Building Emergency Evacuation Plan (BEEP)
REQUIRED: Insert Building and/or Area Name below:
(Building Name)
(Floor/Area)
IRA A. FULTON SCHOOL OF ENGINEERING
Last Revised By: (Your Name) Last Revision Date: (Date)
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BUILDING EMERGENCY EVACUATION PLAN
Purpose of this Document: The purpose of this Emergency Evacuation Plan is to help the Fulton School of Engineering prepare for and respond to an emergency by successful evacuation of a building under emergency conditions. Benefits to the school, its Employees, Faculty, Staff and Students. This Plan will: Help the school maximize the personal safety of our students, faculty, staff, and the public in the event of an emergency Facilitate our compliance with regulatory requirements of federal, state and local authorities
Definition of „Emergency‟ This plan defines an ‗emergency‘ as an unplanned event that can cause physical injury to our students, faculty, staff, or the public, or that can disrupt and damage our research or educational operations. Examples would include but are not limited to: fire, flood, bomb threat or other civil disturbance, etc.
Objectives: What this Plan Will Tell You As a building occupant, you need to be familiar with this Building Emergency Evacuation Plan. It is not meant to replace the ASU Emergency Procedures Flip Chart or manual, but is a supplement with details relevant to your building, floor, and work area. Read it carefully. If you have any questions, consult your Department Evacuation Coordinator, the Engineering Safety Department, ASU DPS, or Risk Management. Keep the following in mind as you read through this document: Evacuation routes, exit points, and where to report after evacuating the building When and how to evacuate the building Locations of emergency supplies and materials that may be needed in an emergency, such as fire extinguishers, pull alarms and first aid kits Proper procedures for notifying emergency responders about an emergency in the building or work area Assigned responsibilities (such as being a Department Evacuation Coordinator or Area Captain) Fire hazards Potential exposure to hazardous materials or processes in and around the work area, as well as any means of protecting yourself in the event of an emergency
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TABLE OF CONTENTS
Tab/Section I. BUILDING INFORMATION A. Building Information B. Critical Operations Found in This Building C. Building Floor Plan D. Building Emergency Staff E. Building/Area Occupants EMERGENCY PROCEDURES A. Immediate Emergency Notification B. General Evacuation Procedures C. Evacuation Assembly Area D. Classroom Evacuation E. Fire Procedures F. Fire Prevention Procedures G. Potential Fire Hazards H. Civil Disturbance/Demonstration Procedures I. Criminal or Violent Behavior J. Suspicious Package or Bomb Threat Procedures K. Hazardous Materials Procedures L. Utility Failure M. Power Outage N. Elevator Failure O. Flooding/Plumbing Failure P. Gas Leak Q. Steam Line Failure R. Ventilation Problem EMERGENCY PREPAREDNESS A. Supplies B. Training and Documentation C. Drills APPENDICES Appendix A – Acronyms and Terms Appendix B – Resource List Appendix C – ASU Evacuation Policy for People with Disabilities Appendix D – Emergency Preparedness Guidelines for People with Disabilities Appendix E – ATF Bomb Threat Checklist Appendix F – Instructions for Completing this Template
Tab/Section II.
Tab/Section III.
Tab/Section IV.
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I.
BUILDING INFORMATION
A. BUILDING DESCRIPTIONS
Select your building with its description (e.g., number of floors, major uses of building, whether building
has fire sprinkler protection), and then delete the other building descriptions. Main Campus Engineering Building Descriptions: Classroom Office Building (SCOB, #55, 600 E. Orange): 3-Story building with two wings (A and B). This building has offices, classrooms, laboratory, animal care and surgical facilities. SCOB has a sprinkler system and audio-visual fire alarm in place. Engineering Center (EC): Primarily a single-story building with 7 wings, A through G. This building has offices, computer facilities, shop facilities, a radiation protection office, and laboratories. There is no sprinkler system in the Engineering Center; however, there is an audio-visual fire alarm in operation. A-wing (#53A, 1000 S. Palm Walk) is a 3-story structure and has a Halon protection system in place. Engineering Annex (#140, 1000 S. Palm Walk) is a single story office area near A and B wings. B-wing (#53B, 1000 S. Palm Walk) is a single story structure and has laboratories and offices. C-wing (#53C, 1000 S. Palm Walk) is a single story structure with trades shops as well as offices and laboratories. D-wing (#54D), E-wing (#54E), and F-wing (#54F), (all at 950 S. Palm Walk) are single story structures with laboratories and offices. G-wing (#54G, 501 E. Tyler) is a 3-story structure, housing offices and classrooms. Engineering Research Center (ERC, Bldg #63, 551 E. Tyler): 5-story building with offices, laboratories, and a small machine shop. There are laboratories and unoccupied experimental space on the roof as well. The building has a basement and sub-basement with equipment and building operations; there is a toxic gas bunker on the west side of the building, supplying the Cleanroom (ERC146). This building has a sprinkler system and is equipped with both an audio-visual fire alarm and audio-visual toxic gas release alarm. Goldwater Center (GWC, Bldg #85, 650 E. Tyler): 6-story building with single basement, housing offices and laboratories (primarily on the 6th floor and in the basement). The building has a sprinkler system and an audio-visual alarm system. Technology Center (TC, Bldg. #31A, 900 S. McAllister): 3-story building with offices, classrooms, laboratories, and a machine shop. This building is not sprinkled. There is an audio-visual alarm system in place. Aeronautics Building (TDB, Bldg. #31B, 850 S. McAllister): 2-story building with laboratories and offices. This building is not sprinkled. There is an audio-visual alarm system in place. Unsteady Wind Tunnel (UWT, Bldg. #746, 815 E. Tyler): Single-story building housing the unsteady wind tunnel laboratory and its support machinery. This building is not sprinkled, but has an audio-visual fire alarm system.
