EHS Document Control Register Only documents in web page format located on the DNSeWeb Safety Site are controlled documents. All other copies are uncontrolled and should be checked against those on the Safety Site to ensure correct revision number. Formats: W1=Word, W2=Web, P=PDF, E=Excel, DB=Access Database Document # Level I, Document Title Created Date; Revision; Last Comments II, III, or (C) = DNSE Confidential Owner Revised Date; Next IV Revision Date Programs, Policies, & Plans Saf-P-000 Safety Strategic Plan 2/05; M. Lawrence A; 11/05; 11/06 W2 Saf-P-001 EHS Program Overview M. Lawrence W2 Saf-P-002 I DNSE Safety Program (Table of Contents) 1/99; M. Lawrence C; 1/06; 1/07 W2 Saf-P-002-01 I Introduction “ “ W2 Saf-P-002-02 I General Safety “ “ W2 Saf-P-002-03 I Office Safety “ “ W2 Saf-P-002-04 I Fab Safety (New) “ “ W2 Saf-P-002-05 I Electrical Safety “ “ W2 Saf-P-002-06 I Lockout/Tagout “ “ W2 Saf-P-002-07 I Confined Space Program “ “ W2 Saf-P-002-08 I Personal Protective Equipment “ “ W2 Saf-P-002-09 I Chemical Safety (New) “ “ W2 Saf-P-002-10 I Respiratory Protection “ “ W2 Saf-P-002-11 I Hearing Conservation Program (New) “ “ W2 Saf-P-002-12 I Fire/Life Safety “ “ W2 Saf-P-002-13 I Emergency Preparedness “ “ W2 Saf-P-002-14 I Safety Training “ “ W2 Saf-P-002-15 I Hazard Communication “ “ W2 Saf-P-002-16 I Laser/UV Safety (New) “ “ W2 Saf-P-002-17 I Ergonomics “ “ W2 Saf-P-002-18 I Safety Committee “ “ W2 Saf-P-003 Document Control Procedure 5/05; M. Lawrence A; 11/05; 11/06 W2 Saf-P-004 I Business Continuation Plan (BCP) M. Lawrence Saf-P-004-01 BCP Supporting Documents Saf-P-004-02 Recall List (C) Saf-P-004-03 Parts Order Flow Saf-P-004-04 Inventory Request Form Saf-P-004-05 System Outage Order Procedure Saf-P-004-06 Bender Sole Source Saf-P-004-07 IT Disaster Recovery Procedures (C) Saf-P-004-08 IT Network Devices (C) Saf-P-004-09 IT Equipment Supplier List (C) Saf-P-004-10 IT Servers and Routers (C) Saf-P-004-11 IT Iron Mountain Authorization List (C) Saf-P-004-12 IT Iron Mountain Information Saf-P-004-13 IT How to Restore Data (C) Saf-P-004-14 IT Rebuild of the Network (C) Document # Level I, Document Title Created Date; Revision; Last Comments II, III, or (C) = DNSE Confidential Owner Revised Date; Next IV Revision Date Saf-P-004-15 DNS Emergency Management Policy Saf-P-004-16 Exercise Evaluation Form Saf-P-005 Emergency Action Plans Saf-P-005-01 Carrollton Saf-P-005-02 Sunnyvale Saf-P-005-03 Manassas Saf-P-005-04 Milwaukie Saf-P-005-05 Burlington Saf-P-005-06 Fishkill Saf-P-005-07 Boise Saf-P-006 Recycling & Environmental Policy Saf-P-007 Employee EHS Recognition & Awards Program Manuals Saf-M-001 Contractor Safety Manual M. Lawrence Saf-M-002 Incident Investigation Manual M. Lawrence Saf-M-003 Hazard & Risk Assessment Manual M. Lawrence Saf-M-004 Inspections & Audits Manual M. Lawrence Saf-M-005 Robot Safety Manual Saf-M-006 Integrated Safety Management System 2/05; M. Lawrence A- 11/05 W2 Saf-M-007 Supervisor’s Safety Meeting Manual M. Lawrence Saf-M-008 DNSE Respiratory Protection Manual M. Lawrence Saf-M-009 PPE Use, Inspection, and Care Manual Saf-M-010 First Aid and CPR Manual Saf-M-011 Chemical Safety Manual Saf-M-012 Medical Records Management Manual Forms Saf-F-000 Ergonomics Assessments Saf-F-000-1 Field Worker 3/06; M. Lawrence Saf-F-000-2 Office Worker 3/06; M. Lawrence Saf-F-000-3 Warehouse Worker 3/06; M. Lawrence Saf-F-001 Job Safety Assessment Saf-F-002 Hazard Notification & Action Saf-F-003 Workplace Inspection 4/06; M. Lawrence A- 4/06 Saf-F-004 Chemical Safety Assessment Saf-F-005 Equipment Safety Assessment Saf-F-006 Accident/Incident Report Saf-F-007 Incident Investigation Form 4/06; M. Lawrence A- 4/06 Saf-F-008 Workers Comp Form Saf-F-009 Safety Suggestion Saf-F-010 Lessons Learned Saf-F-011 Safety Program Audit Saf-F-012 Chemical Inventory List 4/06; M. Lawrence A- 4/06 Saf-F-013 Confined Space Entry Saf-F-014 Contractor