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STYLE MANUAL
This style manual specifies the requirements for all written work submitted in the International Business Department of Rollins College. It outlines legal and ethical issues and details professional standards for business writing and publication by defining features of style and formatting required: Style refers to English grammar and usage, punctuation, and standard writing and publishing conventions Formatting refers to page layout, document design, and organization. Before you begin to write, you must become familiar with both legal and formal requirements. The student is responsible for conducting research according to ethical standards and for using material in accord with legal restrictions and the Honor Code of Rollins College (http://www.rollins.edu/deanoffaculty/Academic_Honor_Code.doc). As you work, you should consult this manual and the reference sources we recommend. Your manuscript must conform to the standards specified in this edition of the manual. To guide you in producing an acceptable written work, we have organized the manual as an instructional manual to address first, the issues that you must consider before you begin your project or assignment, and then the specifications that you will incorporate during the process of writing an assignment.
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Style
As a scholarly publication, the work must cohere in clarity, tone, and English usage with the standards of professional publication in your discipline, outlined in professional guidelines and represented, for example, by its principal journals or presses. Language and Writing Reference Works We encourage all students to contact the Writing Center at Rollins College before writing any assignment (http://www.rollins.edu/wc/). You may refer to any standard grammar and punctuation handbook and use any standard dictionary. For grammar and punctuation, we recommend that you ask those at the Writing Center which book is the most appropriate to be used. Formatting your Text Your work must be word-processed. We strongly advise that you learn the capabilities of your word-processing program so that you can meet the formatting requirements specified in the manual. Font The text of the entire document must use the same standard serif font, Times New Roman (TNR) 12 pt in Text. The headlines, footnotes, endnotes etc., are in a different font size as shown below and according to the guidelines. Please use the font in as outlined below: 1.3 1.2 1.1
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1. Heading Level 1
14 pt Times New Roman, bold, align left 1.1. Headline Level 2 12 pt Times New Roman, bold, align left 1.1.1 Headline Level 3 12 pt Times New Roman, italic, align left Text in Assignment 12 pt Times New Roman, Text is justify (Symbol
Text in Table / Figure
)
10 pt Times New Roman, align left
Footnote Text
8 pt Times New Roman, align left
Please do not use more than 3 Levels. Margins Note that margin requirements apply to the entire text. Left: 1 inch Right: 1 inch Top: 1 inch Bottom: 1 inch For bottom, there might be exceptions: You may have a slightly larger bottom margin if you need to move a line of text or a heading or subheading to the next page to avoid a widow or orphan condition. Each new paragraph has to have one tab on the left aligned as this is also the case of this style manual. 1.5 Spacing Single-space all text in your sections or chapters, acknowledgments, and abstract as well as footnotes or endnotes, table or figure captions, or units such as material in front or back matter, table of contents, references, and/or bibliography. For the headlines, please use the following spacing Two line breaks before the Headline 1 One line break before the Headline 2 One line break before the Headline 3 Paper Final copies must be made from a printed laser-quality original. All copies must be printed on one side only of white paper. 1.6 1.4
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2.1
Formatting
Headings and Subheadings A hierarchy of headings and subheadings may divide sections or chapters. A decimal system is recommended (1, 1.1, 1.2, 1.2.1…) and makes the text readable and more understandable. Subdivisions should make your organizational scheme readily apparent; however, a too exhaustive system is confusing rather than helpful. Do not break sections or chapters up into too many small parts (three levels of subdivision are generally adequate). The number of levels you use in different sections or chapters may vary. However, do not use only one sub-headline, no matter if it is on level 2 or 3 (i.e. 1.1 or 1.1.1). If you subdivide sections or chapters using any of these systems, you must be exact and consistent about indenting, numbering, placement and typography within the section or chapter, and you must use only one system for all chapters. You must be sure that no heading appears alone at the bottom of the page with its text beginning on the next page. Typography Use bold, italic, underlining, double quotation marks, or capitalization sparingly and only to add emphasis to your own prose. 