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Warehouse (WHSE 617, Bldg. #617, 1001 S. McAllister): Single-story metal building housing the student projects laboratories and offices. The building has a sprinkler system and an audio-visual fire alarm system. Facilities Management Building: 2-Story building (south wing is single story). Off-Campus Engineering Facilities: Center Point (660 S. Mill Ave. Suite 310A): Center for Professional Development University Center (1130 E. University Dr. Suite 2000: Second-story offices for Computer Science research groups; Sprinkled and equipped with audio-visual fire alarms. Tempe Center (Southeast corner of Mill and University, Suites 19 and 199): Single-story space for MAE research groups. Describe your area (e.g., number of rooms, major uses of rooms) Description of Area:
Select your building and Area with its Emergency Assembly Area* location, then delete the other buildings and Emergency Assembly Area locations. Emergency Assembly Area Locations:
B. CRITICAL OPERATIONS FOUND IN THIS BUILDING/AREA
In this section, include information about critical operations that may require an employee to be
permitted into the building during an emergency. Be sure to check with each department when completing this section. Employees may need to be permitted to enter or remain in the building for the following critical operations: Dept Operation Bldg., Room Responsible Person Phone No.
If there are no critical operations, delete the above section and leave the following:
There are no critical operations in this area for which an employee may need to be permitted to enter or remain in the building during an emergency.
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C. BUILDING FLOOR PLAN
REQUIRED – Insert Building/Floor Plan for your area here, with exits and exit routes clearly identified. The Fulton Health/Safety Department and Engineering Technical Services will provide floor plans.
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D. BUILDING EMERGENCY PERSONNEL
Fill in the building emergency personnel information as required. Area Captain and Alternate Building Name and Area: Area Captain: Department: Campus Address (Building, Room): Telephone: Fax No: E-Mail: Alternate Area Captain: Department: Campus Address (Building, Room): Telephone: Fax No: E-Mail: (Building) (Area, e.g., "1st Floor, NW")
Department Evacuation Coordinators
Dept. BE CEE CME CRESMET CSE CSSER DEWSC EDO EE IE IMES MAE SYS. SCI. TRC CLAS GEO Dept. Evac. Coord. Brian Dyar Dawn Takeuchi Jane Turpin Lisa Cole Sandi Hall Geri Thiele Sharon Ayres Alicia Stiers Cynthia O‘Neil Bev Naig Marsha Patton Chalysse Wilson Kathy Brower Cynthia Moayedpardazi Talbot Brooks e-mail Brian.dyar@asu.edu Dawn@asu.edu Jane.Turpin@asu.edu Lisa.Cole@asu.edu Shall@asu.edu Geraldine.thiele@asu.edu Sharon.ayres@asu.edu Alicia.stiers@asu.edu Cy.oneil@asu.edu Naig@asu.edu Marsha.patton@asu.edu Chalysse.wilson@asu.edu Kathy.brower@asu.edu Cynthia.maoyedpardazi@asu.edu Phone 965-5086 965-6804 965-7299 965-4309 965-1496 965-5256 965-9061 965-3422 965-2384 965-6872 965-7055 965-1379 965-8382 965-5311 Room No. ECG202B ECG252 ECG202A ECG303 GWC206 ERC120 COB A273 ECG120B ERC539 GW502 GWC402 ECG346D GWC606 GWC411 Mail Code 9709 5306 6006 5006 5406 6206 0204 5506 5706 5906 5106 6106 7606 7206
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Area Employees who have Master or Sub-Master keys: (To be used until school installs ―Knox Boxes‖ on each building)
In this section, list employees in your area who have Building Master or Sub-Master keys. Be sure to
check with each department before completing this section. Name Dept. Phone No. Key Type (Master/Sub)
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Emergency Area Captains Below is a list of Area Captains and alternates for the school (This information will be provided when known).
Area Covered EC A-Wing, 1E A-Wing, 1W A-Wing, 2W A-Wing A-Wing B-Wing, E B-Wing, E B-Wing, W C-Wing C-Wing D-Wing, D-Wing, D-Wing, D-Wing, E E Cent W Area Captain or Alternate Dept. Primary Or Alt Phone Room No. e-mail
Dave Tayson Jane Little Patricia Friedman Kathoeen Ferraro Shahriar Anwar Jenna Gillis Dave Tayson Virgina Holtey Walter Bernaitis Heath Mash Peter Goguen Kathleen Hanson Ampere Tseng Dallas Kingsbury David Jacobi Waleed Aboshanp Peter Goguen Bruce Steele Dan Clevenger Cecilia Stevens Lynn Bolander Jennifer McGhee Gail Gamertsfelder Linda Little Michael Carhart Linda Boucher Rebecca Houston Hank Dabibi Judy Reedy April MacCleary Lisa Cole Shannon Pete Marlene Brumble Moya Gilchrist Shirley McNabb
CLAS CLAS
Relig WS
E-Wing, E E-Wing, W F-Wing, F-Wing, F-Wing, F-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, G-Wing, E E W W W W C C E E 2W 2W 2E 2E 3W 3W 3C 3C 3E 3E
Acad. Acad. Bus. ERS BE BE CME CME CEE CEE CRSMT CRSMT BE BE MAE MAE
1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2
965-1726 965-9261 965-1730 965-1725 965-8034 965-3822 965-3313 965-5160 965-6883 965-7773 965-5350 965-4039 965-3028 727-7197 965-8351 965-3292
ECG105 ECG105 ECG120 ECG136 ECG148 ECG148 ECG202 ECG202 ECG252E ECG252 ECG303 ECG303 ECG334 ECG334 ECG346 ECG346
