Documents
Resources
Learning Center
Upload
Plans & pricing Sign in
Sign Out

Document Writing Language Writing Language

VIEWS: 8 PAGES: 6

									Document Writing Language Writing Language

  document written language use
. Official language features. Language is the basic element of official documents, and
application of special purpose applications to document the language has certain
characteristics. Understand these features help make documents more effective, "table
is to the outside, to reach others." Official language of the main features are: plan,
accurate, simple, concise, rigorous, standardized. Solemn is the language of modesty,
style solemnly serious; accurate means to express the feeling, the language of real
accurate, no false no mistakes, no judgments properly semantic clear boundaries clear,
realistic, vivid expression in expressing content; simple is the language straight
natural, non-clear picture and Fluent appropriate and easy to understand, no flashy
hyperbole, no exaggeration, no images depicting, without affectation, avoid piling up
rhetoric, avoid the abuse of speech, and stress into the pedestrian see magic; scouring
is refers to the language clear and concise, precise and appropriate non-complex, to
floating speech, avoid long empty, same time, conscientious, Jane, that is subordinate
to the purpose and language of the needs of the performance of the theme, when the
details are set, when the strategy is strategy; strict meaning of the language is precise,
textual rigorous, thorough and meticulous, measured properly, avoid vague
ambiguous, multi-linguistic differences; specification refers to the language units at
all levels of composition and composition should not only meet modern Chinese
language (the use of the ethnic minority areas of the document was written national
language) the logic of grammar rules and general rules and should be made in line
with official activities of the special regulatory requirements. Some features of the
above words, statements, and various aspects of expression, rhetoric, phrase, sentence
structure and other language practice activities. Official word characteristics: the
mostly standardized written words, excluded the use of ordinary spoken words,
dialect words, Local Customs nephew language, banning the use of words such as
coin; the need for precise meaning of words, unless unavoidable or special needs,
general do not use the meaning of the words do not do; in syllables, the words to
two-syllable word document mainly monosyllabic words (such as economic,
according to this, what, note, etc.), multi-syllable word frequency slightly higher than
other articles; some word is finalized, exact meaning of specific terms specific
documents; prepositional phrase, the joint phrase, "the" word frequently used phrases.
Official statement following characteristics: the exact meaning of integrity, in the text
has a strong independent, critical textual ambiguity from the context of the students
after the still, differences can not easily be understood or misinterpreted; from the
bedding, the transition effect of the statement is small and short, in order to facilitate
direct, precise and appropriate means of surface; generally expressed special theme
topic sentence document, so clear theme revealed; declarative sentences and more
imperative the second, interrogative, exclamatory sentences in that order; have more
limited modification of components with a single sentence, which contains complex
subject or the object of one sentence article is more than; refers to the main sentence
of no more; judge sentence, "is ... ... of ... ..." in the form of high frequency,
commonly used in the expression of opinion on the statement of objects, attitudes, and
interpretation; single sentence more than undone sentence less favorable addressees
more comprehensive understanding and correct implementation. The expression of
the relevant documents on the nature of things, the state and the concept of
representation. Documents on the expression of mainly: the use of terms in the
expressions used along with discussion and illustration, describes three basic
expressions, each focusing on different language versions; directly ideographic not
rendering, not Wanqu to ensure quick access to useful for the direct addressees
knowledge; only expressed on specific issues to solve real things of value and reason,
to ensure that documents of immediate relevance; of reality reflects the pursuit of
nature in general to the phenomenon, the details of the full truth, not to make any false;
strong programmable, normative, that is the expression of similar tactics used by the
object, a relatively fixed style statement and even the formation of a certain standard;
unified system of signs used in common, such as China are unified on the use of
contemporary documents versatility of the modern Chinese written form as a
symbolic system. Documents also has features in rhetoric: in its pursuit of the effect
of the heavy and accurate striking, simple and uniform level, proficient, smooth
against the vague ambiguous, burdensome pile, frivolous pretentious, heavy inner
beauty and not just to formal beauty; in Rhetoric respect to the negative figures of
speech-based, supplemented by positive figures of speech, focusing on the choice of
words and sentences and the organization of writing done in prudent use of rhetoric. 2.
Official word choice. Word choice is full attention and seize documents in words the
characteristics of serious study and possession of a rich vocabulary based on the
wording of the purpose and language needs of the environment, comply with the
grammar rules, choose the most accurate and most appropriate and effective words for
expressing emotions. (L) Analysis of exactly what it means carefully, so that the
meaning of words consistent with the objective reality. Can document the words used
in the large number and variety of meaning and usage of different words in different
aspects, there are links. To this end, to make language precise and appropriate
documents must pay attention to the words carefully on Discrimination, the real
master of its exact meaning, otherwise it is very possible ideographic misconduct or
mistakes affect the effectiveness of the play file. (2) Note distinguish emotional words
to properly express the author's point of view. In the document, the requirements on
