Docstoc

Clarification sought on Syndicat

Document Sample
Clarification sought on Syndicat Powered By Docstoc
					Amendments & Clarifications sought on Syndicate Bank Bid Terms and Conditions/ Technical Specs for UPS Systems ( RFP3/2009-
10/UPS/MC109/ARM dated 11.02.2010)

/
Sl     Clause /   pg                                                                  Amendment                        Amendments / Clarification
                                 Description as per RFP
No       Point    no                                                           requested by Vendors                                offered
1    Delivery     4    The Bank reserves the right to stagger the Please clarify about the maximum duration Clarification:
     Period            deliveries depending upon the readiness of to complete the project / deliveries             Normally 6 Months from the date of
                       sites at various locations                                                                  Purchase Order
2    Delivery     4    The bidder shall deliver UPS Systems within Please re-confirm the delivery requirement Amended Clause
     Period            4 weeks in Metro, 5 weeks in non-Metro and in islands mentioned 9 weeks.
                       9 weeks in Island locations, from the date of Lakshadweep Islands.                          The bidder shall deliver UPS
                       issuing of delivery instructions for the same The delivery time will be 12 weeks up to Systems within 4 weeks in Metro, 5
                       including the pre-shipment testing. Wherever Cochin sea port for Shipping to weeks in non-Metro and 12 weeks
                       Road permits are required one additional Lakswadeep islands. Onward shipping to in Island locations, from the date of
                       week will be provided                         Island will based on availability of Ships.   issuing of delivery instructions for
                                                                     Andaman & Nicobar Islands ,                   the same including the pre-shipment
                                                                     The delivery time will be 12 weeks up to testing. Wherever Road permits are
                                                                     Chennai sea port for Shipping to Andaman required one additional week will be
                                                                     & Nicobar islands. Onward shipping to provided
                                                                     Islands based on availability of Ships.
                                                                     Please confirm the delivery period includes
                                                                     pre-shipment or excluding Pre – shipment
                                                                     duration also.
3    Liquidated   4    For any delay in delivery, installation and       Request to clarify about the LD
     Damages           commissioning beyond 4 weeks in Metro, 5          applicable only on delivery or it is      Amended Clause:
                       weeks in non-Metro and 9 weeks in Island LD is applicable on both delivery &
                       locations for non road permit locations and Installation. if in case the site is not ready For any delay in delivery, installation
                       additional one week for road permit locations please       let us know the status of the Ld and commissioning beyond 4 weeks
                       , from the date of the delivery instructions after delivery. We request that in the case in Metro, 5 weeks in non-Metro and
                       issued by the Bank, the Bank reserves the where site is not ready after delivery within 12 weeks in Island locations for non
                       right to charge a LD (Liquidated Damages) 15 Days, the balance payment may please road permit locations and additional
                       at the rate of 0.50% of the cost of the be released                                         one week for road permit locations ,
                       systems per week subject to a maximum of                                                    from the date of the delivery
                       10% of the Total Basic Cost of the                                                          instructions issued by the Bank, the
                       Equipment/s (Excluding AMC Charges).                                                        Bank reserves the right to charge a
                                                                                                                   LD (Liquidated Damages) at the rate
                                                                                                                   of 0.50% of the cost of the systems
                                                                                                                   per week subject to a maximum of
                                                                                                                   10% of the Total Basic Cost of the
                                                                                                                   Equipment/s       (Excluding     AMC
Amendments & Clarifications sought on Syndicate Bank Bid Terms and Conditions/ Technical Specs for UPS Systems ( RFP3/2009-
10/UPS/MC109/ARM dated 11.02.2010)
                                                                             2

Sl    Clause /    pg                                                                  Amendment                           Amendments / Clarification
                                 Description as per RFP
No     Point      no                                                             requested by Vendors                            offered
                                                                                                                       Charges).