Cecilia.Stevens@asu.edu Lynn.Bolander@asu.edu Jennifer.Mcghee@asu.edu Gail.Gamertsfelder@asu.edu Linda.Little@asu.edu Michael.Carhart@asu.edu Linda.Boucher@asu.edu Rebecca.Houston@asu.edu Hank.Dabibi@asu.edu Judy.Redy@asu.edu April.Maccleary@asu.edu Lisa.cole@asu.edu Shannon.Pete@asu.edu Marlene.Brumble@asu.edu Moya.Gilchrist@asu.edu Shirley.Mcnabb@asu.edu
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ERC ERC ERC ERC ERC 1N 1N 1S 1S Geri Thiele Geri Seton Kathleen Shumaker Art Handugan Frank Tanner Bill Toner Art Handugan Frances Marinich Cheryl Roberts Candace Jackson Cheryl Roberts Corey Polka Michael Mamlouk Alex Rivas Connie Topete Mary Bauer Angela Hirsch Cynthia O‘Neil Ann Zell Lee Cruz CSSER CSSER EE CSSER CSSER CSSER CSSER 1 2 1 2 1 2 1 1 2 1 2 1 2 3 1 2 1 2 1 2 ERC120 ERC115 ERC150 ERC144 ERC290 ERC290 ERC144 ERC 383 ERC352 ERC352 ERC352 ERC493 ERC405 ERC459 ERC459 ERC409 ERC538 ERC555 ERC555
ERC 2N ERC 2N ERC 2S ERC ERC ERC ERC ERC ERC ERC ERC ERC ERC ERC ERC ERC 3N 3N 3S 3S 4N 4N 4N 4S 4S 5N and 7 5N and 7 5S 5S
MAE MAE MAE
MAE
EE EE EE
GWC GWC BSMT S GWC BSMT N GWC 1st S GWC 1st N GWC 2nd S GWC 2nd N GWC 3rd S GWC 3rd N GWC 4th W GWC 4th N GWC 4th S GWC 5th S GWC 5th N GWC 6th S GWC 6th N
David Wright Gary Mansour Melissa Bakutis Al Thompson Robbin Jensen Clay Javurek Charity Maass Wayne Woodland Marsha Patton Jane Laux Cynthia Moayedpardazi Charleen Smith Tina Esquerra Kathy Brower Tom Colella
CSSS CME
1 1 1 1
965-5448
GWCB3 GWCB58 GWC112A GWC165 GWC206 GWC273A GWC302 GWC303 GWC402 GWC411 GWC411 GWC502 GWC566 GWC606 GWC676
David.wright@asu.edu Gary.Mansour@asu.edu Melissa.Bakutis@asu.edu Albert.Thompson@asu.edu Robbin.Jensen@asu.edu Clayton.javurek@asu.edu Charity.maass@asu.edu Wayne.woodland@asu.edu Marsha.Patton@asu.edu Jane.laux@asu.edu Cynthia.moayedpardazi@asu.edu c.smith@asu.edu Tina.esquerra@asu.edu Kathy.brower@asu.edu Tac01@mainex1.asu.edu
965-2003 965-0772 965-3190 965-4375 965-3199 965-2806 965-7055 727-8044 965-0801 965-3185 965-0483 965-8382 965-6298
CSE EE
1 1 1 1 1 1 1 1 1 1 1
CSE
CSE CSE
CLAS
SCOB
SCOB 3rd SCOB 3rd
Karen Gronberg Robert Edsall
CLAS CLAS
Geog Geog
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SCOB 3rd
John Duncan Shaeffer
CLAS
Geog
TC TC 1st TC 1st TC 1st TC 1st TC 1st TC 1st TC 2nd TC 2nd TC TC
IE (1) IE (2) IE (1) IE (2) MAE MAE
Larry Duff Sean Dengler Sean Dengler Larry Duff Gabrielle Stidham Andjelka Srdic Janna John Mayy Ellen Lippold Sue Strauch MAJ Tim Fischer
IE IE IE IE MAE MAE CLAS CLAS CLAS CLAS
1 2 1 2 1 2 Psych Psych Aero Military
965-2908 965-2908 965-2908 965-2908 965-5602 965-1088
TC118 TC118 TC118 TC118 TCB203 TCB209
Larry.duff@asu.edu dengler@asu.edu dengler@asu.edu Larry.duff@asu.edu Gabrielle.stidham@asu.edu srdic@asu.edu
TCB TCB 2nd WHSE WHSE ??? WHSE ???
Gabrielle Stidham
MAE
1
965-5602
TCB203
Gabrielle.stidham@asu.edu
Gary Beardmore Matt Balm
CLAS
Add more spaces as necessary.
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E. BUILDING/AREA OCCUPANTS
REQUIRED – List of Area Occupants, with their Department, Room No. and Phone No.. Make a copy
of the list and keep it in an easily accessible location to take with you during an emergency. The original List will be generated by Fulton; Area Captains will update and revise the list as necessary. If you prefer, use your own list – just make sure the departments, rooms and telephone numbers are given: **Keep a copy of this list in an easily accessible location, such as the front of your Emergency Plan Binder. In an emergency, take the list with you when you leave the building. Note persons in your area as they are accounted for, and notify the Emergency Coordinator, DPS, or Tempe Fire Department if you know of someone in your area who could not get out of the building.** Table of Area Occupants for (Building) (Floor/Area) Name, Title Accounted? Dept. Room No. Phone No.
(Add extra lines if necessary)
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II. EMERGENCY PROCEDURES
A. EMERGENCY NOTIFICATION PROCEDURES
LIFE-THREATENING EMERGENCY:
Dial 911 from a public telephone, campus telephone, or cell/mobile telephone. Tell the dispatch officer that you are calling from ASU Main Campus, and give your exact location as best as possible.
When you call 911 (or any other emergency number) from a campus location to request emergency assistance, you will be connected to ASU DPS. Call from a safe location and remember to: Stay calm. Be prepared to answer the following questions: Where is the emergency located? What is the emergency? (Fire, medical, hazardous material, etc.) How did it happen? When did it happen? Who are you? (Your name) Gather any other information that may be useful for the emergency responders (e.g., are there any injuries involved?).
Do not hang up until instructed to do so by the dispatcher.
You do not need to know all the answers to these questions, but quickly gather as much information as you can. Give a telephone number or safe location where the emergency responders can call or meet you, and wait for the responders at that safe location.
Add other steps, actions or precautions specific to your area.
