Sample tech plan for Archdiocese of LA elem. school

St. Prueba Elementary School Los Angeles, CA Technology Plan For July 1, 2009 through June 30, 2012 Created November 26, 2008 Contact: Sr. M. Benedicta Gomez, Principal principal@stpruebaelem.org St. Prueba Elementary School Technology Plan Table of Contents 11-26-2008 School Information............................................................................................3 Technology Committee ......................................................................................3 Vision ...............................................................................................................4 Mission .............................................................................................................4 Curriculum and School Administration ................................................................5 Instruction and Instructional Design Administrative use, Management, and Assessment Current conditions Goals and strategies Implementation timeline Professional Development..................................................................................8 Current conditions Goals and strategies Implementation timeline Infrastructure: Network, Hardware, Software, and Technical Support..................10 Current conditions Goals and strategies Implementation timeline Funding and Budget ..........................................................................................13 Current conditions Assumptions Technology budget worksheet for funding years 2009-2012 Monitoring and Evaluation .................................................................................16 General evaluation Impact of plan on student learning and curricular goals Professional development Infrastructure Funding and budget Responsibility Appendix A: Technology Inventory summary (November 1, 2008) ......................18 Appendix B: Technology use policy and agreements ..........................................19 Appendix C: Evaluation instruments for students, faculty, and administration ......19 Page 2 of 19 St. Prueba Elementary School Technology Plan School Information 11-26-2008 St. Prueba Elementary School (SPES) is a Catholic parochial school in the Archdiocese of Los Angeles, serving the community teaching grades Kindergarten through eight since 1938. We have a current enrollment of 295. Address: 123 Main St. Los Angeles, CA 90000 Phone (213) 555-0000 Fax (213) 555-9999 Web http://stpruebaelem.org General e-mail info@stpruebaelem.org Principal Sr. M. Benedicta Gomez, principal@stpruebaelem.org, (213) 555-0000 x202 Vice Principal Lois T. Fitzer, viceprincipal@stpruebaelem.org, (213) 555-0000 x206 Technology Coordinator Rosemary T. Dabbah, techcoordinator@stpruebaelem.org, (213) 555-0000 x231 Parish St. Prueba Catholic Church, http://stpruebarcc.org Pastor Fr. Lucas P. Eleazar, O.P., pastor@stpruebarcc.org We are located in Los Angeles County, within the Los Angeles Unified School District. Technology Committee The SPES Technology Committee is the advising group for school technology planning, implementation, integration, assessment, and evaluation. The committee articulates the vision and mission for technology at SPES, in collaboration with the school community and archdiocesan Department of Catholic Schools. The committee determines action steps in guiding the site towards its vision while adhering to its mission. The Technology Coordinator and Principal are leaders in selecting members. Current membership: Rosemary T. Dabbah, Technology Coordinator (Chair) Sr. M. Benedicta Gomez, O.Z., Principal Jason Smits, History Teacher Lea Dixon-Ball, Librarian MaryEllen Banning, Parent Team e-mail: techcommittee@stpruebaelem.org Page 3 of 19 St. Prueba Elementary School Technology Plan Vision 11-26-2008 The call of Jesus Christ to teach inspires us to provide excellent education. In partnership with parents, we at SPES prepare our students to become active disciples of Christ, to develop and use their talents to serve others and make a difference in the world. It is the vision of SPES to educate and empower students, teachers, and administrators to become self-directed, continuous learners, and ethical, responsible citizens prepared to meet the increasing challenges of a global, technological society. We aim for technology to infuse, not merely supplement, the educational process including every aspect of curriculum, teaching, administration, communications, and professional growth. Mission As we fulfill our mission for technology, we move toward our vision:         Make technology available to all students, faculty, and administration everywhere, with classrooms the top priority. Ensure a safe and secure technological environment for all. Renew curriculum continually in light of available technologies. Provide professional development including mentoring and online learning. Exemplify, teach, and