4    Payment     5     On Delivery: Seventy (70) % of the Contract      We hereby request you to kindly arrange Our RFP Term Stands
     Terms             price of the Goods along with 100% sales         to amend the payment terms as 80% on
                       tax, 100% Octroi, wherever applicable,           delivery     & 20% on installation. If the
                       backed by necessary proof shall be paid on       site not ready, payment will be made
                       receipt of goods and upon submission of the      within 15 days from date of Site Not
                       documents                                        Ready report
                       On Final Acceptance: Thirty (30) % on
                       Installation and Acceptance Certificate
                       issued by the Purchaser's representative
5    Warranty    5     This warranty shall remain valid for a           We hereby request to amend the RFP for Our RFP Term Stands
     Period            minimum period of 36 (Thirty Six) months         non     installed cases after delivery,
                       after the goods, or any portion thereof as the   warranty will not be applicable for SMF
                       case may be, have been delivered to and          (Sealed Maintenance Free ) Batteries.
                       accepted at the final destination indicated in   As        per     battery     manufacturer
                       the Contract, or for minimum period of 39        recommendation, if you will keep the
                       (Thirty Nine) months after the date of           batteries without charging / idle condition
                       delivery, whichever period concludes earlier     more than 3 months, batteries may loose
                                                                        their properties and manufacturers will not
                                                                        cover the same for warranty replacements
                                                                        and they also recommends to keep the
                                                                        SMF Batteries at 24 degree centigrade for
                                                                        better life.
                                                                        We also request to amend the RFP
                                                                        Warranty Terms for SMF Batteries as 12
                                                                        months as per the standards in the Industry.
6    CONTRACT 8        Within Twenty (20) days of receipt of the        Request provide the Format of Our RFP Term Stands
     FORM   &          Purchase Order & Format of Contract/SLA          Contract Form
     PERFORMA          Form, which will be sent along with the        & SLA along with the RFP to avoid the
     NCE               notification of award, the successful Bidder later issues if any
Amendments & Clarifications sought on Syndicate Bank Bid Terms and Conditions/ Technical Specs for UPS Systems ( RFP3/2009-
10/UPS/MC109/ARM dated 11.02.2010)
                                                                               3

Sl     Clause /    pg                                                                   Amendment                          Amendments / Clarification
                                  Description as per RFP
No      Point      no                                                              requested by Vendors                           offered
     SECURITY           shall sign and date the Contract/SLA form
                        and return it to the Purchaser
7    BID Form & 11      Bid Form: We agree to abide by this bid for       Prices should be valid upto 180 days from     Amended Clause
     Price         &    a period of 180 days from the last date of        the last date of the submission of BID. But
     Schedule      13   submission of Bid and shall remain binding        in Annexure C Point No.7(in Notes)            Bid Form: We agree to abide by
     Point No.7(in      upon us and may be accepted at any time           mentioned the prices quoted should be         this bid for a period of 180 days
     Notes)             before the expiration of that period.             valid for 6 months from the date of the       from the last date of submission of
                        Price Schedule: The prices quoted should          acceptance of purchase order.                 Bid and shall remain binding upon
                        be valid for 6 months from the date of                                                          us and may be accepted at any time
                        acceptance of purchase order                                                                    before the expiration of that period.
                                                                                                                        Price Schedule: The prices quoted
                                                                                                                        should be valid for 180 days from
                                                                                                                        the last date of submission of Bid.

8    AMC          6     The Annual Maintenance Cost on UPS                We request you that Bank Guarantee can        Amended Clause
     Charges            Systems (Excluding Batteries) shall be paid       be made for 5% of the cost of UPS
                        in advance in equal yearly instalments within     excluding battery chargers as Bank            The Annual Maintenance Cost on
                        thirty days of receipt of claim at the start of   Guarantee for AMC works as AMC will be        UPS Systems (Excluding Batteries)
                        each year, after completion of warranty/          5% of the Basic Cost of the System only.      shall be paid in advance in equal
                        maintenance obligations of the previous           We request you to kindly consider the         yearly instalments within thirty days
                        year, at the rates quoted, on receipt of a        same                                          of receipt of claim at the start of
                        Bank Guarantee for 10% of the cost of the                                                       each year, after completion of
                        equipment (excluding Annual Maintenance                                                         warranty/ maintenance obligations
                        Cost), valid for a period of 3 years from the                                                   of the previous year, at the rates
                        date of completion of free warranty period -                                                    quoted, on receipt of a Bank
                        with 3 months grace period                                                                      Guarantee for 10% of the cost of the
                                                                                                                        UPS System (excluding Battery
                                                                                                                        Cost & Annual Maintenance Cost),
                                                                                                                        valid for a period of 3 years from the
                                                                                                                        date of completion of free warranty
                                                                                                                        period - with 3 months grace period