the objective and accurate description of the facts, and in that time the claim requires
a clear-cut position. To achieve this requirement, we must pay attention to distinguish
between emotional words. Avoid words with different emotional abuse, or it will
cause a misunderstanding of those who read the paper or reduce the seriousness of the
file. (3) Note on the semantics of words and tone of voice effects to enhance the
expressive effect. Syllable in the word document if symmetry is often not only can
enhance the momentum, the performance of solemn seriousness of color, to those who
read the text more vivid impression, but also catchy, easy to remember. One of the
characteristics of Chinese phonetic system is much syllable, syllable occurrence rate
is not balanced. This makes the number of words in Chinese homonyms more. Under
normal circumstances, the addressees, primarily through the visual "look" of
documents to receive information, Writing documents homonym phenomena little
affected, while the process as soon as the information received there is "listening"
activities (at the meeting to "listen" report , by telephone "listen" notification), the
words brought the phenomenon of homonymy problem, and this will bring some
barriers to receiving the information accurately. Especially in the listener no idea of
the use of homonyms which time, inevitably mistaken identity and the resu lting very
serious consequences. (4) Note the correct match between words, following the
language rules. Choice of words to be sensible logic, with custom constraints, such as
random beyond these constraints, contrary to the language rules, it will produce errors,
affect the expression of results. Words with the most fundamental is to make semantic
matching, so expression in line with common sense, logical, at the same time pay
attention to idiomatic. (5) Note the specific use of occasions word document style and
to maintain the solemnity of official documents and enforceability. Most documents
used in a formal, dignified solemnity of the occasion, to coordinate with them, be sure
to pay attention to word choice words when the styles and characteristics, except in
special circumstances, usually without spoken words, sayings, proverbs, and dialects,
the written word in with the banter , witty and solemn meaning, and not enough words
should not be selected. (6) Note for the official documents received specific
characteristics of the object choice of words, to "targeted", easy to understand and
implement. Documents received specific objects as well as understanding of the
relationship between the different document words chosen should also be different,
otherwise it will inevitably be "pointless", so difficult to understand each other,
incomprehensible, or to each other added to the difficulties affecting normal working
relationship. (7) Note that according to documents involved in the special nature of
things and choice of words to get the distinct direct expressive effect. Documents
involved in the characters and things are diverse, character status, the nature of things,
there's years and the relationship between different, you need to use different words to
express, in order to express more clearly and more directly and more effective. (8)
Note that choice of words according to the context of the need to maintain the
integrity of the effectiveness of official documents. An official document of the
context of the choice of words has great impact. Sometimes the text in order to make
gas through a coordinated, the context of words need to take care with each other;
sometimes was to avoid unnecessary duplication and limit the scope of each other's
choice of words. (9) note that the normative terms, to improve the effectiveness of
communication documents to expand the scope of communication. The quality of
communication results document the size and scope, and the documents used in the
normative terms are closely related, and therefore the inclusion of the proper use of
the formal vocabulary of modern Chinese writing system of standard terms, guard
against the coin or use non-standard words, especially the use of non-standard short,
dialects, and randomly change the structure of forms of idioms. Note that the
normative terms, but also consciously careful accumulation and proper use of
documents of special words, common words. Presentation on the same concept as far
as possible the same expression used in official documents and is repeatedly proven
the most effective use of the word. This can not only save time, more importantly, in
the expression of more accurate, more efficiently, more effectively and avoid mistakes.
3. Official statement of the organization. With writing other articles, documents
written in the statement that organizations are basically fluent in making the statement,
reasonable access to the best effect of expression of three aspects. Fluent grammatical
issues involved in making statements to make reasonable logical problems involved,
to get the best effect of expression rhetorical issues involved. (L) statement on the
document's basic requirements: ① unequivocal, clear, complete, accurate and easy to
understand and unambiguous. ② sentence elements with properly. ③ complete
sentence elements. ④ word order arranged. ⑤ line with sensible, logical rules. ⑥
the internal structure of a normative sentence, and strive to express the best results. (2)
word order arrangements. Arranged correctly in the document word order, should be
noted that the main points: First, pay attention to respect the customary word order.
Word of the morpheme, word phrase in many of its priorities must be in accordance
with the customary arrangement, otherwise people would not understand, difficult to
accept. Expression orientation as when used to called "East and West" can not freely
into the "West North East South." Second, pay attention to the logic of sensible order.
This is an objective order of things within the laws of reflection, which is the main
basis for word order arrangements. Third, pay attention to word order mandatory,
since word order by the language habits, sensible logical constraints, also has a
mandatory. No matter who, to use the surface meaning and to document clearly
understood, must be subject to such restrictions do not arbitrarily change the word
