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Constitution and Bylaws of the
Bryant University Finance Association
ARTICLE I: NAME AND PURPOSE
Section 1 – Name
The name of the organization shall be the Finance Association.
Section 2 – Objective and Purposes
1) The objective of the Finance Association will be to bring together Bryant
students interested in finance and involve them in both academic and social
functions related to the finance aspects of business.
2) The purpose of this Association is:
a. To acquaint members with possible career opportunities open to them.
b. To provide a meeting place on a social level for those who share an
interest in finance.
c. To aid in the establishment of the student‐faculty relationship through
various activities and programs.
d. To involve members in a game regarding simulated investment in
securities.
e. To involve members in a simulated investment account where the
Investment Group decides what securities to buy and sell.
ARTICLE II: MEMBERSHIP AND FINANCES
Section 1 – Membership Requirements
1) Membership in the Association is open to all students of Bryant University,
undergraduate or graduate, regardless of race, religion, nationality, or sex.
2) Those who join the Association are expected to attend as many meetings and
functions as possible.
3) The number of members in the Association is not limited.
4) All members of the Association shall abide by the laws set down in the
Constitution.
Section 2 – Member Behavior
Those members of the Association are entitled to represent the Bryant University
Finance Association at all times. Appropriate behavior is expected.
Section 3 – Finances
1) All accounts must be with the University.
2) Checks over $200 must be signed by two officers, namely the President and
Treasurer.
ARTICLE Ill: OFFICERS
Section 1 – Executive Board Description
The Association shall have up to eight officers, which will constitute the
Executive Board: the President, the Vice President for Investments, the Vice
President for Marketing, the External Administrator, the Treasurer, the Secretary,
the Internal Administrator, and the Webmaster.
Section 2 – Officer Requirements
The officers must be a Bryant University graduate or undergraduate student.
Section 3 ‐ Duties of Officers
I. President
a. The President shall preside at all meetings.
b. Delegates tasks as needed to appropriate parties
c. Organizes weekly meetings.
d. He/She shall have authority to call special meetings to appoint
committees.
e. He/She shall have authority to view all aspects of the Association and
make any necessary adjustments he/she sees fit without bringing it before
the organization.
f. He/She shall hold all records surrounding the organization.
g. Makes final decision in regards to problems.
h. The President shall work to ensure that the Association and its meetings
are beneficial to its members so as to improve their understanding and
appreciation of finance and its environment.
II. Vice President for Investments
a. Assists the President, especially in investment and financial market
related matters.
b. Recommends changes and suggestions to increase participation in the
investment game.
c. He/She shall maintain all records regarding the Investment Group and
run this portion of the Association.
d. He/She shall be the overseer regarding the Investment Group and
review complete operation of the account.
e. Assumes the duties of the President in his/her absence.
f. Next in line after the President in terms of succession.
g. In the case of presidential resignation, this Vice‐President will assume
all responsibilities of the Presidentʹs office. Should this Vice‐President
refuse to take Presidentʹs office, this Vice President shall resign from the
Executive Board. If said situation transpires, the Vice President for
Marketing shall assume the Presidentʹs office.
III. Vice President for Marketing
a. Assists the President in matters related to marketing the Association.
b. Designs, implements, and facilitates marketing strategies.
c. Promotes the Association and its events on campus by way of posters,
flyers, announcements, and other effective means so as to enhance
attendance and participation.
d. Maintains and improves the Association’s image on campus as a
professional organization for student enrichment.
e. Organizes, sets up, and arranges the fundraiser, including planning for
events, putting together logistics, and recruiting Association members to
assist in the execution of said event.
f. Third in line after the President and Vice President for Investments in
terms of succession.
IV. Treasurer
a. Maintains records of the financial affairs of the Association.
b. Is responsible for deposits and withdrawals made for/against the
organizationʹs financial account.
c. Prepares the Association’s budget requests and presents to the Ways
and Means Committee. This also includes attendance at requisite budget
training sessions and completing necessary forms for budget maintenance.
d. Is prepared to provide a current budget to any Executive Board
member of the organization containing all balances on account.
e. Assists in the planning of trips to different firms by obtaining all
necessary pricing information to makes effective decisions)
V. External Administrator
a. Is responsible for suggesting guest speakers. He/She shall obtain a list
of potential contacts and bring the list to Executive Board meetings for
review before any outside correspondence takes place.
b. Sets up, organizes, and communicates with outside speakers for
presentations at General Meetings.
c. Assists in the arrangement of trips to outside firms, including the
coordination of logistics, as well as the confirmation of outside panel
composition. This involves working with both outside agencies such as
the Amica Center for Career Education at Bryant University, as well as the
Association Treasurer’s in financial matters related to trips and panels.
d. Is responsible for the outreach program, including contacting outside
personnel to arrange places, dates, and times of execution. Also part of
this task is creating the curriculum and recruiting and training Association
members in this undertaking.
e. Works with Junior Achievement and its staff to setup and put together
this program. This task includes contacting the aforementioned
organization, arranging training dates and times, and finding Association
members to partake in this enterprise.
VI. Secretary
a. Assists other Executive Board members in all necessary tasks, duties,
and matters.
b. Maintains all historical records of the Association, along with the
President: constitutions, by‐laws, and photos.
c. Is responsible for photocopying materials and the distribution of copies
to all members, officers, and faculty advisors.
d. Composes and sends necessary communications, both electronic and
written.
e. Serves as the channel through which all messages will flow.