9    Hardware    6      In case of failure of the vendor in both the Kindly please note that the penalty to be Our RFP Term Stands
     maintenance        above cases, the vendor will be liable for changed as Rs.150/- per day in Metro /
                        penalty of Rs.500/- per day in Metro/Urban Urban areas and Rs.75/- in Semi-Urban /
Amendments & Clarifications sought on Syndicate Bank Bid Terms and Conditions/ Technical Specs for UPS Systems ( RFP3/2009-
10/UPS/MC109/ARM dated 11.02.2010)
                                                                         4

Sl    Clause /    pg                                                                Amendment                      Amendments / Clarification
                                Description as per RFP
No     Point      no                                                           requested by Vendors                       offered
                       Centres and Rs.250/- per day in Semi-        Rural Urban areas.        Please note that
                       Urban/Rural centres. The amount of penalty   rectification of UPS Systems will be
                       will be recovered from the vendor from       carried out during business hours during
                       payments due to them or by invoking Bank     9.00AM to 5.30 PM on working days
                       Guarantees            provided         for   excluding weekly holiday, national
                       warranty/maintenance
                                                                    holidays and other local holidays. Please
                                                                    note that calls received within 3.00 PM on
                                                                    the metro areas will be attended on the
                                                                    same day. However calls received after
                                                                    3.00 PM in Metro areas will be attended
                                                                    only on the next working day. In case, in
                                                                    Rural areas, where transportation is not
                                                                    available, we request that travel time
                                                                    required for travelling from our service
                                                                    centre to the Rural branch is not considered
                                                                    as downtime.
                                                                    The following defects arising due to site
                                                                    related problems cannot be considered as
                                                                    downtime.
                                                                    i. Mains failure     -       more      than
                                                                       the backup hours
                                                                           Input low - As per specification
                                                                             Input high - As per specification
                                                                    ii. Phase Sequences / reversal / phase
                                                                        failures
                                                                    iii.     Phase & Neutral reversal / Neutral
                                                                        & Earth reversal
                                                                    iv.Short circuit between Phase & Neutral –
                                                                        Phase & Earth, Neutral open
                                                                    v. Voltage between Neutral & Earth more
                                                                        than 5v
Amendments & Clarifications sought on Syndicate Bank Bid Terms and Conditions/ Technical Specs for UPS Systems ( RFP3/2009-
10/UPS/MC109/ARM dated 11.02.2010)
                                                                       5

Sl     Clause /   pg                                                            Amendment                Amendments / Clarification
                                Description as per RFP
No      Point     no                                                       requested by Vendors                   offered
10   Service      1    The Vendor must have support Centres for ---                                    Amended Clause
     Centre            maintaining online UPS Systems, at least in
     Clause            the below mentioned Regional Offices of our                                     The Vendor should have at least 15
                       Bank. In addition to these, The vendor must                                     direct support offices across the
                       provide service support on All India basis in                                   country at Bank’s Regional Office
                       any location and list of Service Centres                                        locations listed below and for other
                       should be given as per Annexure –G                                              locations vendor should have
                                                                                                       Service      support    centres    /
                                                                                                       Franchisee within 100 Kms from our
                                                                                                       Regional Offices. Details of the
                                                                                                       same is to be enclosed. In addition
                                                                                                       to this, vendor should have service
                                                                                                       support centres on all India basis
                                                                                                       and list of Service Centres should
                                                                                                       be given as per Annexure –G.

				
DOCUMENT INFO