Sample Legal Assistant Internship Cover Letter by lxn21430

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									Writing your way to the top

Stefanie Mayfield Garcia
Marketing Instructor
College of Business Administration
sgarcia@bus.ucf.edu
    Self-Assessment
                    Career vs. Job
     Abilities                           Values
     Skills                              Lifestyle
     Education                           Skills


                       Need Help?
–   www.facts.org: eCHOICES, Sigi Plus
–   Career Resource Center
–   Counseling Center
Top 10 Personal Characteristics
Employers Want

1. Communication              6. Strong work ethic
     skills                   7. Analytical skills
2.   Honesty/integrity        8. Flexibility/
3.   Teamwork skills              adaptability
4.   Interpersonal skills     9. Computer skills
5.   Motivation/ initiative   10. Self-confidence
Your Resume
“Your Personal Advertisement”
1st chance to make an impression
Resume should provide:
   A sense of purpose and career focus
   Inventory of skills and experiences
   Emphasis on achievements
   Clarity and simplicity
   An attractive package
   A sense of the person behind the resume
   Credible and honest summary
Appearance
 Make Your Name Stand Out
   – BOLD, Larger Font
 Standard Font
   – Times New Roman, Courier, Arial
   – Scanning OCR purposes, faxing
 Type Size: 10 - 12 Point
 White, Beige, or Light Gray on Quality Bond
  Paper (see examples); Using color …
 White Space
 Visually Pleasing, Consistent Layout
 Folding vs. 9x12 envelope
Length
 Limit Your Resume to One Page Unless
  You Have Extensive Experiences
 Bullet Form vs. Paragraph
 Use Only 8 1/2” X 11”
 Evaluate What Belongs in the Resume vs.
  The Cover Letter
Vocabulary
   Avoid Using Pronouns, Especially “I”
   Eliminate Excessive Punctuation
   Limit Abbreviations
   Omit Articles (a, an, the)
   Past Tense for Previous Positions
   Use Action Verbs When Describing Job Duties
    and Activities
    – Manage, Supervise, Counsel, Advise, Create,
      Implement, Facilitate
 Spell check and proofread for grammar problems
Organization
 Begin With a Summary of Qualifications
 Education
     – Honors/Awards
 Experience/Employment History
     – Projects, Internships
 Activities/Affiliations
 Skills

•   List most recent activity first in each section
•   Which comes first? Education or Experience?
•   Careful with templates
Identification
 Full Name
 Permanent Address
 Local Address - If Applicable
 Contact Information
  – Phone Number (no cell or work #s)
  – Email Address (make sure it’s a good one!)
  – Home Page (optional)
  URSULA C. FORTUNE
  911 Congestion Way · Orlando, FL 32817 · (407) 555-1212 · ucfgrad@aol.com
No objective, please
 Objectives are usually:
  – Lofty and therefore a waste of precious space on your resume
  – Too specific so that you may not be considered for other positions in the
    company that may interest you


 Use an objective only is requested to do so
 Better to use a Summary of Qualifications
 Summary is the last thing you write; pick
  out the gems of your resume to highlight
  here
Sample Objectives
 Make a significant contribution in law enforcement where my
    customer service skills and education can further the safety and
    security of this community.
   A management training position in a community service agency
    leading to a career in service to the public.
   Become a community volunteer coordinator working with a
    nonprofit agency utilizing my interpersonal skills.
   An internship position with a respected law firm where my
    keen analytical skills and interest in environmental law can
    make a positive difference.
   Program development position working with the elderly
    population.
   To obtain a _______ position in the ______ field utilizing my
    _______ and _______ skills.
Sample Summary
 Qualified professional with over 5 years of
  experience in retail management and merchandising.
 Honors student with history of academic excellence
  combined with hands-on internship experience.
 Proven leadership skills through involvement in
  several campus and community organizations.
 Oral and written proficiency in Spanish and French.
Education
 Information to Be Included:
   –   Type of Degree (M.S., B.A., A.S., etc.)
   –   Name of College/University
   –   Year Degree Received
   –   Major Field of Study
   –   Optional: Minor, GPA (3.0 or higher), Significant
       Honors, Relevant coursework
EDUCATION        UNIVERSITY OF CENTRAL FLORIDA                     Orlando, FL
                 Bachelor of Science in Public Administration        May 20xx
                 Overall GPA 3.1/4.0
                 Course emphasis in Management, Human Resources Administration,
        and Computer Applications
Honors
 Special Recognition
 If only one honor listed, then integrate into
  education section
 Can place this section towards end if desired,
  especially if honors are non-academic in
  nature
HONORS       LEAD Scholars Program
             Florida Bright Futures Scholar
             UCF Dean’s List
Experience/Employment History
 Information to Be Included:
   –   Company Name & Location (City & State)
   –   Job Title/Position (descriptive)
   –   Dates of Employment (Month & Year)
   –   Job Description/Duties
        • most important/relevant first
        • use “Action” verbs
        • avoid: Responsible for, Duties included, Involved in,
          Experienced in, Know how to do, Worked as a…
        • Eliminate use of any pronouns
Experience/Employment History
  Show Co-op, internship experiences, or senior projects
  Use quantities, percentages, amounts and/or dollar values
   for emphasis
  Highlight your skills, recognition received, goals
   achieved (ex: Implemented inventory control system
   resulting in cost savings of over $10,000.)
WORK          WALLYWORLD                                            June 20xx-Present
EXPERIENCE    Operations Hostess                                           Apopka, FL
              - Part-time and seasonal employment providing customer service for
                various areas of tourist-oriented theme park
              - Serve as relief shift leader for up to 20 employees
              - Train new employees in guest relations and standard operating
                procedures for attractions

