Mission Honduras 2009
Fundraising Q & A
How much money do I need to raise to go on Are there church fund-raising activities?
the 2009 Mission trip?
We have several church fund-raising activities
Each missionary is responsible for raising and/or
planned to help you raise your goal. Erica Henning
contributing a portion of the total mission budget.
and Justin Hoover are coordinating activities and
For 2009 the 10-day trip costs $1,495. There is an
should be contacted if you want to be involved.
Early Bird Special offered this year. If you raise
and turn in all of your money and paperwork by 1. Rent-a-Missionary! You can raise money for
March 1, 2009, you can deduct $100 off of your trip your trip by doing jobs for either members in our
bringing the cost to $1,395. church family or others. You do the work and
they contribute to your mission trip by writing
How will the money I raise be spent?
their check directly to Damascus Road
The money raised will go toward the total budget
Community Church. Contact Erica to get your
for the mission trip. The budget includes costs for
name in the directory of interests and skills.
each missionary’s airline tickets, ground
transportation, food, lodging, insurance, a 1-day 2. Ice Melt Sales: Ask friends and family to buy
excursion, miscellaneous overhead costs and ministry Ice Melt - $9 per 20 lb. Bag. All checks are
expenses. The amount you are asked to raise will payable to NaturaLawn. Sell and deliver the
cover the approximate expenses for your stay in bags and keep a log. After we deduct the cost of
Honduras plus will help fund our ministry budget the bags, all remaining profit will be credited
(construction, medicine, clothes, food, multi-media, towards your mission trip.
bibles and children’s ministry supplies).
3. Loving Citrus Sales: Pamphlets are available
What happens to the money I raise and or describing the fruit and where to place the orders
contribute if for some reason I do not go? and pick up the fruit when it arrives. All you
If a missionary cancels for any reason, the need to do is share the flyers and invite your
donations that they raised/contributed will first be friends and family to place an order. Loving
used to cover any expenses incurred on behalf of the Citrus will track what we sell as a group and
missionary. Any remaining funds will be used to make a donation to Mission Honduras that will
cover the mission budget and/or to assist another be allocated by the Mission Board for needs
missionary. based scholarships and ministry expenses.
How should I raise the funds needed? 4. Other fund-raising activities may take place in
All missionaries are encouraged to raise the the spring. Watch for announcements.
needed funds through a combination of letter-writing
and personal earnings. Letters should not be sent to How do I know how much money I have
DRCC members/attendees. DRCC members and raised –?
attendees have a chance to contribute through their Each missionary will be collecting and then
regular offerings (part of the operating budget goes turning in donations raised. This should assist the
towards the Honduras Mission) and special church missionary in timely thank-you notes as well as
wide fundraising requests organized by the Mission tracking fund-raising goals. Each missionary will be
We have a Postage Incentive this year. Prepare responsible for keeping track of their own donors
and turn in up to 20 fundraising letters by Feb. 22, AND turning in the checks to the church through
2009 and Mission Honduras will stamp and mail clearly marked envelopes turned in through Sunday
them for you. offering collections. PLEASE do not have checks
Anybody who is in a position to raise additional mailed directly to the church.
funds beyond their goal is encouraged to do so.
What happens to the money if I go over goal What if a donor wants to contribute to a
in my fundraising? specific aspect of a mission trip?
The Honduras Board has developed a mission Donors may contribute to a specific aspect of a
budget that approximates the expected cost for this mission trip, but we prefer that donations be made
mission trip. Unless designated for a specific toward meeting the overall Honduras Mission budget.
purpose by a donor, all monies raised above a If they make a specification for Bibles, medical
missionary’s goal of $1,495 will be applied to the supplies, clothing, children’s ministry supplies, or
mission budget. A missionary may request that any construction materials, etc, we will use their donation
overage raised be applied toward another for the area specified.
missionary’s goal. During the fundraising for past
What if somebody mails a donation directly
trips, it's been a real blessing for both missionaries
to the church?
when someone with more resources helps someone
For most efficient tracking, missionaries should
that has fewer resources reach their goal.
request that all funds be mailed first to them and not
How do I make sure my donors receive a tax- to the church office. If any funds are directly sent to
deductible receipt for their donation? the church office and clearly identified for a specific
Donations are tax deductible as long as the missionary, these funds will be credited to the
donor’s check is made payable to Damascus Road missionaries fundraising goal and communicated to
Community Church or DRCC. Monies that can in the missionary via email.
any way be tied to the "personal account" of an If you know that somebody sent in a donation
individual are not tax deductible. directly to the church and you have not received an
Be sure that a correct address is submitted with email stating such, please contact Kathy Cuttitta
each donation. We recommend you use the form (firstname.lastname@example.org) to have the donation traced and
provided with the sample fundraising letter. Be sure confirmed.
to add your name and address to the bottom of the
What happens if I fail to reach a goal by a
letter as the donations will be mailed to you.
What should I do if somebody makes a check Missionaries are responsible for reaching
payable to me personally? financial deadlines promptly as it may affect the
All checks should be made payable to DRCC. In mission leader’s ability to purchase airline tickets,
the event somebody makes a check personally etc. Any missionary who is short on funds may
payable to you and wants a tax receipt, you should arrange to have a friend or relative front money to
sign the check and below your signature write: meet a deadline. Fronted money can be reimbursed
“please make payable to DRCC.” If at all possible, once sufficient funds have been raised. Fronted
ask them to make out a new check payable to DRCC money must be identified when submitted.
and return the personal check. If a missionary is short of their goal at a deadline
It is important to understand and communicate to and fronted funds are not available, they may need to
your donors that funds are not being raised for “you” wait for a future trip.
or “your account.” They are being raised for the
Am I required to send “Thank you” notes to
Damascus Road Mission Fund and once raised are
the property of Damascus Road Community Church
Missionaries who fail to recognize the sacrifice
for mission use only. If a donor ever makes a
made by their donors undermine the blessing entitled
restriction for a missionary "account," it ceases to be
to the donor and jeopardize the integrity of the
tax deductible and may not be run through the church
mission. It is common courtesy that donors should
receive a personal thank you in a timely fashion.
While it is legal to track charitable donations
Missionaries who fail to follow through with timely
raised by a "missionary fund raiser," it is not legal to
thanks may not be permitted to participate in future
track tax deductible donations by "missionary
Damascus Road mission trips.
account." This is why the form at the bottom of the
fund raising letter states "I was invited to support
Mission Honduras by:_______________”
$0 + GOD = Mission Experience