San Salvador, Bahamas (242) 331-2520 phone (242) 331-2524 fax email:: grcss@juno.com web::geraceresearchcentre.com U.S. Mailing Address c/o Twin Air 3406 SW 9th Avenue Fort Lauderdale, Florida 33315
ACTIVE GRC RESEARCHERS PACKET 2008-2009
Another year has come and gone and it is time once again for all active researchers at the GRC to submit yearly research reports, including Proposal Renewals. These must reach the GRC by October 31, 2008. For new research projects, please remember it is imperative that you submit your proposals at least 3 months in advance of your planned date of arrival on San Salvador Island so that paperwork can be processed in good time through the Ministry of Agriculture and Fisheries in Nassau. A Research Proposal form will be sent to you upon request. The enclosed packet should provide everything you need to fulfil the requirements to keep your research project(s) and permit(s) up-to-date and active. Forms must be sent electronically to the following address: grcss@juno.com. However, only the page headed Section B which requires the signature of the applicant, must be sent via regular mail or fax. With regard to the enclosed forms: (1) Every researcher who currently has an active research project/number with the GRC must submit a Progress Report for each project. Even if that research project/number is to be retired you should submit a Progress Report to inform us of your final results and publications. Please be sure to answer the question on the form as to whether the project/number is to remain active or not. If you do not submit a Progress Report by the October 31st deadline and do not inform us that you want to keep your research project/number active, that project/number will be retired and a new proposal must then be submitted if you wish to continue such research. (2) Remember, if you plan to conduct fieldwork on any of these projects in the Bahamas in the coming year, you must also submit to the GRC a Proposal Renewal form AND a Bahamas Department of Agriculture Research Application (both forms included in this packet) for each project to allow us to get the proper permit(s). (3) If you did field work on those projects this past year, you are required to submit a Field Work Report.
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
For researchers submitting new proposals or contemplating new proposals, we have available upon request our booklet, "Publications, Contributions & Research of the Bahamian Field Station," which should help you to determine what work has been done or is currently in progress. Please be reminded about the following requirements of the Bahamas Department of Agriculture: For specimens of any variety collected in the Bahamas, they require that a specific list be submitted indicating the quantities and disposition of those specimens. They also request that photos and/or slides be included with your research reports. For biologists who collect plants or insects, the Dept. of Agriculture requires that duplicate sets of any specimens collected be deposited at the GRC for transfer to the Dept. of Agriculture in Nassau. Please be very clear on the dates you wish to carry out your research as the respective Ministries wish to construct research calendars each year. If this is not done your proposal will be returned for this information to be incorporated. You may list, for example “1st – 30th of June 2008” instead of specific days, if you are not sure. Please also remember the new immigration policy of the Bahamas: All U.S. citizens travelling in and out of the Bahamas are required to have a passport. I would like to thank all the members of the scientific committee for their ongoing support and assessment of research proposals, and look forward to seeing many new research proposals for the upcoming year. If you have any questions about the enclosed documentation, please do not hesitate to contact me via email at the above address. Sincerely,
Thomas A. Rothfus Executive Director
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
FIELD WORK REPORT 2008-2009 Please type or print Date: Name: Academic Department or Discipline: Institution: Institution Address: Institution Telephone: Fax Number: RESEARCH TOPIC: Home Telephone: E-Mail:
I. II.
Dates of your field work: Site(s) of your field work:
III.
Summarize field activities, including types of observations, sampling and data collection.
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
FIELD WORK REPORT (CONT'D)
IV.
What types of analyses and processing of data, samples, etc. will you perform and for what purposes.
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
PROGRESS REPORT 2008-2009 Please type or print Date: Name: Academic Department or Discipline: Institution: Institution Address: Institution Telephone: Fax Number: RESEARCH TOPIC: Home Telephone: E-Mail:
I. II.
Date at which the research began : Write a one (1) page abstract outlining what work has been completed in the past year, what results have been obtained and the future direction of this research.
