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CITY OF SEASIDE REGULAR MEETING CITY COUNCIL AGENDA 440 Harcourt Avenue Seaside by qdw10761

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									CITY OF SEASIDE                                       REGULAR MEETING
CITY COUNCIL AGENDA                                   440 Harcourt Avenue, Seaside
                                                      Thursday, January 18, 2007
                                                      7:00 p.m. – Regular Session

                                       AGENDA

CALL TO ORDER

ROLL CALL – ESTABLISHMENT OF QUORUM

Ralph Rubio            Mayor
Steve Bloomer          Mayor Pro Tem
Dennis J. Alexander    Council Member
Don R. Jordan          Council Member
Thomas M. Mancini      Council Member

INVOCATION AND PLEDGE OF ALLEGIANCE

REVIEW OF AGENDA

If there are any items that arose after the 72-hour posting deadline, this is the point in the
meeting where a vote may be taken to add the item to the agenda. [A 2/3-majority vote is
required.]

SCHEDULED PRESENTATIONS

1.     Presentation of Awards for Christmas Holiday Decoration Contest Winners:
       Linda Vasquez, 1877 Yosemite Street – [most spectacular]; James and Sherry
       Gruwell Jr., 1340 Metz Avenue – [most creative].

2.     Proclamation Honoring Mel Mason.

3.     Presentation of Employee Service Awards.

4.     Presentation of Employee Recognition Awards.

5.      Presentation on Community Telephone Survey.

6.     Peace Officer Standards and Training (POST) Management Report for the
       Seaside Police Department.

REVIEW OF AGENDA

If there are any items that arose after the 72-hour posting deadline, this is the point in the
meeting where a vote may be taken to add the item to the agenda. [A 2/3-majority vote is
required.]
Regular Meeting
January 18, 2007
Page 2

CONSENT CALENDAR

Any request for discussion of a Consent Agenda item must be made at this time.

7.    Approval of Minutes of Regular/Special and/or Joint                          City
      Council/Redevelopment Agency Minutes for December 7, 2006.

8.    City Checks: $3,873,461.33 - Accounts Payable/Payroll – [12/29/06 – 1/5/07].

9.    Resolution Setting a Date for a Public Hearing to Establish a Pole Removal
      Date for the Broadway Avenue Underground Utility District No. 9.

      PURPOSE: Consider setting a date to conduct a Public Hearing to establish a pole
      removal date for the Broadway Avenue Underground Utility District No. 9.

      RECOMMENDATION: Approve the Resolution setting February 1, 2007 as the
      Public Hearing to establish a pole removal date for the Broadway Avenue
      Underground District No. 9.

10.   Appointments and Reappointments to Seaside Boards and Commissions.

      PURPOSE: To consider appointments and reappointments of applicants who want
      or have served on the City’s various Boards and Commissions, specifically the
      Board of Architectural Review, Recreation and Parks Commission, and Historical
      Commission.

      RECOMMENDATION: Approve the appointments and reappointments.

11.   Declaration of Vacancies on Seaside Boards and Commissions.

      PURPOSE: Declare vacancies on Seaside Boards and Commissions and authorize
      advertising for applicants to fill the vacancies.

      RECOMMENDATION: The vacancies be declared and advertised.

12.   City Manager Administrative Authority to Modify Job Descriptions.

      PURPOSE: To give the City Manager the administrative authority to approve
      modification and creation of job descriptions for positions previously approved by
      the City Council.

      RECOMMENDATION: Give the City Manager the administrative authority to
      modify and create job descriptions for classifications that have been approved by
      the City Council.
Regular Meeting
January 18, 2007
Page 3

CONSENT CALENDAR – Continued

13.   Deferred Compensation Retirement Plan Expanded Distribution Options.

      PURPOSE: To review and consider expanded in-service distribution options for
      City employees who participate in the City’s Deferred Compensation Plan (457
      loan program).

      RECOMMENDATION: Adopt the resolution approving a modification to the 457
      plan allowing for in-service distribution options.

14.   Resolution Designating the Financial Services Manager and Accountant
      Positions as Confidential.

      PURPOSE: Adoption of an amendment to the list of positions designated as
      Confidential by adding the Financial Services Manager and Accountant positions.

      RECOMMENDATION: Adopt the resolution adding the Financial Services
      Manager and Accountant to the list of Non-Represented Exempt (Management)
      Confidential employees.

15.   Authorization to Add Three Detention Officer Positions to the Police
      Department on July 1, 2007.

      PURPOSE: To obtain City Council permission to add the description of Police
      Detention Officer to the City’s authorized position list. The funds have been
      budgeted in adopted biannual 2006 - 2008 budget.

      RECOMMENDATION: Approve the positions.

16.   Monterey County Multi-jurisdictional Methamphetamine Enforcement
      Team Grant Acceptance.

      PURPOSE: To seek City Council permission to participate in the Monterey
      County Multi-jurisdictional Methamphetamine Enforcement Team (MCMMET)
      and authorize the hiring of one grant-funded Police Detective position.

      RECOMMENDATION: Approve this item.

17.   Contribution Request from Delta Sigma Theta Sorority for Use of
      Oldemeyer Center for the Ms Jabberwock Youth Talent Show.

      PURPOSE: To consider a request for contribution to offset rental fees for use of
      the Oldemeyer Center by Delta Sigma Theta Sorority for the annual Ms.
      Jabberwock event; a talent activity for designed to involve local youth.

      RECOMMENDATION: Approval.
Regular Meeting
January 18, 2007
Page 4

PUBLIC AGENCY COMMENTS

This is a time specifically set aside for representatives of public agencies to make brief
comments of general interest to the City Council and the community.

ORAL COMMUNICATIONS

Oral communications is on each meeting agenda in order to provide members of the
public an opportunity to address the City Council on matters within its jurisdiction.
Matters not appearing on the City Council agenda will not receive action at this meeting,
but may be referred to staff or set for a future City Council meeting.

Presentations will be limited to three minutes or as otherwise established by the City
Council Members. In order that the City Clerk may later identify the speaker in the
minutes of the meeting, it is helpful if speakers state their names. Oral communications
are now open.

PUBLIC HEARING

18.    Introduction of Ordinance for Text Amendment to Title 17 (Zoning) of the
       Seaside Municipal Code, Deleting Section 17.10.040.(D).(1) of the Zoning
       Code and Adoption of Negative Declaration for the Text Amendment – [First
       Reading – Roll Call Vote].
       PURPOSE: Section 17.10.040(D)(1) of the Zoning Code stipulates that a
       development permit application (Article 1 of the Zoning Code) that has been
       accepted as complete prior to the effective date of the Zoning Code shall be
       processed in compliance with the requirements in effect when the application was
       accepted as complete. The Planning Commission, upon counsel from the City
       Attorney, has recommended that the City Council delete this section of the Code
       to provide the City with maximum flexibility in its review and approval of current
       development permit applications.

       RECOMMENDATION: It is recommended that the City Council take the
       following actions approving the Ordinance for the proposed text amendment:

               1. Approve Resolution attached as EXHIBIT “A” adopting a Negative
                  Declaration for the proposed text amendment to Title 17 of the Seaside
                  Municipal Code; and

               2. Introduce the first reading of Ordinance for the adoption of the text
                  amendment attached as Exhibit “B”.

OLD BUSINESS

19.    Recommendations of Joint Marina/Seaside Fire Consolidation Sub-
       Committee on Proposed Joint Fire Service Consolidation.

OLD BUSINESS – Continued
Regular Meeting
January 18, 2007
Page 5


      PURPOSE: To inform the City Council of the recommendations of the joint
      Marina-Seaside Fire Consolidation sub-committee on the proposed joint fire
      service consolidation and provide staff with further direction on this matter, as it
      deems appropriate.

      RECOMMENDATION: Approve the formation of and participation in a Joint
      Powers Agreement with the City of Marina for fire protection services consistent
      with the recommendations of joint Marina – Seaside fire consolidation sub-
      committee.

20.   Computer System Replacement and Upgrade and Approval of Proposal/Bid.

      PURPOSE: To review, consider and act on the proposals/bids for the purchase of
      replacement and upgraded computer equipment and software.

      RECOMMENDATION: Approve the proposal/bid from CDWG, Inc. for the HP
      Standard PC option, as specified.

NEW BUSINESS

21.   Ordinance Amending the Municipal Code Authorizing the City Manager to
      Prepare an Annual or a Bi-Annual Budget –[First Reading – Roll Call Vote].

      PURPOSE: To review, consider and introduce by title only an ordinance
      amending the Municipal Code Section 2.04.200, Budget, authorizing the City
      Manager to prepare an annual or bi-annual budget.

      RECOMMENDATION: Introduce by title only an ordinance amending the
      Municipal Code Section 2.04.200, Budget, authorizing the City Manager to
      prepare an annual or bi-annual budget.

22.   Confirmation of Mayor’s Appointments to Outside Boards and Committees.

      PURPOSE: To request that the City Council confirm the Mayor’s appointments
      of individual members of the City Council to represent the City of Seaside on
      outside boards and committees dealing with a variety of regional and other issues
      of significance.

      RECOMMENDATION: The Mayor is recommending that the appointments be
      confirmed.

MAYOR AND CITY COUNCIL                      COMMENTS          AND      REPORTS        ON
COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council to make brief
comments of general interest to the community, make requests that items be added to
Regular Meeting
January 18, 2007
Page 6

future City Council Meeting Agendas as necessary and report on Committee
Assignments.

City Manager
City Attorney
City Council
Mayor Rubio

CLOSED SESSION

As permitted by Government Code Section 54956 et. seq. Of the State of California, the
City Council may adjourn to Closed Session to consider specific matters dealing with
personnel and/or pending possible litigation and/or conferring with the City Council’s
Meyers-Milias-Brown Act representative.

A.      CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
        LITIGATION – Government Code Section 54956.9

       1.       One potential case to be discussed.

After Closed Session, the City Council shall report out actions taken in Closed
Session (as required by law) including Councils’ vote and abstention.

ADJOURNMENT

                           Next Regularly Scheduled Meeting
                               Thursday, February 1, 2007
                                   Seaside City Hall
                              7:00 p.m. [Regular Meeting]
****************************************************************************************
The City of Seaside does not discriminate against persons with disabilities and is an
accessible facility. If you wish to attend this meeting and you will require assistance in
order to attend and/or participate, please call the Office of the City Clerk at 899-6202 at
least three days in advance of the event to make necessary arrangement.

The City of Seaside Telecommunications Device for the Deaf/Speech Impaired (T.D.D.)
number is 899-6207. The City Council Chambers is equipped with a portable microphone
for anyone unable to come to the podium. Assisted listening devices are available upon
request of the City Clerk. If you need assistance, please advise the City Clerk as to which
item you would like to comment on and the microphone will be brought to you.
                                                                               ITEM NO. 1.
                                      CITY OF SEASIDE
                                       STAFF REPORT

TO:                    Honorable Mayor and City Council

FROM:                  Ray Corpuz, City Manager

BY:                    Anthony J. Sollecito, Chief of Police
                       Felomino N. Malate, Neighborhood Improvement Program Liaison

DATE:                  January 18, 2007

SUBJECT:               RECOGNITION AND PRESENTATION OF AWARDS FOR
                       CHRISTMAS HOLIDAY DECORATION CONTEST WINNERS


PURPOSE

To recognize the winners during the 2006 Seaside Christmas Holiday Decoration Contest. In the
category of Most Spectacular the recipient is Linda Vasquez, 1877 Yosemite Street and in the
category of Most Creative the recipient is James and Sherry Gruwell Jr., 1340 Metz Avenue.
Their homes were selected by the N.I.P. Commission from a list of homes that entered the
contest in December 2006.

RECOMMENDATION

It is recommended that the Mayor present the awards to the category winners.

BACKGROUND

The Neighborhood Improvement Program Commission’s goals are to encourage citizens to
participate and enter their homes in the spirit of the Holiday Season.

FISCAL IMPACT

There is no fiscal impact associated with this item.


                                                          Reviewed for Submission to the
                                                          City Council by:


                                                          ______________________________
                                                          Ray Corpuz, City Manager
                                                                                 ITEM NO. 2.
                                     CITY OF SEASIDE
                                      STAFF REPORT

TO:                    Honorable Mayor and City Council

FROM:                  Ray Corpuz, City Manager

DATE:                  January 18, 2007

SUBJECT:               PROCLAMATION HONORING MEL MASON


PURPOSE

A presentation has been scheduled to recognize Mel Mason for his contributions to the
community.

RECOMMENDATION

It is recommended that he City Council recognize Mel Mason.

BACKGROUND

Over the years Mel Mason has contributed to the well-being of the City of Seaside through his
leadership and dedication to the community as a whole, and through his work for and with
organizations such as the NAACP and CSUMB.

FISCAL IMPACT

There is no fiscal impact.

ATTACHMENTS

None


                                                          Reviewed for Submission to the
                                                          City Council by:



                                                          ______________________________
                                                          Ray Corpuz, City Manager
                                                                                   ITEM NO. 3.
                                      CITY OF SEASIDE
                                       STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Daphne Hodgson, Deputy City Manager – Administrative Services
                      Roberta Greathouse, Personnel Services Manager

DATE:                 January 18, 2007

SUBJECT:              EMPLOYEE SERVICE AWARDS


PURPOSE

A presentation has been scheduled to recognize members of the City staff that have completed
five, ten, fifteen, twenty-five, or thirty years of service.

