Brushy Creek North Neighborhood Association Minutes 11 November 2007 – 3:00 PM Brushy Creek North Park I. Call to order, roll call, a quorum was present. The Brushy Creek North Neighborhood Association met on 11 November 2007 at 3:00 PM at the Brushy Creek North Park. Board members in attendance were Susan Salvati, Secretary, Vicki Martin, Treasurer and Marsha Surles, Webmaster. There were 24 other residents in attendance. II. Citizen Communication: There were no citizen comments. III. New and Unfinished Business. A. Election of new BCNNA officers. Election of officers is done annually in November. Nominations were requested on the BCNNA website and from the residents present. No new nominees were presented. The following people were nominated and unanimously elected: 1. President, Marsha Surles 2. Vice President, John Salvati 3. Treasurer, Vicki Martin 4. Secretary, Susan Salvati 5. Member at Large, JD Tucker 6. Member at Large, Harvey Chappell B. Yard of the Month. Donna Webster, Realtor, has graciously offered to sponsor a Yard of the Month contest. She has volunteered to pay for the Yard of the Month sign and a provide $25 gift certificate as a prize to the monthly winner. A Yard of the Month committee will be formed to organize this contest. It was also suggested that we might do a most improved yard or a best holiday decorated home. C. Annual Dues. Dues will continue to be $20 annually. Please mail your checks to Vicki Martin, Treasurer at 2604 Hilltop, Round Rock TX 78681 D. Parks walk thru update. Several Parks walk through items that were identified to the MUD are still pending. 1. New park benches, tables and barbeque. 2. Clean up empty lot on Great Oaks near lift station. 3. Trim trees and pyracantha on Great Oaks. 4. Reposition misaligned rocks on hike and bike trails. 5. Repair broken light fixtures on BCN sign on Sam Bass. 6. Clean up around Water Tower. 7. Replace burned out light in Park. 8. Repair drinking fountain. E. Sendero Pavilion. A new pavilion for Brushy Creek has been approved by the MUD Board. It will be built near the Sendero park and pool and will cost approximately $200,000. All residents of Brushy Creek will have access to this large pavilion and it may be reserved for functions and parties for a nominal fee. F. Master Plan Survey/Questionnaire. The BCMUD has contracted with a management consulting company to develop a Master Development Plan that will identify where, when and how Brushy Creek will look over the next 10 years. In order to get this information, they will send out a questionnaire to ALL residents of Brushy Creek asking them what they think is important for our community development. This questionnaire will be mailed out in November or December. It’s very important that you take the time to fill out this questionnaire. It is the one chance you to have an input and an impact on where we are going for the next 10 years. G. New Interim MUD Board Directors. Two directors have resigned; Steve Widacki and James Buchanan. The remaining three MUD Board directors appointed two Parks Committee members, Bob Grahl and Russ Shermer. They will fill these positions until May of 2008 when MUD Board elections will be held. IV. Standing Reports. A. Water/Waste Committee update. Chauvet Parker, Water/Waste Committee Chairman reported that the MUD Board plans to move the maintenance facility, which is near Hairy Man Road, into the water plant compound. New facilities will be built to accommodate all the maintenance personnel and equipment. This new facility will increase the traffic in and out of the water plant compound but should not create a major traffic problem. B. Parks Committee update. Susan Salvati, Parks Committee Representative, reported that there was no Parks meeting in November because it was preempted by the Williamson County Town Hall meeting that was held to provide county residents with an update on the new roads in Williamson County. Of interest to Brushy Creek North residents will be the addition of three new stop lights on FM 3406; one at Chisholm Trail, one at Creek Bend, and one at Wyoming Springs. There will be no light at FM 1431 and Sendero Springs Road. C. Treasurer Update. Vicki Martin, Treasurer, reported that we have $2,262.54 in the bank and we have received $340 in dues so far this year. We have spent $419.23 on maintenance and repairs, website expenses, mail outs and bank fees. Several people suggested that we check other banks to see if we could find a bank that would offer free checking. Amplify and Capital One banks were suggested as possible sources. JD Tucker suggested that in order to generate more revenue for Brushy Creek North, we might sell advertising space on the BCNNA website. D. Webmaster Update. Marsha Surles, Webmaster, wanted everyone to tell their neighbors about the website and to let them know that they could advertise their special events such as garage sales, bake sales, scouting events, birth announcements, etc. on the website. The website is www.BCNNA.org . One of the residents mentioned that they felt there was a lack of good communications within Brushy Creek North. They do not have a computer and do not have access to the website. After much discussion, everyone agreed that information would be passed out to each home via “street captains.” The following residents volunteered: Deer Tract – Gus Vega Live Oak - Sylvia Ellis Quail Run - Doug Laws Chert/Cv - Harvey Chappell Double Tree - Linda Figg Elm Trail - Murray & Kathy Hansen Oak Bend/Cv - Vacant Park & Hilltop – Susan Salvati Great Oaks - Vacant Emerald Hill - Vacant Overview - Art Fierke Carmel - Vacant Valley View/Cv - Vacant Eagle Way - Vacant Curtis - Vacant E. Architectural Review Committee Report. The ARC was originally formed by the Brushy Creek North developer, HRI. When the last lot was sold in Brushy Creek North, HRI no longer controlled the ARC. Last year, Chauvet Parker and Rich Landry, BCNNA representatives met with Mr. David Bodenman, HRI Representative, and his lawyer to have the ARC legally authorized. The paperwork for this authorization will be provided to the BCNNA board by Chauvet or Rich as soon as possible. However, in order for the ARC to be legally established, it has to be approved by 50% of all the households in BCN. It was decided that a vote of all 296 households will be taken to legalize the ARC. A new Architectural Review committee will be established after the completion of paperwork verification and the household voting. Volunteers to be considered for the ARC were: JD Tucker, John Salvati, Chauvet Parker, Linda Figg and Art Fierke. F. Technology Committee Report. The Brushy Creek MUD has established a committee to oversee the development of a more efficient and effective district website. As a part of this interest in better communications throughout the district, the MUD has approved the building of several LED display marquees. One of these marquees will be placed close to the entrance of the water facility on Great Oaks. It will electronically display all the upcoming events in the district and also serve as a means of providing a neighborhood watch and warning system. This marquee is scheduled for installation within the next year. V. Action Items: 1. Poll BCN residents for ARC authorization. 2. Retrieve ARC legal documents. 3. Develop Yard of the Month procedures and signs. 4. Develop standard notice to violators of deed restrictions. 5. Establish “street captains”. 6. Check with Post office to get mail drop box in BCN. 7. Check with other banks about free checking. 8. Change date/time/place of BCNNA meetings listed on MUD newsletter. VI. The meeting was adjourned at 4:15 PM.