              BAREFOOT SHOE CO.                              May 19xx-August 20xx
              Sales Clerk                                               Orlando, FL
              - Summer employment involving retail sales on a commission basis
              - Awarded bonus for highest monthly volume sales for August
Activities
 Name of Organization or Professional
  Membership, Dates (optional)
 Leadership Positions
 Might Expand on These Experiences



ACTIVITIES   American Criminal Justice Association, Lambda Alpha Epsilon
             Rho Alpha Tau Sorority, President and Vice President
             Community Volunteer, Meals on Wheels
             Weekend Youth Director
Skills
 Oral Communication                     Written
 Flexibility                             Communication
 Computer                               Leadership
 Language                               Analytical/Research




SKILLS   Computer: Microsoft Office (Word, Excel, Access, PowerPoint)
                   Working knowledge of web design and HTML programming
         Language: Fluent in Spanish
Optional Sections
 Certifications/Licensure
 Volunteer Experience (if significant)
 Projects (if significant)
 May Group Honors and Activities
  Together
 References
                                                  URSULA C. FORTUNE
Campus Address                                                                                                    Permanent Address
321 Graduation Way                                                                                                     123 New Street
Orlando, FL 32817                                                                                               Jacksonville, FL 32438
(407) 555-1212                                                                                                         (504) 555-2736
ucfgrad@aol.com

EDUCATION            UNIVERSITY OF CENTRAL FLORIDA                                                                         Orlando, FL
                     Bachelor of Science in Psychology                                                                      May 20xx
                     Overall GPA 3.1/4.0
                     Course emphasis in Communication and Human Resource Administration
                     Minor: General Business Administration
                     VALENCIA COMMUNITY COLLEGE                                                                            Orlando, FL
                     Associate of Arts                                                                                       June 20xx
                     Earned 75% of college expenses through work experience.
HONORS               Florida Bright Futures Scholar
                     University of Central Florida Dean’s List (three semesters)
EXPERIENCE           ABC ENTERPRISES                                                                                         Orlando, FL
                     Interviewing Clerk (Intern)                                                                      June 20xx-Present
                      Assist recruiter in all aspects of interviewing process from scheduling interviews to testing of applicants.
                      Compose all recruiting correspondence.
                      Conduct background checks on job applicants.
                     WALLYWORLD                                                                                         Apopka, FL
                     Operations Hostess                                                                         June 19xx-May 20xx
                      Part-time and seasonal employment providing customer service for various areas of tourist-oriented
                       theme park.
                      Served as relief shift leader for up to twenty employees.
                      Trained new employees in guest relations and standard operating procedures for attractions.
                      Promoted within three months of hire.
ACTIVITIES           Central Florida Human Resource Association Student Chapter
                     Rho Alpha Tau Sorority, President and Vice President
                     Community Volunteer, Meals on Wheels
                     Weekend Youth Director
SKILLS               Computer: Proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
                     Working knowledge of HTML and Java
                     Language: Fluent in Spanish
WANNA A. JOB
911 Congestion Way • Orlando, FL 32817 • (407) 555-1212 • ucfgrad@ucf.edu


OBJECTIVE                   A professional position as a Loss Prevention Specialist with an industry leader.

EDUCATION                   Bachelor of Science in Criminal Justice                                                       Dec 2000
                            UNIVERSITY OF CENTRAL FLORIDA                                                              Orlando, FL
                            Minor: Legal Studies
                            Course emphasis in Research Methods in Criminal Justice, Criminal Profiling, and Prosecution and
                            Adjudication
HONORS                      Florida Gold Seal Academic Scholarship
                            UCF Dean’s List
ACTIVITIES                  Kappa Sigma Fraternity, Lambda Epsilon Chapter
                            American Society for Industrial Security
                            Community Service Project: Habitat for Humanity
EXPERIENCE
   - INTERNSHIP             Alcohol, Beverage and Tobacco                                                                     2000
                            Criminal Justice Intern                                                               Daytona Beach, FL
                            • Learn and participate in the enforcement of alcohol and tobacco laws.
                            • Attend community task force meetings and confidential informant sign ups.
                            • Assist agents in writing arrest reports.