NON-LIFE-THREATENING EMERGENCY NUMBERS:
Department ASU DPS ASU Risk Management ASU Facilities Management ASU Facilities Management (After Hours, Weekends, Holidays) Phone Number 965-3456 965-1823 965-3633 965-3653
Medical Facilities ASU Student Health Center Palm Walk, ASU Main Campus Tempe St. Luke‘s Hospital 1500 S. Mill Ave., Tempe
Phone Number (480) 965-3346 (480) 968-9411
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Desert Samaritan Medical Center 1400 S. Dobson Rd., Mesa Maricopa Medical Center 24th St. and Roosevelt
(480) 835-3000 (602) 344-5411
Emergency Information: KASR Radio Station (ASU) School Information ―Hot Line‖
Phone/Radio Dial Number 1260 AM (480) 965-3421
If you are at an off-campus facility, please list any other relevant
telephone numbers, including the closest medical facility.
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B. GENERAL EVACUATION PROCEDURES
Building Alarm(s) and Evacuation This building has one or more alarm systems; each has a sound and a light component. When you hear the evacuation alarm, leave the building. Follow evacuation procedures below.
A building occupant is required by law to evacuate the building when the fire alarm sounds. The only exception to this is a listed “critical operation,” (Section I-E) where an employee may be permitted to enter the building under certain circumstances.
When evacuating your building or work area: Stay calm; do not rush and do not panic. Safely stop your work. Gather your personal belongings and/or medications if it is safe to do so. It may be hours (or even days) before you are allowed back in the building.) If safe, close your office door and window, but do not lock them. Use the nearest safe stairs and proceed to the nearest exit. Do not use the elevator. If safe to do so, assist persons with disabilities (as indicated by that person), or direct them to the nearest stairwell. Notify the Area Captain or Emergency Personnel of the person‘s location. Proceed to the designated Emergency Assembly Area (EAA, given below) and report to your Area Captain. Wait for any instructions from emergency responders. Do not re-enter the building or work area until you have been instructed to do so by the emergency responders (Risk Management, ASU DPS or Tempe Fire Department).
“Shelter-In-place” evacuation: In some instances, it is safer to evacuate ―in place‖ than to leave the building (e.g., smoke or fire
is immediately outside of door, live electrical wires block access to exit, individuals with mobility impairments are on upper or below ground floors).
If safe to do so, go to nearest stairwell and tell someone who is evacuating to notify emergency responder of your location Call 911 and tell the dispatcher your name, your location, that you are unable to evacuate and the reason why. Follow the directions of the 911 dispatch operator.
Add other steps, actions or precautions specific to your area. For example, add evacuation procedures
for disabled staff or faculty.
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C. EVACUATION ASSEMBLY AREA
Evacuation directions, fire alarm locations, and escape routes must be documented as part of this plan
(see section I,C “Floor Plan”). Also, list the specific location of your building’s Emergency Assembly Area (EAA). Call Engineering Research Services if you have any questions about Floor Plans or Assembly Areas. Emergency Information Area Emergency Evacuation Plan Emergency Assembly Area Location Bldg., room (Your office?)
Due to wind direction and other factors it may not always be safe to evacuate to your designated Emergency Assembly Area. If this is the case, you will be notified of an alternate Assembly Area.
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Make a copy of this page to be posted in each classroom, teaching laboratory and research laboratory
in your area. Distribute to faculty members before the beginning of classes each semester.
D. CLASSROOM EVACUATION PROCEDURES:
The following should be reviewed with students, teaching and research assistants and any other staff during the first class meeting or during orientation. Identify and point out the locations of: Exits Designated Emergency Assembly Area (Write Designated Evacuation Area Here) Fire Extinguisher(s) Pull stations (usually near building exits) Telephone(s) Electrical breaker panels and emergency on/off switches (if applicable) Emergency eyewash stations and safety shower (if applicable) ASU Emergency Procedures Flip Chart If you discover a fire: Sound the alarm manually if it has not already been activated Call 911 or ensure that someone else has done so If you decide to fight the fire, call 911 anyway 911 calls from mobile or cell phones will not connect with the ASU dispatch center; tell the dispatcher which ASU campus you are calling from so the call can be correctly routed. When calling 911, have the following information available: Building name and closest mall intersection Room number Type of emergency, e.g., injury, fire, chemical emergency, medical emergency If the fire alarm sounds: Stop what you are doing Secure any dangerous activity If safe to do so, assist persons with disabilities (as indicated by that person), or direct them to the nearest stairwell. Notify the Area Captain or Emergency Personnel of the person‘s location. Leave the building immediately by the nearest and safest exit DO NOT use elevators DO NOT re-enter the building until the alarm stops; wait for the ―all clear‖ from the Fire Department or DPS. “Shelter-In-place” evacuation: In some instances, it is safer to evacuate ―in place‖ than to leave the building (e.g., smoke or
fire is immediately outside of door, live electrical wires block access to exit, individuals with mobility impairments are on upper or below ground floors).
If safe to do so, go to nearest stairwell and tell someone who is evacuating to notify emergency responder of your location. Call 911 and tell the dispatcher your name, your location, that you are unable to evacuate and the reason why. Follow the directions of the 911-operator.
If the emergency involves an unconscious or injured person or medical emergency: Ensure there is no further danger to yourself or the victim Do not move the victim unless their life is endangered by staying in the current location Call 911 and, if safe to do so, remain with the victim until help arrives. Report the events of the emergency to your supervisor or department head as soon as you can do so safely.
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E. FIRE PROCEDURES
If there is a fire in your work area: First, notify the fire department by pulling the pull station and (from a safe distance) calling 911 to provide details of the situation (See ―Emergency Notification Procedures‖ above). If you have been trained in the use of a portable fire extinguisher and are able to safely extinguish the fire, you may do so. Be sure you have a safe exit from the area and leave if one extinguisher does not put out the fire. Evacuate the building as soon as the alarm sounds and proceed to the designated Emergency Assembly Area (EAA) (see "General Evacuation Procedures" in Section II). On your way out, warn others nearby. Move away from fire and smoke. Close doors and windows if time permits. Touch closed doors. Do not open them if they are hot. Use stairs only; do not use elevators. Move well away from the building and go to your designated Emergency Assembly Area. Do not re-enter the building or work area until you have been instructed to do so by the emergency responders.