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
PROGRESS REPORT (CONT'D)
III.
List publications for the past year that came out of this research (please send four (4) copies of each paper).
IV.
Do you wish your research number to remain active?
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
GRC RESEARCH PROPOSAL RENEWAL 2008-2009 Please type or print Date Name Academic Department or Discipline Institution Institution Address Institution Telephone Fax Number Home Telephone E-Mail
I.
RESEARCH TOPIC:
II.
WHAT IS THE PURPOSE OF YOUR RESEARCH, WHAT DIRECTION WILL IT TAKE, HOW DOES IT BUILD ON YOUR PREVIOUS WORK, AND HOW DO YOU PROPOSE TO CARRY IT OUT?
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
RESEARCH PROPOSAL RENEWAL (CONT'D) III. IN WHAT PERIOD OF TIME DO YOU PROPOSE TO USE THE GERACE RESEARCH CENTRE: WHAT SUPPLIES AND EQUIPMENT PRESENTLY AT THE GERACE RESEARCH CENTRE WILL YOU USE TO CARRY OUT YOUR RESEARCH? (include lab and field equipment, vehicles, boats, etc.)
IV.
V.
LIST THOSE SUPPLIES AND EQUIPMENT, ALONG WITH THEIR MONETARY VALUE, WHICH YOU PLAN TO BRING WITH YOU TO CARRY OUT YOUR RESEARCH. (remember the weight restrictions on charter aircraft; plan to ship items early or pay for extra space aboard aircraft)
VI.
WOULD YOU BE INTERESTED IN HAVING THE GERACE RESEARCH CENTRE PUBLISH YOUR RESEARCH?
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
DEPARTMENT OF AGRICULTURE
APPLICATION TO CONDUCT SCIENTIFIC RESEARCH IN THE BAHAMAS (ALL INFORMATION SUPPLIED WILL BE TREATED AS CONFIDENTIAL.)
The Bahamas Government reserves the right to reject any or all applications. The grant of a permit is on the condition that the applicant submits to The Bahamas government three copies of any published material resulting from this project. Any variation from the details outlined in this project will require a separate Permit.
Section A 1. Full names and address of applicant and affiliated institution:
2.
Project details-state title and purpose of research giving full details of proposed activities:
3. Dates of proposed research project: From: To:
4. Name, registration number and brief description of vessel and/or other carrier to be used in the Bahamas:
5. Cruise plan-indicate proposed route and entry/exit port to be used:
6.
List below all equipment to be imported in connection with research project, for which duty-free exemption is sought: Value
Items
7. Date, port and method of arrival in The Bahamas of equipment detailed above:
8. Precise location(s) where research is to be undertaken (attach sketch map of location):
9.
If it is proposed to collect specimens/samples please provide full details including how they will be used:
10. If land-based stations are required please provide full details of location, equipment to be installed and number of part-time/full-time staff:
11. The following information is to be provided for each person expected to come to The Bahamas in connection with the proposed research (Please attach a curriculum vitae of each individual): Name Date of Birth Sex Address Nationality Passport Number
Name Date of Birth Sex Address Nationality Passport Number 12. Names and designations of scientists who will act as advisors to the project (where applicable):
13. Samples of any questionnaires to be used in The Bahamas should be submitted with this form.
Section B:
1. I understand that all members of the project must abide by the laws of The Bahamas, while in The Bahamas. 2. I undertake to submit to the Department of Agriculture within three months of the completion of the research in The Bahamas, a copy of all papers published reports resulting for the project. 3. I agree that there shall be no commercialization of the equipment or supplies imported under the terms of the permit applied for. 4. I agree to facilitate and provide food and accommodations, etc., for an observer participant should The Bahamas government wishes to nominate one. 5. I agree to export all equipment, etc., imported in connection with the permit applied for immediately upon completion of the project. 6. I undertake to report to the designed authorities before commencement of the project. 7. I understand that a research permit does not entitle the holder to conduct research upon private property without the permission of the occupier or owner. 8. I certify the above to be true and correct to the best of my knowledge.
