Harkin Grant - Iowa Demonstration
Construction Grant Program 2009-10
Authorized by P.L. 107-110 ESEA of 1965 as amended
by the No Child Left Behind Act of 2001
Friday, November 13, 2009, 1:00-3:00pm
Gary Schwartz, Facilities Consultant,
Iowa Department of Education
Review of the application process and
$5,471,000 in federal funds this year – 2009
Ten years of funding:
1998 $ 8,000,000
1999 $ 10,000,000
2000 $ 9,249,813
2001 $ 9,000,000
2002 $ 50,000,000
2003 $ 6,954,499
2004 $ 6,958,699
2005 $ 14,880,000
2008 $ 4,694,034
2009 $ 5,471,000
Changes From Previous 2008-09
Included “green building techniques for energy efficiency” in the
priority listing of the Construction Grant.
In the Construction Grant application under “Criteria for Eligibility,”
the following was added: “An approved certificate of need is
required for new construction for school districts with a certified
enrollment of fewer than 250 pupils in the entire district or 100 pupils
in the high school (Iowa Codes 423E.4(5) and 423F.3(5)).”
Due to legislative changes in Iowa Codes 423E and 423F School
Infrastructure Funding, the estimated local option/statewide sales
and services tax amount per budget enrollment was recalculated.
Minority Impact Statement (MIS) has been added to grant
applications as required by Iowa Code Section 8.11. All grant
applications submitted to the State of Iowa shall include a MIS. This
is the state’s mechanism to require grant applicants to consider the
potential impact of the grant project’s proposed programs or policies
on minority groups.
Harkin Grant – Iowa Demonstration
Construction Grant Program (IDCGP)
Two grants available: Fire Safety and Construction.
Applying for one grant does not prevent the district from
applying for the other type of grant under the IDCGP.
Funding sources for both grants:
1. 2009-10 – New Grant Funds (grant period October 1,
2009 through September 30, 2012) for projects to be
completed in the three-year grant period.
2. Carry-Over Grant Funds for fire safety (grant period
October 1, 2009 through August 30, 2010) for projects
that can be completed in less than a year.
Available on Iowa Department
of Education website
Under PK-12 Education,
“School Facilities” then
These funds are discretionary grants for fire
safety repairs, and for the new construction,
reconstruction, repairing, improving,
modernizing or remodeling a schoolhouse or
acquiring an existing building and converting it
for use as a schoolhouse.
These funds are for public school districts
Size Number Percent Number of Percent
Districts Districts Students Students
Small 280 77% 159,227 33%
0 – 1,299
Medium 68 19% 156,271 33%
1,300 – 5,399
Large 14 4% 161,520 34%
All Districts 362 100% 477,018 100%
Fire Safety Grants – 35% of the funds
$1,876,551 allocated for fire safety (no local match required)
Funds must be used for new activities that address fire safety issues
of school districts. New activity means a project that the board takes
action to approve the fire safety project on or after October 1, 2009.
Must have received an order/citation within the past three years from
the State Fire Marshal or local fire department officials acting in the
capacity of the State Fire Marshal.
A district may apply for a grant to correct a fire safety deficiency not
cited by the fire marshal, which the district thinks is a significant
hazard. However, the district must consult with the state fire official
and include a letter indicating the official agrees that there is a
District Category Enrollment Max. Award Total Funds
Small 0-1,299 $25,000 $625,517
Medium 1,300-5,399 $100,000 $625,517
Large 5,400+ $150,000 $625,517
Construction Grants – 65% of funds
$3,485,025 allocated for construction (local match required at 75%).
Funds must be used for new activities. New activity means a
project that the board takes action to approve advertising for
bids on or after October 1, 2009.
Districts are eligible for a grant up to $500,000.
Projects must be for new construction, reconstruction, repairing,
improving, modernizing or remodeling a schoolhouse, to create or
expand space in existing structures, or to acquire and/or convert an
existing building for use as a schoolhouse.
Outdoor recreation, playgrounds, athletic complexes, gymnasium
additions, or stadiums are not eligible.
Priority shall be given to applicants with projects that involve green
building techniques for energy efficiency, provide space for such
programs as reducing class size, establishing preschool programs,
establishing before and after school programs, engaging in
community integrated construction projects, modernizing, attending
to health repairs, and updating school safety/security in conjunction
with the construction project.