order. Fourth, pay attention to word order selectivity. From the local and the specific
situation, word order and there were some mandatory optional, as long as no syntax
error, does not change the semantics of the expression of the pursuit of better results,
but also the location of words to make some adjustments if the subject placed before
the adverbial such. Documents arranged in word order, often make the following
address: ① When trying to convey the concept of a group of Parallel between the
light and heavy, major and minor, strong or weak, size, height, how many of the other
should be followed along rows or inverted ; no such difference according to certain
standards when (spatial distribution, the number of syllables) arranged in different
categories. ② When the concept of a group performance by the number of
continuous movement, constitutes the active process, the general order should be time
to develop. ③ When the performance of a group of a process of understanding the
concept, generally by Deep and from here, arranged in order from outside to inside.
④ When a statement reflecting the causal relationship, usually by order of the first
because of the consequences, only the need of special or outstanding performance
reasons stated, the only talk about talk about the reasons for the results. ⑤ When the
statement in some of the ingredients ahead of time or post does not violate the rules of
grammar, does not change the semantics but also to enhance the effect of expression
should as rhetorical devices. Documents in some adverbial, predicate can in advance.
⑥ When the statement several components as the relationship between the unknown
and there is inconsistency, sometimes by changing the word order to eliminate
ambiguity. (3) the choice of sentence. Sentence is the sentence structure. Sentence
word categories, such as different configuration, it constitutes a different sentence
each. Sentence structure is not only different in different grammar, rhetoric and have
distinctive features. Writing in the document are several groups of choice and
adjustment of sentences with some regularity. ① verb verb with the non-. That the
phrase constituted by the main verb phrase is; by the verb phrase or a word other than
the phrase constitutes a non-verb sentences. As the documents requested on the
statement of the characteristics of highly accurate, so that the sentence of the main
frequency is high, the use of non-subject-predicate sentence is subject to certain
restrictions, mainly the use of some non-main clause. No means the main sentence
without a subject or do not account for even can not give the subject of the sentence.
As the document has the characteristics of directional statements, some will (against
hope, etc.) issued by the discoverer of the problem and the situation is self-evident,
therefore, if required by its audience, often can not explain. Official Documents
imperative that is often not the main sentence of the main. ② active sentences and
passive sentences, subject of the sentence is the occurrence of acts of those actions,
this sentence is in the active sentence, and subject to action and behavior takers, the
sentence is passive sentences. In the document is a combination of these two
sentences, in particular the practice of what sort of writing is generally determined by
which side needs to be emphasized. If you would like to emphasize the occurrence of
actions or behavior are on the use of active sentence, otherwise the use of passive
sentences. ③ long sentences and phrases. In the document in the elucidation of truth,
explain the nature of things (as defined below), state, describe things more
complicated or sophisticated, the commonly used long sentences. Sentence because of
time limit modified ingredients and more multi-joint components, with long sentences
is conducive to the expression of more rigor, but also help highlight the document to
form a serious and authority of the special color. Phrase used to express the strong
feelings, and people seriously need to remember, always known for the
implementation of the requirements. Therefore, in the document, said orders, demands
and hopes of the text, a series of actions described in the text, and the expression of
emotion words used phrase; at the meeting and other documents required to read by
reading the contents of the documents Ershi addressees to understand the , the phrase
is also more. ④ complete sentences and elliptical sentences. In the document, the
full sentence is the main, only to make the language simple and because they do not
cause damage to the semantic circumstances that use elliptical sentences, but mainly
the provincial subject, predicate, object can be properly omitted. Close sentence with
ease ⑤ sentence. Sentence is organized in close compact sentences; relief sentence
is the relaxation of some of the sentences. The expression of two different effects can
be formed, the former concise, gives a general impression of concentrated, help to
highlight one sentence focus; latter tone relief, a strong appeal to help show that the
layers of meaning highlight the key parts. Judging from the general rule, documents in
the sentence a little more closely, soothing words are mainly used in a number of
meetings documents (speeches, etc.). When things are expressed in parallel
multi-meaning and have a few key areas, they can ease the sentence be emphasized.
⑥ Single and Complex Sentences. One sentence is to express the meaning instead of
a complete re-divided into several clauses of the sentence; by two or more single
sentence is a sentence composed of complex sentences. In the documents more widely
used in a single sentence in order to facilitate understanding and implementation.
Once the affair was expressed too complicated, complex sentences can also be used to
replace a single complex sentence. When using complex sentences with function
words mostly chosen (related word, etc.) show that the relationship between clause
sentences. 4. Documents a number of things and concepts in the particular claim.
Documents involved in the things and concepts to express the process, in addition to
follow general rules of grammar, logic rules but also to follow some special
requirements. Friendly reminder: This article comes from worry-free document
collection and collation, special thanks to the original author! / Center>

								
To top