DIRECTORATE VETERINARY SERVICES CHHATTISGARH RAIPUR by xdi18574

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									                  DIRECTORATE VETERINARY SERVICES
                        CHHATTISGARH RAIPUR



No.          /Dary/2006/Tender@Raipur                  Date       June 2006

To

      M/s




Subject      Tender for supply of Skim Milk powder, Polythene film for milk
             pouch, Chemical-Reagent - Sulphuric Acid, Caustic Soda, Amyl
             Alcohol etc.

Reference    Your No.      Date

                                  ***

                    Please find herewith enclosed tender form along with
agreement bond terms & condition of contract, list of Articles and Chemical etc.
Sealed tenders will be accepted up to 15.00 hours of 20-06-2006 and the same
will be opened before a committee on the same day at 16.00 hours at Directorate
Veterinary Services Chhattisgarh Raipur



Enclose :    1. Appendix A – Abstract information
             2. Appendix B - Tender Terms
             3. Agreement Bond
             4. Condition of contract
             5. Declaration
             6. Tender Form


                                                 Deputy Milk Commissioner
                                               Directorate Veterinary Services
                                                     Chhattisgarh Raipur
                                                                   APPENDIX "A"

  ABSTRACT INFORMATION REGARDING TENDER
1. Name of the Tenderer ………………………………………………….……………..
2. Address of Tenderer for Correspondence :………………………………………….
   ………………………………………………………………………………………….
3. Constitution of the      Tenderer Proprietorship / Partnership / Private
   Limited/Limited :………………………………………………………
4. Sales tax /CST/Commercial tax Registration No. of firm :……………
   ………………………………………...
   …………………………………………………………………………………….
5. Whether the tenderer is Manufacturer/ Distributor /Dealer /Supplier
6. Whether firm is registered under SSI give registration No. -………………………
7. Details of enclosed documents:………….………………………………..…………
   …………………………………………………………………………………………
   …………………………………………………………………………………………
   …………………………………………………………………………………………
   …………………………………………………………………………………………
   …………………………………………………………………………………………



                                                         Signature of Contractor
                                                                with seal

                               CERTIFICATE
           Certified that the rates quoted against this tender are exclusively for
Govt. supply. If they have been approved by the Director Veterinary Services, C.G.
Raipur and if at any stage it is found that the quoted rates are higher than the rates
applicable to supply to Govt. then in such condition Director Veterinary Services,
C.G. Raipur will have the right to cancel the approved rates and to take legal action
against the firm.



                                                         Signature of Contractor
                                                                with seal
                                     APPENDIX – B

                     DIRECTORATE VETERINARY SERVICES
                          CHHATTISGARH RAIPUR

TENDER FOR THE SUPPLY OF SKIM MILK POWDER, POLYTHENE FILM FOR
MILK POUCH AND CHEMICAL-REAGENTS ETC.

                                TERMS OF TENDER


Sealed tenders are invited for the supply of Skim Milk powder, Polythene film for milk
pouch, Chemical-reagent etc. by the Directorate Veterinary Services, Chhattisgarh
Raipur

   1.     The quantity stated in the list can be increased or decreased or supply of
          one or more items can although be dispensed with.
   2.     The tender must be submitted in sealed cover to the Directorate
          Veterinary Services, C.G. Raipur on or before the scheduled date and
          time as specified in the Tender Notice. The tender or tenders will be
          opened at 1600 hours by a committee on the same day. The tender can
          be submitted personally and acknowledgment that of could be obtained or
          can be sent by registered post. The envelope should bear the address of
          the tenderer and should be super scribed with the word “TENDER FOR
          SUPPLY OF SKIM MILK POWDER, POLYTHENE FILM FOR MILK POUCH,
          CHEMICAL-REAGENT.
   3.     The price should be quoted inclusive of all taxes, packing forwarding,
          insurance and freight charges, FOR Raigarh. The delivery will have to be
          made at the office of the Dy. Milk Commissioner, IDDP, Raigarh, C.G. or
          as may be specified by the same. The time limit for execution of such
          order will be 30 days from the date of order.
   4.     The tender should be accompanied with an earnest money / security
          deposit of Rs.1,000 (Rs. One thousand) in favor of Director Veterinary
          Services, Chhattisgarh Raipur only in form of.

          (1) The deposit receipt of any Nationalized Bank in favour of undersigned
              by designation.
          (2) The amount of security deposit will be refunded to the unsuccessful
              competitor / competitors on rejection of their tender at their cost. It will
              be retained from the successful competitor/competitors as per terms &
              conditions of the contract.
          (3) The validity of the deposit should be for one year from the date of
              tender.