     - WORK                 Target Corporation                                                                          1999 - Present
                            Loss Prevention                                                                               Orlando, FL
                            • Perform security audits to ensure employees comply with company policies.
                            • Train supervisors and staff on loss prevention techniques and recognition of customer threat
                              behaviors, reducing potential for property loss.

                            University of Central Florida                                                                1998 - 1999
                            Resident Assistant                                                                           Orlando, FL
                            • Create educational, recreational, and social programming for 30 college students.
                            • Enforce housing rules and regulations within an educational framework.
                            • Maintained inventory control and reduced damage and theft from previously high levels.
SKILLS                      Microsoft Office Suite, PageMaker
                            Conversational Spanish
                                                    WANNA A. JOB
                                                      911 Congestion Way
                                                       Orlando, FL 32817
                                                         (407) 555-1212

OBJECTIVE
        An entry level position in a not for profit foundation providing services to the elderly population.

EDUCATION
       Bachelor’s Degree in Social Work, December 2000
       Minor in Gerontology
       UNIVERSITY OF CENTRAL FLORIDA, Orlando, FL
       GPA: 3.4
       Relevant courses include: Health Care Needs of the Elderly, Social Work Research, Social Welfare and Community
       Resources, and Roles and Interventions.
FIELD EXPERIENCE
        Student Intern, Meadowbrook Long Term Care Facility, Oviedo, Florida, August 2000 - Present
          Perform assessments and recommend service options under supervision of senior supervisor. Develop recreational
          and social interaction activities for senior population of 350. Use knowledge and observation skills to highlight
          patients requiring increased services, attention or intervention.
VOLUNTEER EXPERIENCE
       Office Assistant, Orange County Senior Services, Orlando, Florida, April 1998 - August 1999
         Performed 250 hours of volunteer work assisting with office duties and program development and administration.
         Improved ability to contact service agencies by updating database and training staff. Developed newsletter
         increasing knowledge of available services to Orange County Senior population.
WORK EXPERIENCE
        Admission Assistant, University of Central Florida, May 1999 - Present
          Led tours and information sessions for prospective students and parents.

              Shift Team Leader/Crew Member, Taco Bell, May 1995 - September 1998
                Promoted within 6 months to shift leader position. Trained newly hired team members to enhance quality and
                customer service. Developed youth birthday meal program increasing business and customer loyalty.
 HONORS & ACTIVITIES
         UCF Dean’s List (three semesters)
         C.A.R.E. Committee on Diversity
         Bachelor’s Social Work Club, UCF, Secretary
References
 Choose individuals who know you and whom
  you can trust
   – Colleagues, professors, supervisors, etc.
 Contact them and ask for permission
 When you give their names, tell them you
  have done so and that they should expect to be
  contacted
 Supply them with a current copy of your
  resume
Other items
 If submitting electronically, what format is
  required
 Name and contact info on every page you
  submit to prospective employer
 If applications are required
  – Neat, typed if possible, attach resume to it,
    careful with wording of why you left last job
                                           URSULA C. FORTUNE
Campus Address                                                   Permanent Address
321 Graduation Way                                                    123 New Street
Orlando, FL 32817                                              Jacksonville, FL 32438
(407) 555-1212                                                        (504) 555-2736
ucfgrad@aol.com


 REFERENCES
                     Name
                     Title
                     Place of employment
                     Address
                     Phone number
                     E-mail


                     Name
                     Title
                     Place of employment
                     Address
                     Phone number
                     E-mail


                     Name
                     Title
                     Place of employment
                     Address
                     Phone number
                     E-mail
What’s new and different??!!
 Paper with graphics to enhance the aesthetics of
  your resume
 Interactive resumes
   – Hyperlink your email address, web site, and any other
     web sites you have listed on the resume
 Using folders to present your information at career
  expos, unsolicited jobs, or during the interview
 Design your own ad
 Design your own web site
                                                  URSULA C. FORTUNE
Campus Address                                                                                                    Permanent Address
321 Graduation Way                                                                                                     123 New Street
Orlando, FL 32817                                                                                               Jacksonville, FL 32438
(407) 555-1212                                                                                                         (504) 555-2736
ucfgrad@aol.com

