Guatemala 2010 Mission Trip Information
What: We provide an awesome kids camp in Rio Hondo, Guatemala. We minister to
impoverished families who the Northwest team has built relationships with over
the last 10 years. The kids camp includes worship, devotionals, crafts, games, and
lunch, with separate activities planned for elementary kids and teenagers. We also
plan to add a program for mothers and very young children this year. In the late
afternoon, we lead a Bible study program for adults while children and teens play
games. We spend one day conducting an outreach at local schools and another day
working on a service project that will benefit the ministries of FAM missionaries
Julio and Lucky Garcia, whom we partner with in Guatemala.
Dates: Leave Saturday, July 10
American Flight 2195 to Guatemala City 5:45 pm to 8:05pm
Return Sunday, July 18
American Flight 2196 to DFW 8:35am to 1:00pm
Cost: $1,600 per adult and minor unaccompanied by an adult family member.
$800 per minor accompanied by an adult family member.
If you provide your own transportation (AAdvantage miles, etc.), the cost is $1,000
per adult and $200 per accompanied minor.
These amounts cover the cost of all meals except those in the airport and Antigua.
Deadlines: March 28: Applications and a deposit of $500 per adult and $250 per
June 13: Additional $1,100 per adult and $550 per accompanied minor.
Make checks payable to Northwest Bible Church and designate Guatemala, but not
individual names on memo line.
Mail checks and applications to: Lee and Susan Riffe
6804 Airline Road
Dallas, TX 75205
Leadership Team: John and Sarah Herrington
Mark and Erin Lamb
Lee and Susan Riffe
Questions? Lee and Susan Riffe
214-361-6380 (H) 469-569-5789 (Lee’s Cell) 214-728-1458 (Susan’s Cell)
firstname.lastname@example.org (Lee) sriffe@ smu.edu (Susan)
Frequently Asked Questions
I feel called to go, how do I raise support?
Read attached support raising instructions and attach letter from Northwest to your support letters. Get started
right away to give people adequate time to respond. If you pay for you own trip, please ask others to support
you through prayer and by providing items for the hygiene kits (toothbrushes, toothpaste, soap, and small
What should I do first?
(1) Make sure you have a passport that is valid through our travel dates.
Apply right away if you need one because the process can take a long time. Children need passports as
well. The government link for passports is: http://travel.state.gov/passport/passport_1738.html
(2) Consult with your doctor about vaccines and get started on the process if you decide to get them.
You should be up-to-date with routine vaccines suggested by your doctor such as:
measles/mumps/rubella (MMR) vaccine, diphtheria/pertussis/tetanus (DPT) vaccine, poliovirus vaccine,
flu shots, etc.
The official CDC recommendations for Guatemala are:
Hepatits A and B (shot sequence)
Typhoid (shot or oral)
Up-to-date tetanus (every 10 years)
(3) Recruit friends to come on the trip with you.
What if I don’t speak Spanish?
We bring in translators from churches and a seminary in Guatemala City to help us. It is very helpful if you
speak Spanish, but not at all necessary.
What are the accommodations like?
We will stay in a hotel that is somewhat like a Motel 6 in America; the rooms are air conditioned and clean. We
eat breakfast and dinner in the hotel and swim in the hotel pool in the afternoon. We buy supplies for peanut
butter sandwiches, trail mix, fruit, crackers, etc. to eat lunch at the camp location.
What about safety?
Anytime you travel to a third world country, there are safety concerns. We are in a rural area where there is less
crime compared to Guatemala City, but there has been drug-related violence in the town where we serve. Trip
members feel safe throughout the trip because the camp is on private property at a local clinic in an enclosed
area among people we know well. As a precaution, we hire armed security guards to travel with us on the bus
rides and to patrol the area while we are conducting camp.
Is it hot?
Yes, but we are from Dallas so we can handle it.
Pray for hearts ready to respond to the gospel in Rio Hondo and for the spiritual growth of the
believers that Julio and Lucky encourage through Awanas, the feeding program and church.
Pray for financial provision for these ministries.
Pray that Julio and his family can get visas to come for Northwest’s World Passion Week April
18-25. Pray that we would be able to locate the 120,000 Aadvantage miles needed for the trip.