RECOMMENDATION

It is recommended that the City Council publicly recognize the recipients of the Employee
Service Awards.

BACKGROUND

In order to recognize employees for their years of service, the Employee Taskforce coordinates
the Employee Service Awards Program.

The following employees will be recognized for their years of service to the City of Seaside:


                                Frederick Carlin (PD)
                                Richie Cohon (PD)
                                Eric Dunham (PW)
                                Bjorn Lundegard (PW)
                                Jackie Meroney (PD)
Five Year Service Pins:         Marcos Ogden (PW)
                                Mark Parker (Parks)
                                Anthony Sollecito (PD)
                                John F. Van Scoten (Finance)
                                Ronnie Usrey (PW)
                                Jerry Wombacher (Fire)
                                    CITY OF SEASIDE                             ITEM NO. 4.
                                      STAFF REPORT

TO:           Honorable Mayor and City Council

FROM:         Ray Corpuz, City Manager

BY:           Daphne Hodgson, Deputy City Manager – Administrative Services
              Roberta Greathouse, Personnel Services Manager

DATE:         January 18, 2007

SUBJECT:      EMPLOYEE RECOGNITION AWARDS


PURPOSE

A presentation has been scheduled to honor City employees that have been selected to receive an
Employee Recognition Award.

RECOMMENDATION

It is recommended that the City Council publicly recognize the recipients of the Employee
Recognition Awards.

BACKGROUND

The Employee Recognition program, which was revised in 2005, is designed to improve
employee morale by recognizing employees, teams, departments and managers who work above
and beyond the job description requirements. Employees may nominate other employees and
must justify specifically why the nominated employee (or groups) should be recognized for an
award. Department Heads validate the nominations for the Employee Taskforce, which makes
the final determination.

The awards for the first quarter of the fiscal year, July to September 2006, go to Tommy
Douglas, Brian Lepai, and Rick Medina for their contributions, which are summarized below:

              Tommy Douglas: Tommy is a Public Works Specialist who has performed many
              important responsibilities in his position. He learned all aspects of building
              maintenance while demonstrating his skills of customer service and diplomacy
              while working on the 45 buildings that are part of the maintenance contract with
              the Presidio of Monterey Annex. He is assigned to the Sanitation Department and
              has made several changes that have saved money, such as hiring an outside
              company to do preventive maintenance on lines that have historically had root
              problems, rather than waiting for a problem and then paying out overtime when
              there’s a problem. Tommy has several certificates including the California Water
Honorable Mayor and City Council                                               January 18, 2007
Employee Awards                                                                         Page 2

              Environment Association Grade I and II for Wastewater Collections, Certified
              Pool and Spa Operator, and Forklift Trainer. He is also a volunteer for several
              events and organizations in the City of Seaside including President of the Board
              of the Avenue of Flags, the Halloween Event, and the Annual Senior Dinner.

              Brian Lepai: Brian is a Fire Engineer who has displayed great self-motivation
              and initiative to research, develop, and implement several new programs for the
              Fire Department. One of these programs, the Safely Surrender Baby Program,
              was approved by the County of Monterey and makes Seaside the first fire
              department in Monterey County to establish a program where newborn babies can
              be surrendered at our fire station with complete anonymity and without criminal
              prosecution to the mother. Without this program, some mothers unfortunately
              resort to deadly abandonment of their babies. Engineer Lepai also led the charge
              to have red lights installed outside of the fire station, and he’s worked on both of
              the programs while performing the duties and responsibilities of a Fire Engineer
              and running the hose and hydrant programs for the department.

              Rick Medina: Rick is the Senior Planner who has been the acting manager of the
              Planning Division over the last several months. He was also the project manager
              of the new Municipal Zoning Ordinance that was approved by the Planning
              Commission and City Council. The revised Ordinance will have a major impact
              on the City, and Rick ensured that lessons learned during his 16 years of
              experience were incorporated into the new Ordinance to ensure a higher quality of
              life for the Community.

FISCAL IMPACT

The cost of the program is minimal and is included in the 2006-2008 Adopted Budget.

ATTACHMENTS

There are no attachments.


                                                    Reviewed for Submission to the City
                                                    Council by:


                                                    ____________________________________
                                                    Ray Corpuz, City Manager
Honorable Mayor and City Council                                            January 18, 2007
Employee Service Awards                                                              Page 2


                               Julia Gearhart (PD)
Ten Year Service Pins          Troy Leist, (Fire)
(Ruby):                        Paul Mascorro (Parks)
                               Steven Wright (PD)

Fifteen Year Service Pins
                               Roger Brown (Fire)
(Diamond):

                               Ron Allen (PD)
Twenty Year Service Award      Joyce Newsome (Clerk)
($100 Savings Bond):           Steve Prelsnik (Fire)
                               Christopher Reitenour (Fire)

Twenty Five Year Service
                               Charles Bass (PD)
Award ($100 Savings Bond
                               Richard Dampier (Fire)
and Clock):


FISCAL IMPACT

The cost of this program is included in the City’s Adopted Budget.

ATTACHMENTS

There are no attachments.



                                                           Reviewed for Submission to the
                                                           City Council by:



                                                           ______________________________
                                                           Ray Corpuz, City Manager
                                    City of Seaside, California

                                Community-wide Survey Findings
                                      December 2006


                                        Conclusions

       All conclusions are based on survey findings and experience gained in doing a large number
       of opinion polls over the last 20 years.

           a) Location/Surroundings/Atmosphere are still seen as the best thing about Seaside.
              Along with this are Weather and Climate and People/Community/Friends. These are
              the selling points for bringing people into the City.

           b) The concern for Crime/Safety was way down from the previous survey in 2001.
              Public perception regarding this issue is that things are improving. Only the
              Hispanic group showed high concern. Other issues are creeping up, such as concern
              about City services and the Growth/Development of the area. Traffic and
              overcrowding are becoming bigger issues. The concerns of the citizenry are
              changing.

           c) Quality of life is perceived as better this year. This is probably related to a reduced
              concern about crime and safety and also shown in higher ratings for the “level of
              local taxes.” This is definitively seen in the responses to “How long do you feel you
              will continue to live in the City of Seaside?”, where a large increase in the
              percentage of people who plan to live here for at least years or more from the 2001
              survey shows strong satisfaction with the City. On the other hand, “quality of local
              parks” is rated significantly lower than “appearance of your own neighborhood.”
              And ratings for “school quality” have dropped from an acceptable 3.4 to an
              unacceptable 2.9. The citizens are focusing on new problem areas, but are much
              happier overall with the City now than in 2001.

           d) The number one problem area remains “access to affordable housing.” This issue
              dropped in ratings from a terrible 2.3 to a worse 2.0, and this does not appear to be
              an ethnic issue, but a citywide perception. The situation is worsening in the eyes of
              the citizens. “Access to affordable housing” showed the largest gap between
              Importance and Excellence.

           e) “Effectiveness of City government” showed the second largest gap between
              Importance and Excellence. There are indications that effectiveness is tied in to an
              inability to supply affordable housing, employment opportunities, and especially
              economic development – all of which are linked. Public safety can no longer be
              considered the reason for the low ratings for “effectiveness of City government.”


City of Seaside Community-wide Survey        December 2006                                           1
Conclusions
           f) With an Importance rating of 4.5, the preservation of Seaside’s scenic views is
              critical. Coupled with the initial responses to the survey of the “best things about
              Seaside,” this issue should be monumental to the City.

           g) Communication with the citizenry is seen as Ok, but not great – lots of room for
              improvement. The opinions on this are fairly universal across all populations, but
              seen as a bigger problem by Asian/Pacific Islander and Hispanic citizens. Television
              is disproportionately used more often by these two groups. Disseminating
              information about city services through TV seems a good way to approach these
              audiences. A community newsletter appeals to about half of the respondents as the
              best way to communicate, but website usage is growing, more than doubling from
              2001, and increases annually in its viability as an information conduit.

           h) A full service supermarket is seen as the single most important feature that could be
              added to the area. Slightly below that is a new library, and in conjunction with that,
              a job training and counseling center and computer training center. Packaging these
              last two with the library would appear to be a strong strategy.

           i) “Enforcement of parking on the streets” is the only “low” rated traffic/safety issue.
              About one-third of the respondents wanted more “traffic law enforcement.”
              “Enforcement of parking on the streets” and “enforcement of speed limits” are the
              areas where improvement would go farthest to handling that.

           j) Satisfaction is good with the police department and excellent with the fire
              department. This might help to explain why a higher percentage of respondents
              would support a tax assessment for “enhanced public safety” than a “new library” or
              “new sports center.”

           k) The Boys and Girls Club, The Gordon Forrest Library and The Oldemeyer Center
              are seen as the most valuable recreation/activity centers in Seaside. Virtually all
              recreation/activity centers are seen as at least somewhat valuable to the Seaside
              citizens. There is a strong base of support for activities for youths, with “more
              recreation classes for youths” seen as the most important of the activity items listed,
              appreciably higher than the next highest rated on the list. The heavy importance
              placed on youth activities should be used in promoting a new library and a new
              sports center.

           l) Indications are good that a new library would find good support. Fifty-six say they
              would support a tax assessment for it, almost twice the number that would not.
              Sixteen percent fall in the “not sure” category. The features that are most important
              to respondents are “a tutoring room,” “a homework center,” and “a computer &
              technology center.” The three features all have high appeal to the two groups who
              showed least support for the new library – Asian/Pacific Islanders and Hispanics.
              These three features are crucial to getting the needed support for a new library.

           m) A new sports center appears to be the least likely to find favorable support with
              voters. While still showing a high percentage of “yes” supporters, this isn’t a clear
              majority and the “not sures” become very critical. The most important features

City of Seaside Community-wide Survey        December 2006                                            2
Conclusions
              would be a gym, cardio equipment and a weight room. These are the strongest
              selling features for a new sports center.

           n) Support is strongest for an assessment of $50 per $100,000 worth of assessed value.
              This is true for a “new library,” a “new sports center” or “enhanced public safety.”
              They will need to be further convinced that an assessment higher than $50 per
              $100,000 is necessary for providing either facility or “enhanced public safety.”




City of Seaside Community-wide Survey       December 2006                                        3
Conclusions
                                                                                 ITEM NO. 5.

                                    CITY OF SEASIDE
                                     STAFF REPORT

TO:           Honorable Mayor and City Council

FROM:         Ray Corpuz, City Manager

BY:           Diana Ingersoll, Deputy City Manager - Resource Management Services
              Carole J. S. Dawson, Associate Civil Engineer

DATE:         January 18, 2007

SUBJECT:      PRESENTATION ON COMMUNITY TELEPHONE SURVEY


PURPOSE

The purpose of this item is to provide the City Council the results of the recently completed
citywide community telephone survey. Jane Sullivan of Steve Kullowatz Market Research
Services will present the survey findings.

RECOMMENDATION

Receive report.

BACKGROUND

In April 2001, the City of Seaside commissioned a telephone community-wide survey, in order
to gauge community opinions on a variety of subjects. This survey was used to identify
community priorities and to assist the City Council in responding to expressed community needs.

In April of 2006, City staff contracted with Steve Kullowatz Market Research Services to do a
similar survey designed to give the City feedback regarding changes in resident feelings and
opinions. The current study included additional questions concerning the proposed new Seaside
Library, new sports center and enhanced public safety. Outcomes from the study have been
compared to the 2001 benchmark resident survey to help measure changes in perceptions of the
City. Further, results will help the City determine voter support for various funding measures
and help with determining a plan of action for future development. In addition, survey results
will serve as an updated "report card" on how the City of Seaside was doing in 2006.

The telephone survey was designed by Steve Kullowatz with input from City staff. Jane Sullivan
of Sullivan & Associates in Monterey, who was originally involved in the 2001 study, also was
Honorable Mayor and City Council                                     January 18, 2007
Community Telephone Survey                                                    Page 2

instrumental in survey development and evaluation. Respondents to the survey were selected on
a random basis from a cross-section of Seaside voters. In all, there were 400 residents
interviewed. Fifty-one of the interviews were conducted with Spanish speaking residents
utilizing bi-lingual interviewers. The demographic mix of those interviewed was consistent with
the population mix of voters in the City of Seaside and very representative of that population.

Interviews were conducted between the dates of December 3, 2006 and December 12, 2006. All
interviews were conducted by Steve Kullowatz Market Research Services of Portland, Oregon,
who has conducted many such interviews over the past 20 years. Sampling accuracy was +/-
4.9%, measured at the 95% confidence level. This sample size is very reliable for decision-
making information with the population size of Seaside. Steve Kullowatz Market Research
Services is an independent, impartial research firm, located in Portland, Oregon.

Copies of the Community-Wide Survey, including data tables, verbatim responses and survey
questions will be distributed under separate cover.

FISCAL IMPACT

None

ATTACHMENTS

The following item is attached to the staff report:

1. Conclusions from the Community-Wide Survey, December 2006
 ______________________________________________________________________________

                                                      Reviewed for Submission to the City
                                                      Council by:


                                                      ____________________________________
                                                      Ray Corpuz, City Manager
                                                                                        ITEM NO. 8.