   5.     Each tender should be accompanied with the agreement bond and latest
          Commercial Sales Tax clearance certificate. Attested photocopy of
          licence, wherever necessary should also be enclosed or in case of new
          firms, a copy of Sales Tax Registration should be enclosed.
6.    The tender will be hold good for one year from the date of issue of order.
7.    The competent authority reserves the right of accepting the tender, in
      whole or for a distinct part of it, or the supply can be distributed between
      more than one tenderers.
8.    The submission of tender form by the tenderer implies that the condition of
      the contract and has made himself aware of the scope and specification of
      the supplies to be made and the destinations, the suitability and
      availability of the Skim Milk powder, Polythene film for milk pouch,
      Chemical-reagent etc. The tenderer should tender in the enclosed
      prescribed form only. The same on acceptance, will constitute the contract
      in terms specified therein.
9.    The tenders, thus received, will be opened on the same day at 16.00
      hours at the office of the Directorate Veterinary Services, Chhattisgarh
      Raipur by a committee appointed for the purpose in the presence of such
      tenderer or their authorized representative who choose to attend at the
      time of opening of the tender in person.
10.   No tender shall be taken into consideration unless it satisfies all the
      requirements prescribed above and is presented within the prescribed
      time. The conditional tenders are liable to be rejected.
11.   The Director Veterinary Services may reject all or any of the tenders
      without assigning any reasons thereof.
12.   In the event of tender being submitted by a firm, it must be signed
      separately by each member or in the event of absence of any partner, it
      must be signed on his behalf by a person holding a power of attorney,
      authorizing him to do so, which should be produced with the tender and it
      must be disclosed that the firm is duly registered under the Indian
      Partnership Act and it should also specify the number of partners who
      constitute the firm.
13.   No person or firm is permitted to submit more than one tender under
      different names.
14.   The rates tendered shall not be altered by the tenderer during the terms of
      contract.
15.   Each page of the tender and its enclosures should be signed at bottom by
      the tenderer.
16.   If the tenderer after going through the list, needs clarification, he should
      obtain it from Directorate Veterinary Services, Chhattisgarh Raipur or
      office of the Dy. Milk Commissioner, Integrated Dairy Development Project
      Raigarh C.G.
17.   The serial number of the articles referred to in Appendix should be quoted
      in the tender for reference.
18.   In case of spirit preparations the rates should be quoted inclusive of
      excise duties.
19.   The undersigned or the department bears no liability for arranging import
      permits for the goods ordered by the tenderers.
20.   All dues regarding taxes including sales tax / commercial tax, octroi duties
      TOT etc. levied on the supply, shall be payable by the contractor himself.
      The department shall grant certificate of total quantity of supply made, but
      shall not entertain any claim on this account.
21.   Instruments and equipment shall be strictly as per specifications as given
      with the list.
22.   Items against which no quantity is mentioned in the enclosed list, the rates
      for those should be calculated on single unit basis.
23.   The make of articles brands should be mentioned specifically. The
      indication of foreign or Indian will not suffice and may thus be rejected by
      the committee, the guarantee/warranty card and authorized dealers
      certificates where ever necessary should be enclosed by the manufacturer
      only.
24.   In case the tenderer is registered as a small scale industry, certificate
      document to this effect from the competent authority should be
      accompanied with the tender form.
25.   The price quoted shall remain valid for one year.
26.   The amount of earnest money shall be refunded in full in case tender of
      any firm is totally rejected, otherwise, the amount of earnest money shall
      be adjusted against security deposit Rs. 10,000 (Rs.Ten thousand) or
      equal to 5% of value of order placed, whichever is more. However, in
      case, the amount so deposited is found to be less to cover the full value of
      security deposit, the contractor shall have to deposit the difference within
      15 days of the notice issued by undersigned under registered cover,
      otherwise the contract shall stand terminated and security deposit would
      be forfeited.
27.   The packing units for articles should be clearly mentioned with the full
      specification of goods.
28.   Illegible and over writing, cutting etc. in the rates will make the tender
      liable to be rejected.
29.   The abstract information regarding tender be submitted duly signed by the
      tenderer.
30.   The DGS&D rate, ISI marked and company with ISO certified will be
      preferred.
31.   articles should be covered under guarantee/warranty period, at least for 6
      month.
32.   All financial correspondences & billing etc. will be in the name of Deputy
      Milk Commissioner, Integrated Dairy Development Project Raigarh C.G.