Do you or someone you know have some they are willing to share with Julio and his family?
Pray that God will call and enable a group of at least 50 to serve with us this summer.
Pray that God will provide a physician to go on the trip with us.
Pray that we will be able to have more translators than ever on the trip.
Pray for wisdom as we make planning decisions.
Training meetings will be held on the following dates in the Children’s Building at Northwest:
Sunday, April 11 from 12:30-2:00 for new team members only. Lunch will be served. We
will go over packing and general trip information. The information packets will be emailed to
Sunday, April 25 from 12:30-2:30. Lunch will be served. We are praying that Julio and his
family will be here with us for World Passion Week and can participate in our training and
Sunday, May 16 from 12:30-3:00. Lunch will be served.
Saturday, June 12 from 1:00-5:00. Balance Due of $1,100 per adult and $550 per
Please make every effort to be at the meetings so you will be well-prepared for the trip.
Friday, July 9th at 6:00. Pack Night in Children’s Building at Northwest.
Adults and teenagers bring one extra suitcase to pack supplies for the trip.
THEME FOR THE WEEK
Through an organization called Soles for Kidz, we were able to give all the
Awanas kids new shoes for Christmas, and it caused quite a stir in the
community. Julio has requested that we build on this gift for our camp theme
and focus on the shoes, feet, and running references in Scripture. The theme
verse he suggested was: "Do you not know that in a race all the runners
run, but only one gets the prize? Run in such a way as to get the prize."
1 Cor. 9.24
TENTATIVE SCHEDULE FOR THE WEEK
Saturday Fly from DFW to Guatemala City and 3-hour bus ride to Rio Hondo
Sunday Get camp materials organized
Walk the community to meet the families, invite them
to camp, and hand out hygiene kits
Help lead church service on the farm
Morning kids camp
Late afternoon adult program along with games and devotions for
children and teenagers
Thursday Outreach program at local schools
Special time with Awanas kids
Hear ministry update from Julio
Friday Work day
Evening celebration with community (music, gospel presentation,
Awanas performance, and snack)
Saturday Travel to Antigua, a beautiful resort town surrounded
Team lunch to reflect on the trip
Free time for shopping and exploring Antigua
Stay in Guatemala City close to the airport
Sunday Direct flight back to Dallas
Typical Camp Schedule Monday-Wednesday
8:00 Arrive at camp
9:00 Opening worship and drama presentation
10:00 New one hour program for mothers and very young children.
Elementary children rotate with team leaders through devotional, craft,
games and lunch stations.
Teenagers rotate with team leaders through devotional, lunch, sports,
and activities stations.
12:30 Team eats lunch at camp
1:30 Back to hotel for relaxation and swimming
3:45 Return to camp
4:00 Worship and drama presentation
5:00 Men and women’s devotional time
Teenage and elementary games and devotional
6:00 Serve dinner to families/informal interaction time
7:30 Back to hotel for dinner
8:30 Team prayer and worship time
Some will fund their trips through their own savings. Some will desire to “raise support” for all or for some of the missions trip.
While money may seem like a huge obstacle, God provides! The support raising process will build your faith. We have a huge
missions program with hundreds of people involved. What we want to avoid is the perception that missionaries care only about
money. If you raise funds, any excess funds will be applied to those on your trip who need scholarships. Any surplus funds from the
trip will be applied to future trips. All funds received by Northwest must be considered as donations. So, if you have any questions
about an item being refundable, please ask beforehand!
THE OFFICIAL WORD:
The following will help you focus on the spiritual need of your trip:
1. Contact friends about your ministry trip. Contact people you personally know.
2. Do not use the church directory to mail financial letters to lists of people you do not know, such as staff, deacons, elders or other
leaders. Mail letters to people you already have a relationship with. The Missions Department will inform the church at large, and
leadership in particular, about each trip.
3. It is allowable to ask the elder of your Sunday School Class for an opportunity to share about your approved trip in the class. Tell
about the ministry to be done and how you are going to do it. Ask for people to pray for your trip. It is not allowable to ask for
money before any group at NBC. For harmony within the church, and unity of our missions program, we ask for your total
cooperation on this issue.
