Utility Management Plan Template for Buildings - Download as DOC by whattaman


									                                                                                 Version No. 1
                                                                                 Issue Date: 4 Sep 2006
DEFENCE GREEN BUILDING REQUIREMENTS                                              Amendment Dates:
PART 1 - UTILITY MANAGEMENT PLAN (ENERGY,                                        Review Date: Mar 2007

 Utility management plans (UMPs) for buildings are essential to achieving effective and sustainable
 outcomes in Defence assets. For the management of water, energy and waste, the process of
 developing baselines, reduction targets, improvement strategies and review / revise mechanisms assist
 Defence in meeting its organizational and Commonwealth obligations to minimise waste, reduce
 water, energy and greenhouse emissions, and manage its facilities in a sustainable manner.

 Developing UMPs for individual buildings is an essential component in Defence’s ESD strategy as
 discussed and outlined in the Green Building Requirements Part 1. These UMPs form part of Site and
 Regional Environmental Management Plans. Successful UMPs are enabled by Defence’s utility
 metering and monitoring strategy, and benefit from input from a wide range of stakeholders from the
 building design and delivery team, facilities operation and maintenance (including contractors),
 environmental / sustainability officers and occupants.

 UMPs are to be developed during building design and construction (and informed by expected
 performance outcomes as modeled during the design stage), be included in the handover / takeover
 package, and be implemented during ongoing occupancy and operations.

 The attached diagram demonstrates the process flow and stakeholders involved in developing and
 implementing a UMP, and serves as a reference for developing a UMP. The suggested template below
 outlines the components of a UMP.

 The plans should not be overly complex or verbose. They should form part of a site-wide
 environmental management plan which addresses ecologically sustainable development issues. They
 should be seen as practical tools with ownership taken at all levels.

 Preparation of an energy management plan should also follow the energy management plan template
 of the “Energy Management guide for Australian Government owned and leased building” (DEH).

 A template has been provided to assist in preparation of the plan. This template is indicative only and
 the format of the actual plan may vary.

 Utility management plan template for buildings v1 4Sep2006
 Aim and purpose:

 (1 to 2 sentence overview description on why the plan has been created and what it is trying to

 Policy and management framework:

 (description and / or dot points on how the UMP relates to / assists in meeting Defence,
 Commonwealth and other applicable strategies policies and frameworks)

 Statement of goals:

 (List, in summary format, the measurable outcomes and targets proposed for the UMP)

 Names and Roles and responsibilities:

 (Provide list or chart of key people involved, their affiliation and position, contact details, and the
 role they will play in developing and implementing the UMP. Refer to the “utility management
 map” for guidance on stakeholders and their input.)

 Engagement strategy:

 (Provide 2 to 3 sentences on how the above stakeholders have been / will be engaged for
 developing and implementing the UMP, including an overview of regularly schedule activities,
 e.g. reporting and review milestones.)

Baseline data, Key Performance Indicators (KPIs) and
 Building description :

 (Include building name, location, size, function and number of occupants. Refer to definitions in
 DEMS for size and type classifications.

 Description should include unique or notable features of the building and baseline information as
 it relates to its utility consumption, and notes on design intent / operational features of the
 building, generally and of individual systems, directed at minimising resource consumption.)

 Performance figures:

     Consumption history, if any,
     modelled / anticipated building performance (water, energy, waste), and
     benchmarks, targets and KPIs)

Utility management plan template for buildings v1 4Sep2006
Monitoring and Auditing
 Metering and monitoring capability:

 (Describe the hardware and systems (e.g. the BMS) in place to capture data, including notes on
 how they operate and persons responsible for ongoing data collections and management. This will
 apply primarily to energy and water consumption

 Also include details on ways in which waste and recycling is measured and monitored.)

 Reporting schedules and protocols:

 (Provide details of the types of information captured, the frequency and timelines for data
 collection and management and information on how the data will be analysed and presented. The
 UMP may wish to include a sample data reporting template / format if available.)

 Training and Awareness:

 (Describe training and awareness programs to be provided to stakeholders such as CMS
 contractors, GSS contractors and building occupants on utility management of the buildings.)

 Action plan:

 (Provide, via description, matrix or flowchart, the key implementation activities and steps for the
 UMP. This may include details such as approval and promulgation of the plan; initiatives and
 measures to achieve benchmarks, targets and KPIs, milestones for implemention; the primary
 contributors to the day-to-day management of the plan and aggregation / presentation of the data,
 and those that will contribute to reviewing and analysing the data on a quarterly or yearly basis;
 and updating the plan as needed.)

 Review and corrections:

 (Describe the activities and steps to be taken to review performance against benchmarks, targets
 and KPIs, and update and refine the UMP on an ongoing basis (e.g. yearly) once performance
 has been measured and analysed. This should include recommendations to improve performance.
 This should also include details of a formal review and acceptance process, with notes of the
 stakeholders to be involved.)

Performance reporting
 Reporting format:

 (Provide four to five dot-points that details the frequency of reporting, the content (e.g. summary
 data provided quarterly and full data provided annually), opportunities for comment, recipients
 and where / how historical reporting is to be kept (e.g. DEMS FM).)

Utility management plan template for buildings v1 4Sep2006
 (List relevant references and resources, if any)

Utility management plan template for buildings v1 4Sep2006

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