confirm responsible and ethical use of technology. Enhance use of our School Information System (RSchool), web portal (E-line), and public web site. Promote safe and appropriate use of communication and collaboration technologies including messaging and online communities. Extend the benefits of technology to school families. Page 4 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 Curriculum and School Administration Instruction and Instructional Design SPES technology skill standards are aligned with the National Educational Technology Standards for Students (NETS, http://www.iste.org). These standards, cross-referenced to ways skills can be applied to enhance student work, are divided into six areas:       Creativity and Innovation Communication and Collaboration Research and Information Fluency Critical Thinking, Problem Solving, and Decision Making Digital Citizenship Technology Operations and Concepts Administrative use, Management, and Assessment Improved administrative use of technology can support our educational mission by streamlining classroom management, progress reports, and assessments, reducing teachers’ administrative burden, and freeing teachers to spend more time with students. Technology can also improve communications, provide a safer environment, promote better understanding between school and family, and enhance the school’s image in the larger community. Technology is also used for secure student recordkeeping, assessments, and reporting. Current conditions         Students gain technical skills through formal instruction and sharing among peers. Students have become so proficient using the Internet that they naturally turn to it for learning. Students, parents, teachers, staff, and administrators sign Electronic Communications Policy documents. Students generally observe proper etiquette for computer use. SPES uses the RSchool Student Information System. SPES subscribes to E-line for all teachers, students, and families. RSchool and E-line training is conducted each August. Home-grown Microsoft Access database manages library catalog and circulation. Goals and strategies  Integrate technology skills from NETS for Students into core curriculum of each subject area. Page 5 of 19 St. Prueba Elementary School                    Technology Plan 11-26-2008 Give all students access to technology resources and support in using those resources, including adaptive equipment and software as appropriate. Students requiring assistive technologies will have such equipment provided at the opening of the school year in which the equipment is needed. Encourage parent use of e-mail, E-line, and the school web site. Encourage teachers to develop a classroom, grade, or department web site. Identify and license a variety of software for all curriculum areas. Each teacher will meet with the Technology Coordinator or peer mentor to plan lessons. The instructional and/or non-instructional staff member coordinates the lesson with assistance from the Technology Coordinator/mentor. Integrate collaboration and multimedia technologies (e.g. digital blackboards, blogs, wikis, podcasts, and presentations) into all aspects of the curriculum. Encourage each academic department to design a curriculum unit in collaboration with the local business community. Conduct age-appropriate workshops on ethical issues of technology (e.g. respect for human dignity, privacy, and intellectual property) and Internet safety (http://isafe.org). Improve teacher accessibility and teacher access to phones, voice mail, and email; encourage timely communication with parents including response to voiceand e-mail. Survey Catholic and charter elementary school web sites; apply to redesign public web site so information for families interested in SPES is easy to find and clear. Each teacher will post progress reports on E-line at least weekly. Improve use of RSchool to streamline administrative tasks and improve internal reporting. Keep RSchool current by applying patches and updates Review policy and procedures for securing information systems and authorized sharing of confidential data. This will include updating backup procedures for student and other personally identifiable information. Draft document retention policy including student records, digital lockers, and documentation for participation in public and private funding programs. Develop Business Continuity Plan for school in collaboration with Parish Business Manager. Investigate simple Library Information System software and services, especially the Libraries module of RSchool. Apply for E-rate funding Implementation timeline Annually  Apply for E-rate funding Page 6 of 19 St. Prueba Elementary School    Technology Plan 11-26-2008 Keep RSchool current by applying patches and updates Encourage parent use of e-mail, E-line, and the school web site. Each teacher will post progress reports on E-line at least weekly. Year 1               Each teacher creates one integrated curriculum unit with Technology Coordinator’s help 50% of students demonstrate competency in the NETS for Students for their grade level 50% of students will have access to technology resources and support in using those resources, including appropriate adaptive equipment and software to meet academic requirements. Students requiring assistive technologies will have such equipment provided at the opening of the school year in which the equipment is needed. 