last closed fiscal year. You cannot close the current fiscal year.

Procedure
1. Access the activity using one of the following navigation options: SAP menu Transaction code Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Year-End Closing  Execute AJAB

2. On the view Year-End closing Asset Accounting screen, make the following entries Field name Company Code Fiscal year to be closed Test run Description Company Code User action and values JISL Current fiscal year -1
If you set this indicator, then the program will be started in test mode

Notes

3. Choose Program  Execute in background (F9). 4. On the view Background Print Parameters screen, make the following entries Field name Output Device 5. Choose “Continue” (Shift + F1). Description User action and values Name of the printer Notes e.g. LP01

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6. 7. 8. 9.

On the view “Information” screen, choose “continue” (enter). On the view “Start Time” choose “Immediate” and save. A message is created “Background job was scheduled for program RAJABS00”. You can monitor the job and spool.

3.4.1.2 Fiscal Year Change Use
From the point of view of the system, a fiscal year change is the opening of a new fiscal year for a company code. At the fiscal year change, the asset values from the previous fiscal year are carried forward cumulatively into the new fiscal year. Once the fiscal year change takes place, you can post to assets using value dates in the new fiscal year. At the same time, you can continue to post in the previous fiscal year. No business transactions can be posted in a new fiscal year before the fiscal year change. You can continue to post in the old fiscal year, even after the fiscal year change. The system automatically corrects any values that are affected by postings in the past.

Procedure
1. Access the activity using one of the following navigation options: Transaction code SAP Menu AJRW Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Fiscal Year Change

2. On the Asset fiscal year change screen enter the following data: Field name Company Code(s) New fiscal year Test run 3. The fiscal year change has to be carried out as background processing for performance reasons. Therefore, starts the report as a background job (in the selection screen of the report: Program  Exec. in background). You can carry out test runs with fewer than 1000 assets in the foreground. Description company code User action and values JISL <current financial year> Change as per requirement Note

3.4.1.3 Creating Values for old Assets Use
Legacy data transfer is the transfer of existing data from a previous system or from a manually maintained fixed asset card file. The transfer of legacy data is generally the first action after you configure the Asset Accounting (FI-AA) component and classify your assets. This task involves transferring asset master records and transactions from the start of the fiscal year up until you go live. The asset data part of this transaction is the same as in the Create asset function (AS01). The data transfer transaction, however, also includes functions for entering cumulative asset values and the transactions in the current fiscal year.

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Procedure
1. Access the activity using one of the following navigation options: Transaction code IMG menu AS91 Financial Accounting (New)  Asset Accounting  Asset Data Transfer  Manual Online Transfer  Create/Change/Display Legacy Asset

2. On the Choose Activity screen choose Create Legacy Asset. 3. On the Create Legacy Data: Initial screen, provide the necessary data and select Master Data: Field name Asset class Company Code Description Name of the asset class JISL User action and values Note

4. On the Create Legacy Data: Master Data screen, make the following sets of entries on register tab General and register tab Time-Dependent: Asset num. Asset class Description asset class Description Register tab General Capitalized on Register tab General 30.11.2000 30.11.2000 01.01.2000 02.01.2000 01.11.1996 Cost center Register tab Timedependent 1103 1103 1101 1101 1101

1 2 3 4 5

JS5100 JS5100 JS1000 JS1000 JS1700

Capitalized software Capitalized software Freehold land Freehold land Office and godown buildings Factory buildings Plant and machinery Plant and machinery Plant and machinery Plant and machinery Vehicles Vehicles

Software Finance Software Finance Factory premises plant Vapi Factory premises plant Thiruvallur Distribution Center Hyderabad Production Building III Hammer drill device Hilti 22 XL Compressed air screwdriver 262 Floor cleaning machine 234 Diagnostic device Bosch 759 Mercedes Benz MB100D Opel Astra Combi

6 7 8 9 10 11 12

JS1800 JS2000 JS2000 JS2000 JS2000 JS6000 JS6000

30.04.2000 01.01.2003 03.06.2002 12.11.2004 12.11.2002 01.01.2003 02.01.2000

1101 1302 1302 1302 1301 1102 1302

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13 14 15 16 17

JS4200 JS4200 JS4200 JS4200 JS5000

Office equipments Office equipments Office equipments Office equipments Computers and accessories Computers and accessories Furniture and fixtures Furniture and fixtures Furniture and fixtures

