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TOWNSHIP COMMITTEE

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					       The Minutes of the Workshop Meeting of the Township Committee of the Township of Cranford,
County of Union, State of New Jersey on February 22, 2010 at 7:30 p.m. in Room 108.

THIS MEETING IS IN COMPLIANCE WITH THE “OPEN PUBLIC MEETINGS ACT” AS ADEQUATE NOTICE
OF THIS MEETING HAS BEEN PROVIDED BY FAXING THE ANNUAL SCHEDULE OF MEETINGS TO THE
CRANFORD CHRONICLE, UNION COUNTY LOCAL SOURCE, AND THE STAR LEDGER, BY POSTING
SUCH ANNUAL MEETING SCHEDULE ON A BULLETIN BOARD IN THE TOWN HALL RESERVED FOR
SUCH ANNOUNCEMENTS AND THE FILING OF SAID NOTICE WITH THE TOWNSHIP CLERK OF
CRANFORD. FORMAL ACTION MAY BE TAKEN AT THIS MEETING

Present:         Mayor Mark C. Smith
                 Deputy Mayor Martha Garcia
                 Commissioner Mark P. Dugan
                 Commissioner David W. Robinson
                 Commissioner Daniel J. Aschenbach
Absent:          None

There were four (4) members of the public present. Leslie Murray represented the Cranford Chronicle and
James McEvoy represented Cranford Patch.com.

PAYMENT OF BILLS
Commissioner Dugan requested clarification regarding expenses charged to the Buildings and Grounds
account for services provided by “Enertech”.

Township Engineer Marsden to follow up.

Commissioner Dugan also requested clarification of rental expenses for Cleveland Plaza.

Finance Director Grady discussed the lease agreement between the Township and Cleveland Plaza for the
rental of space for the Juvenile Bureau. Explained that the terms of the agreement require that the Township
pay the annual rate in advance.

Commissioner Dugan requested clarification regarding the provision of tuberculosis services.

Finance Director Grady and Township Administrator Schmid discussed the billing process involved with this
service.

Discussion held regarding the processing fee for credit card transactions provided through parking
paystations.

Commissioner Dugan asked if the Police Department could determine how many people utilize the credit
card service at the paystations.

Township Administrator Schmid to follow up with the Police Department.

Commissioner Dugan requested clarification with respect to expenses paid to Moore Medical LLC.

Township Administrator Schmid explained that these expenses are related to the H1N1 clinic.

Commissioner Dugan requested information related to the return of escrow fees.

Township Administrator to follow up.

Discussion held regarding the Township’s damage account associated with auto accidents.

Commissioner Robinson discussed the cost for lunch provided during EMT training courses at the Fire
Department.

Commissioner Robinson also discussed payment to Memphis Net & Twine in connection with the
installation of artificial turf at Memorial Field. Believes this is the last payment related to the project.

Township Administrator Schmid to follow up.

PUBLIC COMMENTS
Mayor Smith opened the public comments portion of the meeting and asked if there were any questions or
comments.

Ray Cosmas, 32 Crane Parkway, requested an update regarding the Crane Parkway Reconstruction Project.
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Mayor Smith discussed the need for a redesign of the Crane Parkway Reconstruction Project which has
resulted in a delay. Informed Mr. Cosmas that the project is expected to begin in the spring of 2010.

Michael Mason, 217 Walnut Avenue, requested an update on the status of ordinances authorizing a 25 mile
per hour speed limit on Walnut Avenue and on Centennial Avenue.

Township Administrator Schmid discussed correspondence the Township received from Union County
which indicated that a traffic study for both roadways is required before Union County would consider
approval of the ordinances. Informed Mr. Mason that the Police Department has been directed to move
forward with the traffic studies.

Mr. Mason discussed previous traffic studies conducted at these roadways and the fact that the results did not
meet the State’s requirements for a 25 mile-per-hour speed limit. Also discussed correspondence provided by
Union County in 2006 which indicated that the County would support a 25 mile-per-hour speed limit on
these roadways, despite the results of the traffic studies. Regardless of this previous correspondence, Mr.
Mason feels public input will be necessary in order to obtain Union County’s approval. Informed the
Township Committee that he intends to contact the Union County Engineer and the Freeholders to discuss
this issue.

Hearing no further comments, Mayor Smith closed the public comment portion of the meeting.

Proposed amendment to the ordinance re: membership of the Historic Preservation Advisory Board
Maureen Strazdon, Historic Preservation Advisory Board (HPAB) Chairperson, discussed the HPAB’s
request to amend the Township’s code with respect to the composition of the HPAB’s membership as
follows:
     requirement that one Class C member be a high school student;
     addition of the title of Associate member to the Code;
     allow for the removal of members who are absent for three (3) consecutive meetings.