VII. Internal Administrator
a. Is responsible for scheduling meetings and arranging a meeting place.
b. Keeps attendance and ensures that this record is clear and up to date.
c. Is responsible for organizing the banquet, acquiring price quotes for
said activity, and working with the Vice President of Marketing to
promote it and the Treasurer to fund it.
d. Assists other Executive Board members in their tasks, duties, and
problems as needed, required, and/or requested.
e. Arranges, contacts, and confirms all speakers from the Bryant
community, per the Executive Board’s decisions and direction.
f. Is responsible for obtaining gifts for all speakers, panel members, and
guests.
g. Assists the Vice President for Marketing in planning, setting up, and
executing the fundraiser, particularly in logistical matters.
VIII. Webmaster
a. Maintains and updates the website per Executive Board directives.
b. Promotes said website to enhance Association exposures.
c. Utilizes website to inform general members of matters that must be
known to them.
d. Keeps the Executive Board aware of information regarding the website.
e. Assists other Executive Board members in employing the website as
needed per their duties and responsibilities.
ARTICLE IV: ELECTIONS
Section 1 – Procedures for Elections
1) The elections of officers shall occur annually by a vote of secret ballot.
2) The majority of all votes cast shall constitute a choice.
3) To vote, members must be in good standing with the Association.
4) All members are eligible to hold office provided they are in good standing
with the Association.
5) In the occurrence of more than two people running for the same position in
which none of the candidates receive a simple majority of the votes present, there
shall be an additional election for that position held that same day. Preceding
the first election of said situation, there shall be an election of candidates
receiving the greater percentage of votes present. In said election of final two
candidates, a simple majority shall be required to claim said position.
6) Candidates may seek reelection for Executive Board offices. There is no term
limit effective in the Association.
7) All candidates must submit a Statement of Interest including name, academic
year, and reasons for running for position in question.
8) On election day, to be determined an eligible candidate one must be in good
standing with the Association, have submitted the Statement of Interest no later
than one day before the election date, and must be present at the election.
9) A candidate may not seek any more than one position. If the candidate does
not achieve the sought‐after position he/she does not have the right to seek a
different position. In the case that the President is searching for a new candidate
for a vacant position, the above candidate may announce their desire for the
vacant position.
Section 2 – Time of Elections
1) The term of office shall not exceed one year.
2) The election of officers shall occur in the beginning of the fourth month of the
academic year, with terms commencing in the fifth month.
3) The new officers shall join the existing Executive Board for the remainder of
the fourth month to get them acquainted with how the Association is operated.
ARTICLE V: RESIGNATION, REMOVAL, AND SUCCESSION OF
EXECUTIVE BOARD MEMBER
Section 1 – Resignation/Removal of an officer
1) In the event that a standing officer resigns or is removed for failing in his/her
duties, the President shall appoint a member to fill that position for the
remainder of the term.
2) Upon resignation of an Executive Board officer, the President of the
Association shall appoint a person that he/she sees fit to execute the
responsibilities of said vacant position. In the case of the Presidentʹs resignation,
the Vice President of Investments shall succeed the President and assume all
responsibilities of said position. The resignation of an Executive Board officer is
the sole choice of that person and shall not be prevented by any person in the
Association.
3) Any member of the Association who is in good standing may bring motion to
the President for removal of an Executive Board member. After motion is
brought, the members of the Executive Board, excluding the accused, shall define
if the motion is just and deserves a removal hearing. Should the Executive Board,
excluding the accused, determine that a removal hearing is in order, it will be
held two weeks from the date the motion was brought forward. In said hearing
the defendant and the plaintiff shall each receive an allotment of ten minutes to
defend and explain respectively their position on the accusation. After all
members in good standing of the Association hear said case, a vote shall take
place in which there must be but not limited to two‐thirds of all members present.
After said requirement is satisfied, two‐thirds of present members is required to
remove said officer of the Executive Board. In the case that two‐thirds of the
members are not present at the meeting, the matter will fall back into the
Executive Board’s hands. The Executive Board, excluding the accused, shall
decide if the accused officer shall be removed by a unanimous vote amongst the
Board. Anything less than a unanimous vote allows the accused to keep position.
4) If removal or resignation occurs, the remaining vacated position(s) shall be
filled by appointment of the President.
5) The chain of succession shall be Vice‐President for Investments, Vice President
for Marketing, Treasurer, External Administrator, Secretary, Internal
Administrator, and Webmaster respectively in the case that the President resigns.
In the case that an Executive Board member wishes not to succeed the preceding
position, excluding succession of the Presidentʹs office, the President then has the
right to appoint person(s) as he or she sees fit to satisfy the position requirements.
ARTICLE VI: MEETINGS
Section 1 – Frequency of Regular Meetings
1) The association shall meet as many times during the semester as deemed
necessary by the President.
2) The meetings shall be held during the regular academic year, or as seen fit by
the President.
Section 2 – Attendance
1) Members are required to attend as many meetings as possible.
2) Excess absences may result in revoked membership as seen fit by the
Executive Board.
3) Two‐thirds of all members is required to satisfy quota for removal hearing.
Section 3 – Order of Business
1) Call to Order
2) Announcements
3) Unfinished Business
4) New Business
5) Discussion
6) Adjournment
ARTICLE VII: AMENDMENTS AND BY LAWS
Section 1‐ Provisions for Amending the Constitution
1) Proposed amendments, alterations, and additions to this Constitution and/or
Bylaws by members must be submitted in writing to the Executive Board and
advisor fourteen (14) days prior to the next regular meeting of the Association.
2) The Secretary must provide copies of the proposal to every member for review
before the next meeting.
3) At the next meeting, such amendment(s) with alterations or additions may be
adopted by a two‐thirds vote of all members present at the meeting and shall be
in effect immediately.
4) The President may make any changes he/she sees fit.
5) Amendments, alterations, and additions to this Constitution and/or Bylaws
may be made through the Executive Board by a simple majority vote of the
Executive Board.
Revised: 12/20/2008
Agostino, Castello, DiMatteo, Ensby, Figat, Hill, London, Walsh
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