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									                                 Submission Instructions

Part B, Special Education Students Suspension/Expulsion data are due July 1, 2005.

Please read the following basic guidelines before completing the this data collection.

Template download instructions:

To download templates go to http://www.k12.wa.us/SpecialEd/data.aspx and choose the
Special Education Students Suspended/Expelled form link. Click the link once and save
the template to a folder on your computer. Then open the saved template with Excel,
choose „enable macros‟ to ensure the complete functionality of the forms. Do not start
entering data until the template is saved to your computer and opened with Excel
otherwise the data entered will not be saved. After the data is completely entered and
saved then attached that excel template to an email and send to
Grummick@ospi.wednet.edu by July 1, 2005. Data cannot be submitted through the OSPI
website, only by an email attachment. Any forms submitted containing red highlighted cells
will not be accepted and returned for corrections. An email will be sent to districts
confirming receipt of error-free files. Keep a copy of the email for your files.
1. To change the size and appearance of the text on the spreadsheet, select the VIEW
Menu from the toolbar, select ZOOM, and then select the percentage increase or
decrease.
2. Enter the appropriate data into each page of the form. Please be sure to read section
heading descriptions so data are entered in the correct section. Also, be sure to enter the
School District name on the first page. It should automatically appear on every page of the
form. The drop menu is available on Disc_PAGE1. Use the scroll bar or the up or down
arrow keys to scroll through the list. Click on the appropriate school district name to select
it.

3. If you choose to cut and paste data from another area, use the PASTE SPECIAL option
and select VALUES. This will protect the current formats and formulas.

4. Any comments regarding the submitted data should be entered on the last page of the
workbook, titled COMMENTS.

5. Save the completed forms. Please be sure that your Resident District name appear in
the file name. (Example of file name: Name_Disc_0405.xls)


6. RED cells indicate computational errors or an error in reporting race/ethnicity. Sum
totals for race/ethnicity should be equal to reported totals. Please make sure there are
NO RED CELLS before saving and submitting data. Documents will not accepted if
there are RED cells in the forms.

7. To print the entire workbook select, FILE, PRINT and then select ENTIRE WORKBOOK
located in the 'PRINT WHAT' section. We recommended you keep a copy for your
district's records.

8. Please return electronic copies of completed forms to Sandy Grummick at
grummick@ospi.wednet.edu.

If you have any questions or comments, please contact Sandy Grummick at 360-725-
6075, or email grummick@ospi.wednet.edu.
              SPECIAL EDUCATION STUDENTS SUSPENSION/EXPULSION
                      REPORT PURPOSE AND INSTRUCTIONS
Purpose:

Federal and state special education regulations require that school districts provide information
regarding the numbers and types of special education students who were suspended/expelled during
the school year. These reports cover the entire school year and include special education students
aged 3 to 21. All school districts are required to submit these data reports.

For this data collection, count only out-of-school suspensions. For suspensions less than one-half day,
count as one-half day. For suspensions of one-half day to one full day, count as one day.

This collection covers the entire school year, for reporting purposes a student's age is determined as of
their age on the federal child count date (December 1).

Collection Instructions:

In Section A, columns 1, 2, and 3, school districts must report the number of special education students aged 3 to
21 years by disability category. In Section B, school districts must report the number of special education students
aged 3 to 21 years by race/ethnicity categories defined in this bulletin. The total number of students reported in
Section A should equal the number of students reported in Section B. Districts must submit a report even if they
had no incidents or no special education students enrolled.

In column 1A, provide an unduplicated count of special education students aged 3 to 21 who were
unilaterally removed for drug or weapons offenses (as defined in this bulletin) by school personnel (not
the IEP team) from their current educational placement to an interim alternative educational setting
(determined by the IEP team). A student would only be counted once in this column even if they have
been counted more than once in columns 1B or 1C. Column 1A is an unduplicated student count,
whereas Columns 1B and 1C or counts of incidents.
In column 1B, report the total number of times special education students aged 3 to 21 were unilaterally
removed for drug offenses. In column 1C, report the total number of times special education students
aged 3 to 21 were unilaterally removed for weapons offenses. If, in the course of a single incident, a
special education student committed both a drug offense and a weapon offense, report the drug
offense in column 1B and report the weapon offense in column 1C.

A special education student may be counted more than once in columns 1B and/or 1C but not 1A.

In column 2, report the total number of special education students aged 3 to 21, who were removed to
an interim alternative education setting based on an Administrative Law Judge determination of likely
injury. Provide an unduplicated count of special education students removed. This will involve an
expedited due process hearing (these numbers will likely be small.) A student would only be counted
once in this column even if multiple removals by an ALJ occurred during the reporting period.


In column 3A, provide an unduplicated count of special education students aged 3 to 21 who were
suspended or expelled for more than 10 days during the school year for any offense or combination of
offenses including weapons or drugs. Include only out-of-school suspensions for this data collection.