                                        CITY OF SEASIDE
                                         STAFF REPORT

TO:            Honorable Mayor and City Council

FROM:          Ray Corpuz, City Manager

BY:            Daphne Hodgson, Deputy City Manager, Administrative Services
               Andrea Olsen, Financial Services Manager

DATE:          January 18, 2007

SUBJECT: APPROVAL OF CHECKS
______________________________________________________________________________

PURPOSE

Approve the following checks:
      Accounts Payable for the weeks ending

       December 1, 2006                                              $161,460.24
       December 8, 2006                                              $126,417.86
       December 15, 2006                                             $734,243.30
       December 22,2006                                              $122,116.21
       December 29, 2006                                             $69,080.13
       January 5, 2007                                               $185,061.49

       Total Accounts Payable                                        $1,398,379.23

       Payroll & Benefits for the week of:

       December 7, 2006                                                $ 766,775.81
       December 21, 2006                                               $ 844,503.32
       January 4, 2007                                                 $ 863,802.97

       Total Payroll & Benefits                                        $2,475,082.10

RECOMMENDATION

Approval of attached checks.

BACKGROUND

In accordance with Government Code Section 37208, at each Council meeting the City Council is
provided a listing of the payroll and general checks issued since the last report so that it can inspect
and confirm these warrants. Each purchase has been reviewed and approved by the department
making the purchase at the time of purchase. The invoice has been reviewed by the Finance
Department prior to payment to insure that it conforms to the approved budget.
Honorable Mayor and City Council                                          January 18, 2007
Approval of Checks                                                                 Page 2

Therefore, in accordance with Government Code Section 37208, I hereby certify that the above
referenced (and attached) list of checks conforms to the approved budget and has been paid.
These checks are hereby submitted to the City Council for your inspection and confirmation.

FISCAL IMPACT

The listed checks have been budgeted and paid from the various funds, as appropriate.
__________________________________________                ______________________________

                                                        Reviewed for Submission to the
                                                        City Council


                                                        ______________________________
                                                        Ray Corpuz, City Manager
                                                                                   ITEM NO. 9.

                                      CITY OF SEASIDE
                                       STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Diana Ingersoll, Director of Public Works
                      Tim O’Halloran, Senior Civil Engineer

DATE:                 January 18, 2007

SUBJECT:              RESOLUTION SETTING A DATE FOR A PUBLIC HEARING TO
                      ESTABLISH A POLE REMOVAL DATE FOR THE BROADWAY
                      AVENUE UNDERGROUND UTILITY DISTRICT NO. 9


PURPOSE

The purpose of this item is to have the City Council consider setting a date to conduct a Public
Hearing to establish a pole removal date for the Broadway Avenue Underground Utility District
No. 9.

RECOMMENDATION

It is recommended that the City Council approve the Resolution setting February 1, 2007 as the
Public Hearing to establish a pole removal date for the Broadway Avenue Underground District
No. 9.

BACKGROUND

In 1989, the Seaside City Council designated Broadway Avenue from Del Monte Boulevard to
Noche Buena Street as Underground Utility District No. 9 per Resolution 89-16. In 1995, this
District was divided into Lower Broadway from Fremont Boulevard to Del Monte Boulevard
and Upper Broadway Avenue from Fremont Boulevard to Noche Buena Street per Resolution
95-105. Resolution 95-105 fixed the dates for private property conversions and pole removal for
Lower Broadway Avenue and postponed Upper Broadway Avenue until funds became available.

Upper Broadway Avenue Undergrounding Project was deferred due to the unavailability of Rule
20A funds. Rule 20A funds are allocated on an annual basis to the City by Pacific Gas &
Electric for the purpose of undergrounding utilities. Rule 20A funds can only be utilized for this
purpose in a commercial district. Sufficient funds have been built up to proceed with the Upper
Broadway Avenue portion of the district from Fremont Boulevard to Noche Buena Street.
Honorable Mayor and City Council                                             January 18, 2007
Setting Public Hearing for Upper Broadway                                              Page 2
On January 19, 2006, a Public Hearing was held that fixed the date of January 2, 2007 as the date
that poles must be removed and affected property owners must be ready to receive underground
service for Upper Broadway Avenue per Resolution 06-03. The January 2, 2007 date cannot be
met. Pacific Gas & Electric and SBC Pacific Bell are in the design phase of the project and
agreed that July 1, 2008 should be the new date for customers to be ready to receive underground
service and pole removal. Resolution 06-03 needs to be amended to set a new pole removal date.
Pursuant to Ordinance No. 318, the City must conduct a public hearing prior to proceeding with
the work of undergrounding utilities on Upper Broadway Avenue.

It is recommended that the City Council approve the resolution setting the date for a Public
Hearing on February 1, 2007.

FISCAL IMPACT

There is no fiscal impact at this time. The undergrounding of utilities is part of the Broadway
Avenue Improvement project.

ATTACHMENTS

1. Resolution setting February 1, 2007 as the date for a Public Hearing to establish a pole
   removal date for the Broadway Avenue Utility District No. 9.


                                                           Reviewed for Submission to the
                                                           City Council by:



                                                           ________________________
                                                           Ray Corpuz, City Manager
                                    RESOLUTION NO. 07-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE SETTING A
DATE FOR A PUBLIC HEARING TO ESTABLISH A POLE REMOVAL DATE FOR
THE BROADWAY AVENUE UNDERGROUND UTILITY DISTRICT NO. 9 –
FREMONT BLVD. TO NOCHE BUENA

         WHEREAS, pursuant to Ordinance No. 318, the City Council may from time to time call a
public hearing to ascertain whether the public necessity, health, safety or welfare requires the
removal of poles and overhead wires and the underground installation of electric and communication
facilities within a designated underground utility district; and

        WHEREAS, the formation of the Broadway Avenue Underground Utility District No. 9
was established in 1989 by Resolution No. 89-16; and

       WHEREAS, the boundaries on Broadway Avenue are from Del Monte Boulevard to Noche
Buena Street; and

      WHEREAS, in 1996, undergrounding of utilities on Lower Broadway Avenue from Del
Monte Boulevard to Fremont Boulevard was completed; and

       WHEREAS, there were insufficient funds to proceed in undergrounding of utilities on
Upper Broadway Avenue from Fremont Boulevard to Noche Buena Street; and

        WHEREAS, funds are now available to complete this portion of the Underground Utility
District and Resolution 06-03 set the pole removal date as January 2, 2007; and

       WHEREAS, the project is still in the design phase and the pole removal date cannot be
made; and

       WHEREAS, an amendment to the pole removal date needs to be made to Resolution 06-03;
and

       WHEREAS, a Public Hearing must be conducted to notify affected property owners of the
new date to proceed with the work.


NOW, THEREFORE, BE IT RESOLVED that that the City Council of the City of Seaside will
conduct a public hearing to establish a pole removal date for the Broadway Avenue Underground
Utility District No. 9 at its regular meeting on Thursday, February 1, 2007, at 7:00 p.m. in the
City Hall Council Chambers.

       PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside
duly held on the 18th day of January 2007 by the following vote:
Resolution No. 07-
Page 2

AYES:         COUNCILMEMBERS:

NOES:         COUNCILMEMBERS:

ABSENT:       COUNCILMEMBERS:

ABSTAIN:      COUNCILMEMBERS:


                                ______________________________
                                Ralph Rubio
ATTEST:                         Mayor, City of Seaside

___________________________
Joyce E. Newsome, City Clerk
                                                                               ITEM NO. 10.
                                     CITY OF SEASIDE
                                      STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz City Manager

BY:                   Joyce E. Newsome, City Clerk

DATE:                 January 18, 2007

SUBJECT:              APPOINTMENTS AND REAPPOINTMENTS                          TO    SEASIDE
                      BOARDS AND COMMISSIONS


PURPOSE

The purpose of this item is to provide the City Council the opportunity to consider appointments
and reappointments of applicants who want or have served on the City’s various Boards and
Commissions, specifically the Board of Architectural Review, Recreation and Parks
Commission, and Historical Commission.

RECOMMENDATION

It is recommended that the City Council approve the appointments and reappointments.

BACKGROUND

The City Council has declared vacancies on the Board of Architectural Review, Recreation and
Parks Commission, and Historical Commission. These vacancies have been advertised and
posted pursuant to the Seaside Municipal Code.

The Mayor and Mayor Pro Tem interviewed applicants to fill the vacant positions and have
recommended appointment of the following individuals:

   Board of Architectural Review
      Mitsu Mori                 reappointment             term expiring April 2008
      Kenneth Rudisell           reappointment             term expiring October 2008

   Recreation and Parks Commission
      James White              reappointment               term expiring August 2009

   Historical Commission
      Pearl M. Carey                appointment            term expiring November 2009
      Mack H. Jacobs                reappointment          term expiring November 2009
Honorable Mayor and City Council                                       January 18, 2007
Appointments and Reappointments to Board and Commission                         Page 2
Historical Commission
       Rose E. Manestar        reappointment          term expiring November 2009
       Elizabeth F. West       reappointment          term expiring November 2009
       Michael I Wildgoose     appointment            term expiring November 2008

FISCAL IMPACT

There is no fiscal impact.

ATTACHMENT

   1) Applications


                                               Reviewed for Submission to the
                                               City Council by:

                                               ______________________________
                                               Ray Corpuz, City Manager
                                                                         ITEM NO. 11.

                                  CITY OF SEASIDE
                                   STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Joyce E. Newsome, City Clerk

DATE:                 January 18, 2007

SUBJECT:              DECLARATION OF VACANCIES ON SEASIDE BOARDS
                      AND COMMISSIONS


PURPOSE

The purpose of this item is to declare vacancies on Seaside Boards and Commissions and
authorize advertising for applicants to fill the vacancies.

RECOMMENDATION

It is recommended that the vacancies be declared and advertised.

BACKGROUND

Declaration of the vacancies will enable the City Clerk’s Office to advertise and post the
positions pursuant to the Government Code. The duties and responsibilities of the
Neighborhood Improvement Program Commission, Planning Commission, and Senior
Citizen Commission attached.

The following Boards and Commissions have positions that have expired or will be
expiring shortly:

Neighborhood Improvement Program Commission
      Samantha Cabaluna       term expiring February 2007
      Barbara Jackson         term expiring February 2007
      Patty Kennedy           term expiring February 2007
      Arlington F. LaMica     term expiring February 2007
      Michael A. Spalletta    term expiring February 2007

Planning Commission
      Mary Claypool                  term expired November 2006
      Jackie Craghead                term expired November 2006
      Darcy Wheeles                  term expired November 2006

Senior Citizen Commission
       Erika U. Smith                unexpired term ending July 2007
Honorable Mayor and City Council                              January 18, 2007
Declaration of Vacancies on Boards and Commissions                     Page 2

FISCAL IMPACT

There is no fiscal impact.

ATTACHMENT

The duties and responsibilities of the Neighborhood Improvement Program Commission,
Planning Commission, and Senior Citizen Commission.


                                                Reviewed for Submission to the
                                                City Council

                                                ______________________________
                                                Ray Corpuz, City Manager
                                                                                    ITEM NO. 12.
                                       CITY OF SEASIDE
                                        STAFF REPORT

TO:                    Honorable Mayor and City Council

FROM:                  Ray Corpuz, City Manager

BY:                    Daphne Hodgson, Deputy City Manager – Administrative Services
                       Roberta Greathouse, Personnel Services Manager

DATE:                  January 18, 2007

SUBJECT:               CITY MANAGER ADMINISTRATIVE AUTHORITY TO MODIFY
                       JOB DESCRIPTIONS


PURPOSE

To give the City Manager the administrative authority to approve modification and creation of
job descriptions for positions previously approved by the City Council.

RECOMMENDATION

It is recommended that the City Council give the City Manager the administrative authority to
modify and create job descriptions for classifications that have been approved by the City
Council.

BACKGROUND

Currently modifications to job descriptions are recommended by the Department Head. These
modifications are discussed with any impacted employees and then sent to the appropriate labor
association for review. After those reviews, the job description is brought to the City Council for
approval prior to making the changes. This causes delays when we are attempting to recruit for
positions.

It is proposed that the City Manager be given administrative authority to revise job descriptions
in order to streamline the process. Most modifications are administrative changes only, and it is
important that the job descriptions are regularly reviewed and updated to reflect these changes.
Approval of this recommendation would also streamline the Council’s workload.

All new classifications will still be brought to Council for approval, as will all salary adjustments
for new or existing classifications.
Honorable Mayor and City Council                         January 18, 2007
Modifications to Job Descriptions                                 Page 2


FISCAL IMPACT

There is no cost to make this change.

ATTACHMENTS

There are no attachments.



                                        Reviewed for Submission to the
                                        City Council by:



                                        ______________________________
                                        Ray Corpuz, City Manager
                                     RESOLUTION NO. 07 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE APPROVING
EXPANDED IN-SERVICE DISTRIBUTION OPTIONS FOR THE ICMA 457 PLAN

        WHEREAS, the City of Seaside has employees rendering valuable services; and

        WHEREAS, the City Council has established a deferred compensation plan for such
employees which serves the interest of the City by enabling it to provide reasonable retirement
security for its employees, by providing increased flexibility in its personnel management system,
and by assisting in the attraction and retention of competent personnel; and

        WHEREAS, the City of Seaside has determined that permitting employees who participate
in the deferred compensation plan to request in-service distribution of their assets from the Plan will
serve these objectives.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside approves
the establishment of the Deferred Compensation Expanded In-Service Distribution Options.

       PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside
duly held on the 18th day of January 2007 by the following vote:

AYES:          COUNCILMEMBERS:

NOES:          COUNCILMEMBERS:

ABSENT:        COUNCILMEMBERS:

ABSTAIN:       COUNCILMEMBERS:


                                                       ______________________________________
                                                       Ralph Rubio, Mayor
                                                       City of Seaside


ATTEST:


______________________________
Joyce E. Newsome, City Clerk
City of Seaside
                                                                                  ITEM NO. 13.

                                      CITY OF SEASIDE
                                       STAFF REPORT

TO:            Honorable Mayor and City Council

FROM:          Ray Corpuz, City Manager

BY:            Daphne Hodgson, Deputy City Manager – Administrative Services
               Roberta Greathouse, Personnel Services Manager

DATE:          January 18, 2007

SUBJECT:       DEFERRED COMPENSATION                  RETIREMENT          PLAN      EXPANDED
               DISTRIBUTION OPTIONS


PURPOSE

The purpose of this item is to give the City Council and opportunity to review and consider
expanded in-service distribution options for City employees who participate in the City’s
Deferred Compensation Plan (457 loan program).

RECOMMENDATION

It is recommended that the City Council adopt the attached resolution approving a modification
to the 457 plan allowing for in-service distribution options.

BACKGROUND

The City of Seaside offers a Deferred Compensation Plan for all employees. This Plan operates
under Section 457 of the Internal Revenue Code. It provides a tool for employees to set aside
retirement funds pre-tax. Because the Internal Revenue Code governs the Plan, there are
restrictions on an employee’s ability to withdraw funds. The IRS has strict criteria regarding the
circumstances that allow an employee to withdraw funds; only an unforeseeable emergency with
severe financial hardship allows an employee to withdraw funds.

Our deferred compensation provider, ICMA, is making modifications to the plan that allow for
two new “In-Service” distribution options. The first will allow participants who have reached
age 70 ½ and are actively employed to request a distribution of all or a portion of their vested
account balance at any time. These distribution requests can be made no more than two times
during any calendar year.

The second option impacts participants who have assets in their account that was rolled in from
another eligible retirement plan, such as a 457, 403(b), 401(a), 401(k), or a traditional IRA.
Honorable Mayor and City Council                                                  January 18, 2007
Deferred Compensation Expanded Distribution Options                                        Page 2
Active employees who fall into this category may request a distribution of all or a portion of the
rollover assets at any time.

FISCAL IMPACT

The adoption of this resolution has no fiscal impact.

ATTACHMENT

The Resolution adopting a 457 In-Service Distribution Options for employees
______________________________________                _________________________________

                                                        Reviewed for Submission
                                                        to the City Council by:



                                                        ___________________________
                                                        Ray Corpuz, City Manager
                               RESOLUTION NO. 06

  A RESOLUTION DESIGNATING THE FINANCIAL SERVICES MANAGER
         AND ACCOUNTANT POSITIONS AS CONFIDENTIAL

       WHEREAS, the Exempt Confidential Employees are designated in accordance
with Resolution No. 01-28 City of Seaside Employee-Employer Relations Procedure;

       WHEREAS, the Financial Services Manager and Accountant’s duties require
them to perform duties that designate the positions as Confidential under the Employee-
Employer Relations Procedure; and

       THEREFORE, based on their duties, the City Manager recommends the
Financial Services Manager and Accountant be designated as Confidential Employees.

NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby adds the
classifications of Financial Services Manager and Accountant to the Non-Represented
Confidential Exempt Employees listing.

       PASSED AND ADOPTED at a regular meeting of the City Council of the City
of Seaside duly held on the 18th day of January 2007.

AYES:         COUNCILMEMBERS:

NOES:         COUNCILMEMBERS:

ABSENT:       COUNCILMEMBERS:

ABSTAIN:      COUNCILMEMBERS:



                                                         ________________________
                                                         Ralph Rubio, Mayor
                                                         City of Seaside
ATTEST:



_________________________
Joyce E. Newsome, City Clerk
                                                                               ITEM NO. 15.
                                       CITY OF SEASIDE
                                        STAFF REPORT

TO:                    Honorable Mayor and City Council

FROM:                  Ray Corpuz, City Manager

BY:                    Anthony J. Sollecito, Interim Police Chief
                       Carlton E. Little, Police Captain

DATE:                  January 18, 2007

SUBJECT:               AUTHORIZATION TO ADD THREE DETENTION OFFICER
                       POSITIONS TO THE POLICE DEPARTMENT ON JULY 1, 2007


PURPOSE

This item is being presented to obtain City Council permission to add the description of Police
Detention Officer to the City’s authorized position list. The funds have been budgeted in
adopted biannual 2006 - 2008 budget.

RECOMMENDATION

It is recommended that the City Council approve the positions.

BACKGROUND

The Police Department is requesting three Police Detention Officers. The employees will be
trained in accordance with Peace Officer Standards and Training (P.O.S.T.) guidelines on
detention. They will also be cross-trained as Records Technicians and/or Property Clerk Police
Services Assistants.

Some of the duties of this position are:

   •   Photographs, fingerprints, and books incoming prisoners, searches prisoners of the same
       sex;
   •   Establishes and updates booking records;
   •   Inventories and takes custody of inmate property;
   •   Monitors inmate health and safety;
   •   Takes and places telephone calls relating to prisoners;
   •   Preserves evidence;
   •   Gives testimony in court;
   •   Performs intoxilyzer tests and records results;
   •   Prepares reports regarding prisoner conduct and jail operations;
Honorable Mayor and City Council                                               January 18, 2007
Authorize three Detention Officer Positions on July 1, 2007                             Page 2

   •   Operates a radio to maintain contact with officers in the field;
   •   Confirms outstanding warrants with other law enforcement agencies;
   •   Compiles periodic reports;
   •   Operates telecommunications systems to input and request information;
   •   Operates a variety of office equipment;
   •   May work various shifts and hours, including holidays and weekends;
   •   Other duties as assigned relating to the Police Records Technician position.

Police Detention Officers add approximately 108 hours per month of patrol duty back to the
officers who book prisoners at Seaside P.D. When available, Police Detention Officers would
eliminate the time officers spend transporting prisoners to the County Jail.

Police Detention Officers will increase the observation of prisoners in the Police Department
Jail, assist in reducing injuries to prisoners, suicide attempts and liability to the City. Police
Detention Officers will assume responsibility for the care and custody of all persons taken into
custody by Seaside officers.

The starting date for these positions is July 1, 2007

FISCAL IMPACT

Police Jailers will be paid in the salary range of $3264.04 - $3966.04 monthly, which equals
$18.83 - $22.89 per hour.

ATTACHMENTS

Police Detention Officer Job Description is attached.


                                                            Reviewed for Submission to the
                                                            City Council by:


                                                            ______________________________
                                                            Ray Corpuz, City Manager
                                                                            City of Seaside

                           POLICE DETENTION OFFICER


Definition

Under general supervision, to search, book, care for, and release prisoners; to release
police records information to authorized persons; to answer the telephone and greet the
public at the department information counter, providing a variety of information and
assistance,; and to do related work as required.

Examples of Duties

Searches, photographs, fingerprint, and books incoming prisoners of the same sex;
establishes and updates booking records; inventories and takes custody of inmate
property; monitors inmate health and safety; takes and places telephone calls relating to
prisoners; preserves evidence; accepts bail and releases prisoners; transports equipment,
evidence and prisoners; gives testimony in court; performs intoxilyzer tests and records
results; prepares reports regarding prisoner conduct and jail operations; operates a radio
to maintain contact with officers in the field; confirms outstanding warrants with other
law enforcement agencies; compiles periodic reports; operates telecommunications
systems to input and request information; operates a variety of office equipment; may
work various shifts and hours, including holidays and weekends.

Employment Standards

Education and Experience

Any combination equivalent to graduation from high school or GED and one year of
clerical experience. One year of work experience in position requiring extensive public
contact is highly desirable. Ability to type at a rate of 45 net words per minute. Must be
in good physical health.

Knowledge and Abilities

Knowledge of: Office methods. Principles, operations and procedures; knowledge of the
development and maintenance of filing and record keeping systems; knowledge of
correct English usage, spelling, grammar, and punctuation.

Ability to: Learn the laws of arrest and rules of evidence; learn the laws, rules, and
requirements for release of information from police records; learn procedures, methods,
and policies for the booking, care, and custody of prisoners; learn to operate
telecommunications and computer systems.
License/Certificate/Special Requirements

Possession of a valid California Driver’s License and have an acceptable driving record.

Successful completion of the Police Records Training course within the first year of
employment.

Successful completion of the California Correctional Officer Academy within the first
year of initial employment, supplemented by 24 hours of annual training approved by
Standards and Training for Corrections.

Employee must obtain First Aid and CPR certification within six months of employment.

Background and Polygraph

Ability to pass a background check, polygraph, and psychological exam.

Physical Exam

Ability to pass a City physical examination.
                                                                              ITEM NO. 16.
                                    CITY OF SEASIDE
                                     STAFF REPORT

TO:                  Honorable Mayor and City Council

FROM:                Ray Corpuz, City Manager

BY:                  Anthony J. Sollecito, Interim Police Chief
                     Carlton E. Little, Police Captain

DATE:                January 18, 2007

SUBJECT:             MONTEREY     COUNTY     MULTI-JURISDICTIONAL
                     METHAMPHETAMINE  ENFORCEMENT   TEAM    GRANT
                     ACCEPTANCE


PURPOSE

The purpose of this item is to seek City Council permission to participate in the Monterey
County Multi-jurisdictional Methamphetamine Enforcement Team (MCMMET) and authorize
the hiring of one grant-funded police detective position.

RECOMMENDATION

It is recommended that the City Council approve this item and authorize related adjustments to
the Adopted 2006-2008 Budget.

BACKGROUND

The Monterey County Sheriff’s Office (MCSO) received a California Office of Emergency
Services (OES) Grant to participate in the California Multi-Jurisdictional Methamphetamine
Enforcement Team (Cal-MMET) program. San Mateo County, San Benito County, Santa Cruz
County and Monterey County make up the Sheriff’s office’s participating in the grant program.

The Monterey County Sheriff’s Office invited the Seaside Police Department to participate in
this grant. The Seaside Police Department would increase it’s sworn staffing by one (1) and
assign one narcotics detective to the task force full time.

The detective assigned to Monterey County Multi-jurisdictional Methamphetamine Enforcement
Team (MCMMET) will be responsible for following duties:

   •   Vigorously pursue criminal activities that aid or influence the Methamphetamine problem
       in Monterey County;
   •   Prepare and serve search warrants;
Honorable Mayor and City Council                                              January 18, 2007
Grant Acceptance and Authorize One Position for (MCMMET)                               Page 2

   •   Conduct probation and parole searches in furtherance of Methamphetamine interdiction;
   •   Prepare crime reports and file these reports with the District Attorney’s Office and/or
       federal authorities;
   •   Attend pre-trial strategy meetings;
   •   Abide by the provisions of the State’s Drug Endangered Children (DEC) Program, giving
       particular attention to the need to protect children who are in any way adversely affected
       by Methamphetamine;
   •   Provide expert testimony in court; and,
   •   Prepare destruction orders to dispose of evidence/contraband after the case has been
       adjudicated.
   •   Upon request, Monterey County Multi-jurisdictional Methamphetamine Enforcement
       Team (MCMMET) detectives will assist with Methamphetamine investigations for all
       police agencies in the county.

Seaside Police Department handled 81 methamphetamine related cases in 2006. Some of our
cases involved the discovery of small non-functioning methamphetamine laboratories. This
position would provide the expertise needed for the dismantling of these laboratories.

The City of Seaside will provide a monthly bill to Monterey County for reimbursement of the
salary, overtime and benefits for this position.

FISCAL IMPACT

None. The position is entirely grant funded for a period of two years. The total value of the
grant is $133,240.00

ATTACHMENTS

There are no attachments to this report.


                                                           Reviewed for Submission to the
                                                           City Council by:



                                                           ______________________________
                                                           Ray Corpuz, City Manager
                                                                                  ITEM NO. 17.


                                      CITY OF SEASIDE
                                       STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Diana Ingersoll, Deputy City Manager – Resource Management Services
                      Nancy Towne, Parks and Recreation Services Manager

DATE:                 January 18, 2007

SUBJECT:              CONTRIBUTION REQUEST FROM DELTA SIGMA THETA
                      SORORITY FOR USE OF OLDEMEYER CENTER FOR THE MS.
                      JABBERWOCK YOUTH TALENT SHOW


PURPOSE

The purpose of this item is for the City Council to consider a request for a contribution to offset
rental fees for use of the Oldemeyer Center by Delta Sigma Theta Sorority for the annual Ms.
Jabberwock event; a talent activity for designed to involve local youth.

RECOMMENDATION

Staff recommends approval of a contribution of $672.00 from the Mayor’s Youth Fund to pay
for the Oldemeyer Center Rental fees and insurance costs.