Add other steps, actions or precautions specific to your area.
If there is a fire in your building: Follow evacuation procedures as soon as you hear the fire alarm sound and/or see the visual alarm (strobe or flashing lights) has been activated (see "General Evacuation Procedures" in Section II). Add other steps, actions or precautions specific to your area.
F. FIRE PREVENTION PROCEDURES
To prevent fire, this building maintains a good housekeeping policy, which includes: Storing flammable and combustible materials in an approved manner Avoiding accumulation of flammable and combustible materials in work areas Keeping all paths of ingress and egress clear of any and all equipment, tools, supplies or objects
The Area Captain works with ASU Fire Prevention and Safety (part of Risk Management) to ensure that there is no excess accumulation of flammable and combustible materials in this area. Custodial services are provided to this building by Facilities Management (FacMan). A schedule of custodial services in this building may be obtained by contacting FacMan at 965-3633. The Building Coordinator or Technician also works with Facilities Management or Risk Management (for ASU buildings on campus) to maintain fire extinguishers, fire alarm systems, and fire sprinkler systems in this building and to keep them in good working condition. Omit "and fire sprinkler systems" above if there is no sprinkler system in the building.
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G. POTENTIAL FIRE HAZARDS
(REQUIRED) Add information above about potential fire hazards, ignition sources, fire control procedures, and available fire protection equipment in your area. The first item listed applies to all buildings. Edit the remainder of the list as appropriate. Call Risk Management (965-1823) with questions. Following are the potential* fire hazards identified in (this area): Combustible materials (e.g. paper, cardboard, wood, etc.) – reduce clutter Flammable/combustible gases in laboratories – store safely in approved cabinets Flammable/combustible solids in laboratories – store safely in approved cabinets Flammable/combustible liquids in laboratories – store safely in approved cabinets
*Fire hazards are controlled by proper storage and housekeeping procedures.
H. CIVIL DISTURBANCE/DEMONSTRATION PROCEDURES
Most campus demonstrations are peaceful and people not involved should attempt to carry on business as usual. Avoid provoking or obstructing demonstrators. Should a disturbance occur, call DPS at 911. If a disturbance seems to threaten the occupants of the building, report it immediately to the University Police and take the following actions: Alert all persons in the area of the situation. Lock all doors, windows, desks and filing cabinets, if possible. Close blinds to prevent flying glass. If necessary, your department may decide to cease work operations. If necessary to evacuate, follow directions from police.
If evacuation occurs, meet at the location designated as your building's Emergency Assembly Area (EAA) and wait for additional instructions and information (see "General Evacuation Procedures" above). Add other steps, actions, or precautions specific to your area.
I. CRIMINAL OR VIOLENT BEHAVIOR
Everyone is asked to assist in making the campus a safer place by being alert to suspicious situations or persons and reporting them as outlined below. Your area or department should discuss a ―code word‖ or phrase to use in the event that someone is being threatened. This will enable the threatened person to notify others without arousing suspicion. If you are the victim of, or are involved in, any on-campus violation of the law such as assault, robbery, theft, overt sexual behavior, etc., do not take any unnecessary risk. Notify University Police as soon as possible and give them the following information: Nature of the incident Location of the incident
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Description of the person(s) involved Description of the property involved
If you witness a criminal act or notice person(s) acting suspiciously on campus, immediately notify DPS at 911. Assist the police when they arrive by supplying them with any additional information requested; ask others to do the same.
J. SUSPICIOUS PACKAGE OR BOMB THREAT PROCEDURES
A suspicious-looking box, package, object, or container in or near your work area may be a bomb or explosive material. Do not handle or touch the object. Move to a safe area and call DPS at 965-3456. Use a telephone in a safe area. Do not operate any power switch, and do not activate the fire alarm. If there is an explosion: Take cover under sturdy furniture, or leave the building if directed to do so by emergency responders. Stay away from windows. Do not light matches. Move well away from the site of the hazard to a safe location. Use stairs only; do not use elevators. Call 911 if no one has called. Follow ―Emergency Notification Procedures‖ (Section II-A) above. If you receive a bomb threat (via the telephone): Stay calm and keep your voice calm. Pay close attention to details. Talk to the caller to obtain as much information as possible. Take notes. Ask questions: (See Appendix E – ATF Bomb Threat Checklist) Call DPS and submit your notes from the telephone call or the bomb threat (letter or note) to DPS. Follow instructions given by DPS officers or Dispatch. If you are told by emergency responders to evacuate the building (see "General Evacuation Procedures" above): Check your work area for unfamiliar items. Do not touch suspicious items; report them to campus authorities. Take personal belongings when you leave, if safe to do so. Leave doors and windows open; do not turn light switches on or off. Use stairs only; do not use elevators. Move well away from the building and follow instructions from emergency responders.
Add other steps, actions or precautions specific to your area.
K. HAZARDOUS MATERIALS PROCEDURES
If you witness a hazardous material spill, evacuate the spill site and warn others to stay away. Call 911 if you believe the spill may be life threatening. Tell the Dispatch Officer that you are calling from ASU Main Campus, and your exact location, if possible. If you can determine that the spill is not life threatening, follow the procedures outlined below.
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If you are a hazardous material user, you must be trained by your supervisor on proper use and storage of hazardous materials. This training shall include hazard information, proper procedures for preventing spills, and emergency procedures when a spill happens. If as a user you spill a hazardous material or materials: Leave the area of the spill first and proceed to a safe location nearby. Then assess if you have the proper training and protective gear to clean up the spill. If you are able to clean up the spill, follow proper cleanup procedures and use proper personal protection. Manage the generated waste as appropriate. Notify your supervisor. Isolate the spill area to keep everyone away, and post signs as necessary. If you require assistance to clean up the spill: During normal business hours (8 AM-5 PM, M-F), you can call Risk Management directly at 965-1823. During off-hours, or for major spills, call DPS at 911. DPS will then contact Risk Management. Notify your supervisor.