In column 3B, report the number of times (count of incidents) special education students aged 3 to 21
were subject to a single suspension or expulsion of more than 10 days. A special education student
may be counted more than once in column 3B.
In column 3C, report the number of special education students aged 3 to 21 (count of students) who
were subject to multiple short-term suspensions summing to more than 10 days. A special education
student may only be counted once in 3C. Include only out-of-school suspensions for this data
collection.
Column 3A will be equal to, or less than, the sum of columns 3B plus 3C. Column 3A is an
unduplicated count of students, whereas Column 3B is a count of incidents. Column 3C is a count of
both the student and the incident, but count a student only once in this column.
The number reported in each column of Grand Totals of section A (disability category) should equal
each column of Grand Totals of section B (race/ethnicity category).
A special education student should be counted in only one column (1, 2, or 3) for each offense. A
special education student who is counted in column 1 for unilateral removal to an interim alternative
educational setting should not be counted again in column 3 for the same removal. Similarly, a special
education student who is removed for likely injury in column 2 should not be counted again in column 3
for the same removal.
Many districts are unsure if tobacco or cigarettes are considered a controlled substance and if they
should be counted under column 1. Districts need to remember what steps they would take with a
student who was not receiving special education and treat the special education student in the same
manner. Most districts did not consider it a drug violation but a school code of conduct violation. If
special education students are suspended under code of conduct for a certain amount of days then
column 3 may apply, depending on the duration of the suspension.
For more information on the discipline of special education students, please refer to Technical Assistance Paper
(TAP) No. 2, “Discipline Procedures Under IDEA Regulations,” published by OSPI Special Education in June 1999
and can be found at: http://www.k12.wa.us/specialed/tap/TAP2.pdf.

To report a special education student‟s race/ethnicity, please use only one of the five categories
defined by the Office of Management and Budget (OMB) below.
American Indian/Alaska Native: A person having origins in any of the original peoples of North and
South America (including Central America) and who maintains cultural identification through tribal
affiliation or community attachment.

Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the
Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan,
the Philippine Islands, Thailand, and Vietnam.

Black or African American, Non-Hispanic: A person having origins in any of the black racial groups
of Africa.
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other
Spanish culture or origin, regardless of race.

Caucasian or White: A person having origins in any of the original peoples of Europe, the Middle East,
or North Africa.

Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii,
Guam, Samoa, or other Pacific Islands.
Of more than one race or Multiracial: A person of multiple race categories.


Not Provided: A person who has chosen not to provide information. Note: According to federal requirements, OSPI
must report a race/ethnicity code for each student, if the district does not provide, OSPI will, using a formula based
on the district population.




Terms and how they are used within this data collected are provided below.
          Terms                     Use of Terms in This Data Collection                    Source (Federal or
Interim alternative      An appropriate setting determined by the special           34 CFR 300.522(a) 34
educational setting      education student‟s IEP team in which the student          CFR 300.521(d) 34
                         is placed for no more than 45 days. This setting           CFR 300.522(b)(1) and
                         enables the student to continue to progress in the         (2)
                         general curriculum; to continue to receive the
                         services and modifications, including those in the
                         student‟s current IEP; and meet the goals set out
                         in that IEP. This setting includes services and
                         modifications to address the problem behavior and
                         to prevent the behavior from recurring.
Removal by an            Those instances in which an administrative law             34 CFR 300.521
administrative law judge judge orders the removal of special education
(ALJ)                    students from their current educational placement
                         to an appropriate interim alternative setting for not
                         more than 45 days based on the ALJ‟s
                         determination that the public agency (usually the
                         school district) has demonstrated by substantial
                         evidence that maintaining the student's current
                         placement is substantially likely to result in injury to
Unilateral removal       Instances in which school personnel (not the IEP           Nonregulatory definition
                         team) order the removal of special education               developed by OSEP for
                         students from their current educational placement          data collection.
                         to an appropriate interim alternative educational
                         setting for the same amount of time that students
                         without disabilities would be subject to discipline
                         but not for more than 45 days. (The IEP team IS
                         responsible for determining the interim alternative
                         education setting but the unilateral removals do
                         NOT include decisions by the IEP team to change
Weapon offenses          The student carries or possesses a weapon to or            Nonregulatory definition
                         at school, on school premises, or to a school              developed by OSEP for
                         function under the jurisdiction of a state or a local      data collection.
                         educational agency.
Drug Offenses            The use, possession, sale, or solicitation of drugs        Nonregulatory definition
                         as identified in 21 USC §812. These offenses do            developed by OSEP for
                         not include use, possession, sale or solicitation of       data collection.
                         alcohol or tobacco.
                                                                   Special Education Operations                 ESD             CO              DIST
                                                                Old Capitol Building, PO BOX 47200
                                                              OLYMPIA WA 98504-7200
                                                          (360) 725-6075 TTY (360) 586-0126
                                          SPECIAL EDUCATION STUDENTS SUSPENDED/EXPELLED
                                                        2004-05 SCHOOL YEAR

                            School District: (click here to insert district name)   Name of Person Completing Form:
                                                                                        Contact Email:
If the district is reporting zero's in each column of this report, instead of entering zeros, choose 'No Spec Ed
                                                                  Students to Report' in the drop box to the right:


                                                                                          2. Number of         3. Number of Special Education Students
                                                  1. Number of Special Education             Special          Suspended/Expelled greater than 10 days.
                                                 Students Removed to an Interim             Education      Include only out-of-school suspensions for this
                                                   Alternative Setting by School            Students       report. INCLUDE WEAPONS AND DRUGS IF
                                               Personnel and Number of Removals             Subject to     THEY WERE NOT INCLUDED IN COLUMNS
                                                       for Weapons or Drugs               Removals by                        1A, B, OR C.
                                                   1A.      1B. Number        1C.             an ALJ              3A.       3B. Number of 3C. Number of
                                              Unduplicate of Unilateral Number of        Determination      Unduplicated times a Spec          Spec
                                              d Count of Removals Unilateral                Regarding      Count of Spec      Education      Education
                                               Students by School Removals                 Likely Injury    Ed Students Student was Students with
                                                  from       Personnel by School         (Unduplicated     from Columns subject to a more than one
                                                Columns for Drugs (# Personnel          Count of Spec         3B and 3C         Single      Suspensions/
                                               1B and 1C of times a            for       Ed Students         (total of this Suspensions/ Expulsions that
                                              (total of this Spec Ed       Weapons      removed by an       column not to Expulsions of total more than
                                              column not      Student     (# of times      ALJ from a      exceed sum of more than 10         10 days
                                               to exceed        was       a Spec Ed       Due Process          3B + 3C)          days
                                              sum of 1B + removed)          Student          Hearing)
SECTION A: Special Education Students              1C)                        was
Ages 3-21 by Disability Category                                           removed)
1. Developmental Delays
2. Emotional/Behavioral Disability
3. Orthopedic Impairments
4. Health Impairments
5. Specific Learning Disabilities
6. Mental Retardation
7. Multiple Disabilities
8. Deafness
9. Hearing Impairments
10. Visual Impairments
11. Deaf-Blindness
12. Communication Disorders
13. Autism
14. Traumatic Brain Injury
                              GRAND TOTALS               0             0            0                 0                 0               0               0

FORM SPI 1484A                                                              Discipline Page 1 of 2
                                                         Office of Superintendent of Public Instruction            ESD              CO             DIST
                                                                Special Education Operations                         0               00             000
                                                         Old Capitol Building, PO BOX 47200
                                                              OLYMPIA WA 98504-7200
                                                         (360) 725-6075 TTY (360) 586-0126
                                        SPECIAL EDUCATION STUDENTS SUSPENDED/EXPELLED
                                                      2004-05 SCHOOL YEAR

                            School District: (click here to insert district name) Name of Person Completing Form: 0

                                                                                          Contact Email: 0

                                                                                            2. Number of          3. Number of Special Education Students
                                                   1. Number of Special Education              Special           Suspended/Expelled greater than 10 days.
                                                  Students Removed to an Interim              Education       Include only out-of-school suspensions for this
                                                     Alternative Setting by School            Students        report. INCLUDE WEAPONS AND DRUGS IF
                                                Personnel and Number of Removals              Subject to      THEY WERE NOT INCLUDED IN COLUMNS
                                                        for Weapons or Drugs                Removals by                         1A, B, OR C.
                                                    1A.       1B. Number 1C. Number             an ALJ                3A.       3B. Number of 3C. Number
                                               Unduplicate of Unilateral of Unilateral     Determination        Unduplicated times a Spec         of Spec
                                               d Count of Removals Removals                   Regarding       Count of Spec       Education     Education
                                                Students by School by School                 Likely Injury      Ed Students Student was         Students
                                                   from        Personnel Personnel         (Unduplicated       from Columns subject to a        with more
                                                 Columns for Drugs (#           for       Count of Spec           3B and 3C         Single       than one
                                                1B and 1C of times a Weapons               Ed Students           (total of this Suspensions/ Suspensions/
                                               (total of this Spec Ed (# of times         removed by an        column not to Expulsions of      Expulsions
                                               column not       Student     a Spec Ed        ALJ from a       exceed sum of more than 10         that total
                                                to exceed         was         Student       Due Process            3B + 3C)          days      more than 10
                                               sum of 1B + removed)             was            Hearing)                                             days
SECTION B: Special Education Students               1C)                      removed)
Ages 3-21 by Race/Ethnicity
1. American Indian/Native American
2. Asian
3. Black, Non-Hispanic
4. Hispanic
5. Caucasian or White
6. Native Hawaiian or Other Pacific Islander
7. Of more than one race or Multiracial
8. Not Provided (see instructions)
                             GRAND TOTALS                 0             0             0                   0                 0               0              0

FORM SPI 1484B                                                                     Discipline Page 2 of 2
                                        ESD         CO   DIST
                                          0          00  000
          Office of Superintendent of Public Instruction
                  Special Education Operations
              Old Capitol Building, PO BOX 47200
                    OLYMPIA WA 98504-7200
               (360) 725-6075 TTY (360) 586-0126
  SPECIAL EDUCATION STUDENTS SUSPENSION/EXPULSION
                      2004-05 School Year

                           COMMENTS


DISTRICT NAME: (click here to insert district name)

PLEASE INCLUDE ANY COMMENTS TO HELP EXPLAIN YOUR DATA:

								
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