BACKGROUND

Delta Sigma Theta Sorority, Inc. is proposing to hold the annual Ms. Jabberwock event at the
Oldemeyer Center on April 28, 2007. They are requesting a donation from the Mayor’s Youth
Fund to help defray facility rental expenses for the event and rehearsal time. Delta Sigma Theta
Sorority sponsors this event annually. The purpose of this event is to involve local girls and
young adults in an event that exposes them to proper etiquette and social skills and highlights
their talents; providing youth scholarships to graduating seniors in the community. The City
Council has previously approved an annual donation for costs associated with rental fees of the
Oldemeyer Center for the Ms. Jabborwock event. Subsequent to this request a written
application was submitted requesting $500.00. The actual rental fees total $562.00. No security
will be required due to the nature of the event.

COORDINATION
Honorable Mayor and City Council                                       January 18, 2007
Contribution Request                                                            Page 2

Staff has met with representatives from the Delta Sigma Theta Sorority.

FISCAL IMPACT

*Room Rental Costs            6.5 hrs x $85.00             $552.50
5 hrs. Event and Rehearsal Time 4/28/07
1.5 hrs. 4/21/07 (rehearsal)
Insurance                                                  $120.00
                                     TOTAL                 $672.00

*The 4/21/07 rehearsal will preclude the use of the auditorium on 4/21/07 by other renters which
will have a minimal fiscal impact.

If approved, the contribution would be funded through the Mayor’s Youth Fund, which has a
balance of $9,688.00.

ATTACHMENTS

Attached for your reference is an application form for the Mayor’s Youth Fund and a room rental
application for the use of the Oldemeyer Center.


                                                    Reviewed for Submission to the
                                                    City Council by:


                                                    _____________________________
                                                    Ray Corpuz, City Manager
                                                                                ITEM NO. 18.
                                     CITY OF SEASIDE
                                      STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Diana Ingersoll, Deputy City Manager-Resource Management Services

DATE:                 January 18, 2007

SUBJECT:              INTRODUCTION OF ORDINANCE FOR TEXT AMENDMENT
                      TO TITLE 17 (ZONING) OF THE SEASIDE MUNICIPAL CODE,
                      DELETING SECTION 17.10.040.(D).(1) OF THE ZONING CODE
                      AND ADOPTION OF NEGATIVE DECLARATION FOR THE
                      TEXT AMENDMENT [First Reading – Roll Call Vote]


PURPOSE

Section 17.10.040(D)(1) of the Zoning Code stipulates that a development permit application
(Article 1 of the Zoning Code) that has been accepted as complete prior to the effective date of
the Zoning Code shall be processed in compliance with the requirements in effect when the
application was accepted as complete. The Planning Commission, upon counsel from the City
Attorney, has recommended that the City Council delete this section of the Code to provide the
City with maximum flexibility in its review and approval of current development permit
applications.

RECOMMENDATION

It is recommended that the City Council take the following actions approving the Ordinance for
the proposed text amendment:

   1. Approve Resolution attached as EXHIBIT “A” adopting a Negative Declaration for the
      proposed text amendment to Title 17 of the Seaside Municipal Code; and

   2. Introduce the first reading of Ordinance for the adoption of the text amendment attached
      as Exhibit “B”.

INTRODUCTION

The Council is being asked to consider the Planning Commission’s recommendation to delete
Section 17.10.040(D)(1) from the Zoning Code (Ordinance No. 955) under a City sponsored
Zoning Amendment Application. The exact text changes are described below with the deleted
text identified with a strikethrough (e.g strikethrough):
Honorable Mayor and City Council                                                January 18, 2007
Zoning Amendment Application No. ZA-06-02                                                Page 2

   D. Effect of Zoning Ordinance changes on projects in progress

       (1).    “A planning permit application (Article 6) that has been accepted by the
               Department as complete prior to the effective date of this Zoning Ordinance or
               any amendment, shall be processed in compliance with the requirements in effect
               when the application was accepted as complete.”

In addition, the City Council is to review and consider approval of the Negative Declaration for
the proposed text amendment attached as Exhibit “A”. Action on the Negative Declaration must
occur first being approving the proposed text amendment.

BACKGROUND

Zoning Code Amendment

Section 17.10.040(D)(1) of the Zoning Code stipulates that a development permit application
(Article 1 of the Zoning Code) that has been accepted as complete prior to the effective date of
the Zoning Code shall be processed in compliance with the requirements in effect when the
application was accepted as complete. The City Attorney has informed City staff that the
proposed text amendment is necessary to provide the City with maximum flexibility in its review
and approval of current development permit applications and enable the City to limit the
processing and acceptance of applications current development projects which may be subject to
the adoption of an urgency interim ordinance in the future. As currently written, the code section
to be deleted would essentially grandfather a pending development permit application deemed
complete under the previous requirements. The proposed text amendment would enable the City
to effectively assess all current applications currently in process, irrespective of the date which
they were deemed complete, in order to establish consistency with the property development
standards/regulations under Ordinance No. 955 and protect the general health, safety, and
welfare of the community. A project that is under construction prior to the adoption of the
proposed text amendment would not be affected subject to the project being implemented in
accordance with the terms and expiration of the permit. The City Attorney has reviewed the
proposed text amendment and supports the Planning Commission recommendation to approve
the first reading of the text amendment.

Upon receipt of the recommendation from the Planning Commission on the proposed Text
Amendment to Title 17 of the Seaside Municipal Code, the City Council must conduct public
hearings under a first and second reading before final action can be taken to approve the Text
Amendment provided as Attachment B-1 to Exhibit “B”. Upon completion of the first reading of
the Ordinance and approval of the Negative Declaration for the Text Amendment, staff will
respond to all oral and written communications entered into the public record when the proposed
Text Amendment is brought back for final consideration at a duly noticed second reading. If the
City Council acts to adopt the Negative Declaration and first reading of the Ordinance at this
public hearing, the second reading of the Ordinance would be scheduled for review and adoption
at the February 1, 2007 City Council Meeting. The proposed Text Amendment would become
effective 30-days from its passage at the second reading.
Honorable Mayor and City Council                                             January 18, 2007
Zoning Amendment Application No. ZA-06-02                                             Page 3

Environmental Review

An Initial Study has been prepared which supports the adoption of a Negative Declaration for the
text amendment (Included as Attachment A-1 to Exhibit “A”). The Initial Study and Negative
Declaration were circulated for a 20-day review period pursuant to the requirements of the
California Environmental Quality Act (CEQA). The public review period started on November
22, 2006 and ended December 12, 2006. Based on the results of the Initial Study staff
recommends adoption of a Negative Declaration for the proposed text amendment.

Planning Commission Review

In accordance with Section 17.64.040 of the Zoning Code, on December 13, 2006 the Planning
Commission conducted a public hearing regarding the proposed text amendment and acted to
unanimously approve the following recommendations for consideration by the City Council:

   1)    Adoption of a Negative Declaration for the proposed Ordinance; and
   2)    Approval of the proposed text amendment to Title 17 (Zoning) of the Seaside
         Municipal Code to remove Section 17.10.040(D)(1).

The December 13, 2006 Planning Commission Minutes related to the proposed Text Amendment
are attached as Exhibit “C”.

FISCAL IMPACT

Enactment of the proposed text amendment would not have a fiscal impact on the City.

ATTACHMENTS

Exhibit “A”   -       Resolution approving adoption of a Negative Declaration for text
                      amendment to Title 17 of the Seaside Municipal Code.
                      Attachment A-1: Proposed Negative Declaration and Initial Study
Exhibit “B”   -       Ordinance approving amendment to Title 17 of the Seaside Municipal
                      Code.
                      Attachment B-1: Proposed text amendment to Title 17 of the Seaside
                      Municipal Code.
Exhibit “C”   -       December 13, 2006 Planning Commission Minutes related to File No. ZA-
                      06-02
__________________________________________________________________
                                                           Reviewed for Submission to the
                                                           City Council by:

                                                           __________________________
                                                           Ray Corpuz, City Manager
                                       Exhibit “A”
                                    RESOLUTION NO. 07-


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE, STATE OF
CALIFORNIA, ADOPTING A NEGATIVE DECLARATION FOR A TEXT
AMENDMENT TO TITLE 17 OF THE SEASIDE MUNICIPAL CODE

WHEREAS, the City of Seaside has prepared an Initial Study to evaluate a Text Amendment to
Title 17 of the Seaside Municipal Code, Zoning Code; and

WHEREAS, the Initial Study and the Notice of Intent to Adopt a Negative Declaration for the
proposed amendments were circulated for a period of 20 days beginning on November 22, 2006
and ending on December 12, 2006; and

WHEREAS, the proposed project is designed to conform with the 2004 Seaside General Plan
and Seaside Zoning Code adopted in accordance with Ordinance No. 955; and

WHEREAS, the Seaside Planning Commission, at a duly noticed public hearing on December
13, 2006 considered oral comments and written information concerning the Initial Study and
Notice of Intent to Adopt a Negative Declaration for the proposed text amendment and
recommend adoption of the Negative Declaration; and

WHEREAS, the City Council, at a duly noticed public hearing on January 18, 2007, solicited
and accepted public comments on the Initial Study and proposed Negative Declaration.

NOW, THEREFORE, BE IT RESOLVED that the City Council has considered the Initial
Study and adopts a Negative Declaration for the proposed project based on the following
findings:

   1.     The City Council hereby finds that a Negative Declaration has been prepared with
          respect to the proposed Text Amendment to Title 17 of the Seaside Municipal Code
          in compliance with the California Environmental Quality Act (CEQA) Guidelines.
          Further, the City Council has independently reviewed and considered the information
          contained in the Initial Study and related environmental documents and finds that
          there will be no significant environmental impacts resulting from the Text
          Amendment to Title 17 of the Seaside Municipal Code and adopts a Negative
          Declaration.

          Evidence: The Initial Study and Notice of Intent to Adopt a Negative Declaration for
          the proposed project were prepared, posted and circulated for a period of twenty
          days with the Monterey County Recorders Office and Monterey County
          Clearinghouse and is on file with the City of Seaside Community Development
          Department located at 440 Harcourt Avenue, Seaside, California.
          Evidence: All potential environmental effects have been studied, and there is no
          substantial evidence in the record, as a whole, that supports a fair argument that the
          text amendment to the Zoning Code may have a significant effect on the environment.

          Evidence: The project does not have environmental or physical effects which will
          cause substantial adverse effects on human beings, either directly or indirectly.

          Evidence: All comments received on the Initial Study have been considered as well
          as all evidence in the record, whether or not substantial which includes studies, data,
          and reports supporting the Initial Study; additional documentation requested by staff
          in support of the Initial Study findings; information presented or discussed during
          public hearings; staff reports that reflect the City’s independent judgment and
          analysis regarding the above referenced text amendments based on the data and
          documents listed source material in the Initial Study prepared for the text
          amendment. The conclusions of the Negative Declaration are reasoned and based on
          factual foundation.

    2.    The proposed project is consistent with the goals and policies of the 2004 Seaside
          General Plan and Title 17 of the Seaside Municipal Code, Zoning Code.

          Evidence: The proposed text amendment will not result any physical change to the
          environment or create a policy which is contrary and/or inconsistent with the General
          Plan. The purpose of the text amendment is to ensure that all new and pending
          development is constructed in accordance with the relevant policies of the 2004
          General Plan and appropriate bulk, mass, density, and intensity as prescribed in the
          current Zoning Code. .

BE IT FURTHER RESOLVED THAT the City Council of the City of Seaside, State of
California, hereby adopts the Initial Study/Negative Declaration for the Text Amendment to
Section 17.10.040.D.1 of Title 17 of the Seaside Municipal Code, Zoning Code, provided as
Attachment A-1.

       PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Seaside, State of California, on the 18th day of January 2007, by the following vote:

AYES:        COUNCILMEMBERS:
NOES:        COUNCILMEMBERS:
ABSENT:      COUNCILMEMBERS:
ABSTAIN:     COUNCILMEMBERS:
                                                   APPROVED:

                                                   Ralph Rubio, Mayor
                                                   City of Seaside
ATTEST:


Joyce E. Newsome, City Clerk
                                 Attachment A-1
                             NEGATIVE DECLARATION

Project Applicant:    City of Seaside.
Lead Agency:          City of Seaside
Project Title         Text Amendment – Section 17.10.040.D.1
Contact Person:        Rick Medina, Senior Planner
Phone:                (831) 899-6737


The project described below has been reviewed in accordance with the California Environmental
Quality Act (CEQA) and has been determined that this project will not have a significant adverse
impact on the environment as it has been found that the said project:

       FINDINGS

       a.     The proposed project does not have the potential to substantially degrade the
              quality of the environment, substantially reduce habitat of fish and wildlife
              species, cause a fish or wildlife population to drop below self-sustaining levels,
              threaten to eliminate a plant or animal community, reduce the number or restrict
              the range of an endangered, rare or threatened species, or eliminate important
              examples of major periods of California history or prehistory.
       b.     The proposed project does not have the potential to achieve short-term
              environmental goals to the disadvantage of long-term environmental goals.
       c.     The proposed project does not have environmental effects, which are individually
              limited, but "cumulatively considerable".
       d.     The proposed project will not cause substantial adverse effects on human beings,
              either directly or indirectly.
       e.     The proposed project does not have any adverse effects on wildlife resources as
              set forth in Section 735.5(d) of Title 14, California Code of Regulations.