                                                  Deputy Milk Commissioner
                                               Directorate Veterinary Services
                                                     Chhattisgarh Raipur
                              AGREEMENT BOND


TENDER FOR THE SUPPLY OF SKIM MILK POWDER, POLYTHENE FILM
FOR MILK POUCH AND CHEMICAL-REAGENTS ETC.



       I / We hereby tender for the supply to the Government of Chattisgarh
acting through the Director, Veterinary Services, C.G. Raipur (Herein after called
Government of Chattisgarh) for supply of MILK POWDER, POLYTHENE FILM FOR
MILK POUCH, CHEMICAL-REAGENT etc. at the rates mentioned in the schedule of
this memorandum in accordance with the terms and condition as stipulated in the
appendixes to this memorandum, should this tender be accepted. I / we hereby
agree to abide by and fulfill the terms of this tender and all conditions of contract
opened here to, or in default thereof to forfeit the security deposit and pay to the
said Governor of Chattisgarh or his successors, the penalties or the sum of
money mentioned in the said condition.

       The sum of Rs. 1000 (Rs. One thousand only) is forwarded herewith as
earnest money, the full value of which is to be absolutely forfeited to the said
Governor or his successor in office without prejudice to any other rights or
remedies of the said Governor or his successors in the office, in case I / We fail
to undertake the supply of commodities, or fail to deposit the full amount of
security deposit in accordance with condition of the said terms & conditions of
contract.

Witness       …………………………..
Address       …………………………..

Occupation ………………………….                                  Signature of Contractor
                                                        (Name …………………..)




       The above tender is hereby accepted by me on behalf of Governor of
Chattisgarh, dated ………………….2006.



                                                              Director
                                                        Veterinary Services
                                                        Chhattisgarh Raipur




Note : This agreement bond must be typed on Non-Judicial stamps worth Rs.100
(Rs. One hundred only) and must be signed accordingly notarified.
                      CONDITION OF CONTRACT

1. The tenderer whose contract may be accepted (herein after called the
   contractor) shall within fifteen days of receipt of information of the
   acceptance of the tender by him, should deposit Rs. 10,000 or sum equal
   to 5% of the value of order placed with him, whichever is higher, either in
   cash in any of the Government Treasury or furnish approved Government
   securities for this amount duly endorsed to the Director, Veterinary
   Services, C.G. Raipur. The amount may also be deposited in any other
   manner accepted to the Director, Veterinary Services, C.G. Raipur in
   terms of general orders of Government issued from time to time. All
   damages are to be borne by the contractor or otherwise sum of money
   payable by the contractor to the Governor of Chattisgarh under the terms
   of this contract, may be deducted from the amount of security deposit or
   recovered by the sale of sufficient part of his security deposit or from the
   interest arising therefrom or from any sums which may be due or may
   become due to the account of contract by the Governor of Chattisgarh on
   account, after the proper completion of the contract.
2. The prices will hold good for one year . The delivery of goods by the
   contractor should be at Dy. Milk Commissioner, Integrated Dairy
   Development Project Raigarh C.G.The cost of packing, forwarding, freight
   and other charges for effecting delivery at the destinations shall be borne
   by the contractor. The destinations where delivery has to be made and the
   quantity of equipment and instruments etc. to be delivered at any one or
   more destinations will be intimated by the Dy. Milk Commissioner,
   Integrated Dairy Development Project Raigarh C.G. or his nominees from
   time to time.
3. The Dy. Milk Commissioner, Integrated Dairy Development Project
   Raigarh C.G. reserves the right to increase or decrease any one or more
   items of supply during the currency of the contract. The contractor will be
   bound to comply without any claim for the compensation.
4. All dues regarding taxes and duties including sales tax, excise duty, octroi
   T.O.T duties levied on the supply shall be payable by the contractor
   himself. The Department shall grant a certificate of total quantity of supply
   made but not entertain any claim on this account.
5. All losses during transit due to breakage and shortage, spoilage etc. will
   have to be made good by the contractor at his own cost.
6. The contractor shall not sublet the contract assigned to any other party or
   parties, the whole or any portion of the contract.
7. The contractor shall not sublet the contract as per the order placed from
   time to time by the Dy. Milk Commissioner, Integrated Dairy Development
   Project Raigarh C.G.or any of his nominees.
8. In case commodities indented are not supplied within the time limit or loss
   is not made good according to the terms & conditions of this contract, the
   tenderer shall be liable to pay liquidated damages and by the way of
   penalty the sum of 2 % of the cost of order placed, shall be deducted from
   bill. Further it shall be lawful for the Dy. Milk Commissioner, Integrated
   Dairy Development Project Raigarh C.G. to purchase the articles indented
   from open market at the risk and cost of the contractor who in addition to
   the liquidated damages, aforesaid shall also be liable for any losses or
   damages caused by the said purchases to the Governor. In case,
   however, no supply is made even after expiry of 45 days from the issue of
   order of supply or before closing of financial year whichever is earlier the
   amount of security deposit shall be forfeited to the Government of
   Chattisgarh and the contract shall stand terminated. However, if the
   Director, Veterinary Services C.G. is satisfied that the delay in supply was
    caused by the circumstances beyond the control of contractor, he may
    grant him in writing, extension of time which will not exceed 60 days in
    case. In such case the Head of the Department may forgo the whole or
    part of the liquidated damages as the Dy. Milk Commissioner may deem
    proper except the actual extra cost incurred in making purchases from
    open market.
9. The decision of the Director, Veterinary Services C.G. Raipur, for the time
    being shall be final and conclusive upon all questions relating to the
    meaning of the various commodities and articles etc. and their
    specification and other condition herein before mentioned or as to and
    other question matter or thing whatever in any way arising out of relation to
    the contract specifications, instructions of these conditions or otherwise
    concerning the supplies.
10. In the event of the supply being not accepted at the destination, it shall be
    responsibility of the contractor to remove the same forthwith at his own
    charges and cost.
11. In the event of breach of the terms & conditions of the contract by the
    contractor, Director, Veterinary Services C.G. Raipur,shall forfeit the
    security deposit or the balance there as that may at that time be
    remaining, for the said breach, but without prejudice to the right of
    Governor to recover further sum as damages from any sum which may
    become due to the contractor by the Government or otherwise however.
12. Any amount due to the Governor from the contractor on any account in
    respect of this tender may be recovered from him at an arrears of land
    revenue.
13. In case of any dispute arising out of this contract or any of the provisions
    herein contained or anything arising here out except in respect of matters
    on which the decision of the Director, Veterinary Services C.G. Raipur, is
    herein before declared to be final and binding to all. The same shall be
    referred to the Head of Department, Raipur for arbitration and his decision
    thereon shall be final and binding on all concerned.
14. Dispute in arbitration the complaint should be lodged in Raipur court only.
15. The contractor shall be held responsible for the supply of any spurious
    article and the cost involved in testing and other legal proceeding shall
    have to be borne by him.