4. In any group setting at the church, do not imply the need, "I will go, if only a committed few will give ..." Share the purpose and
goal of the trip. If people are interested in praying and giving to your trip, let God bring them forward.
5. It is our desire to have a great number of people go on short term trips. It is a wonderful way of being a part of God's world-wide
ministry. Thanks for your help in being faithful to NBC's Financial policies. God provides the funds when we pray.
1. Prayer letters are an outreach.
2. Don't limit your thinking to church friends.
3. Send to family, friends, co-workers and others. Non-Christians will be interested.
4. Include the date for when you need people to respond by.
5. Don't use heavy religious phrases (i.e. "covered by the blood").
6. Remember that prayer really is more important than money.
7. Remember that this is an important part of the spiritual process as you prepare for the trip.
8. God really does use this exercise to affirm your efforts!
9. Even if you don't need financial support, you still need prayer support.
10. Start now by making a list of people you personally know.
11. Make the contact in person if possible.
12. Usually, a friend is only unhappy if they know you have gone on a mission trip and have not included them in the ministry.
13. Keep a list of those who give prayer support and financial support so you can send them a thank you note upon receiving the
response and a follow-up letter after the trip.
14. Pray every day that God will provide the needed resources.
WHAT TO WRITE ABOUT:
Here's an example based on the High School trip.
1. Give the date and location of your trip.
2. Tell with whom you are going and where you are going.
3. Present the facts of what you will be doing.
4. Share why you want to go.
5. Ask for prayer for your trip.
IF YOU ASK FOR FUNDS, BE SURE TO INCLUDE:
1. Who to make the check payable to (for a tax-deductible contribution, the check must be made out to Northwest Bible Church, not
2. Ask for the checks to be sent to you, not to the church. Keep a record of all checks (see prayer/funds tracking sheet to be
distributed at a later date).
3. Let them know when you need the funds by.
OTHER LETTER INFORMATION:
1. It is best if your letter is one page long.
2. Include your feelings about going.
3. Have a friend read the letter before you send it. Ask if it is clear.
8505 Douglas Ave, Dallas, TX 75220 214-368-6436
February 20, 2010
This letter is being sent as an attachment to a request for financial support to answer any questions you may
have about the tax/legal implications of your contribution. The money you give is a donation for the ministry of
Northwest Bible Church, and as such, is considered a tax deductible donation. It is not a payment for the trip,
nor is it a gift for a specific individual. Although the individual who sent this letter to you is raising support for
a mission trip, it is important that you understand the more general nature of your contribution. Here are some
of the principles we follow at Northwest Bible Church:
1. For contributions to be tax-deductible, they must be irrevocable. This means that your contribution
2. Contributions designated for a specific project must be used for that project. In this instance, your
contribution will be used for the purposes of the mission trip specified. If any funds remain after the
trip, they will be held for future trips, or used for other mission’s projects, if no other trips are
3. To be tax deductible, contributions must be made to and for the benefit of the church and cannot be
earmarked for an individual. For our purposes, each participant in the mission trip is responsible for
raising a certain amount of support as part of the team effort.
a. However, as a part of the team’s funds, your contribution would not be refunded in the
unlikely event that your team member was not able to participate in the trip.
b. Since this is a church trip, do not use the “memo” section of your check to designate the
contribution for a specific person. If you would like your contribution to be counted toward
the amount that a specific team member is required to raise, feel free to attach a letter or
Post-It to your check. You may put the destination or name of the trip in the memo section,
but please do not write a person’s name.
Any refund has serious legal/tax implications for you and the church. For this reason, and those stated above,
we want to make sure that there is no confusion as to how your contribution will be handled. The church tax
identification number is 750964577. Pease call Ken or Jerry if you have any questions at 214-368-6436.