50% of teachers have developed a classroom, grade, or department web site. 100% of teachers and administration will be accessible via voicemail and will respond to messages in a timely manner. Identify and license a variety of software programs that connect all curriculum areas. Each teacher will meet with the Technology Coordinator or peer mentor to plan lessons. The instructional and/or non-instructional staff member coordinates the lesson with assistance from the Technology Coordinator/mentor. Begin Integration of collaboration and multimedia technologies into curriculum. 25% of academic departments design a curriculum unit in collaboration with the local business community. All teachers and administrators will be accessible by phone, voicemail, or e-mail and will respond to messages in a timely manner. Improve use of RSchool to streamline administrative tasks and improve internal reporting. Review policy and procedures for securing information systems and authorized sharing of confidential data. This will include updating backup procedures for student and other personally identifiable information. Draft document retention policy including student records, digital lockers, and documentation for participation in public and private funding programs. Years 2 and 3   Each teacher creates two more integrated curriculum units for a total of three to be done during each school year. Conduct age-appropriate workshops on ethical issues of technology (e.g. respect for human dignity, privacy, and intellectual property) and Internet safety (http://isafe.org). Page 7 of 19 St. Prueba Elementary School     Technology Plan 11-26-2008 Apply Multimedia authoring and production skills to enable students to produce weekly school news magazine, and capture school events. Develop Business Continuity Plan for school in collaboration with Parish Business Manager. Investigate simple Library Information System software and services, especially the Libraries module of RSchool. Survey Catholic and charter elementary school web sites; apply findings to redesign http://stpruebaelem.org so information for interested families is easy to find and clear. Professional Development Ongoing professional development in technology helps teachers, staff, and administration further our educational mission. Technology changes faster than any other component of education, and only through continual professional development can we maintain technological relevance. We have adopted the National Education Technology Standards (NETS) for Teachers and the EdTechProfile skill assessment instrument. NETS for Teachers is a logical choice for teacher standards because it parallels and complements NETS for Students. The EdTechProfile (http://edtechprofile.org) assessment is thorough and readily available. We will complement the EdTechProfile self-assessment with peer reviews of materials, lessons, and classroom performance. Current conditions      Professional development of teachers, staff, and administrators is encouraged. In-services introduce tools and features and provide “hands-on” experience. Technology Coordinator provides one-on-one training to each teacher, staff, and administrator keyed to their particular responsibilities. Staff completed Microsoft Office 2007 tutorials when their desktops were upgraded. Few teachers, staff have taken the EdTechProfile self-assessment. Goals and strategies    Provide teachers, staff, and administrators release time for workshops and inservices in the use of technology. Require each teacher, staff, and administrator to complete the EdTechProfile skills assessment, and use it annually to confirm their technology strengths and areas for improvement. Leverage existing opportunities: Page 8 of 19 St. Prueba Elementary School  Technology Plan 11-26-2008      Online courses, e.g. from Univ. of California College Prep Online (http://www.uccp.org)  Workshops on topics from skill acquisition to technology integration, e.g. from the Los Angeles County Office of Education (http://ctap.lacoe.edu/workshops)  Online learning communities for educators, e.g. My eCoach (http://myecoach.com)  Professional organizations for networking, publications, best practices, and conferences, e.g. Computer Using Educators (CUE, www.cue.org; Los Angeles chapter, www.cuehub.org) Technology Coordinator teams each teacher, staff, and administrator with a peer for sharing of development opportunities and outcomes within each pair. Establish a mentoring program in which local experts can help their peers. Conduct in-services aimed at and developed from curriculum objectives and requirements. Each department chair works with Technology Coordinator to arrange a workshop on technology integration in their department, including sharing of successes, issues, and tips. Create training content for parents on key technology tools. Implementation timeline Year 1         80% of teachers, staff, and administrators have completed the EdTechProfile and reviewed it with Principal and Tech Coordinator. 