2.3 Spelling and Grammar Checks You need to do spelling and grammar checks, but be aware that they are unreliable for some types of errors. You are responsible that your text does not have any spelling mistakes. Acronyms and Numbers Any organization, process, etc., that may be referred to by its acronym must first appear in fully written form. The acronym should appear in parentheses following the written form. Example: United Nations (UN). In subsequent references use the acronym preferably. Regardless of the previous pattern of reference, a sentence must never begin with an acronym. 2.5 Footnotes If you want to provide additional information or websites, use footnotes. However, in general it is preferred that you put your information in the Text and not in the Footnotes. Formulas and Mathematics If you include a mathematical expression in your text (equations, formula, etc.), you have two options. If it is a simple mathematical expression such as sin (2x) you may include it in the text as the following example shows. “The function of f= 2x shows the cost function. However, no sentence may begin with an in-line expression.” More complicated expressions should be displayed, that is, presented on a line separate from the text body as illustrated by the following sample: 2.6 2.4 2.2
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If a formula is presented like the above one, you need to have one line break before the formula but none after the formula, as is the case above. Moreover, you need to number the formula. Tables and Figures Only tables and figures that you discuss in the text and also directly refer in the text may be included in your work. All tables and figures in the text have to be mentioned in the text and have automatically numbered. Tables or figures that you do not discuss in the text may appear in an appendix if they constitute supporting material. Tables or figures placed on a text page must be no larger than a half page; fit within standard margins; have one line break between the text and the table/figure above but no line break below. Each table or figure needs to be numbered. 2.7.1 Table A table is information (most often numbers) arranged in columns and rows. Each table has to be like the one below and be referenced in the text. 2.7
Table 1: Example of Table 2.7.2 Figure A figure is a graphic illustration or representation such as a chart, graph, diagram, map or pictures like the example. Like tables, figures have to be mentioned in the Text. An example how to reference a figure in the text would be: “The Average Total Cost is decreasing then quantity increases as Figure 1 outlines.”
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Figure 1: Examples of Figure (bar charts) Here another example of a figure.
Figure 2: Example of Framework
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Figure 3: Example of Table The figures/tables should look professional, such as those from McKinsey Quarterly (http://www.polisci.upenn.edu/faculty/bios/Pubs/schulz.mcQ.04.PDF). Table of Contents (TOC) All entries on the table of contents must correspond exactly to the wording you have used in the text: Headings, chapter or section titles. Here is an example of a Table of Contents (TOC). 2.8
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You have to automatically generate a table of contents (TOC) by going to Insert => Referencing => Index and Tables. Then select “Table of Contents”. 2.9 Page number Each page need to be numbered (automatically) on the top right side in the header. Go to “view” => “header” and insert the page number. The font is Times New Roman point 10. No other information is allowed to be in the header or footer. The page numbering has to begin at the first page of the text, not the title page or the TOC but as said, the first page of your text.
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Supplements material
Material that supplements your text appears after the body of the text in appendices, a references or works cited list, and possibly, a bibliography. This supporting material continues the numeral pagination of the body of the text. The supplements materials make not part of the number of pages required for each project or assignment. Appendices Appendices contain supporting material relevant to the work presented in the body of the text but which cannot reasonably be incorporated into that discussion. Appendices are not required. You may have no appendices, one appendix, or several appendices depending on whether you have supporting material appropriate or necessary for inclusion. You do not need a separate appendix for each item. An appendix may contain a grouping of related items. Appendices may appropriately contain details of obtaining or generating raw data for your research and documentation of that data—provided these details are not otherwise available to the reader. Such data must be complete, unaltered, and presented in a clear and comprehensible form. References Each work cited in the Text need to be in the reference list at the end of your written assignment according to the APA Reference style. Please read the handout about APA Referencing Manual. This website might also help you to cite correctly http://citationmachine.net/index.php. Honor Statement Each work needs to put at the end of the paper (last page) the following statement “On my honor, I have not given, nor received, nor witnessed any unauthorized assistance on this work”. If it is a team work you can use the plural form of the subject. The work needs to be signed by the autor(s). For more information please visit the Rollins College website (http://www.rollins.edu/deanoffaculty/Academic_Honor_Code.doc). 3.3 3.2 3.1