Construction Grants (continued)
District Category Enrollment Max. Award Total Funds
Small 0-1,299 $500,000 $1,161,675
Medium 1,300-5,399 $500,000 $1,161,675
Large 5,400+ $500,000 $1,161,675
Districts must provide a local match (75%) from:
Issuance of bonds
Local option / statewide sales, services & use tax
Physical plant and equipment levy (PPEL)
Donations or other money locally obtained excluding other state or
Districts have until December 15, 2010, to meet the match requirement if
local match has not been obtained at the time of applying for grant funds.
Under Iowa Code 39.2 Special Elections, the last opportunity is December 7,
For school districts with a certified enrollment of fewer than 250 students in
the entire district or certified enrollment of fewer than 100 high school
students, an approved certificate of need from the Iowa Department of
Education is required for new construction (Iowa Code 423E & 423F).
Applying for this grant does not prevent the district from applying for the fire
safety portion of the Harkin Grant (Iowa Demonstration Construction Grant
Important Information for both Fire
Safety and Construction Grants
School board minutes (highlight board action) need to be
attached to the application indicating initiation of project
and authorization of grant application in Appendix A.
Districts must sign the Assurances and Certification form
that is the official notification that the district will abide by
all federal assurances.
Minority Impact Statement (MIS) must be attached to
application to be eligible for grant funding (Iowa Code
Assurances important for grant
DAVIS-BACON ACT: Will comply, as applicable, with
the provisions of the Davis-Bacon Act regarding
labor standards for federally assisted construction
Advertised specifications for every contract in excess of $2,000 for
construction, alteration, and/or repair, including painting and decorating,
of public buildings or public works which requires or involves the
employment of mechanics and/or laborers shall contain a provision
stating the minimum wages to be paid shall be based upon the wages
that will be determined by the Secretary of Labor to be prevailing for
contract work in the city, town, village, or other civil subdivision of the
State in which the work is to be performed.
Information can be obtained at the department’s web page:
Information about Davis-Bacon Wage Determinations:
Section 106 of the National Historic
Preservation Act of 1966
Section 106 applies to school buildings over 50 years old.
SHPO means State Historical Preservation Office.
Need to submit the form: “Requesting SHPO Comments on a
Department of Education Project.”
SHPO comment form may be found on this website:
Submit unsigned SHPO form with accompanying information to,
Gary Schwartz, Facilities Consultant, at Iowa Department of
The SHPO form will be reviewed, signed, and forwarded to Barbara
Mitchell, SHPO Compliance and Review Coordinator.
Section 106 of the
National Historic Preservation Act of 1966
Questions or comments regarding SHPO documents
should be directed to:
Barbara A. Mitchell, Architectural Historian
State Historical Society of Iowa
Suspension and Debarment of
Obtain certification from contractors that the contractor and/or its
principal officials are not suspended or debarred as required by EO
12549 and EO 12689.
Website for Excluded Parties List System (EPLS) for list of excluded
Contractors should submit in writing to school district that they are
not suspended or debarred. School district will keep on file for
subrecipient monitoring procedures during grant site visits.
Districts should receive certification from the contractors with
contracts over $100,000 that they were not suspended or debarred
from participating in contracts financed by Federal funds.
Other Reminders for School Districts
with Federally Funded Projects
Have contractors complete “assurances and certification”
statement as appropriate. Recommend for contractors
to sign the “assurances and certification” section of the
grant application to be kept on file with the school
district. This precaution will make contractors aware of
the federal requirements of the grant.
Recommend including building improvements in fixed
asset listing and identify them as being financed with
Recommend to develop written procedures for
management to monitor award compliance and
Fire Safety Construction
Application due DE December 30, 2009 December 30, 2009
Awards March 2010 March 2010
Local Match Req’d December 7, 2010
Interim Report Due Annually Sept. 15 Annually in March
Final Report Due 45 days after 45 days after
Project Completion September 30, 2012 September 30, 2012
(2009-10 Grant) (2009-10 Grant)
August 30, 2010
Interim/Final Project Report available on DE website:
You may contact us at:
Phone: (515) 281-4743
FAX: (515) 281-8777
Phone: (515) 281-4740
FAX: (515) 281-8777