Commissioner Robinson discussed the request concerning absences from meetings. Suggested the removal
be based upon the total number of absences within a given timeframe, rather than consecutive absences.

Discussion held regarding the appointment of a high school student as a Class C member.

The draft ordinance prepared by HPAB to be forwarded to the Township Attorney for review.

2010 Municipal Budget

Police Department
Police Chief Mason discussed the proposed Police Department budget for 2010.

Discussion held regarding the salary and wage budget proposed for 2010.

Finance Director Grady discussed the salary scale within the Police Department per the bargaining
agreement.

Commissioner Dugan discussed the overtime budget and requested confirmation as to a request for an
additional $18,000.

Police Chief Mason explained that the additional $18,000 is related to the State of New Jersey’s mandate for
court security. Also explained the rationale in determining the department’s overtime budget.

Discussion held regarding the Police Department’s equipment budget and the postponement of the purchase
of vehicles from 2009 to 2010.

Police Chief Mason discussed the maintenance involved with the Township’s emergency notification system
and informed the Township Committee that the Township may be able to join the County’s system to reduce
costs.

Mayor Smith discussed mandatory expenses which comprise approximately fifty to sixty (50%-60%) percent
of the municipal budget. Explained that less than half of the budget is within the Township Committee’s
control.

Police Chief Mason discussed the level of public safety provided in Cranford. Feels residents move to
Cranford for its level of public safety. Expressed concern with a reduction in Police Department staffing
levels. Stated that the Police Department cannot provide the same level of service if staffing levels are
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reduced any further, and informed the Township Committee that a review of services must be conducted if a
reduction in staff is being considered.

Discussion held regarding staffing levels of the Police Department over various years.

Commissioner Aschenbach stated that he was a member of the Township Committee in the mid 1990’s when
Police Department staffing levels were lower. It was the decision of the Township Committee at that time to
increase staffing levels because it was determined that additional public safety was needed.

Police Chief Mason discussed issues with the pension system. Feels the issue was created when pension
payments were deferred by local and State government. Expressed concern with the perception that public
safety personnel are the cause for the pension issues being faced.

Mayor Smith discussed the pension deferral program offered by the State of New Jersey in 2009 and stated,
for the record, that the 2009 Township Committee decided not to participate in that program.

Commissioner Robinson discussed crossing guard staffing levels and the potential for moving guards to
different locations.

Commissioner Dugan discussed the potential for increasing auxiliary members to supplement the Police
Department.

Chief Mason discussed the function and availability of auxiliary members.

Proposal to amend parking regulations on Harvard Road
Lieutenant Van Bergen discussed the request for parking restrictions on Harvard Road and informed the
Township Committee that parking regulations already exist on that roadway. In addition, the Traffic
Coordinating Committee has reviewed the request and has recommended that no action be taken.

The Township Committee was agreeable to the recommendation of the Traffic Coordinating Committee. No
action to be taken.

Proposal to address traffic issues on Central Avenue in connection with the Springfield Avenue Bridge
detour route
Mayor Smith discussed traffic issues on Central Avenue and the potential for including an officer at the
intersection to direct traffic.

Police Chief Mason discussed his concerns with assigning an officer to direct traffic at the intersection.
Informed the Township Committee of various tasks undertaken by the Police Department during the morning
rush hour. Stated that these tasks, which he feels are more important, could not be conducted if an officer is
assigned to direct traffic. Also mentioned that the bridge replacement project is on schedule and the traffic
issue on Central Avenue is temporary. In addition, explained that there are other heavily traveled
intersections in need of traffic officers, but the Police Department does not have adequate staffing to provide
officers at all intersections.

Lieutenant Van Bergen informed the Township Committee that there are thirteen (13) requests for traffic
posts.

Discussion held regarding the potential for utilizing auxiliary members to direct traffic.

Police Chief Mason stated that auxiliary members are not available during weekdays.

No action taken at this time.

Late Starter-25 MPH Speed Limit-Centennial Avenue and Walnut Avenue
Mayor Smith requested clarification of the status of the 25 mph speed limit authorized for Centennial
Avenue and Walnut Avenue.

Lieutenant Van Bergen discussed the correspondence from Union County which advised the Township of the
need for traffic studies on those roadways. Also discussed the fact that both roadways are County roadways
and explained the rationale for the speed limit standards that are currently in place.

The Township Committee was agreeable to conducting another traffic study on both roadways and requested
that the Police Department begin the process.