Project Description: The City of Seaside is proposing a text amendment to the Zoning Ordinance to
delete Section 17.10.040(D)(1) of the Seaside Municipal Code and re-number Section 17.10.040(D)(2)
to consist of Section 17.10.040(D)(1). The primary physical effect of the proposed text amendment
would be to ensure that new development proposals, which have not established a vested right for the
development of the proposed project, are assessed for conformance with the 2004 General Plan and
Updated Zoning Code, compatibility with surrounding uses, and consistency with relevant policies.
Project Location: Proposed Text Amendment would affect all Zoning Districts Citywide.

Determination: The attached Initial Study has been prepared for the above project in accordance
with the California Environmental Quality Act (CEQA) and procedures established in the CEQA
Guidelines adopted by the City of Seaside. On the basis of the Initial Study, the City of Seaside
makes the following determination:

     __X__ The above project will not have a significant effect on the environment, and a
     NEGATIVE DECLARATION is hereby approved.

     _____ The above project could have a significant impact effect on the environment, but
     will not have a significant effect in this case because the attached mitigation measures
     have been made by agreed to by the applicant which will avoid effects or mitigate the
     effects to a point where clearly no significant effects will occur. Furthermore, there is no
     substantial evidence before the City of Seaside that the proposed project, as revised, may
     have a significant effect on the environment. A NEGATIVE DECLARATION is hereby
     approved.

It has been determined that there are no potentially significant effects to mitigate. Further
information about this project and its probable environmental impact will be on file in the
Community Development Department, 440 Harcourt Avenue, Seaside, CA 93955.



                                                                   January 18, 2007
Rick Medina, Senior Planner                                        Date
                                             Exhibit B”

                                        ORDINANCE NO.

ORDINANCE OF THE CITY OF SEASIDE STATE OF CALIFORNIA, APPROVING A
TEXT AMENDMENT TO TITLE 17 OF SEASIDE MUNCIPAL CODE REMOVING
SECTION 17.10.040(D)(1) OF THE ZONING CODE.

THE CITY OF SEASIDE DOES ORDAIN AS FOLLOWS:

Section 1.     FINDINGS AND PURPOSE.

The purpose of this Ordinance is to remove Section 17.10.040(D)(1) from the Title 17 Seaside
Municipal Code-Zoning.

Findings:

   1. The Initial Study and draft Negative Declaration have been processed in accordance with
      the California Environmental Quality Act (CEQA).

        Evidence: The Initial Study/ draft Negative Declaration have been prepared and
        circulated in accordance with the State Guidelines.

   2. The proposed Zoning Ordinance is in compliance with the 2004 Seaside General Plan.

        Evidence: The removal of Section 17.10.040(D)(1) from the newly adopted Zoning Code
        would not result in any direct impacts on natural or historic resources or to degrade the
        visual character of commercial and residential properties. The primary physical effect of
        the proposed text amendment would be to ensure that new development proposals
        currently being processed, which have not received a vested right for the development of
        the proposed project, are evaluated for conformance with the current property
        development and use standards in the newly adopted Zoning Code and are consistent
        with relevant General Plan policies.

   3. Based on information in the record, no significant impacts are identified.

        Evidence: Analysis included in the Initial Study and proposed amendments to the draft
        Zoning Code would not individually or cumulatively result in a significant impact to the
        environment.

Section 2.      SEVERABILITY.

   A.        If any provision of this Ordinance or the application thereof to any person or
             circumstance is held invalid, the remainder of the Ordinance, including the
             application of such part or provision to other persons or circumstances, shall not be
             affected thereby and shall continue in full force and effect. To this end, provisions of
             this Ordinance are severable.
   B.        The City Council hereby declares that it would have passed each section, subsection,
             subdivision, paragraph, sentences, clauses or phrases even if certain parts are held to
             be unconstitutional, invalid or unenforceable.

Section 3.      EFFECTIVE DATE.

This Ordinance shall become effective thirty (30) days after its final passage and adoption at a
duly noticed second reading of the proposed Text Amendment to Title 17 of the Seaside
Municipal Code.

INTRODUCED by the City Council of the City of Seaside on the 18th day of January 2007.

NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Seaside at a duly
noticed public hearing during its regular meeting of January 18, 2007 accepted and considered
both oral and written testimony concerning the first reading of the proposed Text Amendment to
Title 17 of the Seaside Municipal Code.

NOW, THEREFORE, BE IT FURTHER RESOLVED, the City Council of the City of
Seaside approves the first reading of the Text Amendment to Title 17 of the Seaside Municipal
Code as shown on Attachment B-1 and recommends that the second reading of the Text
Amendment be brought back for consideration and adoption at the February 1, 2007 City
Council Meeting

PASSED AND ADOPTED by the City Council of the City of Seaside 18th day of January
2007, by the following roll call vote:

AYES:           COUNCIL MEMBERS:
NOES:           COUNCIL MEMBERS:
ABSENT:         COUNCIL MEMBERS:
ABSTAIN:        COUNCIL MEMBERS:



                                                              APPROVED:




                                                              Ralph Rubio, Mayor
                                                              City of Seaside

ATTEST:



Joyce E. Newsome, CMC
City Clerk
                                         Exhibit “C”

           December 13, 2006 Planning Commission Minutes for File No. ZA-06-02

Zoning Amendment Application No. ZA-06-02. The City of Seaside is proposing a text
amendment to the Zoning Ordinance adopted by Ordinance No. 955 to delete Section
17.10.040(D)(1) of the Seaside Municipal Code. The proposed text amendment will serve to
delete an existing Zoning regulation which enables a planning permit that was accepted as
complete prior to the December 4, 2006 effective date of the updated Zoning Ordinance adopted
under Ordinance No. 955 to be processed in accordance with the requirements that were in effect
when the planning permit was accepted as complete. The text amendment would apply to all
zoning districts adopted under Ordinance No. 955.

Rick Medina, Senior Planner, presented a staff report and recommended adoption of the
Negative Declaration and proposed Text Amendment to the Zoning Code.

The City Attorney stated that the proposed text amendment inadvertently affects the City in
another way. As a General Law City, the City has the ability to adopt Urgency Interim
Ordinances in order to assess specific land use regulations in order to update the City’s Zoning
Code as needed to protect the health, safety, and general welfare of the community. The current
code as written would prevent the City from denying a project that would be subject to an
interim ordinance. The City Attorney also added that it doesn’t necessarily mean a completed
application on file prior to the effective date of the new Zoning Code would be denied outright.
The City Attorney added that it would be up to the City to determine whether to deny or approve
a project on a case-by-case basis depending on the particular circumstances and project issues;
the current code does not give the City that option.

Steve Mickel addressed the Commission with concerns on how the amendment would affect his
current application for a four-lot subdivision that was deemed complete prior to the new code
taking effect. He also stated that he and his partner have invested substantial sums of money
thus far on the proposed development and fears that a change to the land use regulations at this
point in the process would seriously jeopardize, if not kill his project. In response, the City
Attorney stated that the proposed amendment would give the City the discretion to choose
whether to use the new or old zoning code based on the findings and evidence in support of the
decision. In conclusion, the City Attorney indicated that the amendment would allow the City
maximum discretion over a project and recommended that the Planning Commission adopt the
Text Amendment.

RESOLVED to recommend that City Council adopt a Negative Declaration for Zoning
Amendment Application No. ZA-06-02 passed unanimously.

Motion and Second: Wheeles, Robinson
Ayes: 6
Noes: 0

RESOLVED to recommend that the City Council adopt the proposed Text Amendment under
Zoning Amendment Application No. ZA-06-02 passed unanimously.
Motion and Second: Wheeles, Robinson
Ayes: 6
Noes: 0
                                                                                  ITEM NO. 19.
                                      CITY OF SEASIDE
                                       STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Jerry Wombacher, Fire Chief

DATE:                 January 18, 2007

SUBJECT:              RECOMMENDATIONS OF JOINT MARINA –
                      SEASIDE FIRE CONSOLIDATION SUB-COMMITTEE
                      ON    PROPOSED    JOINT   FIRE    SERVICE
                      CONSOLIDATION


PURPOSE

This item is being presented to inform the City Council of the recommendations of the joint
Marina-Seaside Fire Consolidation sub-committee on the proposed joint fire service
consolidation and provide staff with further direction on this matter as it deems appropriate.

RECOMMENDATION

It is recommended that the City Council approve the formation of and participation in a Joint
Powers Agreement with the City of Marina for fire protection services consistent with the
recommendations of joint Marina – Seaside fire consolidation sub-committee.

BACKGROUND

Since the closure of Fort Ord, and during the conveyance of lands, the City of Marina and the
City of Seaside share a border with each other. Both communities are growing at a steady pace
and have substantial projects planned in areas formerly protected by the U.S. Army fire service.
Therefore, staffing and response times are at issue as these newly acquired areas of responsibility
stretch our current resources.

Over the past several years, dialog and interaction between Seaside and Marina staff has
increased regarding how to best address fire service protection needs in the future as new
development projects are constructed. Discussions have focused on fire protection for recently
acquired areas of responsibility and pending developments.
Honorable Mayor and City Council                                            December 12, 2006
Recommendations on Fire Consolidation                                                 Page 2


Mutual aid and automatic aid agreements have been considered to address operational concerns,
such as response times and number of emergency units available. However, a more
comprehensive study was warranted to consider the feasibility of various organizational and
operational options. Below is a summary of those actions taken related to the sharing and
possible consolidation of fire services between the City of Marina and the City of Seaside.

At the regular Council meeting held on November 6, 2003, the Seaside City Council took action
to adopt the staff report approving a joint fire protection feasibility study between the City of
Marina and the City of Seaside for the purpose of evaluating alternatives for enhanced delivery
of fire protection services in each community (“EXHIBIT A”). The Davis Company was
retained in January 2004.

At the regular meeting of March 17, 2005, the Seaside City Council took action to approve a
staff report accepting the “Review of the Fire Protection feasibility study between the City of
Marina and the City of Seaside” conducted by the Davis Company and authorized staff to
proceed forward with the actions and activities to provide for the formation of a joint powers
authority related to consolidation or integration of fire protection services with the City of
Seaside (“EXHIBIT B”).

Citygate Associates, LLC, was retained to further review the findings of the Davis Company and
provide recommendations related to the consolidation or integration of fire protection services
with the City of Seaside.

At the regular meeting of January 19, 2006, the Seaside City Council approved a staff report
accepting the final findings presented by Citygate, LLC, regarding forming joint fire protection
services between the City of Marina and the City of Seaside.

City Council also directed staff to continue with formation process for Joint Powers Authority
between the City of Marina and the City of Seaside and authorized the Mayor to appoint two (2)
City Council members to serve on a joint advisory committee to assist staff with the formation of
shared fire service governance and cost sharing Joint Powers Authority (JPA) agreement
between the cities as recommended by Citygate, LLC, (“EXHIBIT C”).

The City of Marina appointed Mayor Ila Mettee-McCutchon and Gary Councilman Wilmot to
the advisory sub-committee. The City of Seaside appointed Mayor Ralph Rubio and Mayor Pro
Tem Steve Bloomer to the advisory committee. Since the appointment of the advisory sub-
committee, several meetings have occurred.

The advisory sub-committee met with staff on March 2, 2006, August 29, 2006 and November 3,
2006. These meetings included the City Managers, Fire Chiefs, Fire Command staff and on
occasion when required, representation from the City Attorneys and Finance Directors.

On the regular meeting of November 21, 2006, the Marina City Council took action to schedule a
special joint Council meeting with Seaside City Council on December 12, 2006 to receive status
report, update and recommendations of the joint Marina – Seaside fire consolidation sub-
Honorable Mayor and City Council                                               December 12, 2006
Recommendations on Fire Consolidation                                                    Page 3


committee on proposed joint fire service consolidation and provide staff with any further
direction on the matter.

ANALYSIS

Citygate recommended that Marina and Seaside form a Fire Service Joint Powers Agreement
(JPA). Both the Marina and Seaside City Attorney also recommended this structure. The Joint
Powers Agreement is the simplest structure to implement and offers the two cities the greatest
opportunity for creating a JPA board that represents the policy direction of each community
while retaining local control over both the finances and level of service provided.

As proposed, the JPA Board would have the responsibility to review the budget and operational
policies. However, the JPA Board would only have the power to then recommend approval to
each of the two full city councils. A draft Joint Exercise of Powers Agreement has been
developed with the assistance of both Marina and Seaside City Attorneys and may still require
additional work before being considered for adoption.

The Joint Cities Fire Consolidation Sub-Committee has identified July 1, 2007, as a target date
for implementation of the joint exercise of powers agreement leading to full consolidation
contingent on final review and approval by both cities.

The principal goal for combining fire services are to achieve strategic and tactical advantages
that maximize the development of personnel and equipment resources while minimizing
additional operational costs through the sharing of resources.

The merging of the two fire departments is intended to provide a minimum service level of one
three person engine company per fire station. If each department pursued its own growth
independently, it is anticipated that each community would have three or more fire stations at
final build out, and that a fire station in Marina or Seaside may be unnecessarily close to a fire
station in the other city.