If you suspect or witness a release of a hazardous material to the environment (air, water, ground) call DPS immediately. Add other steps, actions or precautions specific to your area.
L. UTILITY FAILURE
In the event of a major utility failure, notify Facilities Management at 965-3633. Before 8:00 AM and after 4:30 PM or on weekends and holidays, notify DPS at 965-3456. Evacuate the building if the fire alarm sounds and/or upon notification by the police. See "General Evacuation Procedures" (Section II-B) above.
M. POWER FAILURE
A major power outage may not in itself be destructive, but a possible resulting panic or fire could endanger life and property. Panic can be partially avoided by an immediate decision on the need to cancel classes or meetings in progress or to evacuate the building (see "Evacuation Procedures" above). In laboratory buildings, fume hoods do not operate during a power outage and most laboratories should not be used until the ventilation is properly restored. (For more information, refer to the Risk Management/DPS Flip Chart regarding, "Power Failure".) Add other steps, actions or precautions specific to your area.
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N. ELEVATOR FAILURE
If you are trapped in an elevator, use the emergency telephone to call for assistance. If the elevator does not have an emergency telephone, turn on the emergency alarm (located on the control panel) to signal your need for help. Add other steps, actions or precautions specific to your area.
O. FLOODING/PLUMBING FAILURE
If flooding occurs (due to a plumbing failure or other problem): Cease using all electrical equipment. Do not move any electrical equipment. Notify DPS at 965-3456. If necessary, evacuate the building as soon as possible. See "General Evacuation Procedures" (Section II-B) above. Add other steps, actions or precautions specific to your area.
P. GAS LEAK
If you smell natural gas: Cease all operations immediately. Do not switch lights on or off. Notify DPS at 911, from a safe location. Evacuate as soon as possible. See "General Evacuation Procedures" (Section II-B) above. Add other steps, actions or precautions specific to your area.
Q. STEAM LINE FAILURE
In the event of a steam line failure: Notify DPS by calling 965-3456. Evacuate as soon as possible. See "General Evacuation Procedures" (Section II-B) above. Add other steps, actions or precautions specific to your area.
R. VENTILATION PROBLEM
If odors come from the ventilation system: Immediately notify Facilities Management at 965-3633 and/or Risk Management at 965-1823.
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If necessary, cease all operations and evacuate area. See "General Evacuation Procedures" (Section II-B) above. If smoke is present, activate the fire alarm system by pulling the pull station and call 911 from a safe location.
Add other steps, actions or precautions specific to your area.
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III. EMERGENCY PREPAREDNESS
A. SUPPLIES
Be prepared for emergencies. When evacuating a building, you may not be allowed back inside for many hours. If safe to do so, take your purse or wallet, your keys, and any prescription glasses or contacts, medicine, etc. Other supplies that might come in handy: Drinking water Flashlight and extra batteries Personal first aid kit with any special personal needs included
B. TRAINING AND DOCUMENTATION
Training is an integral part of the safety program for your building and it is the responsibility of each department to ensure all their employees are trained on the Building Emergency Evacuation Plan for the building(s) they occupy. It is the responsibility of the occupant to become familiar with the Building Emergency Evacuation Plan, to know evacuation routes and assembly areas, and to attend training(s) given by their department. As a supplement to the training, the Area Captain posts information in the building to ensure all occupants and guests can safely exit during an emergency. The Department Evacuation Coordinator and Area Captains make the Building Emergency Evacuation Plan and other safety information (as necessary) available to department employees. Training is initially required upon work assignment to the building. All department employees should get annual refresher training on the Building Emergency Evacuation Plan for each building they work in. Fire Extinguisher Training: (mandatory, with annual refresher), available through Employee Development at 965-4751. Special sessions are arranged regularly for Engineering. Other recommended training courses include CPR and First Aid, available through the Student Recreation Center at 965-9540.
C. DRILLS
Scheduling of building evacuation drills is at the discretion of the Fulton Evacuation Coordinator, assisted by the Area Captains. ASU Fire Prevention and Safety at Risk Management can help you with planning. (Call Engineering Research Services at 965-1725 for information.) Notification of planned drill date/time will be provided by posting the building in advance of the drill. Participation is mandatory in planned drill situations.
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IV. APPENDICES
APPENDIX A: ACRONYMS, TERMS, AND DEFINITIONS
Acronym Name/Meaning Area Captain Definition A University employee who has a defined role in campus emergency/disaster preparedness: he or she prepares building response plans and coordinates education and planning in this area for all area occupants. In addition, he or she serves as a communication liaison during emergencies. A document that consists of emergency procedures, activities for preparing for emergencies, and roles and responsibilities of building occupants. The occupants of the building (in both volunteer and appointed positions) who work on building safety issues, such as members of the Building Safety Committee, Area Captains and the Department Evacuation Coordinator. A group composed of members of each department in the school, charged with safe operations, emergency preparedness, and overseeing building safety concerns. A Department or Academic Unit employee who has the responsibility of ensuring that all areas where the Department has employees are represented and trained on the Building Emergency Evacuation Plan. The ASU Police A pre-designated safe location near a building where building occupants assemble and report to the Roll Taker(s) after evacuating their building. ESAs are part of the overall campus emergency preparedness program for use in major disasters. If a building is evacuated, occupants should go to their Emergency Assembly Area. In a disaster they may then be directed to the ESA assembly area. See the Risk Management Flip Chart for more information. Environment, Health & Safety Emergency Responders Person(s) who provide assistance in an emergency (or potential emergency) situation in a building. They are not building occupants and may be from DPS, local fire departments and law enforcement agencies, ASU Risk Management or Facilities Management, etc. In critical situations they may take charge of the building and have full authority over activities in and around the building. University staff knowledgeable about building electrical and plumbing systems, HVAC, alarms, and building construction.