On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the following resolution
was adopted by roll call vote:
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Resolution No. 2010-98.9: BE IT RESOLVED that the Township Committee will go into closed session to
discuss personnel matters regarding Non-Union Retiree benefits and the Tax Collector’s office, the minutes
of which will be released at some time in the future at the discretion of the Township Committee:

Recorded vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson and Aschenbach
Nay: None
Abstained: None
Absent: None

On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the Township
Committee returned to open session at 10:00 PM.

PUBLIC COMMENTS
Mayor Smith opened the public comments portion of the meeting and asked if there were any questions or
comments.

Barbara Krause, 20 Pittsfield Street, commended the Department of Public Works for their efforts.

Mrs. Krause also discussed issues with snow removal. Stated that residents are removing snow from their
property by throwing it into the street. Suggested the Township Committee consider adopting an ordinance to
prohibit this.

Hearing no further comments, Mayor Smith closed the public comment portion of the meeting.

Request re: sick leave – Police Officer Brian D. Thomas (moved from Closed Session)
Police Officer Brian Thomas discussed his request for an extension of sick leave at half pay due to an injury
he sustained while off-duty.

Mayor Smith proposed an extension of sick leave for one month at half pay.

Commissioner Dugan discussed his opposition to the request.

Commissioner Aschenbach stated that he would support an extension of sick leave at half pay for one month.

Commissioner Robinson stated that he opposes the request.

Township Committee consensus to authorize the extension of sick leave for one month at half pay.
Resolution to be adopted February 23, 2010 by roll call vote.

Engineering Update, Township Engineer Marsden

Lehigh Avenue tunnel improvements
Township Engineer Marsden Discussed the progress of improvements to the Lehigh Avenue Tunnel.
Feels the project will begin in the spring of 2010.

Energy Audit
Township Engineer Marsden provided an update concerning the status of the energy audit.

Garage elevator repairs
Township Engineer Marsden informed the Township Committee of repairs to the parking garage elevator.

Hazardous Mitigation Grant Program
Township Engineer Marsden discussed the status of applications in connection with the Hazardous
Mitigation Grant Program. Stated that he is in the process of providing data to the US Army Corp of
Engineers.

Canoe Club Bulkhead
Township Engineer Marsden informed the Township Committee that the Township’s application for a Flood
Hazard Area Permit in connection with the replacement of the Canoe Club bulkhead should be approved by
the Department of Environmental Protection by the end of the week.

Snow Removal
Township Engineer Marsden discussed the recent snowstorms and efforts of the Department of Public Works
for snow removal. Agreed with Mrs. Krause’s suggestion that the Township Committee adopt an ordinance
prohibiting the tossing of snow into the street.

Mayor Smith commended the Department of Public Works for its snow removal efforts.
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NJ Transit Agreement
Township Engineer Marsden informed the Township Committee that he has reviewed the NJ Transit Lease
Agreement and has forwarded his comments to the Township Attorney.

2010 Engineering Services-RFQ
Township Engineer Marsden discussed the Request for Qualifications (RFQ) for 2010 Engineering Services.
Informed the Township Committee that he is in the process of reviewing the responses received.

Additional amendment to the ordinance regulating dumpsters
Discussion held regarding the ordinance recently adopted with respect to dumpster regulations.

Township Engineer Marsden feels language should be added to the ordinance which would require the
placement of planks under the wheels of a dumpster located in the street. Explained that this language was
included in the original ordinance but was inadvertently deleted when the regulations were amended.

The Township Committee was agreeable to the additional language recommended by Township Engineer
Marsden.

Discussion held regarding the enforcement of dumpster regulations.

Proposal to amend fees for golf programs
Deputy Mayor Garcia discussed the relocation of the Township’s golf program from Oak Ridge Golf Course
to Scotch Hills Country Club. Explained that it was necessary to reduce the number of participants per class
because the accommodations at Scotch Hills are smaller. The Recreation and Parks Director is
recommending that golf program fees be increased since the reduction in participants per class has impacted
the ability to cover the cost for the golf pro.

The Township Committee was agreeable. Ordinance amending fees for golf programs to be introduced
March 9, 2010.

Proposed alternative billing methodology – RVSA
Commissioner Aschenbach discussed the alternate billing methodology that is being proposed by the
Rahway Valley Sewerage Authority (RVSA). Stated that another meeting with RVSA has been scheduled to
discuss the matter further.

Township Administrator Schmid informed the Township Committee that Hatch Mott MacDonald was
retained in recent years by the RVSA to conduct a study of its billing methodology. As a result of this study,
RVSA changed its billing methodology in 2008. Expressed concern with the cost to conduct another study.