EDUCATION            UNIVERSITY OF CENTRAL FLORIDA                                                                         Orlando, FL
                     Bachelor of Science in Psychology                                                                      May 20xx
                     Overall GPA 3.1/4.0
                     Course emphasis in Communication and Human Resource Administration
                     Minor: General Business Administration
                     VALENCIA COMMUNITY COLLEGE                                                                            Orlando, FL
                     Associate of Arts                                                                                       June 20xx
                     Earned 75% of college expenses through work experience.
HONORS               Florida Bright Futures Scholar
                     University of Central Florida Dean’s List (three semesters)
EXPERIENCE           ABC ENTERPRISES                                                                                         Orlando, FL
                     Interviewing Clerk (Intern)                                                                      June 20xx-Present
                      Assist recruiter in all aspects of interviewing process from scheduling interviews to testing of applicants.
                      Compose all recruiting correspondence.
                      Conduct background checks on job applicants.
                     WALLYWORLD                                                                                         Apopka, FL
                     Operations Hostess                                                                         June 19xx-May 20xx
                      Part-time and seasonal employment providing customer service for various areas of tourist-oriented
                       theme park.
                      Served as relief shift leader for up to twenty employees.
                      Trained new employees in guest relations and standard operating procedures for attractions.
                      Promoted within three months of hire.
ACTIVITIES           Central Florida Human Resource Association Student Chapter
                     Rho Alpha Tau Sorority, President and Vice President
                     Community Volunteer, Meals on Wheels
                     Weekend Youth Director
SKILLS               Computer: Proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
                     Working knowledge of HTML and Java
                     Language: Fluent in Spanish
Cover Letters
 Brief introduction designed to entice an
  employer and compliment your resume
 Use standard business format
  –   Tailor each letter to individual employer
  –   Address each employer by name and title
  –   Use simple, direct language
  –   Keep letters short and to the point
  –   Use same paper your resume is printed on
Cover Letter Format
  Addresses, Date, and Salutation
  1st Paragraph
    – State Why You Are Writing
    – Name of Position
    – How You Heard of Opening
  2nd/3rd Paragraph(s)
    – Explain Why You Are Interested in Working for
      This Employer
    – Relate Your Skills to the Position
  Closing Paragraph
    – Refer to Resume
    – Request for Action (Interview)
    – Tell employer the next step
                          Cover Letter Guide                                                                 Sample Cover Letter
Applicant’s Address                                                                 911 Congestion Way
Applicant’s Phone Number                                                            Orlando, FL 32817
                                                                                    (407) 555-1212

Date of Letter                                                                      February 15, 20xx

Employer’s Name                                                                     Ms. Sheila J. Smith
Title                                                                               Recruitment Manager
Name of Organization                                                                Cairdyne Corporation
Address                                                                             999 E. Broadway Blvd.
                                                                                    Akron, OH 44319

Salutation:                                                                         Dear Ms. Smith:

OPENING PARAGRAPH: State why you are writing, name the position or type             In May 20xx I will be graduating from the University of Central Florida with a
of work for which you are applying, and mention how you heard of the opening or     Bachelor of Science degree in Business Administration. I am writing to explore
organization.                                                                       the possibility of employment as a Cairdyne management trainee in the field of
                                                                                    marketing and sales.
MIDDLE PARAGRAPH(S): Explain why you are interested in working for this
employer and specify your reasons for desiring this type of work. If you have had   Cairdyne’s sales management training program, as described in the N.A.C.E.
relevant work experience or related education, be sure to point it out, but do      JOB CHOICES magazine and in your company literature, offers the kind of
not reiterate your entire resume.                                                   sales activities I am hoping to pursue after graduation. My studies have
                                                                                    provided a strong foundation in management, marketing, and computer
Emphasize your skills or abilities you have that relate to the                      applications. I have also gained experience in retailing and customer service
job for which you are applying. Be sure to do this in a confident manner and        and have been on the “receiving end” of customer indecision and anxiety. My
remember that the reader will view your letter of application as an example of      ability to handle difficult customers has earned me an outstanding performance
your writing skills.                                                                review.

CLOSING PARAGRAPH: You may refer to your enclosed resume (which gives               The enclosed resume will give you additional background information. I would
a summary of your qualifications) or whatever media you are using to illustrate     appreciate the opportunity to meet with you to further discuss my qualifications
your training, interests, and experience. Have an appropriate closing to pave the   and career opportunities with Cairdyne. Thank you for your consideration.
way for the interview.
                                                                                    Sincerely,
Sincerely,

Always sign your letter
Ursula C. Fortune                                                                   Ursula C. Fortune

Enclosure (If you enclose a resume or other document, use this)                     Enclosure

(Keep to one page, proofread, use high quality stationary and envelopes, and do
not staple your letter to your resume)
Other Letters
 Accepting invitation to interview
 Thank you for interview
 Staying in touch
 Acknowledging offer
 Accepting offer
 Declining offer
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