25% of teachers and administrators will be at Level 2 proficiency as measured by EdTechProfile to achieve technology integration. 50% of teachers, staff, and administrators have completed one or more online courses or off-site workshops. 50% of teachers, staff, and administrators participate in a professional organization or online community. 50% of teachers, staff, and administrators participate in a peer pair. Mentoring program has been defined and approved. Three departments have completed curriculum/technology integration inservices. One topic for parent training has been identified. Years 2 and 3   All teachers, staff, and administrators update and review their EdTechProfile annually. 25% of teachers and administrators will be at Level 3 proficiency as measured by EdTechProfile to achieve technology integration. Page 9 of 19 St. Prueba Elementary School      Technology Plan 11-26-2008 100% of teachers, staff, and administrators have completed one or more online courses or off-site workshops and/or participate in a professional organization or online community. 80% of teachers, staff, and administrators participate in a peer pair at least quarterly. 30% of teachers, staff, and administration participate in the mentoring program at least quarterly. Each department conducts an annual curriculum/technology integration inservice. Initial parent training module is conducted first with pilot audience then, reviewed, adjusted as appropriate, and offered to all school parents. Infrastructure: Network, Hardware, Software, and Technical Support Needs assessment/Current conditions      A thorough and comprehensive inventory of the technology infrastructure was completed in October 2008; see Appendix A. We are approaching our target person:computer ratio of 4:1 for students and 1:1 for teachers. SPES has one school LAN (100Mb wired and 802.11g wireless) with separate administrative and instructional VLANs spanning all campus computers. One “data room” houses servers, security appliance, network switches, and PBX. Room has adequate physical security, space, electrical wiring, ventilation, AC power, and backup power. SPES has a reliable voice network (separate from the LAN) and a Nortel Meridian PBX with Meridian [voice]Mail supporting local and long-distance, voice and fax, public-address announcements by zone, alarm monitoring, and 911 service. Not all teachers use voicemail. SPES provides cellular phone service for Principal and Vice Principal. SPES is compliant with the Children’s Internet Protection Act (CIPA), thanks in part to our firewall and filtering appliance continually updated to block inappropriate content, and to electronic communication policy training and enforcement. SPES is compliant in our software licensing. SPES has current support agreements for key information systems and services (e.g. RSchool, E-line). We save relevant documentation (e.g. warranties, software licenses, activation keys) in the school office with a copy off site. SPES is one year into a 2-year contract for a T1 connection to the Internet       Page 10 of 19 St. Prueba Elementary School   Technology Plan 11-26-2008 Most classrooms don’t have printers; teachers print from class to shared multifunction printer in faculty room. Web contractor updates school public site upon request. Requests have been infrequent because of delays to publication. Goals and strategies               Maintain wired and cellular telephone and Internet services. Maintain servers, network, Active Directory accounts, mailboxes. Maintain firewall, antivirus, antimalware, and content and spam filters to protect school technology. Maintain technical support agreements for key information systems and services. Put remaining teachers on both voicemail and e-mail; establish timely response to parents. Procure 30 identical new desktop computers for the computer lab and classrooms. Purchase a notebook computer for each teacher without one. Purchase desktops to retire obsolete ones and attain target ratio. Refine and update standards for technology acquisition, repair, and retirement. Investigate transition of voice communication from current system to VOIP. Investigate web content management system to support web publishing by teachers and staff directly. Configure file server