By consolidating the two departments, fewer fire stations may be needed and they may be better
distributed to serve the joint needs of Marina and Seaside at the three-person engine company
level per fire station within a four-minute travel time to 90% of the developed areas served by
each fire station.

Merging of fire departments could also result in future capital expenditure savings for fire station
construction for both cities and subsequent future savings in annual station and engine company
staffing costs that result from fewer fire station needs, while maintaining a well distributed fire
station organization that serves the needs of both communities.

Both cities have experienced difficulties in providing code enforcement and command staff
personnel. A merger of the two cities would bring together existing staffs to fill many of these
shortfalls to the benefit of both communities.
Honorable Mayor and City Council                                                December 12, 2006
Recommendations on Fire Consolidation                                                     Page 4


The study did demonstrate that there would be significant future fiscal and operational
advantages to both cities if the fire protection services were consolidated. Fiscal advantages
would include minimizing the number of fire stations to be built and operated in the future.

If the two cities provide fire protection separately, there may be duplication of fire stations and
fire companies that could be avoided by formation of a Joint Powers Authority (JPA). City
Managers, Fire Chiefs and the Advisory Sub-Committee of both Marina and Seaside have met
and discussed options presented in the feasibility study.

Concurrent with the process associated with possible formation of a JPA will be the finalization
and selection of the first of three joint use fire stations that is appropriately co-located. The most
likely candidate site is the property currently owned by California State University at Monterey
Bay near the soccer field at Second Avenue and Light Fighter.

This location would equally distribute the response area between the two cities under the JPA
model. This fire station could serve as the Headquarters fire station for the newly formed JPA.

Under the JPA model, a proposed number of fire stations and staffing configuration have been
developed (“EXHIBIT D”).

FISCAL IMPACT

A proposed consolidated Fire Joint Powers Agreement Annual Budget has been developed by
both the City of Marina and the City of Seaside Finance Directors (“EXHIBIT E”). The JPA
Budget identifies the proposed agreement funding formula and the possible savings with current
assumptions and with a new fire station and additional engine company.

ATTACHMENTS

Exhibit A:   11-6-2003 Seaside Staff Report
Exhibit B:   3-17-2005 Seaside Staff Report
Exhibit C:   1-19-2006 Seaside Staff Report
Exhibit D:   Marina-Seaside Fire Authority Organization Chart
Exhibit E:   Marina-Seaside JPA Proposed Annual Budget


                                                              Reviewed for Submission to the
                                                              City Council by:


                                                              ______________________________
                                                              Ray Corpuz, City Manager
                                                                                EXHIBIT A



                                   CITY OF SEASIDE
                                    STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Daniel E. Keen, City Manager

BY:                   Jerry Wombacher, Fire Chief

DATE:                 November 6, 2003

SUBJECT:              FIRE PROTECTION FEASIBILITY STUDY BETWEEN THE
                      CITY OF MARINA AND THE CITY OF SEASIDE.


PURPOSE

Request that the City Council consider conducting a Fire Protection Feasibility Study between
the City of Marina and the City of Seaside

RECOMMENDATION

It is recommended that the City Council approve the proposed Fire Protection Feasibility Study.

BACKGROUND

The City of Seaside Fire Department is an “all risk” fire protection agency, which provides
services to mitigate Emergency Medical Responses, Fire Suppression and Hazardous Materials
Responses. Operations are based from one fire station with a daily paid staffing that includes
two Engine Companies and a Chief Officer. These eight fire fighters respond to emergencies
with the standard of arriving within 5 minutes to 90% of the emergency calls for service. Reserve
Fire Fighters may augment staffing at emergencies.

The City of Marina Department of Public Safety is an “all risk” fire protection agency, which
provides services to mitigate Emergency Medical Responses, Fire Suppression and initial
response to Hazardous Materials incidents. Operations are based from one staffed and one non-
staffed fire station. Daily paid staffing includes one Engine Company, with a Driver Operator
supplemented by patrol Public Safety Officers. Volunteer Fire Fighters may augment staffing at
emergencies when available.

Since the closure of Fort Ord, and during the conveyance of lands, the City of Marina and the
City of Seaside now share a border with each other. Both communities are growing at a steady
pace and calls for service are increasing, creating staffing and response time issues. Dialog and
interaction between the Seaside and Marina fire personnel has increased. Discussions have
focused on fire protection for recently acquired responsibility areas and pending developments.
Mutual Aid and Automatic Aid Agreements have been considered to address operational
concerns. However a more comprehensive study is warranted to consider the feasibility of
various options.

Marina acknowledges that it will be required to provide fire services as their community
develops on former Fort Ord. Seaside acknowledges that it will be required to provide fire
services as their community develops on former Fort Ord. As both communities expand, the fire
protection services will struggle to maintain levels of service to new areas without diminishing
those currently provided to the communities. Additionally, both communities may be affected by
future growth of California State University, Monterey Bay.

Hughes, Heiss & Associates, Inc. in 1981, and the Monterey Peninsula Fire Service
Consolidation Committee in 1993 have previously conducted Fire Protection Feasibility Studies.
Both of these studies examined consolidating the fire services of Monterey, Monterey Peninsula
Airport, Pacific Grove and Seaside. No actions were taken on the recommendations of these
studies.

A Fire Protection Feasibility Study has never been conducted which examines the fire services of
Marina and Seaside. The current demands on both City’s General Funds, coupled with the State
of California and County of Monterey budgetary constraints, alternate methods of service
delivery must be evaluated. Legislative analysts warn that the fiscal situation has deteriorated
and lawmakers must make deeper than expected budget cuts. This study is a proactive approach
to examine common concerns shared by both communities.


FISCAL IMPACT

An estimated expenditure of $20,000 will be required to conduct this Feasibility Study. The Cites
of Marina and Seaside would equally share these costs.


ATTACHMENTS


                                                             Reviewed for Submission to the
                                                             City Council by:



                                                             ______________________________
                                                             Daniel E. Keen, City Manager
                                                                                       EXHIBIT B

                                    CITY OF SEASIDE
                                     STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Les White, Interim City Manager

BY:                   Jerry Wombacher, Fire Chief

DATE:                 March 17, 2005

SUBJECT:              REVIEW OF FIRE PROTECTION FEASIBILITY STUDY
                      BETWEEN THE CITY OF MARINA AND THE CITY OF SEASIDE


PURPOSE

The results of the Fire Protection Feasibility Study for the Cites of Seaside and Marina will be
presented for City Council consideration and direction.

RECOMMENDATION

It is recommended that the City Council discuss the alternatives for fire protection services, and
consider the formation of a Joint Powers Authority (JPA) to provide fire protection services in
the Cities of Seaside and Marina.

BACKGROUND

The City of Seaside Fire Department is an “all risk” fire protection agency, which provides
services to mitigate Emergency Medical Responses, Fire Suppression and Hazardous Materials
Responses. Operations are based from one fire station with a daily paid staffing that includes
two Engine Companies and a Chief Officer. These eight fire fighters respond to emergencies
with the standard of arriving within 5 minutes to 90% of the emergency calls for service. Reserve
Fire Fighters may augment staffing at emergencies.

The City of Marina Department of Public Safety is an “all risk” fire protection agency, which
provides services to mitigate Emergency Medical Responses, Fire Suppression and initial
response to Hazardous Materials incidents. Operations are based from one staffed and one non-
staffed fire station. Daily paid staffing includes one Engine Company, with a Public Safety
Officer, one dedicated Fire Fighter, and a forty-hour Fire Captain Monday through Friday.

Volunteer Fire Fighters and on-duty Public Safety Officers, assigned to patrol functions,
augment staffing at emergencies when available. This staff responds to emergencies with the
standard of arriving within 5 minutes to 90% of the emergency calls for service. Reserve Fire
Fighters may augment staffing at emergencies.

Since the closure of Fort Ord, and during the conveyance of lands, the City of Marina and the
City of Seaside share a border with each other. Both communities are growing at a steady pace
and have substantial projects planned in areas formerly protected by the U.S. Army fire service.
Therefore, staffing and response times are at issue as these newly acquired areas of responsibility
stretch our current resources.

Dialog and interaction between the Seaside and Marina fire personnel has increased regarding
this dilemma. Discussions have focused on fire protection for recently acquired areas of
responsibility and pending developments. Mutual Aid and Automatic Aid Agreements have been
considered to address operational concerns, such as response times and number of emergency
units available. However, a more comprehensive study was warranted to consider the feasibility
of various organizational and operational options.

FIRE PROTECTION STUDY

The City Councils of both Marina and Seaside authorized a Fire Protection Feasibility Study in
November 2003. This study examined the current fire protection services provided to both
respective communities and the anticipated needs for fire protection services, as development
occurs on the former Fort Ord. Finally, this study considered the feasibility of functionally
combining or consolidating the fire protection services of both communities.

The Davis Company completed the “Fire Service Assessment for the Cities of Marina and
Seaside” in November 2004, and both City Councils were provided copies of the document. The
study utilized assumptions and methods regarding fire service governance, oversight and service
delivery that included the following:

    •   The principal goal for combining fire services should be to achieve strategic and tactical
        advantages that maximize the development of personnel and equipment resources while
        minimizing additional operational costs through the sharing of resources.

    •   Each City should retain essential policy and fiscal control over its fire service program,
        including service levels for emergency response and fire prevention, in order to insure
        that its fire protection needs are being met at all times in a manner that is satisfactory to
        the City. The act of sharing services will also result in some service standards that are the
        same. For example, engine and truck company staffing and response time standards
        should ultimately be at the same level for both cities.

    •   Each City’s City Manager should maintain oversight for fire/EMS services on behalf of
        the City Council and community in much the same manner as occurs at present. Thus,
        while a single budget and common service delivery strategies would evolve, budgets,
        fiscal accountability and management reporting should be constructed in a way that
        allows each City to measure at any time what it is getting for the amount it pays for fire
        service protection.
FIRE SERVICE OPTIONS

The study presented options for integrating fire services that have been successfully implemented
       in California. Each method brings with it special requirements and is generally applied in
       response to the governance and financing goals of the participating agencies. The three
       most common methods included:

     •   A straightforward fee for service arrangement where one agency purchases services
         from the other under terms negotiated by the parties. This method of contracting
         services would require the agency providing services to provide additional staff, a
         facility and equipment that neither City currently possesses. A single fire station staffed
         with a three-person engine company has an estimated annual operating cost of $1.3
         million.

     •   Forming a “special fire protection district”. In this instance, the special district would be
         comprised of the existing boundaries of the cities, plus their respective spheres of
         influence and any other areas that desire to be part of the district. Formation of a special
         district requires the approval of the county Local Agency Formation Commission
         (LAFCO) and voter approval by residence in the service area. A special district may
         also create a governance structure with outside agencies, such as the County Board of
         Supervisors.

     •   A “Joint Powers Authority” (JPA) may be formed by the Cities of Seaside and Marina,
         upon the approval of their respective City Councils. Under California law, a JPA is a
         separate governmental entity. The JPA can have a governing board that is comprised of
         representatives of each City Council or of administrators that are designated by the City
         Councils. Provisions for financial and other resources for the fire department would be
         set in the JPA agreement that is approved by each City.

The merging of the two fire departments would be done with the intent to provide a minimum
service level of one three person engine company per fire station. If each department pursued its
own growth independently, it is anticipated that each community would have three or more fire
stations at final build out, and that a fire station in Marina or Seaside may be unnecessarily close
to a fire station in the other city. By joining the two departments together, fewer fire stations
may be needed, and they may be better distributed to serve the joint needs of Marina and Seaside
at the three person engine company level per fire station within a four minute travel time to 90%
of the developed areas served by each fire station.

Merging of fire departments would also result in future capital expenditure savings for fire
station construction for both cities and subsequent future savings in annual station and engine
company costs that result from fewer fire station needs, while maintaining a well distributed fire
station organization that serves the needs of both communities. Both cities have experienced
difficulties in providing code enforcement and command staff personnel, and a merger of the two
cities would bring together existing staffs to fill many of these shortfalls to the benefit of both
communities.
The study did demonstrate that there would be significant future fiscal and operational
advantages to both cities if the fire protection services were consolidated. Fiscal advantages
would include minimizing the number of fire stations to be built and operated in the future. If the
two cities provide fire protection separately, there may be duplication of fire stations and fire
companies that could be avoided by formation of a Joint Powers Authority (JPA). City Managers
and Fire Chiefs of both Marina and Seaside have met and discussed options presented in the
feasibility study. Staff recommends moving toward the formation of a JPA, and requests
authorization to contract with a firm to assist in the process.

NEXT STEPS

Should the Council authorize the consolidation or integration of fire protection services there
will be four priorities established:

   •   Combine administration of the departments (designate a single Fire Chief)
   •   Combine Fire Marshal/Fire Prevention and training functions.
   •   Assign shift management responsibility to chief officers for both cities with the Battalion
       Chief being designated incident commander.
   •   Combine Engine and Truck Company operations after the redesignation of response
       districts and retraining of personnel.

In addition, it needs to be reiterated that Strategic Plan for Fire Protection Services would be
developed, including additional analysis on the short-term and long-term impacts on service in
the Cities of Seaside and Marina, if the City Council directs staff to further evaluate the
opportunities to consolidate fire protection services.