(Signature of Applicant)
2008-2009 FEE SCHEDULE
Each student per night ........................................................................................................................................ $ 60.00 One faculty per eight students ............................................................................................................................... free Each additional faculty per night ...................................................................................................................... $ 60.00 (You will be credited $7.50 for every student over 8)* Visiting Faculty & Researchers** per night .................................................................................................... $ 60.00 Each faculty spouse per night............................................................................................................................ $ 55.00 Each faculty child per night (under 5 yrs. of age) ............................................................................................ free (from 5 to 14 yrs) ................................................................................................................. $ 28.00 (14 yrs or over) ..................................................................................................................... $ 55.00 Professional programs housed in faculty housing (per person, double occupancy, per night) ................................................................................................................................................................. $ 74.00 Window Air Conditioner, per night (faculty rooms only, limited availability) ........................................ $ 10.00 Vehicle usage - Per day (includes gasoline) - Daylight hours only for groups over 13 people total ......................................................... .................................................free (1 -3 persons:: $60/day, 4-6 persons:: $30/day; 7-13:: $15/day) Insurance - per person, per day (including days of travel to and from island) ........................................ $ 1.50 Air charter – per plane (8 passengers), round trip, Ft. Laud./San Salvador Contact us for pricing options. Maximum rate of $4800 roundtrip per plane (8 passengers) including fees and taxes. Early notification will help us to lower prices. Boat (16 passengers max.) with required Captain in Grahams Harbour - $15.00 per person with $120.00 minimum; per half day (includes Captains’ fee and fuel). *Example: If you bring 10 students, one faculty would be free, the remaining two students would credit you another faculty at the rate of 2 x $7.50 or $15.00. Therefore, you would pay $60.00 minus $15.00 or $45.00 per day for the additional faculty. Any additional faculty, other than those included at one free for every 8 students, must have an integral part in the program and take part in teaching and supervision. **All faculty who do not have a specific instructional role in the program. *** Applicable only if using the charter aircraft service
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
HOTELS PROVIDING SPECIAL GRC RATES: 2008–2009 Please call the numbers below; unless indicated, you cannot get these special rates if you call their 800 numbers or through your travel agent. Guest must identify as being with the Gerace Research Centre (formerly the Bahamian Field Station) when making reservations.
FORT LAUDERDALE HOTELS
COMFORT SUITES AIRPORT & CRUISE PORT 1800 South Federal Highway Fort Lauderdale, FL 33316 PHONE: (954) 767-8700 RATES: NOTES: Have not yet been determined for this year (9/07-8/08) -- Standard Queen Suite, 1 - 2 persons per room --Suite has coffee maker, refrigerator, sleeper sofa --Expanded Continental Breakfast, Outdoor Heated Pool --Free airport shuttle service to and from main airport and Jet Center -- Free high speed wireless internet access HAMPTON INN – FT. LAUDERDALE AIRPORT NORTH 2323 Southwest 12th Avenue Ft. Lauderdale, FL 33312 PHONE: (954) 524-9900 RATES: NOTES Have not yet been determined for this year (9/07-8/08) -- 1 - 2 persons per room ($10 per person over 2, up to 4 total) -- Free hot breakfast bar, and local calls -- King rooms complete with microwave, refrigerator -- Free courtesy shuttle to International Airport and Jet Center, and within a five mile radius of hotel. -- Free high speed internet access
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science
NASSAU, BAHAMAS HOTELS
The Nassau Harbour Club & Hotel which had had a long relationship with the GRC has closed. A popular option is ORANGE HILL BEACH INN P.O. Box N 8583 West Bay Street Nassau, Bahamas PHONE: (242) 327-7157 FAX: (242) 327-5186 Email: info@orangehill.com
THE COLLEGE OF THE BAHAMAS
Center for the Study of Archaeology, Biology, Geology, and Marine Science