to provide digital lockers for students and teachers to store and retrieve work. Select and negotiate emergency notification service. Investigate terminal server so students can access their digital lockers from off site and teachers can access student work and teacher files from off-site. Implementation timeline Annually      Renew security appliance and key information system updates and support. Renew wired and cellular telephone and Internet services. Maintain servers, network, accounts, mailboxes. Refine and update standards for technology acquisition, repair, and retirement. Configure file server to provide digital lockers for students and teachers to store and retrieve work. Year 1   License necessary software. Buy 3 computers per classroom. Page 11 of 19 St. Prueba Elementary School    Technology Plan 11-26-2008 Put remaining teachers on both voicemail and e-mail; establish timely response to parents. Select and negotiate emergency notification service. Investigate web content management system to support web publishing by teachers and staff directly. Year 2       Buy digital camera/camcorder for each classroom, athletics, and yearbook. Buy color multifunction printer for each classroom. Replace 10 lab computers. Buy and professionally install LCD projector and screen in auditorium. Deploy emergency notification service. Investigate transition of voice communication from current system to VOIP Year 3     Buy 12 networkable multifunction printers Buy 10 desktop computers Buy 11 digital cameras Investigate terminal server so students can use school software on their digital lockers from off site and teachers can access their and their students’ work remotely. Page 12 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 Funding and Budget Current conditions    SPES receives discounts from the California Teleconnect Fund (CTF) for its telecommunications and Internet services. SPES receives a subsidy from Archdiocese of Los Angeles Together In Mission School budget (including technology items) is reviewed annually by Principal, Parish Finance Council, and archdiocesan Department of Catholic Schools and Financial Services office. Assumptions        SPES continues to qualify for 70% E-rate Priority 1 discounts based on eligibility for National School Lunch Program, and the USAC SLD E-rate and CPUC CTF programs continue to be available in their current forms. SPES will obtain grant funding to supplement other revenues in time for use in Year 3. Enrollment and staffing levels remain stable. Revenues from fundraising activities (Silent Auction, Family Fun Night, You Are Our Hope campaign, archdiocesan Together in Mission) will be available at the same level. Revenues from operating budget (tuition & technology fee) will rise 2% a year. Hardware, software, services, professional development, and personnel costs remain stable. Our current information systems including RSchool and E-line continue to be available under similar terms and fulfill SPES needs. Page 13 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 St. Prueba Elementary School Technology Budget worksheet for funding years 2009-2012 Total Revenue Tuition Technology fee Silent Auction Family Fun Night You Are Our Hope campaign Together In Mission allocation Foundation grants E-rate Priority 1 California Teleconnect Fund Year 1 E-rate eligible $3,367 Total Year 2 E-rate eligible $3,367 Total Year 3 E-rate eligible $3,367 $77,320 $27,732 $29,500 $5,000 $2,000 $4,000 $5,000 $0 $3,367 $722 $77,320 $3,367 $4,810 $73,470 $23,292 $30,090 $5,000 $2,000 $4,000 $5,000 $0 $3,367 $722 $73,470 $3,367 $4,810 $69,670 $8,890 $30,692 $5,000 $2,000 $4,000 $5,000 $10,000 $3,367 $722 $69,670 $3,367 $4,810 Hardware Expenses Desktop computers Notebook computers Servers Networking hardware LCD projectors Printing and multifunction Cameras and other peripherals Consumables/supplies Repairs $24,150 $12,000 $9,750 $0 $300 $500 $200 $500 $400 $500 $19,700 $4,000 $750 $3,500 $1,000 $4,500 $2,700 $2,200 $400 $650 $1,200 $1,800 $15,050 $5,000 $750 $3,500 $200 $500 $3,300 $600 $400 $800 $1,350 $4,500 Software Office suite licensing Educational software licensing [Continued on next page] $6,000 $2,400 $3,600 $3,000 $5,850 Page 14 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 St. Prueba Elementary School Technology Budget worksheet for funding years 2009-2012 [Continued from previous page] Total Year 1 E-rate eligible Total Year 2 E-rate eligible Total Year 3 E-rate eligible Services RSchool support & updates Edline subscription & support Parent notification service Internet connectivity Telephone (wired) Telephone (cellular) Firewall support & updates Electrical and wiring contracts Web site (hosting, domain…) Offsite storage $10,020 $2,000 $2,000 $0 $1,450 $2,400 $960 $600 $0 $250 $360 $3,000 $2,000 $550 $4,810 $13,620 $1,450 $2,400 $960 $2,000 $2,000 $600 $1,450 $2,400 $960 $600 $3,000 $250 $360 $3,000 $2,000 $550 $4,810 $11,620 $1,450 $2,400 $960 $2,000 $2,000 $600 $1,450 $2,400 $960 $600 $1,000 $250 $360 $3,000 $2,000 $550 $4,810 $1,450 $2,400 $960 Professional development Workshops Travel Web services $5,550 $5,550 $5,550 Paid Personnel Technology Coordinator (employee) $30,000 System Administrator (contractor) $600 LMU student interns (temp employee) $500 Webmaster (contractor) $500 $31,600 $31,600 $30,000 $600 $500 $500 $31,600 $30,000 $600 $500 $500 Page 15 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 Monitoring and Evaluation We will monitor and evaluate implementation and effectiveness of the SPES Technology Plan in several ways: General evaluation: Each January the Technology Committee will meet to evaluate both integration of technology in curriculum and staff development opportunities and participation. (The meeting is then to allow for timely revision of the plan, approval of revisions, and scheduling of additional staff development.) Each spring, the committee will evaluate our technology infrastructure. (This allows for planning of summer upgrades when the building is not used as heavily.) Each meeting is also a time to discuss and act on feedback received from community members and to ask: What goals of the plan did we meet? To what extent? (Criteria for each goal are described in this plan’s Implementation sections.) What were the unexpected outcomes or benefits? What goals of the plan did we not meet? Why? How can we overcome the barriers? What is the plan to meet unmet goals? Have other needs emerged since we last wrote/revised the plan? If so, what? Are any goals no longer relevant to our situation? Impact of plan on student learning and curricular goals: A standards-based curriculum leaves little ambiguity about what students are expected to know at each grade level. Such outcomes form the basis to measure the impact of technology. We will assess core subject mastery and conceptual thinking and problem-solving skills with measures including standardized tests; analyses of student projects; quarterly student progress reports; student conduct, attendance, and retention statistics; and parent satisfaction surveys. Student computer skills will be evaluated relative to the grade-appropriate NETS for Students performance indicators, assessing progress toward technology literacy. Professional development monitoring and evaluation will take several forms including teacher technology proficiency (EdTechProfile, peer reviews of lessons), effectiveness of activities (follow-up surveys), and each teacher’s annual assessment with Principal. Infrastructure monitoring and evaluation will include annual qualitative review of subscription services and server and computer hardware and software as to their effectiveness in meeting educational goals; review of internet and telecommunications service availability and performance in light of current bandwidth and other demands; review of inventory in light of support/repair issues and refresh goals; surveys of teachers, staff, administration, and students. Page 16 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 Funding and budget monitoring and evaluation will include quarterly review of budgetvs.-actuals reports by line item. Responsibility for monitoring and evaluating this plan, preparing an annual report on the impact of technology, and keeping related records, rests jointly with the Principal and Technology Coordinator. Page 17 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 Appendix A: Technology Inventory summary (November 1, 2008) Hardware           40 desktop computers (Pentium 4 w/DVD-CDRW drive) 6 printers 15 notebook computers including one in each classroom 9 LCD projectors and screens (1 per homeroom) 2 scanners Digital camera 2 servers for school and computer lab Astaro Security Gateway Nortel Meridian PBX (capacity 8 trunks, 56 stations) and telephones Fax machine Software licenses                    KidPix Microsoft Office 2007 Math Blaster 4 Interactive Reader Rabbit Kids Keys Student Writing Center Mavis Beacon Typing Print Shop Deluxe Family Tree Algebra-Blaster 3 Storybook Weaver Mosaic Magic Water Way James Discovers Math Wild West Math Outnumbered Mathville Print Artist Microsoft Publisher 2007 Network     Category 5E wiring: 4 drops per room Category 3 wiring: 2 drops per room, 8 in school office 2 48-port 100-megabit Ethernet switch Internal network design: see attached diagram of LAN and VLANs Page 18 of 19 St. Prueba Elementary School Technology Plan 11-26-2008 Services     T1 internet connection 5 phone trunks 2 school cell phones Maintenance contract on servers, Astaro appliance, and PBX Appendix B: Technology use policy and agreements: student, parent/guardian, teacher/staff/administration Appendix C: Evaluation instruments for students, faculty, and administration [adapted from http://www.ed.gov/pubs/EdTechGuide/appc.html] Page 19 of 19