Staff is continuing to meet with the City of Marina in preparation for the presentations to the
City Councils of Seaside and Marina in March. The results of these discussions may yield
additional information that would be presented for consideration both City Councils.

FISCAL IMPACT

If the City Council directs staff to proceed, an estimated expenditure of $20,000 would be
required to develop a strategic plan for implementing a JPA and operational plans. This amount
may be equally shared between the Cities of Seaside and Marina and would be considered under
separate action.

COORDINATION

Preparation of this staff report has been coordinated with the City Managers of the Cities of
Seaside and Marina.

ATTACHMENTS

Matrix A, B & C
Reviewed for Submission to the
City Council by:



______________________________
 Les White, Interim City Manager
                                                                                      EXHIBIT C


                                       CITY OF SEASIDE
                                        STAFF REPORT

TO:                    Honorable Mayor and City Council

FROM:                  Ray Corpuz, City Manager

BY:                    Jerry Wombacher, Fire Chief

DATE:                  January 19, 2006

SUBJECT:               CITYGATE FINAL FINDINGS REGARDING FORMING JOINT
                       FIRE PROTECTION SERVICES BETWEEN THE CITY OF
                       SEASIDE AND THE CITY OF MARINA


PURPOSE

Citygate Associates, the consultants hired to advise staff on the implementation feasibility and
steps necessary to consolidate fire services between the City of Seaside and the City of Marina,
will present their conclusions to the City Councils of Seaside and Marina for consideration and
direction.

RECOMMENDATION

It is recommended by the Mayor of each City, after meeting with the consultants, City Managers
and Fire Chiefs, that each City Council consider receiving Citygate’s final findings regarding
forming joint fire protection services between the City of Seaside and the City of Marina and
consider directing staff to continue with the process for forming a Joint Powers Authority and,
that each city council consider appointing two members each to serve as an advisory committee
to assist staff with the construction of a shared fire services governance and cost sharing Joint
Powers Authority (JPA) agreement.

BACKGROUND

In March 2005, both city councils were presented with an initial review of the benefits of shared
fire services between the cities of Seaside and Marina. Since both City Councils approved
continuing analysis, Citygate Associates LLC was retained by both cities to advise on the
technical steps necessary and to offer recommendations on governance and cost sharing
methods. Additionally, they were directed to look at the actual feasibility of the two partner cities
sharing one fire station in the Ord Reuse Area.

In early December, after the two city management teams had reviewed Citygate’s analysis, they
were asked to brief and facilitate a meeting between each city’s Mayor, City Manager and Fire
Chief. As a result of that meeting, both Mayors’s accepted in concept the benefit of sharing fire
services as both cities continue to evolve.

The Mayor’s asked staff and Citygate to brief each City Council in January, after which if the
councils concur, a shared fire services sub-committee would be formed to design the actual joint
governance and cost sharing policies, which then will be returned to both full councils for
ratification and implementation.

Citygate’s Key Findings Are:

The cost savings and operational improvements for Marina and Seaside come from two
elements: sharing a fire station that serves both communities that is located in the Ord Reuse
Area and sharing a fire department administrative structure.

Because Citygate believes the greatest improvement in service and cost effectiveness comes
from both sharing a Reuse Area fire station and consolidation of the administrative function, we
believe that full consolidation of the two fire agencies in the long run is the best approach for
Marina and Seaside.
A Joint Powers Authority (JPA) is the simplest structure to implement and offers the two cities
the greatest opportunity for creating a joint JPA board that represents the policy direction of each
community while retaining control over both the finances and level of service provided. While
there are a variety of forms that a JPA might take, one example would be to form a Joint Powers
Authority with a Board composed of two members from each city council.
The Board could have the responsibility to review the budget and operational policy, but only the
power to then recommend approval by each of the two full city councils. Thus the JPA Board of
Directors would be the fire “sub-committee” of the full set of elected officials. The JPA Board
could work on the consensus model, where there would be four JPA Board members, two per
agency. It would take a 3/4ths vote to advance the budget and goals for full ratification. If that
were not possible, staff and the Board would have to work the issue to consensus. In this model
there is equal representation, and one agency does not get more votes based on its population
size or some other weighted metric.
Citygate’s Key Recommendations Are:

Citygate recommends that Marina and Seaside form a Fire Services Joint Powers Authority to:
       Provide the governance/policy structure to negotiate with the military and CSU regarding
       fire service in the Reuse Area.
       Merge the fire management teams of both cities to provide an immediate improvement in
       management support services and the structure to conduct the long range planning
       necessary to actually merge the operating portions of the two city fire services. Issues
       such as the following need to be resolved before operating services are merged.
           o Common equipment standards,
           o Operating procedures,
           o Which agency will provide payroll, finance, personnel and purchasing support to
             the joint department,
           o And certainly salaries and benefits.
Citygate’s Suggested Next Steps Are:

              1. The Cities consider appointing a JPA advisory committee comprised of two
                 City Council Members per City, the City Managers and Fire Chiefs.
              2. Once the JPA principals and cost sharing formulas are agreed to by the
                 steering committee and City Councils; draft a detailed JPA agreement,
                 implementation timeline and initial, specific costing out for the positions that
                 will be shared.
              3. Conduct as appropriate, meet and confer with any represented employees.
              4. Ask the two City Councils to adopt the final JPA Agreement, cost sharing
                 plan and initial employee issues.
              5. Implement a consolidated management team.
              6. Continue long range planning to fund and establish a 3rd, shared fire station in
                 the southern Fort Ord Reuse area.

FISCAL IMPACT

To continue to design shared fire services at the next level of detail in the near term will not
require un-budgeted funds. The primary expense will be staff time, and as necessary within the
existing consultant agreement with Citygate Associates, some specialty consulting work on
drafting the JPA Agreement, cost sharing formulas and exactly determining shared employee
costs.

ATTACHMENTS

Citygate Seaside-Marina Report



                                                            Reviewed for Submission to the
                                                            City Council by:


                                                            ______________________________
                                                            Ray Corpuz, City Manager
EXHIBIT D
EXHIBIT D
EXHIBIT E
                                                                           ITEM NO. 20.

                                      CITY OF SEASIDE
                                       STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Daphne Hodgson, Deputy City Manager – Administrative Services

DATE:                 January 18, 2007

SUBJECT:              COMPUTER SYSTEM REPLACEMENT AND UPGRADE AND
                      ACTION ON THE PROPOSALS/BIDS


PURPOSE

The purpose of this item is to give the City Council an opportunity to review, consider and act on
the proposals/bids for the purchase of replacement and upgraded computer equipment and
software.

RECOMMENDATION

It is recommended that the City Council of the City of Seaside approve the proposal/bid from
CDWG, Inc. for the HP Standard PC option, as specified.

BACKGROUND

The City of Seaside’s computer system is in need of replacement and upgrade. The current
computer system and related equipment has been in use for approximately five years, although
some workstations were replaced three years ago. This type of system was designed with an
average life expectancy of three years. The current hardware is no longer covered under
warranty and the system does not meet the requirements of today’s software applications.
Today’s improved software applications require more capacity than the current system has.

In order to determine the best alternative and the best pricing, staff prepared a Request for
Proposals. At the City Council meeting of December 7, 2006, staff presented the Request for
Proposals and the analysis of the proposals. Three options were considered: a) MPC Option, an
all-in-one PC unit where the computer is contained in the monitor housing; b) Citrix Option, this
option utilizes dumb terminals and all of the software resides on centralized servers; and c) HP
Standard PC Option, this option is an upgrade and replacement of the current system that is in
use. Staff, in conjunction with an outside consultant, determined that the HP Standard Option is
the best alternative for the City.
Honorable Mayor and City Council                                              January 18, 2007
Computer System Replacement and Upgrade                                                Page 2

Proposals were received from two firms, CDWG, Inc. and Reliable System Enterprise, Inc.
Staff, working with our consultant reviewed the proposals in light of the selection of the HP
Standard Option. It was decided that a large vendor, CDWG, Inc., who can provide good
customer support that includes a large inventory of readily accessible parts is the best solution
for the City. The City currently uses CDWG to procure parts as needed; they have been very
responsive, with a very quick delivery schedule. The quality of the HP/Compaq products is
known to be excellent and there are a large number of qualified vendors who could provide
system support, if necessary.

The recommendation of the consultant and staff is to use the HP Standard Option and to contract
with CDWG, Inc. to provide the equipment that will best meet the City’s needs.

FISCAL IMPACT

The purchase of replacement/upgraded computer system was approved in the 2006-2007
Adopted Budget. The Budget included this purchase as part of the lease-purchase financing
package that was approved by the City Council on November 2, 2006. The annual lease
payment costs are included in the Management Information System Department Budget for the
2006-2007 and 2007-2008 fiscal years.

ATTACHMENTS

There are no attachments to this staff report; however, the attachments provided to the City
Council on December 7 are available for review and include: Proposal Matrix; Letter from
Gemma Systems; Request for Proposals; and the submitted proposals.


                                                           Reviewed for Submission to the
                                                           City Council by:


                                                           ________________________
                                                           Ray Corpuz, City Manager
                                                                         ITEM NO. 21.

                                     CITY OF SEASIDE
                                      STAFF REPORT

TO:                   Honorable Mayor and City Council

FROM:                 Ray Corpuz, City Manager

BY:                   Daphne Hodgson, Deputy City Manager – Administrative Services

DATE:                 January 18, 2007

SUBJECT:              INTRODUCE BY TITLE ONLY AN ORDINANCE AMENDING
                      THE MUNICIPAL CODE AUTHORIZING THE CITY MANAGER
                      TO PREPARE AN ANNUAL OR A BI-ANNUAL BUDGET – [First
                      Reading – Roll Call Vote]


PURPOSE

The purpose of this item is to give the City Council an opportunity to review, consider and
introduce by title only an ordinance amending the Municipal Code Section 2.04.200, Budget,
authorizing the City Manager to prepare an annual or bi-annual budget.

RECOMMENDATION

It is recommended that the City Council of the City of Seaside introduce by title only an
ordinance amending the Municipal Code Section 2.04.200, Budget, authorizing the City
Manager to prepare an annual or bi-annual budget.

BACKGROUND:

The City of Seaside Municipal Code currently states that “It shall be the duty of the City
Manager to prepare and submit the proposed annual budget and the proposed annual salary plan
to the City Council for its approval.” This language was incorporated into the Municipal Code in
1957.

Many cities, including the City of Seaside have adopted a bi-annual budget cycle. This provides
the City Council with the ability to look at the budget over a longer term. It also reduces the
time required for budget preparation from every year to every other year.

The proposed change to the Municipal Code adds language to the Code that allows the City
Manager to choose an annual or a bi-annual budget cycle.
Honorable Mayor and City Council                                            January 18, 2007
Ordinance Regarding Budget Preparation                                               Page 2

FISCAL IMPACT

No direct fiscal impact; indirect unknown savings in staff time not needed for annual budget
preparation.

ATTACHMENTS

The proposed ordinance is attached to this staff report.




                                                           Reviewed for Submission to the
                                                           City Council by:



                                                           ________________________
                                                           Ray Corpuz, City Manager
                                     ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE MODIFYING
CHAPTER 2, CITY MANAGER, SECTION 2.04.200, BUDGET OF THE SEASIDE
MUNICIPAL CODE

      WHEREAS, current budget language was adopted in 1957 with Ordinance No. 106; and

       WHEREAS, the current language calls for the City Manager to prepare an annual
budget; and

        WHEREAS, to provide the City Council with the ability to budget over a longer term
and improve operational efficiency, the City Manager should be able to prepare a bi-annual
budget.

NOW, THEREFORE, the City Council of the City of Seaside amends Ordinance No. 106 to
read as follows:

      It shall be the duty of the City Manager to prepare and submit the proposed annual or bi-
      annual budget and the proposed annual or bi-annual salary plan to the City Council for its
      approval.

INTRODUCED this 18th day of January 2007.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly
held on the ______ day of ______, 2007, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS

                                                       __________________________
                                                       Ralph Rubio, Mayor
                                                       City of Seaside
ATTEST:

_________________________
Joyce E. Newsome, City Clerk
City of Seaside
                                                                                ITEM NO. 22.
                                     CITY OF SEASIDE
                                      STAFF REPORT

TO:                    Honorable Mayor and City Council

FROM:                  Ray Corpuz, City Manager

DATE:                  January 18, 2007

SUBJECT:               CONFIRMATION OF MAYOR’S APPOINTMENTS TO OUTSIDE
                       BOARDS AND COMMITTEES


PURPOSE

The purpose of this item is to request that the City Council confirm the Mayor’s appointments of
individual members of the City Council to represent the City of Seaside on outside boards and
committees dealing with a variety of regional and other issues of significance.

RECOMMENDATION

The Mayor is recommending that the appointments be confirmed.

BACKGROUND

The Mayor of the City has the responsibility of appointing members of the City Council to
represent the City on various boards and committees. Mayor Rubio has prepared a list
identifying his appointments, which will be distributed to you prior to the meeting. The
proposed list includes a new committee being formed by the Marina Coast Water District to
address issues related to the annexation of the Ord Community.

FISCAL IMPACT

There is no fiscal impact.



                                                           Reviewed for Submission to the
                                                           City Council by:



                                                           ______________________________
                                                           Ray Corpuz, City Manager

								
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