Phone: ISDN Mobile Phone Copying machine EKTARANKO XEROX Copying machine Laptop 2

01.07.2000 01.07.2000 01.01.2003 02.01.2002 02.01.2004

1801 1801 1102 1102 1601

18

JS5000

PC SNI 2000

02.01.2000

1102

19 20 21

JS4000 JS4000 JS4000

Desktop standard Office equipment sales Office chair MM type 94

01.07.1997 01.01.1998 01.06.1997

1601 1602 1102

5. On the Create Legacy Data: Master Data screen, choose Takeover values ((Shift + F8) and make the following sets of entries and save: Asset num 1 Asset value fields Accm.ord.deprec Cum.acquis.val. 2 Accm.ord.deprec Cum.acquis.val. 3 Accm.ord.deprec Cum.acquis.val. 4 Accm.ord.deprec Cum.acquis.val. 5 Accm.ord.deprec Cum.acquis.val. 6 Accm.ord.deprec Cum.acquis.val. 7 Accm.ord.deprec Cum.acquis.val. 8 Accm.ord.deprec Cum.acquis.val. 9 Accm.ord.deprec Cum.acquis.val. © SCSL 115 94000000.00 3200000.00 8000000.00 508800.00 2120000.00 72500.00 290000.00 146739.20 391304.40 4000.00 4000.00 4000.00 146739.20 72500.00 508800.00 3200000.00 94000000.00 3200000.00 8000000.00 508800.00 2120000.00 72500.00 290000.00 146739.20 391304.40 4000.00 4000.00 Page 109 of 160000000.00 160000000.00 01 Book deprec. E 387106.80 516086.80 1738930.80 2318260.80 1738930.80 15 Income tax dep E 387106.80 20 Cost-acc. INR 387106.80 516086.80 1738930.80 2318260.80

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10

Accm.ord.deprec Cum.acquis.val.

4100.00 4100.00 331877.50 995632.60 216659.40 259991.30 21279.20 23643.50 2424.50 3469.60 168695.60 421739.10 9380.90 15634.80 13043.50 39130.40 43460.90 43460.90 17307.90 25000.00 153846.40 250000.00 3980.00 3980.00

4100.00

4100.00 4100.00

11

Accm.ord.deprec Cum.acquis.val.

331877.50

331877.50 995632.60

12

Accm.ord.deprec Cum.acquis.val.

216659.40

216659.40 259991.30

13

Accm.ord.deprec Cum.acquis.val.

21279.20

21279.20 23643.50

14

Accm.ord.deprec Cum.acquis.val.

2424.50

2424.50 3469.60

15

Accm.ord.deprec Cum.acquis.val.

168695.60

168695.60 421739.10

16

Accm.ord.deprec Cum.acquis.val.

9380.90

9380.90 15634.80

17

Accm.ord.deprec Cum.acquis.val.

13043.50

13043.50 39130.40

18

Accm.ord.deprec Cum.acquis.val.

43460.90

43460.90 43460.90

19

Accm.ord.deprec Cum.acquis.val.

17307.90

17307.90 25000.00

20

Accm.ord.deprec Cum.acquis.val.

153846.40

153846.40 250000.00

21

Accm.ord.deprec Cum.acquis.val.

3980.00

3980.00 3980.00

3.4.1.4 Creating Asset - Master Data Use
If you have no old assets you need to set up asset master data in the system.

Procedure
1. Access the activity using one of the following navigation options: Transaction code SAP Menu AS01 Accounting  Financial Accounting  Fixed Assets  Asset  Create  Asset

2. On the Create Asset: Initial screen, provide the necessary data and select Master Data: Field name Description User action and values Note

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Asset class Company Code

Number of the asset class JISL

3. On the Create Asset: Master Data screen, make the following sets of entries on register tab General and register tab Time-Dependent and save: Asset Asset class Description Register tab General 91 92 94 96 65 66 JS9500 JS9500 JS9500 JS9517 JS4200 JS4200 Extension distribution Hyderabad Extension plant building 3 New administration building Extension sales office south Mobile phones Handsfree set Cost center Register tab Timedependent 1101 1101 1101 1101 1101 1102

3.4.2 Investment Order - Direct Capitalization
In the following subchapters you can create the master data which are necessary for Direct Capitalization.

3.4.2.1 Creating Investment Order for Direct Capitalization Use
You need to set up investment order master data in the system.