BEEP
Building Emergency Evacuation Plan Building Emergency Staff
--
--
Department Safety Committee Department Evacuation Coordinator
DPS EAA
Department of Public Safety Emergency Assembly Area Emergency Staging Area
ESA
EHS --
FacMan
Facilities Management
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APPENDIX B: RESOURCE LIST
A number of University programs and service organizations are available to help maintain and promote a safe and healthful work environment for the campus community. A list of telephone numbers and web sites is provided below; please use the Campus Telephone Directory for up-to-date telephone numbers. Arizona State University Main Campus Information Line/Web Site: 965-9011
http://www.asu.edu
Information on campus policies:
http://www.asu.edu/aad/manuals
Engineering Business Office Main Office Information/web site 965-1730
http://www.eas.asu.edu
Office of Risk Management Information on various safety topics, including hazard evaluations, employee training, and fire prevention
965-1823
http://www.fm.asu.edu/Risk/risk.htm
Office of Radiation Safety Information on radioactive materials and lasers
965-6140
http://www.radiationsafety.asu.edu/
Facilities Management Installation and repair of facility safety equipment
965-3633
http://www.fm.asu.edu
Department of Public Safety (DPS) Information on personal safety in the workplace
965-3456
http://www.asu.edu/dps
Student Health Services Assistance on various topics, including psychological counseling, medical evaluations and treatment, ergonomic issues, work site wellness, and Workers‘ Compensation programs.
965-3346
http://www.asu.edu/health
Employee Assistance Program Office Assistance for employees on various topics including psychological and social work. Student Counseling and Consultation Services Assistance for students on various topics including psychological and social work.
965-2271
http://www.asu.edu/hr/employee_assistance/index.html
965-6146
http://www.asu.edu/hr/employee_assistance/index.html
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APPENDIX C: EVACUATION POLICY FOR PEOPLE WITH DISABILITIES
The following guidelines have been adopted by the ASU Main campus to assist in planning for the evacuation of people with physical disabilities. IN ALL EMERGENCIES, AFTER AN EVACUATION HAS BEEN ORDERED: People with disabilities should evacuate themselves from the building if possible. If safe to do so, assist persons with disabilities (as indicated by that person), or direct them to the nearest stairwell. Notify the Area Captain or Emergency Personnel of the person‘s location. DO NOT use elevators, unless authorized to do so by police or fire personnel. Elevators could fail during a fire or other incident. If an individual with a disability cannot evacuate him/herself from the building, s/he should go to the nearest stairwell if it is safe to do so, and tell someone who is evacuating from the building that s/he is trapped there. Check on people with special needs during an evacuation. A "buddy system", where people with disabilities arrange for volunteers (co-workers/ neighbors) to alert them and assist them in an emergency, is a good method. Attempt a rescue evacuation ONLY if you have had rescue training or the person is in immediate danger and cannot wait for professional assistance. Always ASK someone with a disability how you can help BEFORE attempting any rescue technique or giving assistance. Ask how he or she can best be assisted or moved, and whether there are any special considerations or items that need to come with the person. RESPONSES TO EMERGENCIES: BLINDNESS OR VISUAL IMPAIRMENT Bomb Threat, Earthquake, Fire, Hazardous Materials Releases, and Power Outages: Give verbal instructions to advise about the safest route or direction using compass directions, estimated distances, and directional terms. DO NOT grasp a visually impaired person's arm. Ask if he or she would like to hold onto your arm as you exit, especially if there is debris or a crowd. Give other verbal instructions or information (i.e. elevators cannot be used). DEAFNESS OR HEARING IMPAIRMENT Bomb Threat, Earthquake, Fire, Hazardous Materials Releases, and Power Outages: Get the attention of a person with a hearing disability by touch and eye contact. Clearly state the problem. Gestures and pointing are helpful, but be prepared to write a brief statement if the person does not seem to understand. Offer visual instructions to advise of safest route or direction by pointing toward exits or evacuation maps. MOBILITY IMPAIRMENT Bomb Threat, Earthquake, Fire, and Hazardous Materials Releases: It may be necessary to help clear the exit route of debris (if possible) so that the person with a disability can move out or to a safer area. If people with mobility impairments cannot exit, they should move to a stairwell, or shelter in place (evacuate in place—use an office with the door shut which is a good distance from the hazard). Notify police or fire personnel immediately about any people remaining in the building and their locations. Police or fire personnel will decide whether people are safe where they are and will evacuate them as necessary. The Fire Department may determine whether it is safe to override the rule against using elevators.
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Power Outages: If an outage occurs during the day and people with disabilities choose to wait in the building for electricity to be restored, they can move near a window where there is natural light and access to a working telephone. During regular building hours, Building Coordinators should be notified so they can advise emergency personnel. If people would like to leave and an evacuation has been ordered, or if the outage occurs at night, call DPS at 965-3456 from a campus telephone to request evacuation assistance from the Fire Department. Some multi-button campus telephones may not operate in a power outage, but single-line telephones and pay telephones are likely to be operating. As soon as information is available, the Fulton emergency information line (480-965-3421) will have a recorded message stating when power is likely to be restored. EMERGENCY EVACUATION OF PEOPLE WITH DISABILITIES: Disabled or injured persons who are not able to evacuate themselves in an emergency should be evacuated by trained emergency responders (firefighters, paramedics, police). These emergency responders are trained in proper techniques to remove individuals in a manner to help minimize risk of injury to the person being evacuated as well as the individuals doing the evacuation. Evacuating a disabled or injured person by yourself or with colleagues is the last resort. Consider your options and the risks of injuring yourself and others in the evacuation attempt. Do not make an emergency situation worse. Summary Prepare occupants in your building ahead of time for emergency evacuations. Know your building occupants. If you are a building occupant and you have a disability and believe that you would need assistance if an emergency required occupants to evacuate, please consider taking one of the following actions: If you are a faculty member, meet privately or jointly with the University‘s ADA Coordinator (9655057) and/or with your supervisor to discuss your situation so that appropriate steps can be identified and practiced. If you are a student, consult with your student support specialist at the Office of Disability Resources for Students (965-1234) to discuss your situation so that appropriate steps can be identified and practiced. Hold evacuation drills in which occupants participate, and evaluate drills to identify areas that need improvement. Plans must cover regular working hours, after hours, and weekends. Everyone needs to take responsibility for preparing for emergencies. People with disabilities should consider what they would do and whether they need to take additional steps to prepare. See Appendix D: "Emergency Guidelines for People with Disabilities" for more information about advance preparation. If you have questions about this campus policy or need additional information, contact one of the organizations below: Question Evacuation policies Office Engineering Research Services Risk Management DPS Disabled Students' Resources (DSR) Office Risk Management Phone 965-1725 965-1823 965-3456 965-4732 965-1823
Student disability issues Fire regulations, safe areas
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APPENDIX D: EMERGENCY PREPAREDNESS GUIDELINES FOR PEOPLE WITH DISABILITIES
Follow guidelines in the Evacuation Policy for People with Disabilities (Appendix C). In particular: Become familiar with alternate evacuation routes in buildings you use frequently. Learn what may constitute a safe area in buildings you use frequently.