   Date                                      Signature of Contractor with seal
                                                            Offer of rate
                    Directorate Veterinary Services
                         Chhattisgarh Raipur
TENDER FOR THE SUPPLY OF SKIM MILK POWDER, POLYTHENE FILM
FOR MILK POUCH AND CHEMICAL-REAGENTS ETC.

                                 TENDER FORM

S.N.   ITEMS                           UNIT    RATE PER OTHER
                                               UNIT     INFORMATION
01     Skim Milk Powder
02     Polythene Film For Milk
       pouch
03     Plastic Milk pouch Crate
04     Milk Can Lid
05     Amyle Alchohol
06     Sulphuric Acid
07     Liqiud Soap/Wasshung
       Powder
08     Caustic Soda
09     Nitric Acid
10     Milk Butyrometer
11     Lactometer (Zeal)
12     Lactometer Zeal type
13     Jar (Plastic)
14     Lock stopper
15     Sample bottle 50 ml (Plastic)
16     Sample bottle brush
17     Regulating Pin
18     Milk pipette 10.75 ml.
19     Pipette brush
20     Butyrometer shaking Stand
21     Gerber Fat testing Machine
       (hand-24 test)
22     Pipette Stand
23     Sample bottle Stand
24     Phenolpthelene solution
25     Standard MaOH ample
26     Pipette 10 ml (0.1 ml
       graduation)
27     Pipette-5ml (0.1 ml
       graduation)
28     Test tube




                                                      Signature/Name
                       Tender Envelope


     The tender envelope should contain

1.     Earnest money as mentioned in para 4 of terms of Tender.
2.     Appendix A and B dully signed by the tenderer
3.     Agreement bond on non judicial stamp paper worth Rs. 100/-
       duelly signed and notarified.
4.     Conditions of Contract duelly signed by the tenderer
5.     Offer of rate properly filled and signed by the contractor.
6.     Other necessary documents as mentioned eg. Sales Tax
       /CST/CT/TOT Registration No ST/Commercial tax clearance
       certificate attested photocopies of licenses where're necessary;
       Power of atormy where're necessary; if SSI a certificate that of
       etc.

								
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