No action was taken by the Township Committee.

Schedule special meeting re: proposed personnel policy
On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, a Special meeting
will be held on Thursday, March 4, 2010 from 7:00 PM to 10:30 PM, Room 108, to discuss a proposed
personnel policy and the 2010 Municipal Budget.

Recorded vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson and Aschenbach
Nay: None
Abstained: None
Absent: None

Proposed resolution requesting the State of New Jersey establish municipal services fee to be paid by
students attending colleges and universities within the municipality
Mayor Smith discussed a proposed resolution requesting that the State of New Jersey establish a municipal
services fee to be paid by students attending colleges and universities within a municipality.

Commissioner Robinson discussed an existing agreement between the Township and Union County College.
Feels Finance Director Grady should be consulted to identify fees currently being paid to the Township by
Union County College.

Township Administrator Schmid to follow up.

Email/Correspondence

Fencing of the Pepperidge Tree
Discussion held regarding fencing of the Pepperidge Tree.
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The Township Committee was agreeable to the installation of a three rail split rail fence that would follow
the weep of the tree.

Sperry Observatory – Union County College
Mayor Smith discussed correspondence he received from Amateur Astronomers, Inc. concerning the Sperry
Observatory at Union County College. Explained that the agreement between Union County College and
Amateur Astronomers, Inc. for use of the observatory will be terminated unless Amateur Astronomers, Inc.
agrees to pay an annual rental fee. Informed the Township Committee that he is following up with the acting
President of Union County College to discuss the matter.

Review February 23, 2010 Official Meeting Agenda
All items approved for action.

COMMISSIONER REPORTS

Miles Technology
Mayor Smith discussed a report prepared by Miles Technology regarding the Township’s technology
infrastructure. Stated that discussion of the report will be scheduled for a future Township Committee
meeting.

Galloping Hill
Mayor Smith discussed Union County’s study to construct a banquet hall at the Galloping Hill Golf Course.
Feels the Township should have been made aware of this project.

Commissioner Robinson is concerned with Union County’s decision to construct a facility that would
compete with taxpaying businesses. Feels it is not appropriate for a governmental agency to be involved in
type of project.

Mayor Smith discussed budget challenges being faced by all levels of government. Also discussed the fact
that Union County participated in the pension deferral program offered in 2009. Expressed concern that
Union County would consider funding this type of project.

Late Starter – Trash Collection
Discussion held regarding the hours permitted for trash collection and a potential amendment to the
Township’s Code concerning the permitted start time for collection.

Further discussion necessary.

On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the following resolution
was adopted by roll call vote:

Resolution No. 2010-98.10: BE IT RESOLVED that the Township Committee will go into closed session
to discuss the following, the minutes of which will be released at some time in the future at the discretion of
the Township Committee:
Personnel Matters
     Municipal Alliance
Legal Matters
     Solomon Schechter School
Minute Review
     Closed session minutes of February 8 and 9, 2010

Recorded vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson and Aschenbach
Nay: None
Abstained: None
Absent: None

On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the Township
Committee returned to open session at 11:35 PM.

On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the following resolution
was adopted as by roll call vote:

Minute Approval
On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the Closed Session
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Minutes of February 8, 2010 were approved AS AMENDED by indicated vote of the Township Committee.

Recorded vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson, and Achenbach
Nay: None
Abstained: None
Absent: None

On motion of Commissioner Dugan, seconded by Deputy Mayor Garcia and passed, the Closed Session
Minutes of February 9, 2010 were approved by indicated vote of the Township Committee.

Recorded vote:
Aye: Mayor Smith, Deputy Mayor Garcia, Commissioners Dugan, Robinson, and Achenbach
Nay: None
Abstained: None
Absent: None

Late Starter – Tax payments
Mayor Smith discussed the snowstorm that occurred on February 10, 2010 and the fact that the 10th was
the last day to pay property taxes without a penalty. Explained that residents who made tax payments on
February 11, 2010 feel they should not be subject to a penalty because the snowstorm prevented them from
making payment on the 10th. Stated that he consulted with Township Attorney Woodward on this matter and
the Township Committee is permitted to waive the interest charged for payments made on February 11, 2010.

The Township Committee was agreeable to waiving the interest for tax payments made on February 11, 2010.
Resolution to be adopted at a future Township Committee meeting.

On motion of Commissioner Dugan, seconded by Commissioner Aschenbach and passed, the Township
Committee adjourned at 11:43 PM.

                                                      Respectfully submitted,



                                                      Tara Rowley, RMC
Dated: February 22, 2010                              Municipal Clerk

				
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