Ken Fifer Jerry Patillo
Minister of Outreach Minister of Administration
MINISTERY REPORT FROM JULIO GARCIA, FEBRUARY
Rejoice in the Lord always. I will say it again: Rejoice! Let your gentleness be evident to all. The
Lord is near. Do not be anxious about anything, but in everything, by prayer and petition, with
thanksgiving, present your requests to God. (Philippians 4.4-5) Through the years that we have been
in the Lord’s work East of Guatemala Cify, we have had the opportunity to get to know many people;
People who live here locality, in all Guatemala, as well as in the United States. In this occasion we
want to celebrate and to rejoice in the Lord, for having the opportunity to know them. Especially for
you who constantly remember us. These words are directed to all of you who have prayed, cried out,
beseeched, wrote letters, visited and have had in some form or other, the opportunity to support this
ministry. We want to thank all you, who have allowed the Lord to use you as His instruments to bless
this project in La Arenera, Rio Hondo, Zacapa.
But we rejoice in the Lord even more in the knowledge that there are people, whose names we
don’t even know, that have added their grain of sand to help build this ministry. We know that we may
never be able to acknowledge such great acts of affection and support for this ministry. We realize
that there are so many of you that we will never get to know personally. To all of you, quoting from the
apostle Paul, to say to you : Rejoice in the Lord. Again I say Rejoice! Because “gentleness”
“kindness” “consideration” have been well-known by us and by each child and young person to whom
we preach the word here. The only thing that remains for us to do on your behalf is to pray. Just to
pray that God will care for you, protect you and that He continue prospering you materially and
spiritually. So again I say REJOICE! That the Lord may acknowledge your deepest needs, your most
intimate feelings, your strongest battles, your most difficult problems
1. Children’s Feeding Program
a. February 3 is the date we again started our program called “Food of Love” LIFE Ministry.
b. This year we made a new call to all the families who wanted to be part of the project, which has
allowed to see us to increase enrollment to 17 families that now benefit.
c. So while this year we have more mothers to help in the dining room, the number of children did
not increase proportionately. We began with 55 children and adolescent this new school year.
The reason is that the majority of families this year have only two or three children, unlike last
year where the majority of the families had between 4 and seven children each. (we are still
blessed to support the Lopez family, with 7 children). We continue in the process of qualifying
more children to reach our stated goal of 75.
d. We thank God you at NBC made funds available, so we could buy many needed artlicles so that
the program could increase adequately. We had to buy more tables, dishes and other kitchen
e. We cannot deny our concern that the space in the dining room is becoming less sufficient every
day. Access and mobility are now getting squeezed. We pray the Lord will protect us from
accidents and burns as the children handle hot soups and meals.
f. It is a great blessing to have the support of our great cook, Sister Lucrecia Garcia (not to be
mistaken for my wife—My wife is Lucrecia Sandoval de Garcia). We clariy this because some
have asked if I make my wife do all this cooking also).
g. Thanks to our God who provided us with a new set of Pilas (concrete wash basins) and other
accessories, through the help of the Quan family (Julio, Jesica, Andres, Andrea and Jose
Alexander. Who directly donated this equipment to the ministry.
h. We are especially thankful to Mr. Fratti for his unconditional support of all our ministries along
with the dining room. May God bless him and his wife.
i. REASONS FOR Prayer
i. Mainly so that the Lord frees us of accidents, because we cannot forget it is a kitchen, and we
constantly need to ask for protection of the people who cook
II. We pray so that the Lord continues providing the necessary resources to support the “Food of
Love” dining room.
III. That the Lord may bless the Parent’s meeting we will be having in the middle of March.
IV. That the Lord gives us wisdom to use His resources according to integrity and honesty in his
Word required of his servants.
v. We pray for “The Good Samaritan” ministry that will now be providing the feeding program
with eggs. This will be one more blessing for our needy children.
a. The first week of February we officially re-started our AWANA programs with almost 100
children in attendence.
b. We had the opportunity to meet and plan with the Stone family to modify some things to make
the ministry and education process more effective.
i. We identified the most difficult children and decided to divide them equitably between the
teachers (it is not right for one to suffer more than others). It is sad that we have a number of
problematic children, but they have proven to love AWANA more, as they don’t miss one
class and always arrive earliest. Very surprising!
II. We decided to add a motivational prize called “The AWANA Store” where we will be selling
supplies and gifts available to club members.
1) We will reward points for attendance, bible, memory verses and behavior.