Procedure
1. Access the activity using one of the following navigation options: SAP menu Transaction code Accounting  Controlling  Internal Orders  Master Data  Order Manager KO04

2. If the Set Controlling Area screen appears, make the following entries: Field name Controlling Area Description User action and values JISL Note

3. On the Order Manager screen, select Master Data  Create (Ctrl + F1). 4. On the Create Internal Order screen, make the following entries: Field name Order Type Description User action and values STAT Enter 5. On the Create Internal Order: Master Data screen, make the following entries: Field name © SCSL 115 Description User action and values Note Page 111 of Note Statistical Order

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Order Description Company Code Profit Center

Number of the internal order

600150 Tata Indica JISL 2100

For example For example

6. Choose Save. 7. On the Display Internal Order: Master Data screen, select Master Data –> Create (Ctrl + F1) for another investment order. 8. On the Create Internal Order screen, make the following entries: Field name Order Type Description User action and values STAT Enter 9. On the Create Internal Order: Master Data screen, make the following entries: Field name Order Description Company Code Profit Center 10. Choose Save. Description Number of the internal order User action and values 600151 Mahindra Scorpio JISL 5100 Note For example For example Note Statistical Order

3.4.2.2 Order Plan for Direct Capitalization (KO12) Use
You have to plan the investment order for direct capitalization.

Procedure
1. Access the activity using one of the following navigation options: SAP Menu Transaction code Accounting  Controlling  Internal Orders  Planning  Overall Values  Change KO12

2. On the Change Overall Planning: Initial Screen, make the following entries: Field name Order Description User action and values 600150 Note The investment order you have created

3. On the Change Order Plan Values: Annual overview screen, make the following entries: Field name Description User action and values Note

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Plan Plan

Plan for period overall Plan for period <current year>

5000 5000

Select line “overall” Select line for <current year>

4. Choose Save. 5. On the Change Overall Planning: Initial Screen, make the following entries for the other investment order: Field name Order Description User action and values 600151 Note The other investment order you have created

6. Choose “Overall Planning”. 7. On the Change Order Plan Values: Annual overview screen, make the following entries: Field name Plan Plan Description Plan for period overall Plan for period <current year> User action and values 6000 6000 Note Select line “overall” Select line for <current year>

8. Choose Save.

3.4.2.3 Cost Elements for Statistical Autom. Posting of Assets (OAK7) Use
You have to create cost elements for statistical automatic posting of assets.

Prerequisites
The balance sheet accounts in the company code JISL must have been created.

Procedure
1. Access the activity using the following navigation option: SAP menu Transaction code No Menu OAK7

2. On the Creating cost elements for statistical autom. posting of assets screen, make the following entries: Field name Controlling area Valid from Valid to Description User action and values JISL 01.04.1999 31.03.2400 Note

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Test run Execute (F8)

Deselect this parameter

3.4.2.4 Creating Asset Master for Direct Capitalization Use
You have to create asset master for direct capitalization.

Procedure
1. Access the activity using one of the following navigation options: SAP menu Transaction code Accounting  Financial Accounting  Fixed Assets  Asset  Create  Asset AS01

2. On the Create Asset: Initial screen, provide the necessary data and select Master Data: Field name Asset class Company Code Description Number of the asset class User action and values IN6000 JISL Enter 3. On the Create Asset: Master Data screen, make the following entries on register tab General Field name Asset Description Description User action and values 68 Tata Indica Note Note

4. On the Create Asset: Master Data screen, make the following entries on register tab Time-dependent: Field name Cost Center Description User action and values 1101 Note

5. On the Create Asset: Master Data screen, make the following entries on register tab Origin: Field name Investment Order Description User action and values 600150 Note

6. Choose Save. 7. On the Create Asset: Initial screen, make the following entries for the second asset master data for direct capitalization and select Master Data: Field name Asset class Description Number of the asset class User action and values IN6000 Note

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Company Code

JISL Enter

8. On the Create Asset: Master Data screen, make the following entries on register tab General Field name Asset Description Description User action and values 69 Mahindra Scorpio Note

9. On the Create Asset: Master Data screen, make the following entries on register tab Time-dependent: Field name Cost Center Description User action and values 1101 Note

10. On the Create Asset: Master Data screen, make the following entries on register tab Origin: Field name Investment Order 11. Choose Save. Description User action and values 600151 Note

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