If the guidelines do not apply to you, develop other strategies for your protection. For example, if you use a wheelchair or have other mobility impairment: Protect your head as much as possible. Move away from windows, filing cabinets, bookcases, light fixtures, and heavy objects that could shatter, fall, or tip over. Engage the electronic brake or wheel locks on your wheelchair.
Consider various disaster scenarios and decide ahead of time what you would do in different emergencies. For example, people with power wheelchairs should consider the following: In evacuations, it is standard practice to evacuate disabled people without their wheelchairs. Where should you be located while waiting for your wheelchair? Are there certain medications or support systems that you need? Do you have access to another wheelchair if yours cannot be evacuated?
Know your limitations and be aware of your needs in different emergencies. If you need assistance, ask for it. People may not be aware of your circumstances or know how they can help. Consider how people will give you emergency information and how you will communicate your needs if you have impaired speaking, hearing, or sight. Consider arranging a buddy system with friends or colleagues so that someone will check with you, alert you as necessary, and see whether you need any assistance. If you need to be evacuated, help yourself and rescuers by providing them with information about your needs and the best ways to assist you.
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Appendix E: ATF Bomb Threat Checklist
Department of the Treasury Bureau of Alcohol, Tobacco & Firearms BOMB THREAT CHECKLIST When is the bomb going to explode? Where is the bomb right now? Deep breathing 3. 4. What does the bomb look like? Disguised What kind of bomb is it? Familiar (If voice is familiar, who did it sound like?) 5. 6. 7. 8. 9. What will cause the bomb to explode? Did you place the bomb? street noises Why? Voices What is address? Animal noises What is your name? PA System EXACT WORDING OF BOMB THREAT: Music Long distance Motor Sex of caller: Race: Booth Age: Length of call: Other (Please specify) BOMB THREAT LANGUAGE: House noises Local Office Machinery Static Clear Crockery Factory machinery BACKGROUND SOUNDS: Accent Cracking Voice Slurred Whispered
1. 2.
Ragged
Clearing Throat
Telephone number at which call is received: Well spoken (education) Time call received: Foul Date call received: Taped CALLER’S VOICE: Calm Soft Stutter Excited Laughter Rasp Rapid Normal Nasal REMARKS: Angry Loud Your name: Lisp Your position: Slow Your telephone number: Crying Date checklist completed: Deep Distinct Irrational Message read by threat maker Incoherent
ATF F 1613.1 (Formerly ATF F 1730.1, which may still be used) (6-97)
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Appendix F: Instructions for Completing the Emergency Plan Template Welcome to the Fulton School of Engineering (Fulton) Building Emergency Evacuation Plan Template (―BEEP‖). Instructions to you (the Area Captain) are highlighted by a ― ‖ and written in red italicized text. Places for you to insert text have a blue background, or are form fields (not many of those). To customize the template, replace the blank lines with your building‘s specific information. If you see “REQUIRED” you must provide the requested information. (Remember to remove these ―‖ and their associated instructions after completing the template.) A few word processing tips for working with the template are included below. After you have completed your Area Emergency Plan, send a copy to ERS at Engineering G Wing, Room 136, Mail Code 5506 for review. (You may also send it as an e-mail attachment to l.anne.ellis@asu.edu ) The next step is to put the program into action. Share a copy of your Plan with everyone in your area and all units that have employees in your area. Also, ensure that all faculty, staff, and students are trained on the contents of the Plan. If you need assistance in preparing this template, please contact Anne Ellis at Engineering Research Services (ERS, 965-8498), e-mail l.anne.ellis@asu.edu. If you are in a leased building, some of the sections may not apply. Please call ERS if you are unclear about how to adapt this template to your situation. Please note: You need to review this Plan at least once per academic semester and revise it whenever there are changes. Send an updated copy to each unit that has employees in your area, and a copy to Engineering Research Services. Names and phone numbers of contacts that may be helpful resources as you customize your template: Topic Name Phone No. Department Building Emergency Anne Ellis 965-8498 Engineering Research Evacuation Plans l.anne.ellis@asu.edu Services Building Floor Plans Fire Extinguisher Use Additional Information Rick Martorano Chuck Bowers Dept. of Public Safety 727-6485 965-1823 965-3456
rmartora@asu.edu
Engineering Technical Services Risk Management DPS
Word Processing Tips This template was formatted in Word 2000. As you fill in the blanks, move the cursor using arrows rather than the return key or tabs when moving from space-to-space or line-to-line. Save your version as a ―.doc‖ file so that your changes will not be lost if something happens while you are working on it. As you complete each section, don‘t forget to remove the little ―‖ place markers and their associated instructions. There are some form fields inserted in the text – just single-click on the field and it will be replaced with whatever text you put there. There are very few page breaks pre-inserted in the text. You should wait and add extra page breaks AFTER you have filled in the required information and removed the instructions. To keep sections and subsections together without manually inserting page breaks, you can use the ―Keep with Next‖ feature offered by some applications.
This Manual and Plan were modeled after the UC Berkeley “Building Emergency Plan Template,” used with permission.
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