Request & Agreement Document # Level I, Document Title Created Date; Revision; Last Comments II, III, or (C) = DNSE Confidential Owner Revised Date; Next IV Revision Date Site-Specific Document Templates Saf-SS-001 Chemical Inventory Saf-SS-002 Confined Space Program Saf-SS-003 Emergency Action Plan Saf-SS-004 Ergonomics Program & Checklist Saf-SS-005 Hazcom Audit Form Saf-SS-006 Job Description: Site Safety Coordinator Saf-SS-007 Ladder Policy Saf-SS-008 Respiratory Protection Policy Saf-SS-009 PPE Policy Saf-SS-010 Risk Assessment Policy Saf-SS-011 Task Planning Policy Saf-SS-012 Worksite Inspection Policy Saf-SS-013 Confined Spaces Inventory Saf-SS-014 Hazcom Policy Training Materials SD-001 Overview of DNSE Safety Program W2 SD-002 Safety for Managers W2 SD-003 Chemical Hazards W2 SD-004 Incident and Accident Investigations W2 SD-005 Introduction to Safety Committees W2 SD-006 Fire Prevention, Emergency Preparedness, W2 and Fire Extinguisher Use SD-007 Hazard Communication W2 SD-008 Fall Protection and Ladder Safety W2 SD-009 PPE and Material Handling W2 SD-010 Electrical Safety W2 W2 SM-001 Accident Investigation SM-002 Back Safety SM-003 Basics of Ergonomics SM-004 Confined Space Entry SM-005 Defensive Driving-Passenger Vehicles SM-006 Lockout/Tagout-Take Control SM-007 Respiratory Protection DNSE Newsletter Articles Saf-NA-001 SafetySpin Newsletters (quarterly editions) Document # Level I, Document Title Created Date; Revision; Last Comments II, III, or (C) = DNSE Confidential Owner Revised Date; Next IV Revision Date Manager Safety Talks (conducted weekly) Document Levels: Level I consists of a quality manual that outlines what the company plans to achieve and outlines the policies it plans to implement to achieve its goal. Level II outlines procedures the company will follow, what workers will do, in what order, by whom, and with what results, structured to reflect the process flow of events. Level III consists of detailed work instructions—specific written information on how to do a particular task— available centrally and locally. Level IV consists of reference material and information not in other categories. This information may include quality records, forms, and so forth. Document Control Procedure must define: 1. How you approve documents (eg procedures, flow-charts, process maps, etc.) prior to use eg signed-off paper versions, or added to your computer network via a password protected system. a. EHS Document Approval Process/Flow i. Safety Manager drafts document ii. Draft to HR Director for review and edit iii. Return to Safety Manager for edit iv. HR Director and Safety Manager discuss impact of document. 1. Senior Staff of affected groups are asked to make input to document. v. Safety Manager incorporates final edits. vi. Document to Chairman for approval. vii. Document posted on DNSeWeb. 2. How you update and re-approve amended documents. computer based systems are so much easier to maintain. 3. How you identify changes eg by date or issue number, identify changes with different fonts or colors. 4. How you ensure that documents are available where they are needed 5. How you control documents of external origin 6. How you prevent the inadvertent use obsolete documents obsolete-but-still-in-use is the single most common non-compliance. Each controlled document will contain the following Header and Revision History: Sample Originating Office: DNSE Environmental Health & Safety Procedure: DNSE Safety Strategy Document ID: Saf-P-000 Document Owner: Approval: Revision: A Michael D. Lawrence Hiroshi Manabe Revision Date: 11/2005 Project Manager, Safety & DNSE Chairman Original Date: 2/2005 Technical Communications DNSE Controlled Document Header (1 August 2005) Revision History Date Comments 2/05 Original document created 11/05 Minor revisions. Added document control header and revision history.
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