how to backup computer files by 12play


									File Management in Windows XP
Iain Cameron and DIT Documentation Team, September 2008

                                                        6. Deleting files and folders
Explorer or My Computer?
                                                           Select the file(s) that you want to delete
In Windows, you can use either Explorer or My              Press the Delete key or select Delete from the
Computer to manage your files & folders. Use the            File menu. You will be asked to confirm that
one you are most comfortable with.                          you want to delete the file(s). Click on Yes if
                                                            you are sure you wish to delete the file(s)
Starting Explorer
   Open Explorer by clicking on the Start button       Using Explorer
    and selecting Windows Explorer from All
                                                        In Explorer, you can see the hierarchy of folders
    Programs > Accessories > Windows Explorer
                                                        on your computer and, on the right-hand side, all
Starting My Computer                                    the files and folders in a selected folder. This is
   Open My Computer by double clicking on its          especially useful for copying and moving files.
    icon on the Windows Desktop

Common tasks
1. Selecting files and folders
You must select a file or folder before you use it.
   To select a single file, click once on it
   To select a list of files, click once on the top
    item of a list. Hold the Shift key, then click on
    the last item of the list
   To select non-adjacent multiple files one by
    one, hold down the Ctrl key as you click
2. Dragging files or folders
Click on an object and hold down the left mouse         Selecting which drive to view
button; drag to a new location to copy or move          To view the contents of a drive or folder, first
the object and release the left mouse button.           select it, then expand it:
                                                           Click + to expand a drive or folder
3. Sending files to a USB pen drive
   Insert your pen into the front facing USB port         Click - to collapse a drive or folder

   Start Explorer or My Computer                       Copying files to a folder on the same drive
   Select the file or files you wish to back up           Select the file(s) to copy
   Right-click the mouse                                  Hold down the Ctrl key and drag the file(s) to
   Choose Send To> Removable Disk from the list            the new folder, then release.
    of menu options.                                    Copying files to another drive
4. Creating a new folder                                   Select the file(s) to be copied from one drive
   Select the location for the new folder                 Drag them to the new location on the
   From the File menu, select New > Folder                 destination drive
   Type in the name you wish to give to the new        Moving files to a folder on the same drive
    folder and then press the Return key
                                                           Select the file(s) to be moved
   To make a sub-folder, open an existing folder
    and follow the same procedure                          Drag the file(s) to the new folder
5. Renaming files or folders                            Moving files or folders to another drive
   Select the file or folder you want to rename           Select the file(s) or folders to be moved
   From the File menu, choose Rename. The                 Hold down the Shift key and drag the file(s) or
    name is highlighted and surrounded by a box,            folders to the new location on the destination
    allowing your to overtype the existing name.            drive
Using My Computer                                        Further help
Double-click the My Computer icon on the                 For information about backing up files, see
Windows desktop to examine your files and                FS PC13: Backing up your course work: for
folders. Select a drive icon to view its contents.       undergraduate and taught postgraduate students.

Each time you double-click on a drive or folder          For guidance on writing files to CD, see FS PC02:
icon, a new window will open displaying the              CD Writing in PC classrooms.
contents of that drive or folder.

Copying files to another folder or drive
   Select the file(s) to copy
   From the Edit menu, select Copy To Folder…
   Navigate to the new disk or folder
   Click on the Copy button
Moving files to another folder or drive
   Select the file(s) to be moved
   From the Edit menu, select Move To Folder…
   Navigate to the new disk or folder
   Click on the Move button

Filenames in Windows
File names in Windows can be up to 255
characters long (including extensions, e.g. .doc)
and can contain any characters (including spaces)
except the following: ? / \ < > * | :

Give your files short and meaningful names –
don’t accept Windows automatic file naming which
can produce bizarre and overly long file names.

Overwriting files
You may be asked to confirm that existing files
should be overwritten. Check the date, time &
size of each file carefully before saying yes. New
versions of files can easily be overwritten.

Resorting to backup copies
If you have to resort to your latest backup:
   Leave the backup disk write-protected
   Take a copy of the latest backup file and use
    this for working on
   If your most recent backup is found to be
    flawed take a copy of the previous one
Thus if disaster strikes again, you still have a
protected copy of your work.


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