123 Elm Street Parma, OH 44130 email@example.com
Home: 440-555-5555 Cell: 440-444-4444
HR ADMINISTRATION • STAFF MANAGEMENT • TEAM TRAINING
Results driven human resource and administrative management professional with extensive experience positively impacting
organizational performance through operations, workforce oversight, and policy enforcement. Well versed in operational processes,
organizational structures, and human resources. Expert in leadership, performance management, staffing, recruitment, benefits,
compensation, and personnel development. Skilled leader and extensively credentialed instructor.
EXCELLENCE IN HUMAN RESOURCES
UNITED STATES AIR FORCE, 20xx-20xx
Human Resource Organization Consultant, Manager and Coordinator
Served as key consultant and analytical Manager to more than 5,000 Air Force personnel and administered more than $25 million in
resources through high-performance staff. Spearheaded outsourcing and work function privatization. Oversaw the operation's wartime
personnel and equipment package deployments. Reported current activities to headquarters and disseminated critical information to
more than 200 organizations. Researched competitive resources and outsourcing alternatives. Initiated authorization and led
installation of a complex top-secret computer system. Updated and maintained the classified computer system.
◘ Managed the congressionally mandated outsourcing program to ensure execution of objectives within target timelines.
◘ Directed the complex redeployment and transition of over 4,000 personnel and corresponding pieces of equipment, which was a
$1 million accounting project.
◘ Met shortfalls identified at the deployment site and filled needs to ensure compliance with standards.
◘ Played a key role in the Air Force saving $500,000 by planning and implementing a congressionally mandated outsourcing
function for a top initiative. Completed the complex project in two years.
◘ Planned and executed integration of documentation files for individual notation.
◘ Charged with coordination of community outreach social functions. Arranged lodging and organized major events for up to 100
guests. Administered budgets in excess of $15,000 per event.
UNITED STATES ARMY, 20xx-20xx
Human Resources Generalist
Led a team of junior human resource generalists. Designed comprehensive consulting procedures, handled task assignment
management, and organized functions to ensure maximum performance. Managed highly confidential databases.
◘ Performed overall exit consultations and addressed transitional compensation, personnel records information, and medical and
insurance benefits issues for transitioning personnel and retirees.
◘ Personally selected to conduct the retirement process for the Chairman of Joint Chiefs of Staff.
◘ Oversaw personnel hiring and terminations; ensured accuracy of data input and managed systems access.
◘ Administered monthly orientations for 200+ transitioning personnel.
◘ Worked overtime and weekends to reorganize hundreds of top DOD database transition entries that were backlogged. Cut the
database transitions entry from a ten-day turnaround to a three-day turnaround by designing a standard operating procedure,
which streamlined the process.
◘ Revised process of end-of-career documentation, which involved three separate proofread reviews to ensure document accuracy.
◘ Earned two Army Commendation Awards, two Army Achievement Awards, and one Good Conduct Award.
XYZ UNIVERSITY: MBA (GPA: 3.88) ▪ Expected graduation date – June 20xx
Parma, OH Concentrations: Human Resource Management; Conflict and Negotiation Management
BBA (GPA: 3.85 / Summa Cum Laude) ▪ 20xx
COMMUNITY COLLEGE OF THE AIR FORCE Associate in Applied Science, Information Systems Technology ▪ 20xx
Montgomery, AL Associate in Applied Science, Surgical Services Technology ▪ 20xx
Creating a Compelling Cover Letter
A powerfully written cover letter is necessary to land most interviews and ensure job search success. When an advertised
position creates a pile of 100+ resumes, it becomes the responsibility of the hiring personnel to shortlist the applications.
Resumes without cover letters are usually the first to go, followed by the ones with poorly written cover letters. Avoid this
fate by following these effective strategies:
Address your cover letter appropriately:
Be sure that you get the name of the hiring manager before sending your resume, and address the letter to that individual.
The proper greeting will be either “Dear Mr. (Smith),” or “Dear Ms. (Smith).” Avoid using Miss or Mrs., and do not address
your letter to “Dear Sirs,” as it is considered inappropriate. If you are unsure of your contact’s gender, address them by
their first and last name, as in “Dear Pat Smith,” to avoid an embarrassing mistake. If you don’t know the name of the
hiring manager, simply use the greeting “Dear Hiring Manager,”– it’s clear, to the point, and gender neutral.
Get to the point in your opening paragraph:
One of the most common interviewing questions employers ask is “Why should I hire you among other candidates?”
Provide an answer to that question right off the bat in your opening paragraph. This is a very important section because it
is the first thing the employer will read. It must be powerful and make an immediate impact. Be sure sell yourself and your
unique abilities. Do not use a generic opening paragraph that can apply to any Tom, Dick or Harry.
Every line should sell you, so use aggressive language here and throughout the rest of your cover letter. For example,
instead of writing “My background is in finance management, making me well-suited for your advertised Corporate
Finance Director position.” you can write “A background in finance management and a proven record of developing
effective strategies that drive revenue, growth and shareholder value make me a strong candidate for your advertised
Corporate Finance Director position.”
Show your interest and sell your accomplishments in the body of the letter:
In this section, you need to show your interest in the job and the company. Research is a key ingredient to a successful
job search. The more you are able to demonstrate your interest and knowledge about a company, the better your chances
are to secure an interview. Get to know the company’s mission and new corporate initiatives, and tell them how you can
help them meet their objectives or resolve their problems. Praise the company for public recognitions or recent
accomplishments. The employer will surely take notice of your active interest.
Use “I” and “my” sparingly. Try not to use these words more than six times in your cover letter. You need to focus on what
you will bring to the company and how you will help them improve their profitability. Too much use of the word “I” will also
make your letter look elementary and poorly written.
For executive-level candidates and professionals with substantial achievements, a bullet point format is often the most
effective and efficient way to highlight accomplishments. If you fall into this category, be sure to keep the bullet point
statements unique and fresh. Do not copy and paste the exact same phrases from the resume as it will make you look
lazy. All sentences and achievements transferred from the resume should be rephrased.
Close your letter with a strong paragraph:
In the closing paragraph, you need to address several issues. At the very least, you need to ask for the interview and
provide contact information. This is also the ideal place to mention your salary requirements (if the employer insists on it),
or your desire to relocate.
To demonstrate your drive and interest, mention that you will call within a week to follow up. This is a great way to ensure
the resume was successfully received, and it creates an opportunity to establish a dialog. However, do not mention this in
your cover letter if you do not intend to follow up.
In summation, an aggressive and dynamic cover letter will help you stand out among the competition. Remember that the
goal is to market yourself – not to compose a dull biography.