2) For each ten points accumulated, they get one AWANA Store coupon or ticket
3) Each child can accumulate 40 points per week, or 4 tickets per week that can be
redeemed for a variety of gifts or supplies.
4) In the two first Awana classes, we saw the children hightly motivated with much better
5) We would be very grateful if some of you supported us with any donation that would help
us fill the store with a variety of motivational prizes (ie. gifts, toys, stickers, coloring books,
school supplies; personal items like hair brushes, toothpaste, creams, key rings,
bracelets, hair pins, watches, etc.).
6) The first store opportunity will open on April 7-9, so please be praying with us for this.
7) We will also award the best three club members from each age groups; gift will depends
on what the Lord will provide.
III. We thank God for our new leader Deborah Jom, a local Christian who will work with us. Our
big problem is that although AWANA is a great program, we can only be effective if we have
a team of 12 to 15 leaders. Please help us pray to get more leaders.
IV. STUDY SCHOLARSHIPS.
1. For those of you who did not know, the new Awana children receiving Study scholarships
this years are;
a. Carlos Guardado, 5th grade,
b. Andrea Perez , 8th grade, and
c. Roxana Lopez, 8th grade.
2. Due to our shortage of leaders, we have invited Andrea Perez to be part of the team of
leaders that works with Cubbies. She recognizes that God has blessed her in a great
way through economic support that you amiably donate for his studies, and feels this is
a good way to give back a little for all she has received.
3. We just want to mention that without the support for their studies, Andrea like Roxana
would have had to drop out to help their family with housework.
4. WE PUBLICLY THANK ALL THE PEOPLE WHO MADE IT POSSIBLE FOR ALL
CHILDREN OF AWANA TO RECEIVE NEW SHOES. WE HAVE NO WORDS TO
EXPRESS THE EMOTION THAT WE FELT SEEING EACH CHILD RECEIVE THEIR
SNEAKERS. AS YOU CAN SEE IN THE PHOTOS, ALL THE CHILDREN RECEIVED
THIS GIFT. THANK YOU VERY MUCH!
v. PRAYER REQUESTS
1. Eric and his family will travel to the US for three months, which puts us in a difficult situation
to effectively administer AWANA. We know that God is faithful, we enjoy the work and we
accept the challenge. But our effectiveness in a more personal time with the boys will be
2. We constantly ask your prayer that God continues to provide the children with club
materials, T-shirts and bibles.
3. We pray the Lord to raise up a team that will want to support the program to reward the
effort of the children in their various weekly activities.
4. That the Lord frees us of accidents. Last year we only had one situation that concerned us,
but it never happened again. So please, lift a plea to the Lord for protection.
5. That the Lord uses us to reach the hearts of these young people and children. That by mid-
year, when you come to visit we may baptize a dozen young people.
3. Garcia Family
a. Jaris had an accident (In fact, she has had several: falls and scrapes) cutting the upper part of
her right eyebrow, which caused us much concern. We thank God that the injury has almost
b. Lucrecia had tendinitis (injured tendon) that caused her to be bed-ridden several days.
c. Many of you have expressed concern over doing our ministry all alone. But we want to assure
you that we enjoy what we do and will continue doing it as long is we have strength. On the
other hand, we are sure that God will eventually raise men and women to come alongside to
d. We thank God that Julio celebrated his birthday in February, and are thankful for all the
expressions of affection that many of you communicated by cards, letters and emails.
e. Dara and Jaris are already in school; we are thankful to God for the opportunity they have to
study in a private school, as the public school hasn’t even begun yet. Our girls have already
been in school a full month.
f. Prayer Requests;
i. MAINLY THAT GOD OPEN DOORS FOR US TO TRAVEL TO THE U.S. TO MEET WITH
THE LEADERSHIP OF NBC SO WE CAN REPORT TO YOU PERSONALLY. WE CANNOT
HIDE OUR DESIRE TO SEE MANY OF YOU AGAIN SOON.
You may support this ministry by:
Sending checks designated for Julio Garcia to:
8625 La Prada Drive
Dallas, TX 75228
Give online and designate Julio Garcia at: