April 28, 2008 To Potential Proposers: REQUEST FOR PROPOSALS FOR RETIREMENT PLAN CONSULTANT/ADVISOR The City of Pittsburgh (City) is soliciting proposals from qualified retirement plan consultant/advisors to assist the City in drafting a proposal for a plan administrator of a defined contribution plan. Background The City of Pittsburgh was established in 1758 and encompasses approximately 56 square miles. The population of the City is 334,563, according to the 2000 Census. The City has a strong mayor form of government and is responsible for providing public safety, public works and recreational services to the residents of Pittsburgh. Scope of Work The City currently has a defined benefit retirement system for its 3,100 active employees and 4,400 retirees. This system is administered by the Comprehensive Municipal Pension Trust Fund (Pension Board) which is a 7 member board consisting of 4 members appointed by the Mayor and 1 member from each Plan (Police, Fire & Municipal). The City wishes to offer a pilot program for a voluntary defined contribution plan for new employees. The City is looking to work with a retirement plan consultant/advisor to assist the City in preparing a strategy for the new voluntary defined contribution plan, as well as a Request for Proposal for a plan administrator and assistance with the selection process. The consultant selected will not be eligible to bid for the plan administrator services. Proposal Requirements In order to be considered, respondents must provide the following information: • Cover letter. • Detailed scope of services to be provided by your firm, including any additional and necessary work not mentioned above. • A detailed history including resumes or similar documentation for those to be assigned to this engagement. The information should include the names of clients for which similar services have been performed, contact names and telephone numbers, a brief description of services provided. • Fee proposal. • Address any possible conflicts of interest the consultant may have with the City. • Statement of affiliations. Proposals are to be returned to the City no later than June 5, 2008 by 5:00 p.m., at the following address: City of Pittsburgh Finance Department 1st Floor, City/County Building 414 Grant Street Pittsburgh, PA 15219 Attention: Tony Pokora Please provide 5 copies of your submittal and one (1) reproducible electronic file. If you have any questions, please call Tony Pokora at 412-255-2899 or email@example.com. Evaluation Procedures, Criteria and Terms In order to be considered, respondents must clearly demonstrate through their submittal, expertise and knowledge of defined contribution plans. Those firms deemed most qualified, in the sole judgment of the City, shall be considered. The City may select two to three firms to make a presentation to its Pension Board. The selection of the consultant will be based on the following: • Professional qualifications. • References • Previous relevant experience. • Staff availability for this project. • Minority/Women Business Participation either as subcontractors or in employment. • Capacity to meet the project requirements. • Proposed fees. The City reserves the right to reject any or all proposals, waive any proposal informalities, and modify or postpone the proposed project at its sole discretion. No costs of the proposal preparation will be paid by the City. Proposed Schedule Proposal Due June 5, 2008 Review Proposals Summer 2008, TBD Interviews Summer 2008, TBD Award Contract Summer 2008, TBD Insurance For all contracts in which insurance is required, a certificate evidencing the following minimum insurance must be provided when award is made, unless otherwise specified: A. GENERAL LIABILITY Single limit of Bodily Injury and Property Damage Combined: $500,000.00 each occurrence, $1,000,000.00 aggregate. B. CITY OF PITTSBURGH must be listed as "Additional Insured' on the insurance certificate. NOTE: The name(s) of the insured on the certificate must be the same as the name(s) of the Contractor listed on the bid document. C. Insurance coverage must be an “OCCURRENCE POLICY". "Claims made” policies are unacceptable. D. WORKERS’ COMPENSATION STATUTORY LIMITS. E. AUTOMOTIVE LIABILITY INSURANCE – MINIMUM REQUIREMENTS: $500,000 for each individual occurrence and $1,000,000 in aggregate coverage. Insurance must be maintained in full force and effect throughout the term of the contract. MBE/WBE SOLICITATION AND COMMITMENT It is the City's goal to encourage increased participation of women and minority groups in all City contracts. The City, therefore, requires that all prospective Contractors demonstrate good faith efforts to obtain the participation of minority- owned business enterprises (“MBEs”) and women-owned business enterprises (“WBEs”) in work to be performed under City contracts. In order to demonstrate this good faith commitment, all prospective Contractors are required to complete and submit with their bids either an MBE/WBE Solicitation and Commitment Statement, which details the efforts made by the prospective Contractor to obtain such participation, or an MBE/WBE Commitment Waiver Request which details why no MBE/WBE participation could be obtained. Failure to submit either an MBE/WBE Solicitation and Commitment statement or an MBE/WBE Commitment Waiver Request may result in rejection of the bid.
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